Tag Archives: Gmail

Grant access to Drive files directly from Gmail

Quick launch summary 


We’re making it easier to manage access requests to Drive files by sending dynamic emails which allow you to respond to the request without leaving Gmail. 

When someone requests access to a Drive file, you’ll receive an email with the access request. Now, Gmail users will be able to manage that request directly from that email, without leaving the message. Specifically, you’ll receive a dynamic email that lets you review the request, choose the access level (e.g. edit, comment, or view), and grant access directly from the email. 

Previously, you had to open the document in a new tab or app to manage the access request. The dynamic email will make it quicker and simpler to manage these requests and control access to your files. It will work for Gmail users on the web, on Android, and on iOS. 

Note that the 'from' address for access request emails is changing with this launch. They will now come from [email protected]gle.com. 



Getting started 

Rollout pace 

Availability 

  • Available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers, and users with personal Google Accounts 

Resources 

Grant access to Drive files directly from Gmail

Quick launch summary 


We’re making it easier to manage access requests to Drive files by sending dynamic emails which allow you to respond to the request without leaving Gmail. 

When someone requests access to a Drive file, you’ll receive an email with the access request. Now, Gmail users will be able to manage that request directly from that email, without leaving the message. Specifically, you’ll receive a dynamic email that lets you review the request, choose the access level (e.g. edit, comment, or view), and grant access directly from the email. 

Previously, you had to open the document in a new tab or app to manage the access request. The dynamic email will make it quicker and simpler to manage these requests and control access to your files. It will work for Gmail users on the web, on Android, and on iOS. 

Note that the 'from' address for access request emails is changing with this launch. They will now come from [email protected]. 



Getting started 

Rollout pace 

Availability 

  • Available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers, and users with personal Google Accounts 

Resources 

Enhancing Google Workspace Add-ons in Gmail with Compose-time functions

Quick launch summary 

We’re enhancing the way you work with Google Workspace Add-ons in Gmail with the addition of Compose-time functions. Compose-time functions can help modify and format your messages in Gmail faster by: 
  • Adding recipients in the “To”, “CC”, and “BCC” fields. 
  • Inserting content into the subject line and body of the email. 
  • Inserting message templates for a consistent look and feel for your communications, and more. 


Organizations can also create their own compose-time add-ons using Apps Script or alternative runtimes. Use the Google Workspace Developer Guide to learn more about building compose actions. 

Getting started 

Rollout pace 

  • Compose time add-ons are available now in the Google Workspace Marketplace. 

Availability 

  • Available to all Google Workspace customers (when enabled by admins) and users with personal accounts.  

Resources 

Enhancing Google Workspace Add-ons in Gmail with Compose-time functions

Quick launch summary 

We’re enhancing the way you work with Google Workspace Add-ons in Gmail with the addition of Compose-time functions. Compose-time functions can help modify and format your messages in Gmail faster by: 
  • Adding recipients in the “To”, “CC”, and “BCC” fields. 
  • Inserting content into the subject line and body of the email. 
  • Inserting message templates for a consistent look and feel for your communications, and more. 


Organizations can also create their own compose-time add-ons using Apps Script or alternative runtimes. Use the Google Workspace Developer Guide to learn more about building compose actions. 

Getting started 

Rollout pace 

  • Compose time add-ons are available now in the Google Workspace Marketplace. 

Availability 

  • Available to all Google Workspace customers (when enabled by admins) and users with personal accounts.  

Resources 

Easier access to Search, Chrome and Gmail in iOS 14

iOS 14 has launched, and with it comes new features that make it easier to access some of the Google apps you use most often. Starting today, you can add a Google Search Widget to your Home Screen to let you find information even faster. You can also set Chrome as your default browser app on your iPhone or iPad, and in the coming days, you’ll be able to set Gmail as your default email app. 

Find it even faster with new iOS Home Screen Widget for the Google app

In iOS 14, you can add Widgets to your Home Screen so you can access apps more quickly or get information at a glance. Starting today, we're giving you lightning-fast access to Search with a Widget in two sizes: one with just Search, and one with shortcuts to three additional ways to search, depending on your preference.

The Google app is a great way to find relevant and helpful information on your iPhone or iPad-- from web pages and quick answers to images, products, news, even life-size AR animals. And you can choose from several different ways to search, including typing, talking, or using your camera with Lens. 

With the Quick Search Widget, you can search for anything, right from your Home Screen. The Shortcuts Widget includes a quick Search bar and additional search modes: Lens, which lets you search what you see through your camera; Voice Search if you don’t feel like typing; and Incognito mode for an extra layer of privacy. 

iOS Homescreen Google Search Widget

To set up Search as a Home Screen Widget, first make sure you have the Google app downloaded from the App Store. Then follow these steps:


  1. Press and hold on the home screen of your iPhone or iPad

  2. Tap the plus icon on the upper left corner to open the widget gallery

  3. Search for & tap the Google app

  4. Swipe right/left to select the widget size

  5. Tap “Add Widget”

  6. Place the widget and tap “Done” at the upper right corner

Google Search Widget

Set Chrome and Gmail as your default browser and email app 

If you set Chrome as your default browser, when you open a link from another app, it will open in Chrome. Similarly, if you set Gmail as your default email app, any time you tap on an email icon on the web, it will open the Gmail app. 


With Chrome and Gmail, you can:


Chrome

  • Sync Chrome on your computer or tablet to automatically access your bookmarks, saved passwords and payment methods, settings, and recently opened tabs

  • Get answers quickly with personalized search results from Google that instantly appear as you type

  • Browse safely with advanced protection from threats like phishing and dangerous websites

  • Easily view and open your tabs with an uncluttered tab grid design

Gmail

  • Easily retract an email right after you send it with undo send

  • Write emails faster with Smart Compose or respond to emails quickly with Smart Reply

  • Schedule emails to send at a later time or date with schedule send

  • Protect sensitive information from unauthorized access, set an expiration date for messages or remove options to forward, copy, print, and download with confidential mode 

To set Chrome and Gmail as your default browser and email apps, first, make sure you have both Chrome and Gmail downloaded from the App Store. Then follow these steps:


Chrome

1. Open the Settings app on your iPhone or iPad, scroll down until you see “Chrome” and tap on it

2. Tap on “Default Browser App”

3. Choose “Chrome”

How to make Chrome your default browser in iOS

Gmail

1. Open the Settings app on your iPhone or iPad, scroll down until you see “Gmail” and tap on it

2. Tap on “Default Mail App”

3. Choose “Gmail”

How to make Gmail your default email app in iOS

Now that you’re set up with Google on iOS 14, take it for a spin! And stay tuned for more Google Widgets in the coming weeks to make your iPhone even more helpful. 

Source: Google Chrome


New look and feel for Google Meet mobile apps

Quick launch summary

We’re updating the user interface (UI) of the Google Meet mobile apps for Android and iOS. The new mobile UI will have the same look and feel as that of the meeting experience in the Gmail app.

A new look and feel for Google Meet mobile apps

In addition to the revamped design, you’ll now see a New Meeting button. When you tap on this button, you’ll see three options:
  • Get meeting joining info to share with others.
  • Start a Meet call instantly.
  • Schedule a new meeting in Google Calendar.

New options for new meetings in Google Meet mobile apps

This new UI is rolling out on iOS now; check back for an update on this post when the rollout to Android begins.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: This new UI will appear by default once you’ve upgraded your Meet iOS app to version 45 or above.

Rollout pace

iOS
Android

Availability

  • Available to all G Suite customers and users with personal Google Accounts

Resources

Quickly add a contact into a Gmail message on Android

Quick launch summary

Gmail users on Android can now automatically add a contact to the “To” line of an email by typing "+" or “@” in the body of the email and then choosing the contact's name from the list that appears.

This feature was previously available on the web.




Getting started

Admins: There is no admin control for this feature.

End users: This feature will be ON by default. Visit the Help Center to learn more about sending messages in Gmail.

Rollout pace

Availability

  • Available to all G Suite customers

Resources

Enable the new integrated experience in G Suite across the web and Android

Quick launch summary

We recently announced a new integrated workspace that brings your favorite G Suite apps closer together. We’re now rolling out this workspace to Gmail on the web and Android. Stay tuned to the G Suite Updates blog for information on the timing of the launch to iOS.

Gmail will now feature four distinct components:
  • Mail, which has not changed and is the same Gmail experience users know and love.
  • Chat, which allows users to message individuals and small groups directly.
  • Rooms, which are spaces that include shared chat, files, and tasks to help groups more easily work on projects.
  • Meet, which features upcoming meetings that you can view and join.
Mail,Chat Rooms and Meet tabs Gmail on mobile

With this launch, you’ll also be able to open and co-edit a document with your team without leaving Gmail. This will make it easier for you to collaborate directly within the context of where you’re doing your work at that moment.


In addition, we’ve introduced several new tools to help you prioritize and stay focused. You can now:
  • Assign group tasks.
  • Get notified about task updates in rooms.
  • Pin important rooms so they’re easier to find and access.
  • Set your availability to “Do not disturb."
  • Better protect your time with status notices in Chat like “Out of office.”
  • See files shared in a room.
  • See integrated search results and toggle between Email and Chat results on the web.
  • Start a new meeting or see your upcoming meetings under “Meet” on the web.

We hope this new integrated experience in Gmail helps you stay focused, be productive, and collaborate more effectively—no matter what your workspace looks like.

Getting started

Admins: These features will launch to all domains with Chat preferred enabled. Chat preferred can be enabled at the organizational unit (OU) or domain level. We recommend migrating your organization all at once to avoid any disruption.

Note, certain features included in this launch require specific services to be enabled in the Admin console. Visit the Help Center for more information about ensuring you have these services properly configured.

End users: Visit the Help Center to learn more about turning Chat in Gmail and Meet in Gmail on or off.

Rollout pace

  • Rapid Release domains: Gradual rollout to users (up to 15 days for full feature visibility) starting on August 12, 2020
  • Scheduled Release domains: Gradual rollout to users (up to 15 days for full feature visibility) starting on September 1, 2020

Availability

  • Available to all G Suite customers

Resources

 

Meet in Gmail now rolling out on Android

Quick launch summary

Last month, we announced that Meet in Gmail would be coming to Android and iOS. The feature began rolling out to iOS last week and starts rolling out to Android today. This means users can join secure video meetings directly from a dedicated Meet tab in the Gmail Android app.



See our previous announcement for more information on this feature.

Getting started

Admins: There is no admin control for this feature.

End users: Meet in Gmail on mobile will be ON by default when users update their Gmail app. Users can hide the Meet tab inside of the Gmail app in their Gmail settings by deselecting “Show the Meet tab for video calling” under “Meet.”

Rollout pace

Availability

  • Available to all G Suite customers and users with personal accounts
  • Users with a G Suite for Education account that is enabled to create Meet video meetings will have the Meet tab enabled in Gmail. G Suite for Education accounts that are not able to create Meet video meetings will not see the Meet tab in Gmail and should use the Meet Android or iOS apps to join meetings instead.

Resources

Coming soon: An integrated workspace in G Suite to help you make the most of your time

What’s changing

We just announced a new integrated workspace experience that brings Chat, Meet, and Gmail together on desktop and mobile. Read our announcement on the Google Cloud blog for more details on the launch, and stay tuned to the G Suite Updates blog in the coming weeks for information on its exact timing.


Earlier this year, we introduced Chat in Gmail on the web and Meet in Gmail on the web and mobile. With this launch, we’re adding Chat in Gmail on mobile and enhancing the collaboration features in rooms across both web and mobile. New shared files and tasks in rooms will make them an even better solution for longer-term projects.


Gmail across web and mobile will now feature four distinct components:
  • Mail, which has not changed and is the same Gmail experience users know and love.
  • Chat, which allows users to message individuals and small groups directly.
  • Rooms, which are spaces that include shared chat, files, and tasks to help groups more easily work on projects.
  • Meet, which features upcoming meetings that you can view and join.
Mail, Chat Rooms and Meet tabs in Gmail on mobile

Shared files and tasks in rooms

Who’s impacted

Admins and end users

Why you’d use it

This launch will create a better home for work that intelligently brings together the people, content, and tasks you need to make the most of your time. It will not only integrate core tools like video, chat, email, files, and tasks, it’ll make them better together, so that you can more easily stay on top of things, from anywhere.

With a centralized location for your communication and collaboration, you’ll be able to:
  • Spend less time switching between apps.
  • Choose the right channel for the job.
  • More effectively collaborate on project work.
  • Search emails and chats from one place.
We hope this new integrated experience in Gmail helps you stay focused, be productive, and collaborate more effectively—no matter what your workspace looks like.

Additional details

With this launch, you’ll also be able to open and co-edit a document with your team without leaving Gmail. This will make it easier for you to collaborate directly within the context of where you’re doing your work at that moment.



In addition, we’ll introduce several new tools to help you prioritize and stay focused. You’ll be able to:
  • Assign group tasks.
  • Get notified about task updates in rooms.
  • Pin important rooms so they’re easier to find and access.
  • Set your availability to “Do not disturb.”
  • Better protect your time with status notices in Chat like “Out of office”
  • See files shared in a room.

Getting started

Admins: These features will launch to all domains with Chat preferred enabled. Chat preferred can be enabled at the organizational unit (OU) or domain level. We recommend migrating your organization all at once to avoid any disruption.

End users: Visit the Help Center to learn more about turning Chat in Gmail and Meet in Gmail on or off.

Availability

  • Available to all G Suite customers over the coming weeks. Stay tuned to the G Suite Updates blog for information on the exact timing.

Resources