Tag Archives: apps

Google Workspace Updates Weekly Recap – May 27, 2022

New updates 

There are no new updates to share this week. Please see below for a recap of published announcements. 


Previous announcements


The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Send group membership information in outbound SAML responses 
Admins can now configure and send group membership information as part of SAML responses. | Learn more. 


Add personal tasks from Google Chat 
In Google Chat, you can now create personal tasks from individual or group messages. | Learn more


Take action on multiple text selections in Google Docs 
Using Google Docs, you can now make multiple text selections at once, and apply actions such as delete, copy, paste, or format to all selections. | Learn more


Add shared drives to specific organizational units 
Admins can now place shared drives into sub organizational units (OUs), enabling them to configure sharing policies, data regions, access management, and more at a granular level. | Learn more.

Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers. 


Embed content as a full page in new Google
Sites Site editors using new Google Sites can now add content as a full page from the following sources: custom code, other websites, and Google apps, such as Maps and Docs. | Learn more


Copy your client-side encrypted Google Docs, Sheets, and Slides files 
If you have client-side encryption enabled for Docs, Sheets and Slides, you can now make a copy of an existing encrypted document, spreadsheet or presentation. | Learn more

Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers. 


Cut, copy and paste files using keyboard shortcuts in Google Drive Web 
You can now use familiar keyboard shortcuts Ctrl + C (or ⌘ + C on Mac), Ctrl + X and Ctrl + V to copy, cut and paste Google Drive files in your Chrome browser. | Learn more


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Cut, copy and paste files using keyboard shortcuts in Google Drive Web

Quick summary

You can now use familiar keyboard shortcuts Ctrl + C (or ⌘ + C on Mac), Ctrl + X and Ctrl + V to copy, cut and paste Google Drive files in your Chrome browser. This saves you time by allowing you to copy one or more files and move them to new locations in Drive, and across multiple tabs, with fewer clicks. 


Additionally, a link to the file and its title will also be captured when copying a file, which allows you to easily paste them into a document or an email. 


To help you more easily organize files in multiple locations without necessarily creating duplicate files, Ctrl + C, Ctrl + Shift + V will create shortcuts. 


Lastly, you can open files or folders in a new tab using Ctrl+Enter, so that you can easily view multiple files at once, or use different tabs to more easily organize files between two different folder locations. 


In the above screencast, you can see opening a folder in a new tab, files moved between folders, shortcuts created, and file name and URLs pasted into a Google Doc.

Rollout pace 


Availability 

  • Available to all Google Workspace customers and users with personal Google Accounts when using Google Chrome 

Resources 

Copy your client-side encrypted Google Docs, Sheets, and Slides files

Quick summary 

If you have client-side encryption enabled for Docs, Sheets and Slides, you can now make a copy of an existing encrypted document, spreadsheet or presentation. Encryption will be preserved when copies of the file are made. This feature makes it easier to leverage existing content as a baseline for new encrypted Docs, Sheets, or Slides. 



Getting started 


Rollout pace 


Availability 

  • Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers 

Resources 

Embed content as a full page in new Google Sites

Quick summary 

Site editors using new Google Sites can now add content as a full page from the following sources: custom code, other websites, and Google apps, such as Maps and Docs. Previously, editors could only add these elements as part of a page. This update provides more flexibility to organize and display embedded content on your site. 

Embed content as a full page in new Google Sites


Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: In a new Site, navigate to Pages > New page > Full page embed. Name the page and then add a URL, embed code, or embed content from another Google app. Visit the Help Center to learn more about adding Google files, video & more. 

Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google accounts 

Resources 

Add shared drives to specific organizational units

What’s changing 

For select Google Workspace editions, admins can now place shared drives into sub organizational units (OUs). Doing so enables admins to configure sharing policies, data regions, access management, and more at a granular level. 


This feature is available now as an open beta, which means you can use the feature without opting-in to a specific program. 


Who’s impacted 

Admins and end users 


Why it matters 

Currently, all shared drives reside in the “root” OU. As such, all shared drives are subject to the same policies. This update gives admins the option to move shared drives to sub OUs within their organizations, such as Marketing or Legal, which allows for more control over the privacy and security of the shared drive's contents on a case-by-case basis. For example, admins can restrict sharing of a shared drive belonging to the legal department because it contains highly confidential information. Additionally, this also gives admins more flexibility over applying default sub OUs to newly-created shared drives, assuring each new shared drive subject to appropriate security policies. 


With this update admins will have greater control and more options to control how their data is accessed and shared on a case by case basis. 

Getting started 

  • Admins: Admins can assign shared drives to various OUs using the new “Organizational Unit” column found in Apps > Google Workspace > Drive and Docs > Manage Shared Drives. Visit the Help Center to learn more about shared drives and managing shared drive users and activity.





  • End users: There is no end user setting for this feature — the ability to access or share certain files contained in a shared drive will vary. Visit the Help Center to learn more about sharing files in Google Drive

Availability 

  • Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers 
  • Not available to Google Workspace Business Starter, Enterprise Essentials, Frontline, as well as legacy G Suite Basic and Business customers Not available to users with personal Google Accounts 

Take action on multiple text selections in Google Docs

Quick summary 

In Google Docs, you can now make multiple text selections at once, and apply actions such as delete, copy, paste, or format to all selections. This will make formatting and editing documents faster by eliminating the need to make repetitive changes, increasing your overall productivity. 

Formatting adjustments are made to several pieces of selected text




Getting started 

  • Admins: There is no admin impact. 
  • End users: This feature will be available by default. Visit the Help Center to learn more about using keyboard shortcuts for Google Docs

Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 

Resources 


Add personal tasks from Google Chat

What’s changing

In Google Chat, you can now create personal tasks from individual or group messages. These will then be viewable by you in Google Tasks, the quick-access side panel, and Google Calendar if the task has a set date.

add-personal-tasks-from-google-chat


Who’s impacted 

End users 



Why you’d use it 


This feature allows you to more easily stay on top of tasks that come out of conversations with your coworkers via Chat. Once you’ve created a personal task, you can add a due date and description, then quickly navigate back to the conversation. 



Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: Visit the Help Center to learn more about adding or editing a task


Rollout pace 


Android & Web: 

iOS: 
  • We anticipate this feature to be available for iOS in the coming months—we will provide an update on the Workspace Updates Blog once available. 


Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 


Resources 

Send group membership information in outbound SAML responses

Quick launch summary 

We’re adding the ability for admins to configure and send group membership information as part of SAML responses. 


Currently, you are able to configure SSO to send user attributes in the SAML response when a user logs in to an app using SAML SSO. With this launch, admins can configure SSO to send group membership information to the application. Apps can then use these attributes to assess user authorization and to implement other business logic. 

Getting started 






Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers and Cloud Identity customers 

Resources 

Google Workspace Updates Weekly Recap – May 20, 2022

New updates 


There are no new updates to share this week. Please see below for a recap of published announcements. 


Previous announcements


The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.



Migrate your classic Google Sites before December 1, 2022 
We’re extending the previously announced timeline to give Google Workspace customers more time to migrate from classic Google Sites to new Google Sites: 
  • Starting December 1, 2022 (previously June 1, 2022), you will no longer be able to edit any remaining classic Sites in your domain. 
  • Starting January 1, 2023 (previously July 1, 2022), Classic Sites will no longer be viewable unless they are converted to new Google Sites. 
Learn more here and here


New and updated third-party DevOps integrations for Google Chat, including PagerDuty 
There are now a variety of additional DevOps integrations that allow you to act on common workflows directly in Google Chat. | Learn more


Export log data in near-real time to BigQuery
Exported log data streams are now in near-real time (under 10 minutes), improving upon the previous process which returned log data that could be up to three days old. | Learn more here and here


AppSheet Enterprise Standard and Enterprise Plus available as add-ons to Google Workspace editions
Google Workspace customers can now purchase AppSheet Enterprise Standard and Enterprise Plus as add-ons by contacting their Google Cloud sales representative or through the Google Workspace Partner network. | Learn more


Use Connected Sheets with VPC-SC protected data, improved Cloud Audit Logs for Connected Sheets events 
BigQuery datasets that are behind a perimeter created by VPC Service Controls can now be accessed using Connected Sheets. We’ve also made improvements to the Connected Sheets logging in the Cloud Audit Logs. | Learn more


New banners in Google Chat protect against malicious links 
In Google Chat, you can now see banners warning against potential phishing and malware messages coming from users with personal Google Accounts to help protect users against malicious actors, keeping data safe. | Learn more


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

New banners in Google Chat protect against malicious links

Quick summary 

In Google Chat, you’ll see banners warning against potential phishing and malware messages coming from users with personal Google Accounts. These warning banners, which are already available in Gmail and Google Drive, help protect users against malicious actors, keeping data safe. 





Additional details 

In Gmail, warning banners are displayed when responding to emails sent from outside of your organization. Now, Android warning banners are also displayed as you add new external recipients. Admins can turn these specific warning labels on or off for their organization


Getting started 


Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources