Tag Archives: apps

Available in open beta: the Groups Admin role can now be provisioned for specific group types

What’s changing

The Groups Admin role can now be assigned for security groups or non-security groups. Previously, those with the Groups Admin role had access to all groups within an organization. This change gives administrators more granular delegation of group admin responsibilities, helping limit access to the most sensitive groups to only those who absolutely need it. 

This feature is available in open beta, which means no additional sign-up is required to use the feature.

Getting started

Easily identify which unread threads are most relevant to you in Google Chat

What’s changing 

Last year, we announced that all newly created spaces in Google Chat will be in-line threaded. This streamlined user experience enables you to reply to any message and create a separate discussion isolated from the main conversation. We also introduced several updates, such as home, mentions and starred messages to help you find what you need much faster in Chat.

Today, we’re continuing our enhancements across Chat by improving the in-line threaded experience in spaces. With multiple threads across numerous spaces, we know it can be difficult to identify which unread threads are most relevant to you. In order to provide you with more context upfront, you will now see participant avatars for unread threads in the conversation view. Without having to click to open the thread side panel, it will now be much easier to decide which threads to read and reply to. 
Web experience


Who’s impacted 

End users 


Why you’d use it 

Being able to see the participant avatars for unread threads makes it easier to identify whether a thread is relevant to you. 
mobile experience



Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: This will be ON by default. Visit the Help Center to learn how to use Google Chat

Rollout pace 

Web: 
Android:
iOS:

Availability 

  • Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts 

Resources 

Now generally available: Import and convert sensitive Excel files into client-side encrypted Google Sheets

What’s changing

You can now import and convert sensitive Excel files into Google Sheets with client-side encryption. When collaborating with external and internal stakeholders, you may find yourself working across both Google Sheets and Microsoft Excel. This update keeps your work moving by layering interoperability on top of the privacy benefits of client-side encryption: users are in direct control of their encryption keys and the identity service that they choose to authenticate for those keys.


This feature was previously announced in August 2023 as part of an open beta.

Additional details 

With this release: 
  • You can only import .xslx Excel file types. 
  • Additional Excel and tabular file types are not supported. 
  • During import, unsupported Excel features in Sheets will be ignored. 
  • The maximum file size is 10MB. 
  • The maximum number of cells that can be imported is 10 million. 

Getting started

Google Workspace Updates Weekly Recap – February 23, 2024

1 New update

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.



New way to use smart canvas in Google Docs 
We’re introducing a new feature in Google Docs that utilizes smart canvas to boost productivity and streamline your workflow. Starting this week, you will see suggestions for email autocomplete, followed by a people chip conversion option using the Tab key. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for March 7, 2024. | Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Learn more about and inserting smart chips in your Google Doc
email autocomplete, followed by a people chip conversion option using the Tab key


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Updates to the Google Workspace Marketplace 
End users can now discover and install Google Chat apps from the Google Workspace Marketplace. Additionally, users can now open the Google Workspace Marketplace directly from within Chat. | Learn more about Workspace Marketplace and Chat apps. 

Introducing Gemini for Google Workspace, plus more AI offerings to better meet your business needs 
On February 8, we announced the next chapter of our Gemini era. As part of this change, starting today, the Duet AI for Google Workspace Enterprise add-on is now called Gemini Enterprise.We’re also introducing Gemini Business, which is available to new and existing Google Workspace customers (see the availability section below for more details). Gemini Business is a Workspace add-on subscription which provides a subset of the generative AI features available in Gemini Enterprise, subject to monthly usage limits. | Learn more about Gemini for Google Workspace. 

Updated user interface for signing in to or signing up for your Google Account 
We’re updating the look and feel of our sign-up and sign-in pages with a more modern look, which is in-line with the Material Design across our other products. You'll see the updated interface across web and mobile devices. | Learn more about the updated interface. 

The Google Meet API is now generally available 
In November 2023, we announced the availability of the Google Meet API through our Developer Preview Program. Beginning this week, the Google Meet API is generally available. | Learn more about the Google Meet API. 

Check in to your meeting room directly from the Google Meet green room 
One of the challenges of joining a virtual meeting from a conference room, is that the people in the room are identified by the name of the conference room rather than as individuals. Google Meet’s room check-in feature helps ensure everyone in the meeting can see your name and be aware of your presence. | Learn more about Google Meet’s room check-in.


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).  

Check in to your meeting room directly from the Google Meet green room

What’s changing 

One of the challenges of joining a virtual meeting from a conference room, is that the people in the room are identified by the name of the conference room rather than as individuals. Google Meet’s room check-in feature helps ensure everyone in the meeting can see your name and be aware of your presence. If you’re using companion mode on the web, you can now check in to your meeting room directly from the green room. Then, when you enter the call, everyone will immediately see your name alongside the conference room you’re joining from. Previously, you were prompted to check in once you were on the call, which is still available if you did not check in from the green room.


Checking in from the green room ensures that everyone in the meeting can see your name when you join

Getting started


Rollout pace


Availability

  • Available to all Google Workspace customers with Meet Hardware devices

Resources


The Google Meet API is now generally available

What’s changing 

In November 2023, we announced the availability of the Google Meet API through our Developer Preview Program. Beginning today, the Google Meet API is generally available. You can use the Meet API to: 
  • Programmatically create and configure Meet calls 
  • Retrieve information about past meetings, such as the meeting times and attendees. 
  • Access meeting artifacts, such as transcripts and video recordings 
  • Subscribe to real time updates on meetings, such as when a participant joins or leaves 

For more information, please reference our original announcement.


Who's impacted

Admins and developers


Why you’d use it

Integrating the Meet API in your product with the Google Meet API streamlines workflows and provides your product with Meet information that easily enhances your product offering. For example, partners such as Hubspot, Outreach, Salesforce, and Salesloft currently integrate the Meet API into their solutions to pull meeting recordings and artifacts into their conversational intelligence tools for analysis and sales coaching.



Getting started


Updated user interface for signing in to or signing up for your Google Account

What’s changing 

We’re updating the look and feel of our sign-up and sign-in pages with a more modern look, which is in-line with the Material Design across our other products. You'll see the updated interface across web and mobile devices. Note that this is strictly a change in visual appearance, there are no functionality impacts or changes.

The new Google sign-in page on web



Getting started 

  • Admins: There is no admin control for this feature.
  • End users: There is no end user setting for this feature — users see these improvements automatically. Visit the Help Center to learn more about the new Google sign-in page.

Rollout pace 


Availability 

  • Available to all Google Workspace customers
  • Available to users with personal Google Accounts

Introducing Gemini for Google Workspace, plus more AI offerings to better meet your business needs

What’s changing 

On February 8, we announced the next chapter of our Gemini era. As part of this change, starting today, the Duet AI for Google Workspace Enterprise add-on is now called Gemini Enterprise. Gemini Enterprise includes full usage and access to generative AI features in Workspace, such as help me write, organize, and visualize, and more. Gemini Enterprise will continue to be the best way to get our most advanced AI features, like live translated captions in Meet. 


We’re also introducing Gemini Business, which is available to new and existing Google Workspace customers (see the availability section below for more details). Gemini Business is a Workspace add-on subscription which provides a subset of the generative AI features available in Gemini Enterprise, subject to monthly usage limits. With tools to enhance productivity, boost creativity, and save you time, Gemini Business is a good option for businesses looking to get started with generative AI. 


In addition, customers of Gemini Enterprise and Gemini Business can now chat directly with Gemini through a new standalone experience (gemini.google.com).This experience, which starts rolling out today, is built on our 1.0 Ultra model*, and provides enterprise-grade data protections and admin controls. Gemini can be a starting point for work and a better way to research, brainstorm, and analyze information—all with the capability to double check responses with confidence. With a Gemini Business and Gemini Enterprise plan, your conversations are not used for advertising purposes, reviewed by human reviewers, nor used to improve generative machine-learning technologies. For more information, see the latest on the Workspace blog and our previous post on how we’re protecting your Google Workspace data in the era of generative AI. Roll out of Gemini starts today for Gemini Enterprise and Gemini Business customers and will continue over the next several days.


Who’s impacted

Admins


Why it’s important

With these new offerings, businesses will have greater access to our robust suite of AI-powered features, which can be used to:
  • Research, brainstorm and analyze information in Gemini (gemini.google.com), with access to Google’s 1.0 Ultra and enterprise-grade data protections
  • Double-check responses to validate information in Gemini (gemini.google.com)
  • Chat with Gemini (gemini.google.com) to get the words and visuals just right and easily bring the output from Gemini to your new or existing document, presentation, or email
  • Help you write and refine emails in Gmail—even on the go from your mobile device
  • Help you write, refine, and proofread content in Google Docs
  • Generate original images for your presentations directly in Google Slides
  • Create plans for projects in Google Sheets with just a simple prompt
  • Look your best in Google Meet with studio look 
  • Generate background images in Google Meet
  • Use translated captions in Google Meet
Gemini Business is a great option for organizations looking to get started with generative AI. Gemini Enterprise will be the right choice for organizations that want to ensure full access to generative AI features from Google. Customers are able to have both Gemini Business and Gemini Enterprise licenses in the same domain, providing flexibility in how they roll out generative AI in their organization.


Additional details

Gemini Enterprise is now available for Google Workspace Nonprofits
Gemini Business and Gemini Enterprise add-ons can now be purchased by non-profits customers with a Google Workspace for Nonprofits subscription. Use this link to learn more about Gemini for Google Workspace and how you can get started today with a no-cost trial.

Getting started

Availability

  • Gemini Business is available as an add-on for Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Frontline Starter, Frontline Standard, Enterprise Essentials, Enterprise Essentials Plus, and Google Workspace for Nonprofits.

    We're working to bring Gemini for Workspace to our education customers, and we look forward to sharing more about this in the coming weeks.

  • *Gemini (gemini.google.com) is not currently available to Gemini Enterprise and Gemini Business users working in Hong Kong, France, or French territories. However, all other Gemini for Google Workspace features are supported in these locales. 
  • Gemini for Google Workspace features are only available for users over the age of 18.

Updates to the Google Workspace Marketplace

What’s changing

In 2023, we introduced the ability for admins to install Google Chat apps to direct messages on behalf of users within their domain from the Google Workspace Marketplace. Now, end users can also discover and install Google Chat apps from the Google Workspace Marketplace. 
Jira for Google Chat

Additionally, users can now open the Google Workspace Marketplace directly from within Chat. This will include an enhanced browsing experience with curated app categories such as “Intelligent apps”. Lastly, developers can start publishing Chat apps on the Google Workspace Marketplace, allowing users to more easily discover, install and use the apps.



Who’s impacted 

Admins, end users and developers 


Additional details 

Chat app users can now leave reviews and flag any inappropriate Chat apps directly from the Marketplace app listing. 
Chat apps reviews

Getting started 

Rollout pace 

Google Workspace Updates Weekly Recap – February 16, 2024

2 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.



New formatting sidebar in Google Docs, Slides and Sheets apps on Android Tablets 
This week, we’re further improving the Google Workspace experience on large screen Android devices by adding a new formatting sidebar in Google Docs, Slides and Sheets. In addition to meeting the Google Material Design 3 guidelines, this new sidebar reduces the number of taps needed to navigate to formatting options, enabling you to more easily arrange text, tables, images and more. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for March 6, 2024. | Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. 
New formatting sidebar in Google Docs, Slides and Sheets apps on Android Tablets
New sidebar experience in Google Docs on an Android tablet 

Easily drag and drop an image to replace the background in Google Slides
Hovering over the border of an empty slide before dropping in an image (from your desktop, Content Library or another webpage) will now set the image as the background in Google Slides. Dropping the image anywhere else will simply insert the image onto the slide. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for February 26, 2024. | Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Learn more about changing the theme, background, or layout in Google Slides.
Easily drag and drop an image to replace the background in Google Slides

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Google Meet “companion mode” is now supported on your mobile device for great hybrid meetings
Beginning this week, you’ll be able to use companion mode with your Android and iOS devices. | Learn more about Google Meet companion mode

Creating more immersive presentations in Google Slides
Starting this week, Speaker spotlight in Slides, an experience that lets presenters insert their video feed directly into their Slides content, is generally available for select Google Workspace editions. With Speaker spotlight, you can deliver your message with greater impact by embedding your camera feed directly into your Slides presentations. This feature helps keep your audience focused on you and can help make your content more compelling. | Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, and Education Plus customers only. | Learn more about speaker spotlight.

Assign mobile device management admin privileges based on organizational unit
We’re giving admins more granular control over how mobile device management privileges are delegated. Specifically, admins can be assigned privileges for specific organizational units (OUs). | Learn more about mobile device management

Sort, filter and manage comments faster in Google Docs, Sheets and Slides
We’re introducing an improved comments experience in Google Docs, Sheets, and Slides to help you find and take action on comments easier than ever before. While you will continue to see and interact with the comments experience you’re familiar with, you’ll also notice updates to our comment cards, icons, and more. | Learn more about comments across Workspace


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).