Tag Archives: Gmail

Update your G Suite mobile and desktop apps before August 12, 2020, to ensure they continue working

Quick summary

In 2018, we began making changes to our API and service infrastructure to improve performance and security. As a result of these changes, some older versions of G Suite desktop and mobile apps may stop working on August 12, 2020. In particular, versions released prior to December 2018 may be impacted.

To ensure their workflows are not disrupted, your users should update the following Google apps to the latest versions as soon as possible:

Getting started
  • Admins: Encourage your users to upgrade their apps. If you deploy Drive File Stream to your organization, ensure you’re using the latest version.
  • End users: Upgrade the apps listed above to the latest versions as soon as possible.
Rollout pace

Availability
  • This impacts all G Suite customers and users with personal Google accounts.

Spanish grammar suggestions now available in Google Docs and Gmail

Quick launch summary 

We’re expanding our advanced assistive writing features in Google Docs and Gmail to Spanish. Last year, we introduced grammar suggestions powered by neural-networks for the English language. Now, we’re using the same technology to provide grammar suggestions as you type in Spanish.

Language will be detected automatically, and even if you switch between writing in Spanish and English, we will provide the appropriate grammar suggestions. These capabilities can help you write faster, more accurately, and with more confidence.

Later this year, we’re also planning to make spelling autocorrect and Smart Compose available to Spanish language users. Keep an eye on the G Suite Updates blog to know when those features become available. Learn more about the expansion of our Spanish language assistive writing features on our Cloud Blog.

Getting started 



Rollout pace 



Availability 


  • Available to G Suite Basic, G Suite Business, G Suite Essentials, G Suite Enterprise Essentials, and G Suite Enterprise customers. 
  • Not yet available to G Suite for Education, G Suite Enterprise for Education, and G Suite for Nonprofits customers, as well as users with personal Google accounts. 

Resources 


Coming soon: Google Meet in Gmail on mobile

What’s changing

As announced, we’re bringing Meet in Gmail to mobile. In early July 2020, we’ll launch this change to G Suite users by introducing a dedicated Meet tab in the Gmail iOS and Android mobile apps. This means users can join secure video meetings directly in Gmail without needing to open another app on their phone.

We’ll let you know on the G Suite Updates blog when this change starts rolling out.


Who’s impacted

End users

Why you’d use it

Meet in Gmail will allow users to start a new meeting, join a meeting by entering the meeting code, or join upcoming meetings scheduled in Google Calendar without leaving the Gmail app.

Additional details

Meet in Gmail is already available on the web. This launch introduces the same functionality, and more new features, in the Gmail mobile apps. Note that as we get closer to the launch, your users may notice the following when they try to join meetings from their phones:

  • When they click on a Meet link from their Android or iOS device, they’ll be directed to the Gmail app to join the meeting.
  • The look and feel of the Meet app will be updated but the functionality will still be intuitive.



Note that if you click on a link in the Meet app, you will still stay in Meet and not be redirected to the Gmail app.These changes will roll out over the next few weeks.

Please note, during this rollout the experience for iOS users may differ. iOS users may see the Gmail app launch briefly and then close when they click on a Meet link. They’ll then be redirected to join the meeting in the Meet app. Joining meetings in the Meet app will only happen during the rollout phase and IOS users will eventually be able to join the meeting directly in Gmail.



Users with the Meet service turned off and EDU users who have video call creation turned off will not be able to see the Meet tab in Gmail or join meetings in Gmail app.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: Meet in Gmail on mobile will be ON by default when users update their Gmail app. Users can hide the Meet tab inside of the Gmail app in their Gmail settings by deselecting “Show the Meet tab for video calling” under “Meet.”


Rollout pace




Availability

  • Available to all G Suite customers with the Meet service turned on
  • Users with a G Suite for Education account that is enabled to create Meet video meetings will have the Meet tab enabled in Gmail. EDU accounts that are not able to create Meet video meetings will not see the Meet tab in Gmail and should use the Meet mobile app on Android or iOS instead.

Resources




Stay connected more easily with Meet in Gmail on mobile

On a given day, I'm joining a dozen video calls—some are for work and others are scheduled times to catch up with friends (virtual trivia has become a quarantine favorite!). With video calling being an integral part of our lives, we made Google Meet free and available for everyone last month, and also brought it into Gmail on the web. Today, we’re bringing Meet to Gmail on Android and iOS, so that you can easily join video meetings from your inbox.

1. Join_With_Email.gif

In the coming weeks, you’ll soon notice a new Meet tab on your phone’s Gmail app where you can see upcoming meetings scheduled in Google Calendar, and easily join them with a single tap.

2. Join_Scheduled_Meeting.gif

In the Meet tab, tap on “New meeting” to start a meeting instantly, get a meeting link to share, or to schedule a meeting in Calendar. If you tap on “Join with a code,” you can join meetings shared with you by entering a meeting code. 

If you don’t want Meet to appear as a tab in the Gmail app, access the Settings from the hamburger menu in the top left corner of your inbox, tap on your account, scroll down and uncheck Meet.

  • 3. Start_New_Meeting.gif
  • 4. Get_Meeting_Link.gif
  • 5. Schedule_Via_Calendar.gif
  • 6. Join_With_Code (1).gif

Check out this handy product guide to get started with Meet in Gmail. If you’re interested in learning more about how you can use these new updates for work, check out this article for more.

Source: Gmail Blog


Stay connected more easily with Meet in Gmail on mobile

On a given day, I'm joining a dozen video calls—some are for work and others are scheduled times to catch up with friends (virtual trivia has become a quarantine favorite!). With video calling being an integral part of our lives, we made Google Meet free and available for everyone last month, and also brought it into Gmail on the web. Today, we’re bringing Meet to Gmail on Android and iOS, so that you can easily join video meetings from your inbox.

1. Join_With_Email.gif

In the coming weeks, you’ll soon notice a new Meet tab on your phone’s Gmail app where you can see upcoming meetings scheduled in Google Calendar, and easily join them with a single tap.

2. Join_Scheduled_Meeting.gif

In the Meet tab, tap on “New meeting” to start a meeting instantly, get a meeting link to share, or to schedule a meeting in Calendar. If you tap on “Join with a code,” you can join meetings shared with you by entering a meeting code. 

If you don’t want Meet to appear as a tab in the Gmail app, access the Settings from the hamburger menu in the top left corner of your inbox, tap on your account, scroll down and uncheck Meet.

  • 3. Start_New_Meeting.gif
  • 4. Get_Meeting_Link.gif
  • 5. Schedule_Via_Calendar.gif
  • 6. Join_With_Code (1).gif

Check out this handy product guide to get started with Meet in Gmail. If you’re interested in learning more about how you can use these new updates for work, check out this article for more.

Source: Gmail Blog


Stay connected more easily with Meet in Gmail on mobile

On a given day, I'm joining a dozen video calls—some are for work and others are scheduled times to catch up with friends (virtual trivia has become a quarantine favorite!). With video calling being an integral part of our lives, we made Google Meet free and available for everyone last month, and also brought it into Gmail on the web. Today, we’re bringing Meet to Gmail on Android and iOS, so that you can easily join video meetings from your inbox.

1. Join_With_Email.gif

In the coming weeks, you’ll soon notice a new Meet tab on your phone’s Gmail app where you can see upcoming meetings scheduled in Google Calendar, and easily join them with a single tap.

2. Join_Scheduled_Meeting.gif

In the Meet tab, tap on “New meeting” to start a meeting instantly, get a meeting link to share, or to schedule a meeting in Calendar. If you tap on “Join with a code,” you can join meetings shared with you by entering a meeting code. 

If you don’t want Meet to appear as a tab in the Gmail app, access the Settings from the hamburger menu in the top left corner of your inbox, tap on your account, scroll down and uncheck Meet.

  • 3. Start_New_Meeting.gif
  • 4. Get_Meeting_Link.gif
  • 5. Schedule_Via_Calendar.gif
  • 6. Join_With_Code (1).gif

Check out this handy product guide to get started with Meet in Gmail. If you’re interested in learning more about how you can use these new updates for work, check out this article for more.

Source: Gmail Blog


Migrate your users from classic Hangouts to Google Chat, now available in Gmail

What’s changing

You can now migrate all of your users from classic Hangouts to Google Chat with the “Chat preferred” setting in the Admin console. If you enable this setting, Google Chat will become the default chat application for your organization, replacing all of your classic Hangouts apps and appearing in Gmail on the web. This highly-anticipated integration will allow your users to communicate seamlessly, without the disruption of switching tabs.

The Chat preferred setting was previously only available to a small group of customers via the Chat Accelerated Transition Program.



If you enable Chat preferred for your organization:

  • The new Chat experience will replace the classic Hangouts experience in Gmail.
  • All classic Hangouts applications, except hangouts.google.com, will be disabled, and users will be directed to go to chat.google.com or download the Chat mobile app.
  • The classic Hangouts bot will notify users of unread Classic group messages. 

Who’s impacted

Admins and end users

Why you’d use it

The Chat preferred setting allows you to migrate all of your users at once for the most effective and seamless transition. If some people use classic Hangouts and others use Chat, it can lead to missed messages and become burdensome for admins. And if you have a remote or distributed workforce, unifying your users onto a single chat network can help everyone communicate successfully.

You’ll also get access to exciting Chat features within Gmail in your browser. These include:

  • 1:1 and group direct messages
  • Full-screen rooms
  • Bot integrations
  • Forward to inbox
  • Emoji reactions
  • Message edit and delete

Getting started

Admins: The Chat preferred setting is OFF by default and can be enabled at the domain level. Visit the Help Center to learn more about migrating your users to Chat with Chat preferred.

Chat preferred setting enabled in the Admin console

To enable Chat preferred and migrate your users away from classic Hangouts, you must have Google Chat turned on for your domain. We strongly recommend that admins keep both Chat and classic Hangouts enabled to maximize the Chat network.

At the moment, enabling Chat preferred will migrate all users in your domain at once. We recommend this to minimize fragmentation within your organization. If you’d like to migrate at the organizational unit (OU) level, that option will be available in the coming weeks. Stay tuned to the G Suite Updates blog for more information. You can also visit the Help Center to learn more about our overall upgrade timeline from classic Hangouts to Chat.

End users: Visit the Help Center to learn more about how to turn Chat in Gmail on or off for your account.

Rollout pace

Availability

  • Available to all G Suite customers

Resources

Roadmap



New quick settings help you optimize your Gmail layout

What’s changing 

We’re adding a quick settings menu that helps you easily find and use different layouts, settings, and themes to make Gmail look and feel right for you.

When you click on Settings, you’ll now see different interfaces, inbox types, and display options alongside your real inbox. When an option is selected, the inbox will immediately update so you can compare choices and see how settings work in real time.

The full settings menu is still available by clicking the “See all settings” button at the top of the new quick settings menu.


Who’s impacted 

End users

Why it matters 

Gmail has many options to customize layout, look and feel, and other details to make sure the interface is personalized and optimized for how you like to work. These include:

  • Customizing the density of text and information displayed 
  • Choosing a different inbox type to help intelligently prioritize and organize emails 
  • Adding reading panes to quickly see email contents 
  • Applying themes to personalize the look and feel of your inbox 

We’re making these options easier to find, and letting you explore them in real time, so your actual inbox will update immediately to show you exactly what the setting will do. We hope this makes it easier to set up Gmail the way that works best for you.

Additional details 

Note that this update just adds an easier way to access settings that already exist in the full Gmail settings menu. There are no new settings, and users’ existing settings won’t be changed with this update. You can still see the full settings menu by clicking the “See all settings” button at the top of the new quick settings menu.

Getting started 

Admins: There is no admin control for the feature.
End users: This feature will be ON by default. Visit the Help Center to learn more about customizing Gmail settings, or how to help users switch to Gmail from Microsoft Outlook.

Rollout pace 



Availability 


  • Available to all G Suite customers as well as users with personal accounts. 

Resources 


New user setting to hide or show Google Meet in Gmail

Quick launch summary

We previously announced the ability to start or join a Meet call in Gmail. We're now giving users the option to hide those features.

Getting started

Admins: Admins can disable Meet for their organization by turning off video calling in the Admin console. This launch adds a user-level setting.

End users: Follow the steps in the Help Center to hide or show Meet in Gmail for your account.

Rollout pace



Availability


  • Available to all G Suite customers

Resources




Google Meet is here to host your video meetings, for free

When I joined Google last year to lead G Suite, I couldn’t have imagined how the world was about to change. But in a few short months, working together took on a whole new meaning, and meetings became about so much more than getting things done. From doctor check-up meetings, to meetings with financial advisors, to study meetings, workout meetings, and birthday meetings. They may not look or feel like traditional meetings, but they’re the most important meetings happening right now.

That’s why we’ve re-engineered Google Meet, originally built for secure business meetings, to make it free and available to all. Since making Meet's advanced features free for all G Suite and G Suite for Education users in March, we've seen daily usage grow by 30x, with Meet hosting 3 billion minutes of video meetings daily. Last month, we were adding roughly 3 million new users every day. That's why we're expanding the offering to more people around the world.

Now that the rollout we announced two weeks ago is complete, anyone with an email address can sign up and get started at meet.google.com, for free. And to make meetings even more accessible and helpful, in the coming days you’ll also be able to use Meet directly in Gmail.

  • Gmail 1 Meet in Gmail highlight.png
  • [Gmail]-2.-Start-a-meeting-v3_kw.gif
  • [Gmail]-3-Join-a-meeting-v3_kw.gif

Click “Start a meeting" and a new window opens with a unique, secure meeting for you to join and then share with others. You can also easily join meetings shared with you by entering a meeting code. And you can plan video meetings and invite others directly from Google Calendar.

Because video meetings have never been more important, we’ve been fast-tracking the most requested features for Meet, and are now making them available to all. Anyone can use Meet’s simple scheduling and screen sharing, real-time captions, and layouts that adapt to your preference, including an expanded tiled view—all built on Google’s secure, reliable global infrastructure. Speaking from my own experience, the new features in Meet are already making our team (and my family) meetings better. We love how tiled view makes us feel more connected—and the occasional surprise visits from kids and family pets! 

And we’re continuing to look for ways to make Google Meet more accessible and useful. For example, we know video meetings can be challenging to follow for people who are deaf or hard of hearing, which is why we made sure AI-powered automatic live captioning was available to everyone. One of the most meaningful emails I’ve received was from a parent whose child was able to feel more included thanks to live captioning. Google AI has also made it possible to provide helpful features like low-light mode, which can automatically adjust your video to make you more visible to others.

Meet is available for free for everyone at meet.google.com and on iOS or Android. If you have an existing Google Account (for example, if you’re a @gmail.com user), you can sign in at meet.google.com to get started. If you don’t have a free Google Account, it only takes a minute to create one using your work or personal email address of choice (we require this step as a security measure, and you’ll only need to do this once). Or look for Meet right in Gmail.  

We hope Meet will help you connect to all your important meetings—from work meetings, to graduation meetings, to wedding meetings, and everything in between.

Source: Gmail Blog