Tag Archives: Gmail

Gems are now available in the side panel of Google Workspace apps

What’s changing

Currently, when you’re using the Gemini app, you can use Gems, custom AI experts that can help you complete specific goals, tasks, and workflows based on your input. You can also take advantage of pre-made Gems as well, like writing editor, coding partner, sales pitch ideator, and more. 

Today, we’re bringing the power of Gems directly into the side panel of Google Docs, Slides, Sheets, Drive, and Gmail.

Gems in the side panel of Google Docs


Who’s impacted

Admins and end users

Why you’d use them

Gems can help you further leverage the power of Gemini in a way that’s customized to your needs more efficiently by minimizing repetitive prompting. You can now take advantage of Gems directly from the side panel of several Google Workspace apps. This includes your custom Gems or pre-made gems. Without needing to switch between applications, you can use Gems in the side panel to:

  • Leverage a copywriting Gem to create posts and content tailored to your target audience, pre-loaded into the Gem.
  • Create a Gem that helps with sales interactions that is grounded on information for a specific company, prospect, or industry. 
  • Leverage an "assistant gem" tailored to your job role to help provide more relevant summaries for you and content for internal communications.
  • Leverage a Gem designed to help pressure test content from a certain persona (e.x C-Suite or CEO) to help you create the most compelling message.

Additional details

If you don't see a Gem that meets your needs, or want to customize a Gem for a specific task, you can create your own at gemini.google.com/gems/create. Both custom and premade Gems will appear in the side panel across all supported Workspace applications, and can leverage many Workspace capabilities including @ mentioning, accessing files and folders in your corpus, and more. Visit the Help Center for more information on working with Gems.

Getting started

  • Admins: There are no admin controls for Gems or Gemini in the side panel of supported Google Workspace apps.

  • End users: Visit the Help Center to learn more about using Gems. You can access the Gemini in the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Docs, Sheets, Slides, and Drive on the web. Visit the Help Center to learn more about collaborating with Gemini in Google Drive, as well as Google Docs, Google Sheets, and Google Slides, and Gmail.

Rollout pace


Availability

  • Available for Google Workspace customers who can access Gemini in the side panel of Workspace apps and Gems in the Gemini app.

Resources


Hardware Key Certificate Management for client-side encryption in Gmail

What’s changing 

Gmail now allows users with hardware keys, such as PIV/CAC smartcards, to directly manage their digital signature and encryption certificates within Gmail settings. Prior to this update, admins needed to upload encryption keys for their users – now users can configure their own keys in Gmail, without needing an admin. 

Gmail > Settings > Accounts > Encryption certificates

Additional details 

While Workspace encrypts data at rest and in transit by using secure-by-design cryptographic libraries, client-side encryption ensures that you have sole control over encryption keys and access to your data. Client-side encryption ensures sensitive data in the email body and attachments are indecipherable to Google servers — you retain control over encryption keys and the identity service to access those keys. For more information, check out our original announcement and the Workspace blog

Getting started 

  • Admins: In order for your users to add certificates from a hardware key, you must first enable and install the Workspace Hardware Keys application to user machines. 
  • End users: Visit the Help Center to learn more about using hardware keys for encryption. 

Rollout pace 


Availability 


Resources 

Google Workspace Updates Weekly Recap – June 27, 2025

New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Providing support for Microsoft Office embedded files in Google Drive 
To ensure users have a seamless experience when working with Microsoft Office files, we’re excited to announce that users can now open Microsoft Office files that contain embedded PDFs in Google Drive. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about working with Microsoft Office files

Use Imagen 4 to generate images in Google Docs, Slides and Vids in multiple languages 
Users can now utilize our highest quality image generation model, Imagen 4, which delivers: 
  • Outstanding text rendering and prompt adherence 
  • Higher overall image quality across all styles 
  • Multilingual prompt support in these 20+ languages 
Rolling out now to Rapid Release and Scheduled Release domains. | Available to Google Workspace Business and Enterprise users with access to Gemini in Docs and Slides, and users with access to Gemini in Vids. | Visit the Help Center to learn more about collaborating with Gemini Slides, Vids and Docs.
using spanish to generate visual content in Vids
View the most relevant search results in Gmail
Over the years, we’ve implemented updates to help you find exactly what you’re looking for with less effort when searching in Gmail. In March, we announced a smarter search feature powered by AI to quickly show users the most relevant results, and today we’re excited to extend this to businesses. Now, instead of just showing emails in chronological order based on keywords, Gmail search results will factor in elements like recency, most-clicked emails and frequent contacts. With this update, the emails you’re looking for are far more likely to be at the top of your search results — saving you valuable time and helping you find important information more easily. You can also select between “most relevant” and “most recent” results. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about the search in Gmail.
View the most relevant search results in Gmail

    A search view before and after. Now, search results are sorted by relevance instead of in chronological order to help you find your intended result, faster.

    Automated meeting recording, transcripts and notes available in seven additional languages
    Currently, when an Admin pre-configures meeting recordings, meeting transcripts, or “Take notes for me” in Meet as ON by default for newly created meetings, the artifacts are generated in English. Today, we’re expanding the language availability to include:
    • French
    • German
    • Italian
    • Japanese
    • Korean
    • Portuguese
    • Spanish
    The meeting artifacts will automatically be generated in the meeting host’s language if it is supported. | Rolling out now to Rapid Release and Scheduled Release domains. | Meeting recordings and transcripts are available to Google Workspace Business Plus; Enterprise Essentials, Enterprise Essentials Plus; Enterprise Standard, Plus; Education Plus, and the Teaching and Learning add-on. “Take notes for me” is available to Business Standard and Business Plus; Enterprise Standard and Enterprise Plus; the Gemini Education and Education Premium add-on and those customers who previously purchased a Gemini Business, Gemini Enterprise or AI Meetings & Messages add-on. | Admins visit the Help Center to learn more about choosing automatic meeting artifact settings for your organization. | End users visit the Help Center to learn more about recording a meeting, using meeting Transcripts, and taking notes with Gemini in Meet. Meeting hosts and co-hosts can edit these settings in the Calendar invite, as well as turn these artifacts off during the meeting.

    Studio lighting in Google Meet is now available on all devices 
    We’re pleased to announce that studio lighting in Google Meet is now available on all devices. Using machine learning, Gemini in Meet will simulate studio-quality lighting and adjust light position and brightness in your video feed, so you're perfectly lit for your meeting. | Available now. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available for Google Workspace Business Standard and Plus, and Enterprise Standard and Plus. | Visit the Help Center to learn more about improving your video experience. 

    Video file uploads are now available to Google Workspace users in the Gemini mobile app 
    You can now upload videos stored on your mobile device to provide more context to your prompts in the Gemini mobile app. You can ask Gemini to summarize the video, ask Gemini specific questions about the video and more. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to the Gemini app. | Visit the Help Center to learn more about how to upload and analyze files in the Gemini Apps

    Boost productivity with scheduled actions in Gemini 
    You can now use scheduled actions in Gemini to create personalized updates, set reminders, or complete routine tasks in a chat or based on existing prompts. You can set these actions to your preferred frequency, be it a single reminder, or daily or weekly updates. Some ways you can use scheduled actions are: 
    • Daily summaries of your calendar, to-do list, and unread emails for the day ahead. 
    • Daily news briefings: deliver a concise, easy-to-digest summary of the day’s top news stories or a specific topic. 
    • Competitive landscape monitoring: Monitor online news, press releases, social media content, and more based on a specific industry. 
    • Weekly vocabulary builders: Receive a curated list of new vocabulary words, complete with definitions and example sentences, tailored to your learning level. 
    Rollout to Rapid Release and Scheduled Release domains is complete. | Available with a qualifying edition of Google Workspace for Gemini on the web and mobile and in all supported languages. This feature is only available for users 18+ at this time. | Admins: For Gemini to access data from apps like Gmail, Calendar, and Drive, Workspace apps in Gemini must be turned ON. | End users: Visit the Help Center to learn more about scheduling actions in Gemini.

    Google Drive log events now include search related information 
    We’re expanding Drive log events in the security investigation tool to include search events. This includes information on resources returned from a search, the query the user entered, and more. Admins can use this information to help assess whether there is normal search behavior or whether the behavior was anomalous and indicating potential data exfiltration. This information can also be queried via API – check out our API documentation for more information. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available for Google Workspace Business Starter, Standard, and Plus; Enterprise Starter, Standard, and Plus; Education Fundamentals, Standard, and Plus; Frontline Starter and Standard. | Visit the Help Center to learn more about Drive log events and the security investigation tool.
    Google Drive log events now include search related information

    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

    Adding granular control options for who can respond to existing Google Forms 
    In addition to being available on newly created forms, we’re excited to announce that starting today this option is now available on existing forms. As a result, form creators can upgrade existing or old forms to have more granular controls over who can respond to them. | Learn more about controls for existing forms. 

    Google Classroom now supports exporting grades and importing data with STLink SIS 
    Google Classroom teachers can now export and import select information via the new integration with Bubblecon STLink, a South Korean third-party student information system (SIS) that provides an innovative edtech platform. | Learn more about Bubblecon STLink. 

    Changes to "Who can manage" and "Who can view" members in Google Groups starting September 15, 2025 
    There are upcoming changes to permissions in Google Groups which will be implemented starting September 15, 2025. | Learn more about changes to Google Groups.

    Generate data with Gemini in Google Sheets
    Currently, you can utilize Gemini in Google Sheets to generate charts and valuable insights, and this week, we’re excited to bring AI directly into the cells of your spreadsheet with the power of AI function. | Learn more about AI function in Sheets.

    See summaries of even more file types directly in Google Chat
    Earlier this year, we introduced the ability for users to easily summarize Google Docs, Slides, and Sheets files shared within a Google Chat conversation. Today, we’re excited to expand this feature to PDF, Office (Word, Excel, PowerPoint), CSV, txt, and zip files shared as Drive links in Chat. | Learn more about summaries in Chat.

    Updates to the GitHub app for Google Chat 
    We're announcing additional updates and functionality that improve upon the overall experience using the GitHub app for Google Chat. | Learn more about GitHub app for Google Chat.

    Gemini Add-ons will no longer appear under subscriptions in the Admin console for Workspace Business and Enterprise customers
    In January 2025, we announced our plan to bring premium AI features directly to our Business and Enterprise offerings, helping our customers and their users boost productivity, creativity, and innovation, transforming how they work. We also stopped charging for Gemini add-ons that you may have purchased previously for your Business and Enterprise offerings after January 31, 2025. | Learn more about add-on subscriptions.

    Introducing Google AI Ultra for Business: Providing Access to Advanced AI Features and Next-Gen tools
    We’re pleased to introduce Google AI Ultra for Business, a new Workspace add-on that provides the highest access to AI features and models and access to next-generation AI tools. | Learn more about Google AI Ultra for Business.

    Introducing more granular controls for multi-party approvals for sensitive admin actions
    Last year, we introduced multi-party approval (MPA), a security feature that requires an admin to approve certain sensitive actions initiated by another admin. Today, we’re enhancing this feature by giving admins more granular controls. | Learn more about granular controls for multi-party approvals.

    Completed rollouts

    The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

    Rapid Release Domains: 
    Scheduled Release Domains: 
    Rapid and Scheduled Release Domains: 
    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

    Integrate Jira with Gmail to create, update, and track work items directly in your inbox

    What’s changing

    In 2023, Atlassian introduced Jira and Confluence smart chips, which brings together popular tools used for project management and content collaboration. Since then users have been able to easily access Jira issues and Confluence pages within Google Docs, Sheets and Slides, and now we’re excited to announce a new integration with Gmail that's now included as part of the Jira and Confluence app. 

    Users can now create new Jira issues, view up-to-date information about existing issues, and take action all directly from Gmail. 

    Whether you're tracking projects, managing tasks, or collaborating across teams, this integration expansion across multiple Workspace apps keeps everything connected – without disrupting your workflow. 
    Jira and Confluence app

    Getting started 

    Rollout pace 

    Availability 

    • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

    Resources 

    New Gemini summary cards now available in the Gmail app on Android and iOS devices

    What’s changing

    Last year, we announced the general availability of Gemini in the side panel of Gmail, allowing users to summarize email threads, get help drafting an email, see suggested responses to an email thread, and more. To build upon this and streamline how users review and interact with emails, we’re excited to introduce Gemini summary cards on mobile. 

    Prior to today, to generate an email summary, you would tap “Summarize this email” at the top of a message, which then opened Gemini to show you a summary of the thread. 

    Starting today, summaries will be available at the top of the email content for messages where a summary is helpful, such as longer email threads or messages with several replies. Gemini will synthesize all the key points from the email thread and any replies thereafter will also be a part of the synopsis, keeping all summaries up to date.

    gemini summary cards in gmail app
    Additional details 

    • This feature is only available for emails in English at this time. 
    • As with all of our AI features, Gmail remains committed to protecting user data and prioritizing privacy. Refer to our Privacy Hub site to learn more. 
    • Emails that do not show summary cards will continue to support user-triggered summaries with the “summarize this email” chip at the top of emails or the option to summarize using Gemini in the side panel. 

    Getting started 


    Rollout pace


    Availability 

    Available for Google Workspace: 
    • Business Starter, Standard and Plus 
    • Enterprise Starter, Standard and Plus 
    • Google One AI Premium 
    • Customers with the Gemini Education or Gemini Education Premium add-on 
    Anyone who previously purchased these add-ons will also receive this feature: 
    • Gemini Business* 
    • Gemini Enterprise* 
    *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

    Resources 


    Ask Gemini in Gmail on mobile to perform Google Calendar related actions

    What’s changing

    We've recently introduced new web features that bring Gemini into Gmail to perform calendar related actions, such as adding an event to your calendar directly from your inbox. Today, we're excited to announce that we're bringing similar capabilities to Android and iOS devices. You can now: 

    • Ask Gemini to create, delete or edit an event on your calendar. Tapping the pencil icon on the created event lets you easily update the event information. If you click on the event directly, it will open the event view in the Calendar app. 
    • Ask Gemini about your daily schedule. 

    Who’s impacted 

    End users 

    Why you’d use it

    This update expands access to Calendar features using Gemini in Gmail to mobile devices, making it easier to create or interact with events on your calendar, regardless of your device. 

    Getting started 

    Rollout pace 


    Availability

    Available for Google Workspace: 
    • Business Starter, Standard and Plus 
    • Enterprise Starter, Standard and Plus 
    • Google One AI Premium 
    • Customers with the Gemini Education or Gemini Education Premium add-on 
    Anyone who previously purchased these add-ons will also receive this feature: 
    • Gemini Business* 
    • Gemini Enterprise* 
    *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

    Resources 

    Google Workspace apps for Gmail, Google Drive, Google Docs, Calendar, Keep, and Tasks are now generally available for the Gemini app

    What’s changing

    Earlier this year, we launched Google Workspace apps (formerly known as "extensions") in Gemini in open beta. When enabled, Gemini can reference and incorporate data from these apps to generate even more informed and relevant responses, bringing Gemini’s capabilities more seamlessly into your daily workflows, helping enhance productivity. Workspace apps are available for:

    • Calendar
    • Docs
    • Drive
    • Gmail
    • Keep
    • Tasks

    Beginning today, we’re pleased to announce that extensions for these apps are now generally available.

    Who’s impacted

    Admins and end users

    Why you’d use them

    When enabled, Gemini can interact with other Google apps and services to provide more contextual and relevant responses to your prompts and take certain actions across apps. For example, you can:

    • Gmail: ask what dates were proposed in the email about the team offsite.
    • Drive: find the document about the website clean-up project and summarize the proposal in a few bullet points.
    • Docs: reference a Doc that outlines your target audiences while performing customer research in parallel. 
    • Calendar: create an event based on specific details or based on the conversation with the Gemini app, find events for a specific day or date range, modify events in Calendar.
    • Tasks: add reminders and tasks, including those based on your conversations with Gemini, or view and update a list of your tasks.
    • Keep: create notes and lists, add items to an existing list, find content from your notes and lists, and reference your notes and lists in conversion with Gemini.

    Additional details

    • Context aware access support:
      • Like all Google apps, context-access aware policies can be applied to the Gemini app. Note that at the moment, CAA policies can only be applied to Gemini on the web, they cannot be applied on mobile.
      • If these policies are not met, users will not be allowed to access Gemini.
      • If a user meets the Gemini app specific CAA policies, they can interact with Gemini. If a prompt requires access to Workspace data, CAA policies will determine if a user has access to the requested data. For example, if a user asks Gemini "What are my unread emails?", they will see the requested content if they have access or they’ll receive an error message.

    • If your prompt includes multiple actions that require separate apps or services, but one or more of the required services are not enabled, neither of the actions will be completed. For example, if you prompt Gemini to create an event on your calendar and a reminder for that event but the Tasks extension is not enabled, the event will not be added to your calendar and you will not get a reminder.

    • Google Workspace extensions are not available to Google Workspace users accessing Gemini as an additional Google service.

    • Google Workspace extensions are only available to users 13+.

    • All prompts, responses, or content the Gemini app gets via apps (fka extensions), is not reviewed by anyone to improve AI models, not used to train AI models, and not shared with other users or institutions.

    Getting started

    • Admins: Access to Workspace apps is controlled by the new “Allow access to Workspace apps after Beta (upcoming general availability)” setting. Access is ON by default unless you previously took action on the setting leading into general availability. Visit the Help Center for more information on turning Workspace apps in Gemini on or off.

    • End users: If enabled by your admin, connecting Google Workspace allows users to summarize, get quick answers, and find information from Calendar, Keep and Tasks in addition to Gmail, Docs, and Drive directly in Gemini. Visit the Help Center to learn more about using Google Workspace extensions.

    Rollout pace



    Availability

    Available for Google Workspace:
    • Business Starter, Standard, Plus
    • Enterprise Starter, Standard, Plus
    • Education Fundamentals, Standard, and Plus
    • Frontline Starter and Standard
    • Essentials, Enterprise Essentials, and Enterprise Essentials Plus
    • Nonprofits

    Available for Google Workspace customers with these add-ons:
    • Gemini Business*
    • Gemini Enterprise*
    • Gemini Education
    • Gemini Education Premium
    *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

    Availability

    Gmail will soon stop support for the 3DES encryption cipher for incoming SMTP connections

    What’s changing

    Starting May 30, 2025, we will no longer support the Triple Data Encryption Standard (3DES) for incoming SMTP connections. After May 30, 2025, email systems using 3DES for SMTP connections will be unable to deliver emails to Gmail accounts. This change is necessary to improve our security and protect you from potential vulnerabilities associated with outdated encryption methods.

    To prepare for this change, please ensure that all of your sending systems are configured to use more modern and secure TLS ciphers. A list of supported ciphers can be found in our Help Center.

    Getting started

    • Admins: 
      • Visit our Help Center to learn more about Ciphers for Gmail SMTP TLS connections.
        • If your domain has recently sent messages to Gmail using 3DES, you have also received notification via email with additional information.
    • If your end users are receiving these types of messages, they will see a warning informing them that this specific cipher will no longer be supported. Visit the Help Center to learn more about checking your email traffic sent over 3DES connections.

    Availability

    • This change impacts all Google Workspace customers

    Resources

    Express yourself and quickly respond to emails with emojis reactions in Gmail

    What’s changing

    We’re excited to introduce the ability for users to react to emails in Gmail with emojis. This new feature allows users to quickly respond, acknowledge receipt of an email, and express themselves more authentically. 


    Whether you’re using a gratitude emoji to thank a teammate, voting for a team dinner with a food emoji, or congratulating your client for reaching a milestone with a celebratory emoji, emoji reactions provide an expressive and personalized way of responding to emails. 

    emoji reactions in gmail


    Getting started 


    Rollout pace 

    Feature visibility: 

    Admin setting: 

    Availability 

    • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts 

    Resources 

    Express yourself and quickly respond to emails with emojis reactions in Gmail

    What’s changing

    We’re excited to introduce the ability for users to react to emails in Gmail with emojis. This new feature allows users to quickly respond, acknowledge receipt of an email, and express themselves more authentically. 


    Whether you’re using a gratitude emoji to thank a teammate, voting for a team dinner with a food emoji, or congratulating your client for reaching a milestone with a celebratory emoji, emoji reactions provide an expressive and personalized way of responding to emails. 

    emoji reactions in gmail


    Getting started 


    Rollout pace 

    Feature visibility: 

    Admin setting: 

    Availability 

    • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts 

    Resources