Category Archives: Apps Feed Blog

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Use the Classic Sites Manager to download archived backups and control editing of sites in bulk

Quick launch summary 

In 2017, we announced that we would replace classic Sites with new Sites, and in 2019 we announced that domains will have until the end of 2021 to complete the transition. 

To help Admins and end users manage the transition to new Sites, we introduced the Classic Sites Manager in 2020. In May 2021, we added the ability to bulk delete, restore, and update ownership of sites. Today, we’re adding additional new features to the Classic Sites Manager for Admins: 
  • Bulk download an archive of a selection of sites via Takeout, 
  • Bulk disable and/or re-enable the ability for users to edit a selection of sites. 



We hope the ability to take these actions in bulk will help our customers migrate from classic Sites to new Sites more easily. 

Getting started 


Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

Improved search in Google Chat

Quick Summary 

You can now search Google Chat content faster by quickly editing down your search results using interactive filters on mobile. These filters help you find artifacts like files and links more easily. 

You can try searching for a keyword that you remember from a message or use a filter to look at all the files within a specific chat. Additionally, we have also refreshed our visual interface to provide a more balanced view of search results and results will now also include the content of the messages, making it even easier to find the exact content you’re looking for. 

Filter using different search chips in Chat

Filters will be visible below chat search bar

 Use the ‘Said in’ filter to narrow down to the conversations that matter






These features are available now on Android. They will be available on iOS and Web by the end of July 2021. 

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: There is no end user setting for this feature. When searching in Google Chat on mobile, you can further refine your search results using the search filter chips below the search box. 

Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers.

Important changes to how the Google Calendar API manages and limits queries

What’s changing 

There has been a change to how the Google Calendar API manages usage. Previously, Calendar API queries were monitored and limited daily. These queries are now monitored and limited on a per-minute basis. 

See below for more information. 


Who’s impacted 

Admins and developers 



Why it’s important 

This change introduces better behavior when a quota is exceeded, as requests will be rate-limited until the quota is available rather than falling all requests for the rest of the day. Additionally, this will help developers identify issues around quota enforcements faster. 

More information regarding your usage and quota limits can be found in the Google API console



Additional details 

To ensure you’re working efficiently with your quota, we recommend: 
  • Using push notifications instead of polling. 
  • Randomized timing to ensure user requests are spread out evenly, rather than bursts of requests. 
  • Using incremental synchronization with sync tokens for all collections instead of repeatedly retrieving all the entries. 
  • Increasing page size to retrieve more data at once by using the max results parameter. 
  • Updating events when they change to avoid recreating all the events on every sync. 
  • Using exponential backoff for error retries to make rate-limiting work properly. 



Getting started 

  • Admins and Developers: Use this guide to learn more about how to view your API usage and limits.
  • End users: There is no end user impact for this feature. 

Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

Enable audit logs for Google Cloud Search

What’s changing 

You can now enable audit logging for Google Cloud Search APIs for improved tracking of usage data. With deeper tracking, it's now possible to build richer analytics on top of Cloud Search usage to make data driven decisions and improve your user’s search experience. 

When enabled, your Cloud Search APIs usage data are logged in a secure way and are easily accessible to you. Some data points that are logged are: 
  • Method and API details. 
  • Relevant content of the request and response received. 
  • IP address and identity (e.g. mail ID) of the caller. 
  • Response status, etc. 

Who’s impacted 

Admins and developers 

Why you’d use it 

Audit logs help you understand how Cloud Search is being used within your organization by answering questions such as which API was called by whom, when, and with what parameters. Additionally, you can also use these logs for troubleshooting or auditing purposes. 

Getting started 

Rollout pace 


Availability 

  • Available to Google Workspace Enterprise Plus and Google Cloud Search customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources 


Improvements to Hand Raise in Google Meet, including automatic hand lowering, better notifications, and more

Quick launch summary

We’re improving the hand raise feature in Meet so that it is easier to notice and address raised hands. Specifically, you may notice:
  • An updated and improved visual icon and animation on the video tile
  • The tiles of people with raised hands may be moved to be more visible in the video grid
  • An audio notification for all participants when the first raised hand is raised
  • A clickable notification which shows the number of raised hands and which links to an ordered queue of all participants with raised hands
  • That a participant’s hand will be automatically lowered after they speak


The new and improved visual icon and animation when someone raises their hand

Getting started

  • Admins: This feature will be on by default. There is no admin control for this feature.
  • End users: This feature will be on by default. There is no end user setting for this feature. Visit the Help Center to learn more about hand raising in Google Meet.

Rollout pace

  • Rapid Release domains: Gradual rollout (potentially longer than 15 days for feature visibility) starting on June 16, 2021.
  • Scheduled Release domains: Gradual rollout (potentially longer than 15 days for feature visibility) starting on June 30, 2021.

Availability

  • Available in meetings organized by users with Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Nonprofits, as well as G Suite Business customers
  • Not available in meetings organized by users with Google Workspace Business Starter, as well as G Suite Basic customers. Not available to users with personal Google Accounts

Resources

TLS support for Google Meet

Quick launch summary

We’re adding a new network option to help you ensure higher quality video meetings with Google Meet. Now, in addition to the range of official, fixed IP addresses in Google Workspace domains and non-Google Workspace users, Google Meet supports TLS over port 443.

Some network setups do not work with SRTP over 443 which was preventing Meet calls from connecting. Meet now encapsulates SRTP in TLS which increases overall compatibility. This change will initially be available on the web, and will be available for mobile soon. We’ll announce it on the Google Workspace Updates blog when it’s available.

Getting started

  • Admins: If your or partner organization is already using Meet today no changes are required and this change will have no impact. If you or your partner organisation uses DPI technology on port 443, make sure to add the corresponding user SNIs to the allowlist:
    • Google Workspace admins: Meet traffic over TLS will use the same fixed IP range dedicated for Google Meet in Google Workspace domains.
    • Non-Google Workspace admins: Meet traffic over TLS will use the fixed IP range dedicated for non-Google Workspace users from July onward and will use temporary IP range from June to July 30th. See the Help Center article for additional information.
  • End users: No end-user impact.

Rollout pace


Availability

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers

Resources

TLS support for Google Meet

Quick launch summary

We’re adding a new network option to help you ensure higher quality video meetings with Google Meet. Now, in addition to the range of official, fixed IP addresses in Google Workspace domains and non-Google Workspace users, Google Meet supports TLS over port 443.

Some network setups do not work with SRTP over 443 which was preventing Meet calls from connecting. Meet now encapsulates SRTP in TLS which increases overall compatibility. This change will initially be available on the web, and will be available for mobile soon. We’ll announce it on the Google Workspace Updates blog when it’s available.

Getting started

  • Admins: If your or partner organization is already using Meet today no changes are required and this change will have no impact. If you or your partner organisation uses DPI technology on port 443, make sure to add the corresponding user SNIs to the allowlist:
    • Google Workspace admins: Meet traffic over TLS will use the same fixed IP range dedicated for Google Meet in Google Workspace domains.
    • Non-Google Workspace admins: Meet traffic over TLS will use the fixed IP range dedicated for non-Google Workspace users from July onward and will use temporary IP range from June to July 30th. See the Help Center article for additional information.
  • End users: No end-user impact.

Rollout pace


Availability

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers

Resources

New admin settings to control who can join your organization’s Google Meet calls, and which calls your users can join

What’s changing 

We’re adding new settings in the Admin console that allow admins to set policies for who can join video calls in their organization, and whether users from their organization can join video calls from other organizations. 


Important note: There will be no changes to your current Google Meet experience with this launch of these new settings — your experience will only change if your admin changes the current setting. 
  • Admins now have three settings to control which types of meetings users from their organization can join: Meetings created by someone in your organization 
  • Meetings created by any other Google Workspace customer 
  • All meetings, including meetings created with personal Google accounts


Background: By default, K-12 Google Workspace for Education users can attend meetings organized by any other Google Workspace user. For example, a K-12 Google Workspace for Education user could join an extracurricular meeting hosted by another school’s organization. This also means that by default, K-12 Google Workspace for Education users cannot join meetings organized by a personal Google Account. (Higher education users’ default is to be able to join any meetings, including those created with personal Google accounts.) For all other (non Edu) Google Workspace users the default is set to allow users to attend any meeting, including those created with personal Google accounts.


In addition, Admins now also have three options to control who can join meetings created by users in their organization:
  • Only users from your organization or users dialing in using a phone
  • Users signed in with a Google account or dialing in using a phone
  • All users, including those not signed in with a Google account


For Google Workspace for Education users, the default is set to allow only users signed into a Google account or dialing in using a phone. This means that by default, signed-out users cannot join Education meetings. For Education customers who have already manually chosen to allow signed-out users to join their meetings, their default setting will be all users, including those not signed in with a personal Google account.



All other Google Workspace users: the default is set to allow all users,  including those not signed in with a personal Google account, to join a meeting.


Who’s impacted


Admins and end users

Why it’s important


Giving admins the ability to control what meetings their users can join with their Google Workspace accounts and who can join their users meetings will help ensure more secure meetings. It will also facilitate things like student-to-student connections across districts, professional development opportunities for educators, and external speakers visiting a class. 

Getting started


  • Admins: There will be no changes to meeting experiences in your organization unless you update these settings. Visit the Help Center to learn more about Google Meet settings for admins.
    • Note: The admin settings cannot be overridden by meeting organizers. 
  • End users: There is no end user action required. Visit the Help Center to learn more about joining a meeting.

Rollout pace


Availability


  • Available to all Google Workspace and Google Workspace for Education customers, as well as G Suite Basic and Business customers.
  • Users with personal Google Accounts may be impacted by these settings. Depending on the Admin settings, they may not be able to join meetings organized by Google Workspace users and vice versa. 

Resources


New admin settings to control who can join your organization’s Google Meet calls, and which calls your users can join

What’s changing 

We’re adding new settings in the Admin console that allow admins to set policies for who can join video calls in their organization, and whether users from their organization can join video calls from other organizations. 


Important note: There will be no changes to your current Google Meet experience with this launch of these new settings — your experience will only change if your admin changes the current setting. 
  • Admins now have three settings to control which types of meetings users from their organization can join: Meetings created by someone in your organization 
  • Meetings created by any other Google Workspace customer 
  • All meetings, including meetings created with personal Google accounts


Background: By default, K-12 Google Workspace for Education users can attend meetings organized by any other Google Workspace user. For example, a K-12 Google Workspace for Education user could join an extracurricular meeting hosted by another school’s organization. This also means that by default, K-12 Google Workspace for Education users cannot join meetings organized by a personal Google Account. (Higher education users’ default is to be able to join any meetings, including those created with personal Google accounts.) For all other (non Edu) Google Workspace users the default is set to allow users to attend any meeting, including those created with personal Google accounts.


In addition, Admins now also have three options to control who can join meetings created by users in their organization:
  • Only users from your organization or users dialing in using a phone
  • Users signed in with a Google account or dialing in using a phone
  • All users, including those not signed in with a Google account


For Google Workspace for Education users, the default is set to allow only users signed into a Google account or dialing in using a phone. This means that by default, signed-out users cannot join Education meetings. For Education customers who have already manually chosen to allow signed-out users to join their meetings, their default setting will be all users, including those not signed in with a personal Google account.



All other Google Workspace users: the default is set to allow all users,  including those not signed in with a personal Google account, to join a meeting.


Who’s impacted


Admins and end users

Why it’s important


Giving admins the ability to control what meetings their users can join with their Google Workspace accounts and who can join their users meetings will help ensure more secure meetings. It will also facilitate things like student-to-student connections across districts, professional development opportunities for educators, and external speakers visiting a class. 

Getting started


  • Admins: There will be no changes to meeting experiences in your organization unless you update these settings. Visit the Help Center to learn more about Google Meet settings for admins.
    • Note: The admin settings cannot be overridden by meeting organizers. 
  • End users: There is no end user action required. Visit the Help Center to learn more about joining a meeting.

Rollout pace


Availability


  • Available to all Google Workspace and Google Workspace for Education customers, as well as G Suite Basic and Business customers.
  • Users with personal Google Accounts may be impacted by these settings. Depending on the Admin settings, they may not be able to join meetings organized by Google Workspace users and vice versa. 

Resources


Background noise reduction in Google Meet now available to more users and turning on by default

Quick launch summary 

To help limit distractions in your video call, Google Meet can remove background noises such as typing, closing a door, or the sounds of a nearby construction site. Noise cancellation helps make calls more productive by reducing distractions that can divert attention away from the content of the meeting. 

Last year, we made noise cancellation on the web available to Google Workspace Enterprise Plus and Education Plus customers, and then made it available across web and mobile as well. Now, we’re making two additional updates to the feature’s availability: 
  • Adding availability for more users: Noise cancellation will now also be available to users in Google Workspace Business Standard, Business Plus, Enterprise Essentials, and Enterprise Standard editions. It will be turned on by default for these users. 
  • Starting August 9, 2021, it will be turned on by default for Enterprise Plus users: Noise cancellation will be turned on by default for Google Workspace Enterprise Plus users who haven’t previously turned the feature off. Note that this change may change the setting for some current users. There will be no change in defaults or settings for Education customers. 


Getting started 

Admins: There is no admin control for this feature. 

End users: 
  • New users: This feature will be ON by default for Google Workspace Business Standard, Business Plus, Enterprise Essentials, and Enterprise Standard users. When it’s available to their account, users will see a prompt notifying them about the feature and what it does. 
  • Existing users with Google Workspace Enterprise Plus: Starting on August 9, 2021, this feature will be turned ON by default for all users who haven’t previously turned the feature off. If you don’t want it to turn on by default, turn the feature on and off for your account before August 9, then the setting will not be changed. 
  • Existing users with Google Workspace for Education Plus: There will be no change in defaults or settings for Education customers. 
  • Visit the Help Center to learn more about turning background noise cancellation on or off for your account. 

Settings available to turn noise cancellation on or off for your account 

Rollout pace 

Added availability for more users: 

Updated default settings for Google Workspace Enterprise Plus users: 

Availability 

  • Newly available to Google Workspace Business Standard, Business Plus, Enterprise Essentials and Enterprise Standard customers. 
  • Already available to Google Workspace Enterprise Plus, and Education Plus customers. 
  • Not available to Google Workspace Essentials, Business Starter, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers. 

Resources