Tag Archives: Google Workspace

AppSheet Core licenses will be included by default for more Google Workspace editions, along with a new Admin security setting

What’s changing 

To bring the power of AppSheet to more users, AppSheet Core licenses will now be included for the following Google Workspace editions: 
  • Business Starter, Standard, and Plus 
  • Enterprise Starter and Standard 
  • Frontline Starter and Standard 
  • Non-profits 
  • Education Standard 


Note that AppSheet Core licenses are already included for domain-verified Google Workspace Enterprise Plus, Enterprise Essentials Plus, and Education Plus users. Your Google Workspace instance must be domain-verified to enjoy this feature. 


Along with expanding access, we’re giving Admins a new org-level setting, which controls how users are able to use their AppSheet Core licenses, including whether app data can be shared externally. See below for more information. 


Who’s impacted 

Admins and end users


Why it matters

AppSheet allows users to maximize Google Workspace by building custom applications on top of Google Workspace and other services in their environment, all without writing any code. For example, you can build apps that record facility inspections, document inventory, or manage approvals. 


You can take advantage of AppSheet features and integrations such as:
  • Creating AppSheet-powered no-code Chat apps for Google Workspace.
  • AppSheet databases make it easy for you to organize and manage the data that power your apps directly inside AppSheet. See our Developer Blog for more information. 
  • Building custom automations with email, chat, and push notifications that integrate into your workflows.

By including AppSheet Core licenses in more Google Workspace editions, the power of AppSheet is accessible to more users. Further, Admins will have the security features they need to ensure their users are using AppSheet appropriately in their organization. Visit our Help Center to learn more about getting started with AppSheet as well as our online community to collaborate with other AppSheet Creators.


Additional details

Admins can use the new “Core License Security Setting” in the Google Workspace Admin Console to control features related to whether app data can be shared externally. The setting will apply to the following functions for Google Workspace users using AppSheet Core:
  • Sharing with external app users
  • Connecting to external app data
  • Automation emails to external recipients

The setting applies to all AppSheet Core apps in your domain — for more granular governance, AppSheet Enterprise licenses are required.



  • For Admins with existing AppSheet usage, this setting will be OFF by default to ensure no existing apps are disrupted.
  • For Admins without existing AppSheet usage, the setting will be ON by default.


You’ll begin seeing the new setting in the coming weeks, see the "Rollout" section below for more details.


Getting started

Admins

  • If you’re currently paying for AppSheet Core licenses, they will have to be canceled manually. Impacted customers will receive a notification via email in the coming weeks with more information and next steps.
  • Before changing the Core License Security Setting, Admins should check with their AppSheet creators to ensure any active applications don’t rely on the features controlled by the Core License Security Setting. Admins can get a basic understanding of which users are using AppSheet by running a User Report in the Google Workspace Admin Console.

Partners 

End users 

Rollout pace


Availability

  • AppSheet Core licenses are already included for domain-verified Google Workspace Enterprise Plus, Enterprise Essentials Plus, and Education Plus users.
  • AppSheet Core licenses will now be included for domain-verified Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Frontline Starter and Standard, Nonprofits, and Education Standard customers

  • Google Workspace for Education users designated as under the age of 18 are restricted from using AppSheet with their Google Workspace for Education accounts. For more information, use this article in our Help Center about controlling access to Google services by age.


Resources


Google Chat APIs now generally available to all Workspace developers

Posted by Mike Rhemtulla, Product Manager

Programmatically manage spaces, memberships, messages, reactions and attachments


Last year, we announced new APIs in Developer Preview that enabled developers to programmatically create Chat spaces and add members on behalf of users. These APIs, in addition to the message, reaction, and attachments APIs are now generally available to all Workspace developers.

Google Chat has become a critical connectivity tool for hybrid organizations as well as a powerful tool for streamlining workflows. The Google Chat API allows developers to build user facing apps that integrate workflows into Chat and provide contextual information right into the conversation. Chat apps let users receive details and link previews directly from connected internal and third-party systems, and allows users to get up to speed asynchronously and solve issues quickly. For example, users can create or manage issues in Jira for Google Chat, all without leaving Chat.

Composite image of a Google Workspace user surrounded by mock ups of PagerDuty, AODocs, and Jira APIs in Google Workspace

Some developers are already leveraging the new APIs to encourage collaboration for their customers. LumApps, a leading intranet platform, enables its users to start a direct message in Google Chat from their user directory so those who are trying to find others based on job titles, roles, departments, or other attributes, can quickly start messaging each other.

Moving image of lumapps API being used in in Google Chat

New Google Chat APIs in the Developer Preview Program

In addition to the above Chat APIs now being generally available for all Workspace developers, existing Developer Preview participants can now access our newest feature: Developing Google Chat apps to import user data. If you currently use other enterprise messaging platforms and would like to bring your data into Google Chat, you can now create a Chat app to import existing messages, attachments, reactions, memberships, and more.

The key feature of the Developer Preview functionality are “import mode” spaces, which allow Chat apps to maintain historical timestamps for spaces and messages, to keep the context and ordering of the imported data as users expect. As well, import mode spaces suppress notifications and do not allow end users to access these spaces while legacy data is being imported.

As more users look to get things done within Google Chat, extending the capabilities of the product with apps will help users save time and get things done quicker. We encourage you to explore what you can do today with these resources: