Tag Archives: Admin Console

Assign SSO profile to organizational units or groups with the SAML Partial SSO feature, now generally available

What’s changing

Earlier this year, we announced a beta for assigning SSO profiles to organizational units or groups. This feature is now generally available and allows admins to specify groups or organizational units (OUs) to authenticate a subset of your users using Google.

Who’s impacted

Admins

Why it’s important

Currently, when you configure SSO with a third-party identity provider, the setting applies to your entire domain. However, there are some instances where you may want a subset of your users, such as vendors or contractors, to authenticate with Google instead. The Partial SSO feature gives you the flexibility to specify the authentication method for various users in your organization as needed.


Getting started



  • End users: No action required.

Rollout pace


Availability

  • Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers
  • Available to all Cloud Identity customers
  • Not available to Google Workspace Essentials customers

Resources


Use new immersive backgrounds and styles for Google Meet on the web

Quick launch summary

We’re adding five new immersive backgrounds for Google Meet on the web. The backgrounds feature subtle animation that give your background life or change your lighting. Cafe and condo interiors will have various iterations, such as snowy or rainy weather, which will help dispersed teams better represent their current time zone and climate. 

Various lighting and weather effects will be available



Additionally, we’re giving you more options to customize your video with various light and color filters and more stylised backgrounds.



The new backgrounds and styles are available on Google Meet on the web and can be added before joining a call or during a call using the recently launched effects settings panel.  


Getting started


Rollout pace

  • Rapid Release domains: Gradual rollout to eligible devices (up to 15 days for feature visibility) starting on November 17, 2021
  • Scheduled Release domains: Gradual rollout to eligible devices (up to 15 days for feature visibility) starting on December 2, 2021

Availability

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers
  • This feature is not available to users with personal Google Accounts


Stay up to date with new Product updates and Alerts cards in the Admin console

What’s changing

We’re adding two new cards to the Admin console homepage:
  • Product updates: showing the latest posts from the Google Workspace Updates blog
  • Alerts: showing recent account-specific alerts from the alert center

These new cards help organizations stay up to date with the latest Google Workspace product updates and improvements along with easy access to new administration and security notifications— bringing together critical information for a more dynamic and insightful landing page experience.
Admin home page with new updated cards
Admin console home page, now with Product updates and Alerts cards



Who’s impacted

Admins

Why you’d use it

Previously, updates on new Google Workspace feature releases and updates were only accessible by visiting or subscribing to the Google Workspace Updates blog, but now you can directly access recent posts from the Admin console.

Before this change, to see the latest alert center notifications, you would have needed to navigate to the alert center to check for new notifications. Now these notifications will be visible directly from the homepage as well.

We hope these cards make the Admin console an even more centralized location for all the information you need to best manage your organization.

Additional details

Google Workspace Updates Card
This card will display the latest blog posts from the Google Workspace Updates blog.
  • Clicking on an announcement will open that blog post for more information
  • Clicking on ‘View all’ will open the Google Workspace Updates blog.

Please note that this card is currently only available in English.

Product updates card
New Product updates card



Alerts card
This card will automatically update with the latest alerts from the Admin console alert center.
  • Clicking on an individual alert will open the details of the alert
  • Clicking on ‘View alert center’ opens the alert center for a more robust view of open alerts

Note that the card will only display open alerts with “Not started” or “In progress” status. “Closed” alerts will not be displayed, but can be accessed in the alert center by using the status filter for closed.

Visit our Help Center to learn how to create custom alerts.

New Alerts card
New Alerts card


Getting started

  • Admins: The Product update card is available for all admins and can be expanded or collapsed. The Alerts card is only available for admins with alert center privilege with the same expand or collapse options. Visit the Help Center to learn more about alert center privileges.
  • End users: There is no end user impact for this feature.

Rollout pace

  • Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 15, 2021

Availability

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers

Resources

Google Workspace Updates Weekly Recap – November 5, 2021

New updates 

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.


Updated emoji experience in Google Chat on iOS
It’s now easier to express yourself more authentically in Chat on iOS. We’re making the following updates to the emoji experience: The Emoji set is updated to the latest version (Emoji 13.1), reflecting the latest emoji set and diversity and inclusion options; Gender-neutral options for gender-modifiable emojis have been added; Emoji skin tone and gender preferences are saved per individual emoji. | Available to all Google Workspace and G Suite customers, as well as users with personal Google accounts.


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


More easily add citations in Google Docs with new search and automated entry function
When adding citations in Google Docs, you can now search for books and online sources, then automatically populate some attributes for those sources.  | Learn more.



Refine search results in Google Drive with search chips, launching in beta
We’re launching a new beta for Google Drive that will help users refine their search and locate files faster using search chips. This beta will be available for all Google Workspace editions—eligible customers can use this form to express interest in the beta. | Learn more.



Enable advanced context-aware access to Google Workspace in the Admin console
You can now configure context-aware access (CAA) custom access levels using advanced attributes directly from the Google Workspace Admin console. You can use more advanced signals such as time/date restrictions, credential strength, Chrome browser attributes or verified ChromeOS as well as third-party signals via BeyondCorp Alliance partners. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard, and Education Plus. Also available to Cloud Identity Premium customers. | Learn more.



Google Workspace Client-side encryption beta expanded to include Google Meet and Google Drive for desktop
We’re now expanding the client-side encryption beta to include desktop data for Google Meet and Google Drive. Additionally, key access service APIs are now publicly available for anyone to use. Lastly, we are adding two new Key access service partners (Fortanix, Stormshield) for customers looking for a dedicated partner that integrates with the key access service APIs. | Learn more.



For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Enable advanced context-aware access to Google Workspace in the Admin console

What’s changing 

You can now configure context-aware access (CAA) custom access levels using advanced attributes directly from the Google Workspace Admin console. You can use more advanced signals such as time/date restrictions, credential strength, Chrome browser attributes or verified ChromeOS as well as third-party signals via BeyondCorp Alliance partners

Who’s impacted 

Admins 

Why you’d use it 

By making more attributes available, and by enabling set up and management of advanced access levels in the Admin console, it will be easier to help ensure your Google Workspace configuration is more secure.

Getting started 

Admin console screen to create an access level

Admin console screen to create an access level

Rollout pace 

Availability 

  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard, and Education Plus. Also available to Cloud Identity Premium customers. 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business, and Cloud Identity Free customers. 

Resources 

Google Workspace Updates Weekly Recap – October 29, 2021

New updates 

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 


Updating Gmail "Compose" button for Chat in Gmail users on the web 
Earlier this year, we updated the "Compose" button to a smaller, icon-only button for all users of Chat in Gmail on the web. We've heard from you that the original, larger version of the button is more intuitive and will be going back to that option starting November 3, 2021. | Available to all Google Workspace customers and users with personal Google accounts.




New navigation menus in Google Sites
Site editors can now organize page and external links under new navigation menus. Simply select "New Menu" and add or move pages to allow more flexibility in structuring navigation within your sites. | Available to all Google Workspace customers and users with personal Google accounts.


Previous announcements


The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Enhanced menus in Google Sheets improves findability of key features
We’re updating the menus in Google Sheets to make it easier to locate the most commonly-used features. | Learn more.


Manage and share private iOS apps through Google Endpoint Management
Admins can now upload, manage, and distribute private iOS applications to advanced managed devices. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, and Cloud Identity Premium customers. | Learn more.


VirusTotal integration with the security investigation tool provides deeper insight into Gmail events
Admins can use the Security  Investigation tool to view VirusTotal reports to gain richer information regarding Gmail event logs and use that information to make more informed decisions on protecting their users and data. | Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers. | Learn more.


Improved and updated security menu in the Admin Console
We have updated the “Security” category within the left-hand navigation of the Admin console by adding navigation access to security features previously only accessible from the security settings page, introducing subcategories, and more. | Learn more.


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Google Workspace Updates Weekly Recap – October 29, 2021

New updates 

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 


Updating Gmail "Compose" button for Chat in Gmail users on the web 
Earlier this year, we updated the "Compose" button to a smaller, icon-only button for all users of Chat in Gmail on the web. We've heard from you that the original, larger version of the button is more intuitive and will be going back to that option starting November 3, 2021. | Available to all Google Workspace customers and users with personal Google accounts.




New navigation menus in Google Sites
Site editors can now organize page and external links under new navigation menus. Simply select "New Menu" and add or move pages to allow more flexibility in structuring navigation within your sites. | Available to all Google Workspace customers and users with personal Google accounts.


Previous announcements


The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Enhanced menus in Google Sheets improves findability of key features
We’re updating the menus in Google Sheets to make it easier to locate the most commonly-used features. | Learn more.


Manage and share private iOS apps through Google Endpoint Management
Admins can now upload, manage, and distribute private iOS applications to advanced managed devices. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, and Cloud Identity Premium customers. | Learn more.


VirusTotal integration with the security investigation tool provides deeper insight into Gmail events
Admins can use the Security  Investigation tool to view VirusTotal reports to gain richer information regarding Gmail event logs and use that information to make more informed decisions on protecting their users and data. | Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers. | Learn more.


Improved and updated security menu in the Admin Console
We have updated the “Security” category within the left-hand navigation of the Admin console by adding navigation access to security features previously only accessible from the security settings page, introducing subcategories, and more. | Learn more.


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Improved and updated security menu in the Admin Console

Quick launch summary 

We have updated the “Security” category within the left-hand navigation of the Admin console by: 
  • Adding navigation access to security features previously only accessible from the Security settings page. 
  • Adding Authentication, Access & data controls, and Security center subcategories making it easier to find the features available. 
  • Updating the name of the Security Settings page to Overview. 
We hope these improvements will make it easier for admins to discover, access, and manage our suite of security tools.

The updated Security navigation within the Admin console


Additional details

Instead of the previous single list, security features are now categorized by Authentication, Access & data controls, and Security center.  Availability of some subcategories and features will depend on your specific Google Workspace edition:


Authentication provides account and password management capabilities including:
  • 2-step verification
  • Account recovery
  • Advanced Protection Program
  • Login challenges
  • Password management
  • SSO with SAML applications
  • SSO with third party IdP

Access and data controls provide granular capabilities to manage your data through devices, browsers and applications including:

  • API controls
  • Client-side encryption
  • Context-Aware Access
  • Data protection
  • Google Session control
  • Google Cloud session control
  • Less secure apps

Security center provides advanced security information and analytics including:


VirusTotal integration with the security investigation tool provides deeper insight into Gmail events

What’s changing

Earlier this year, we announced an integration between VirusTotal and the Alert Center, giving admins the ability to look into security alerts at a deeper level. Beginning today, admins can also use the Security  Investigation tool to view VirusTotal reports to gain richer information regarding Gmail event logs and use that information to make more informed decisions on protecting their users and data.


Within the security investigation tool, you select “View VirusTotal report” for a given investigation result.

The report will surface more details about potential security threats.


The Standard version of VirusTotal reports includes the following:

  • File identification: Identifiers and characteristics allowing you to reference the threat and share it with other analysts (file hashes, file type, size, etc).
  • Threat reputation: Maliciousness assessments coming from 70+ security vendors.
  • Threat time spread: Key dates that enable you to understand when a given threat was first observed in-the-wild and how long it’s been active.

The Enhanced version of VirusTotal reports includes additional features such as:
  • Multi-angular detection: Additional threat analysis coming from crowdsourced rule matches and community scoring (for example: YARA, Sigma, and IDS rules).
  • Allowlist information: Useful details to power false positive discarding (National Software Reference Library, Software Distributors, Microsoft Clean Metadata Feed, etc.). 
  • Related indicators of compromise (IOCs): Examples of IOCs include a network infrastructure distributing a malware file, servers acting as a command-and-control for a given threat, first-stage delivery vectors for a file being studied, etc.
  • Interactive threat graph: Graphical format that maps out entire threat campaigns by visualizing the relationships between IOCs.
  • Security-relevant metadata: Includes software publisher information, identification of malicious macros in documents, Android application permissions, etc.
  • In-the-wild details: Geographical and time-spread details for threats, common attacker deception techniques, and more, through VirusTotal submission metadata.
  • Suspicious attribute pivoting: Clickable details in VirusTotal reports, allowing you to explore the global VirusTotal dataset for other threats that share the same properties.

Who’s impacted

Admins


Why it matters

Integrating VirusTotal with existing notifications and warnings surfaced through the security investigation tool provides Admins with richer information regarding potential threats. 

By giving our admins greater context over these threats, they can confidently take swift action to protect their users and data. For example, Admins can use VirusTotal to further investigate inconsistencies with users’ accounts to determine whether their device is infected with a virus. Using the VirusTotal integration tool to determine whether any shared attachments are malicious and whether the attachment has been seen elsewhere across their organization.


Additional details

VirusTotal provides an investigation layer on top of alerts but isn’t being used directly for detection or alerting. 

Data (file attachment hashes) is only shared to VirusTotal after your admin selects to view the VirusTotal report. No data is otherwise shared.

VirusTotal data is shared with the broader security community. This enables security vendors to collaborate with each other, share important details, and take action to fight security threats.

The VirusTotal report has two versions: Standard and Enhanced. The Standard version is displayed for admins who have the Security Center > VirusTotal > View report privilege, and who have one of the required Google Workspace editions. The Enhanced version is automatically displayed for paid VirusTotal subscribers who have an active virustotal.com login session with their VT Enterprise user account. Visit the Help Center for more information.


Getting started

Rollout pace


Availability

  • Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources


Manage and share private iOS apps through Google Endpoint Management

What’s changing 

Admins can now upload, manage, and distribute private iOS applications to advanced managed devices.


In the Admin console, under Apps > web and mobile apps > Add app, you’ll now see the “Add Private iOS app” option, which will guide admins through uploading the app, populating information about the app, and configuring the OUs and groups they want the app to be distributed to. 

In the Admin console, navigate to Apps > Web and Mobile apps and then select "Add App".




Once added, you can update, delete, and manage user access to the app.




Who’s impacted 

Admins 



Why you’d use it

Internally developed, private apps can be useful and relied on by users for a variety of reasons, such as increasing productivity or sharing company specific information, such as cafe menus or campus maps. By giving admins the ability to add and provision custom iOS applications through the Admin console, they can securely distribute their own in-house apps. They can also keep private apps updated easily, because when they upload a new version of the app it’s automatically updated on users’ devices.



Getting started

Rollout pace

Availability

  • Available to Google Workspace Enterprise Standard, Enterprise Plus, and Cloud Identity Premium customers.
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources