Tag Archives: Gmail

Save photos from Gmail messages directly to Google Photos with a new “Save to Photos” button

What’s changing

Now when you get a photo attachment in a Gmail message, you can save it directly to Google Photos with a new "Save to Photos" button. You’ll see it next to the existing “Add to Drive” button on the attachment and while previewing the image attachment. Currently, this is only available for JPEG images.



Save to Photos Button from a Gmail attachment



Use the Save to Photos option while previewing an image in Gmail


Who’s impacted


End users

Why you’d use it


This new feature frees you from having to download photo attachments from Gmail messages in order to then manually back them up to Google Photos.


Getting started

  • Admins: There is no admin control for this feature.
  • End users: This feature will be ON by default. For an eligible photo, you can choose the "Save to Photos" button which is alongside a similar option to "Add to Drive." Visit the Help Center to learn more about how to upload files and folders to Google Drive.

Rollout pace


Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 26, 2021


Availability


Available to all Google Workspace customers, as well as G Suite Basic and Business customers. Also available to users with personal Google Accounts.

Resources

Gmail exports in Vault now include a new CSV metadata file

Quick Summary

Now when you create Gmail exports in Google Vault, you will get a new CSV-formatted file of the export metadata in addition to the XML file you currently receive. This can make export processing and review easier and may save legal costs. This change improves interoperability with third-party applications.


Getting started

  • Admins: This feature will be ON by default. Admins automatically receive the XML file when they create a Gmail export.
  • End users: There is no end user setting for this feature.

Rollout pace


Availability

Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, available as an add-on to Frontline, available to domain-verified Enterprise Essentials, GSuite Business.


Resources

New iOS Data Protection setting protects data sharing between Google Workspace and personal Google accounts

What’s changing 

We’re adding a new admin setting which restricts data and content sharing between Google Workspace accounts and personal Google accounts in Gmail, Drive, Docs, Sheets, and Slides on iOS. 

When the data protection setting is enabled, users can only share or save content–such as files, emails, or copied & pasted content—within Workspace accounts. This will protect users from sharing a file with their personal Google accounts or saving a file to their personal Google Drive. 



Who’s impacted 

Admins and end users 


Why it’s important 

Google applications on iOS support multi-user logins, allowing users to access Gmail, Google Drive, Docs, Sheets, and Slides with their personal and Google Workspace accounts. Giving admins the ability to control how data is shared across user accounts helps minimize accidental data sharing. Together with the previously released copy and paste and drag and drop restrictions, these security measures help increase the security of your corporate data on iOS. 


Getting started 

  • Admins: This feature will be OFF by default and can be enabled at the OU and domain level. Visit the Help Center to learn more about applying settings for iOS devices. 

  • End users: There is no end user setting for this feature. When enabled by your admin, you will be able to securely share enterprise Google Workspace content between your Google Workspace apps. 

Rollout pace 

  • Rapid Release and Scheduled Release domains: This feature is available now for all users. 

Availability 

  • Available to Google Workspace Enterprise Standard, Enterprise Plus, and Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers 

Resources 

Email threads with recipients outside your organization will be labeled “External”

What’s changing 

We’re adding a new “External” label to email threads that include recipients outside your organization. This adds to the existing external recipient warning banner, which is displayed when responding to emails sent from outside of your organization. 


The “External” label will be visible on Gmail on the web and Android devices. We will provide an update when this feature becomes available on iOS. 




The external label and warning banner appears when interacting with individuals outside the domain.


Who’s impacted 

Admins and end users 


Why it’s important 

The “External” label and the reply warning banner and label are helpful reminders for users to treat external messages with caution. This can help avoid unintentionally sharing confidential information with recipients outside of their organization. 


Additional details 

Secondary and alias domains are exempted from being labeled as “External”. 


Getting started 

  • Admins: Visit the Help Center to learn more about turning external recipient warnings on or off in Gmail. Note: This setting controls both the “External” label and warning banner. 

  • End users: No action required. When enabled by your admin, you'll see "External" label and warning banner when interacting with or replying to email threads with recipients outside your organization or contacts.


Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 


Resources 

Edit details in line with Google Tasks on the web

Quick launch summary 

You can now add additional information to your personal tasks without opening the “Details” dialog box. We hope this change makes it faster and easier for you to add descriptions, assign dates and times, and organize your tasks. 


Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: There is no end user setting for this feature. Visit the Help Center to learn more about editing tasks on the web. 

Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

Google Chat will automatically suggest 1:1 chat based on your Google Calendar

Quick launch summary 

In Google Chat, you’ll now see suggested 1:1 chats based on current meetings on your Google Calendar. You’ll see the suggested conversation shortcut at the top of the Chat section in Gmail on mobile and web and in Google Chat on mobile. Suggested chats will appear at the top of the Chat section in Gmail on mobile. 




The chat will be visible ten minutes prior to the 1:1 meeting and ten minutes after the meeting ends. We hope this feature makes it easier to share information and files before a meeting begins, let meeting attendees know you’re running late, or share quick follow-ups once a meeting has concluded. 


Getting started 

Suggested chats will appear at the top of the Chat section in Gmail on mobile.


Rollout pace 


Availability 

  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Basic, Business, and Nonprofits 
  • Not available to Google Workspace Essentials customers or consumers with personal Google Accounts 

Resources 

Sign in to RSVP via hyperlinks in Google Calendar email invitations

Quick launch summary

In order to prevent unauthorized users from responding on your behalf to Google Calendar event invitations, you’ll now be required to be logged in to use any of the RSVP hyperlinks in invite emails. Previously, organizers or anyone with a specific invitee's invitation copy could respond on behalf of that invitee.
Responding to invitations via email will now require you to be signed in


If a user is not logged in, they will be asked to sign in to their Google Account. Note that this only applies to users with a Google account.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: There is no end user setting for this feature. Visit the Help Center to learn more about responding to event invitations.

Rollout pace

Availability

  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Basic, Business, and Nonprofits customers

Resources

Enhanced admin controls for Gmail IMAP

Quick launch summary

You can now enable Gmail IMAP and Gmail POP separately and enable access via IMAP on a per-app basis in the Admin console.




In addition to granularly allowing mail clients to sync via IMAP and/or POP, there’s also a new option to specify a list of OAuth IDs, which are the approved IMAP clients that your users are allowed to use. For example, you may choose to allow your users to use the default mail app on mobile devices and desktop computers. By default, all IMAP clients will be allowed unless this feature is explicitly enabled. Note that IMAP clients can only be restricted if they support OAuth.

Getting started

  • Admins: This feature will be OFF by default and can be enabled at the domain or organizational unit (OU) level. Visit the Help Center to learn more about turning IMAP options on or off for your organization.
  • End users: There is no end user setting for this feature. End users will only be able to use the allowlisted IMAP clients approved by admin.

Rollout pace

Availability

  • Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Nonprofits, Education, and Enterprise for Education customers
  • Not available to Google Workspace Essentials customers

Resources

Email aliases now included in Gmail search results

What’s changing

When you search for an email address in Gmail, we'll now show all emails associated with that specific address and any aliases it's part of.

These results will be pulled from the to, from, cc, and bcc fields, or anywhere in the email.

Who’s impacted

End users

Why you’d use it

With this change, searching will be easier and results more comprehensive, as users won’t need to remember all of someone’s aliases and run multiple searches for each.

Additional details

An email alias is an alternate address for receiving mail, used in addition to a user's primary address. There are many reasons why someone may use an alias email address, such as:
  • Official name changes
  • Preferred names
  • Company rebrands
  • Acquisitions and subsidiaries

If you’d like to retrieve results for the exact query only, you can enclose it in quotation marks.

This will also apply to multiple inbox sections based on search queries which have an email(s). Labels are not affected by this change.

Getting started


Rollout pace

  • This feature is available now for all users.

Availability

  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits customers

Resources

Postmaster Tools API now available

Quick launch summary

We’re launching a Postmaster Tools API, allowing programmatic access to the email data found in the Postmaster Tools user interface. You can use the API to gather metrics on bulk emails sent to Gmail users—such as delivery errors, spam reports, feedback loop performance, and more. You can also import or merge the data into other systems and diagnose issues with email delivery.


Getting started

  • Admins: There is no admin control for this feature. 
  • End users: Registered domain owners can use this API to programmatically extract their domain’s data into their systems. Check out the Developers Guide to learn more about the using the Postmaster Tools API.

Rollout pace


Availability

  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits customers