Tag Archives: docs

Open Office attachments from Gmail in Google Docs, Sheets, or Slides with one click

What’s changing

We’re making it easier to view, edit, and collaborate on Microsoft Office files sent and received in Gmail using Docs, Sheets, and Slides. With this launch, we’re adding: 
  • Open Office files in Docs, Sheets, or Slides with one click: When you send or receive email with an Office file attached, you’ll see an edit icon that will open the file directly in Docs, Sheets, or Slides while preserving the original file format. 
  • Easily reply to the email from within the file: Once the file is opened, you’ll have new options to respond to the email thread from the File menu in Docs, Sheets, or Slides. 

See images below. 


Who’s impacted 

End users 


Why it’s important 

This provides a fast and convenient way to view, edit, and collaborate on emailed Office files directly in Docs, Sheets, and Slides. Previously, users would have to save a file to Drive before being able to use G Suite’s Office editing features. With this launch, they can open files more quickly and reply to email threads featuring Office files more easily. 


Getting started 


When you receive an Office file in Gmail, click the Edit icon to quickly open the file to view, edit, and collaborate. 

After opening an Office file from Gmail, you’ll see new options in the Docs, Sheets, or Slides File menu to reply with a file, or open the original message. 


Rollout pace 

Availability 

  • Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits customers 
  • Not available to Google Workspace Essentials and Enterprise Essentials customers 

Resources 

Office editing on iOS brings Google Workspace collaboration to Microsoft Office files

Quick launch summary 

We’re making Office editing available on iOS. This feature brings the collaborative and assistive features of Google Workspace to your Microsoft Office files when you’re using your iOS device. Already available on the web and Android, it: 
  • Allows you to edit, comment, and collaborate on Microsoft Office files using Google Docs’, Sheets’, and Slides’ powerful real-time collaboration tools. 
  • Improves sharing options, improves sharing controls, and reduces the need to download and email file attachments. 
  • Streamlines workflows by reducing the need to convert file types. 

Office editing will replace Quickoffice (sometimes known as Office Compatibility Mode), which has more limited functionality and collaboration capabilities. See more about Office editing in our announcement for the feature on the web

Getting started 

Rollout pace 

  • This feature is available now for all users. 

Availability 

  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits customers 
  • Available to users with personal Google Accounts 

Resources 

Office editing mode is now the default editing mode for Office files in Drive on the web

What’s changing 

We’re changing the default editing mode for Microsoft Office files in Google Drive on the web. Now, when you double-click on an Office file, it will open directly in Office editing mode

Previously, double clicking would open a preview of the document, from which users could choose whether to open in Office editing mode or download the file. You can still use the preview mode by right clicking the file and clicking "Preview,” or by pressing ‘P’ on the keyboard while double clicking the file. 



Who’s impacted 

End users 


Why it’s important 

This change makes it quicker to open and start editing documents. Users can directly edit, comment, and collaborate on Office files using the familiar interface of Google Docs, Sheets, and Slides, with changes automatically saved to the file in its existing Office format. 


Additional details 

Note that: 
  • This change will apply to all compatible Office file types, including .docx, .doc, .ppt, .pptx, .xls, .xlsx, .xlsm 
  • Password protected Office files will not open directly in Office editing mode. These files will continue to open in Preview mode. 
  • If the “Office Editing for Docs, Sheets & Slides” Chrome extension is installed, we will redirect to the extension and not to Docs, Sheets, or Slides. This is the same as if you select “Open with” today. 


Getting started 

  • Admins: This feature will be ON by default. There is no admin control for this feature. 
  • End users: This change will take place by default when opening compatible Office files in Drive on the web. You can still use the preview mode by right clicking the file and clicking "Preview," or by pressing ‘P’ on the keyboard while double clicking the file. Visit the Help Center to learn more about working with Office files in Drive

Rollout pace 

Availability 

  • Available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers and users with personal Google Accounts 

Resources 

Google Workspace Add-ons now generally available in Google Docs, Sheets, and Slides

Quick Summary 

Google Workplace Add-ons are now available for Google Docs, Sheets, and Slides. Google Workspace Add-ons are already available for Calendar, Gmail, and Google Drive.


Google Workspace Add-ons allow you to use third-party applications within Google Workspace, helping you get work done faster without switching from one app to another. 

Organizations can also create add-ons using Apps Script or alternative runtimes — use the Google Workspace Developer guide for add-ons to learn more about building add-ons

Getting started 

Rollout pace 

Availability 

  • Available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers and users with personal accounts.  

Resources 

Mention a user directly within a Google Doc

Quick launch summary 

You can now mention another user in Google Docs within the document itself. Previously, this was only possible within a comment. 

When another user is mentioned, you can hover over their name for information about them and suggested actions like adding that person to Contacts or reaching out via email. This is the same information you see today when hovering over a user's name in other Google Workspace apps, such as Gmail or Calendar. 

[Read more about this feature and other new features in the Google Workspace announcement]

Additional details 

Note that mentioning someone in a document will not send them a notification. Additionally, if you mention a user who does not have access to the doc, you’ll receive a prompt with sharing suggestions. You can share the document at that time or decline and use the regular Docs sharing function when the time is right. 

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: This feature is available for all Google Workspace end users. When typing in Docs, press “@” — this will trigger a dropdown menu where you can search for the user you want to mention. 

Rollout pace 

Availability 

  • Available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers 

Resources: 

Easily add and manage citations in Google Docs

Quick launch summary 

We’re launching a new feature to help you add, manage, and format academic citations in Google Docs. This will make writing academic papers easier since you won’t have to use add-ons, or copy citations from other tools. 

Using this feature, you can easily insert in-text citations and create a bibliography in the MLA, APA, or Chicago (author-date) styles. Sources types supported include books, book sections, websites, journal articles and newspaper articles. 

Citations tool in Google Docs 

Getting started 

Rollout pace 

Availability 

  • Available to all G Suite customers 

Resources 

Office editing on Android brings G Suite collaboration to Microsoft Office files

Quick launch summary 

We’re making Office editing available on Android. This feature brings the collaborative and assistive features of G Suite to your Microsoft Office files when you’re using your Android device. Already available on the web, it: 
  • Allows you to edit, comment, and collaborate on Microsoft Office files using Google Docs’, Sheets’, and Slides’ powerful real-time collaboration tools. 
  • Improves sharing options, improves sharing controls, and reduces the need to download and email file attachments. 
  • Streamlines workflows by reducing the need to convert file types. 
Office editing will replace QuickOffice (sometimes known as Office Compatibility Mode), which has more limited functionality and collaboration capabilities. See more about Office editing in our announcement for the feature on the web. 


Getting started 

Rollout pace 

Availability 

  • Available to all G Suite customers and users with personal Google Accounts 

Resources 

Office editing on Android brings G Suite collaboration to Microsoft Office files

Quick launch summary 

We’re making Office editing available on Android. This feature brings the collaborative and assistive features of G Suite to your Microsoft Office files when you’re using your Android device. Already available on the web, it: 
  • Allows you to edit, comment, and collaborate on Microsoft Office files using Google Docs’, Sheets’, and Slides’ powerful real-time collaboration tools. 
  • Improves sharing options, improves sharing controls, and reduces the need to download and email file attachments. 
  • Streamlines workflows by reducing the need to convert file types. 
Office editing will replace QuickOffice (sometimes known as Office Compatibility Mode), which has more limited functionality and collaboration capabilities. See more about Office editing in our announcement for the feature on the web. 


Getting started 

Rollout pace 

Availability 

  • Available to all G Suite customers and users with personal Google Accounts 

Resources 

Google Docs line spacing will now adjust based on font

Quick launch summary 

We will now adjust line spacing in Google Docs based on the font used. Previously, line spacing was based only on the font size and line spacing you chose. Now, the font you choose will also be a factor in the spacing. 

This will increase consistency in document length between Google Docs and other word processing programs, and help make sure converted Microsoft Word documents retain a similar length. It will be particularly useful for education and enterprise users, who may have documents with specific length requirements based on specific formatting combinations. 
Line spacing will adjust based on the font used 

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: This feature will be ON by default for new documents only. Existing documents will not be affected. Use our Help Center to learn more about formatting in Google Docs

Rollout pace 

Availability 

  • Available to all G Suite customers and users with personal accounts. 

Resources 

Google Docs line spacing will now adjust based on font

Quick launch summary 

We will now adjust line spacing in Google Docs based on the font used. Previously, line spacing was based only on the font size and line spacing you chose. Now, the font you choose will also be a factor in the spacing. 

This will increase consistency in document length between Google Docs and other word processing programs, and help make sure converted Microsoft Word documents retain a similar length. It will be particularly useful for education and enterprise users, who may have documents with specific length requirements based on specific formatting combinations. 
Line spacing will adjust based on the font used 

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: This feature will be ON by default for new documents only. Existing documents will not be affected. Use our Help Center to learn more about formatting in Google Docs

Rollout pace 

Availability 

  • Available to all G Suite customers and users with personal accounts. 

Resources