Tag Archives: Gemini

Google Workspace extensions for Gmail, Google Drive and Google Docs are now available in open beta for Gemini (gemini.google.com)

What’s changing 

We’re pleased to announce Google Workspace extensions for Gmail, Google Drive and Google Docs are available for Gemini (gemini.google.com). When enabled, Gemini will be able to cross reference these apps as data sources to better inform its responses.

View of Google Workspace extensions from the Gemini Extensions page




This feature is available in open beta for Google Workspace customers with the Gemini Business, Enterprise, Education, and Education Premium add-ons — no additional sign-up is required.


Who’s impacted


Admins and end users


Why you’d use it


Google Workspace extensions enhance Gemini's capabilities by allowing it to access information from your Gmail, Docs, and Drive. This enables Gemini to locate, reference and incorporate this additional data, leading to even more informed and relevant responses. This deeper integration helps bring Gemini’s capabilities more seamlessly into your daily workflows, helping enhance productivity. For example, referencing a Doc that outlines your target audiences while performing customer research in Gemini (gemini.google.com).


Additional details

  • During the open beta period, Context-Aware Access (CAA) for Gmail, Drive and Docs isn’t supported with Google Workspace extensions. Context-Aware Access gives you control over which apps a user can access based on their context, such as whether their device complies with your IT policy. Learn more about Context-Aware Access.
  • Google Workspace extensions honors access control settings for files within Drive, meaning users can only access files that they own or have been shared with them (excluding files shared via Shared Drive).
  • Google Workspace extensions is not available to Google Workspace users accessing Gemini as an additional Google service.
  • Note that Google Workspace personal content that Gemini Apps get from extensions is not reviewed by anyone to improve AI models, not used to train AI models, and not shared with other users or institutions. Visit the Help Center for more information.

Getting started

  • Admins: 
    • This feature will be OFF by default and can be enabled at the OU or Group level. During the open beta period, Drive, Gmail and Docs must be enabled to use Google Workspace extensions.


Rollout pace


Availability

Available for Google Workspace customers with the:
  • Gemini Business, Enterprise, Education, or Education Premium add-on

Resources


Google Workspace Updates Weekly Recap – June 28, 2024

3 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Your users can now express interest in Gemini for Google Workspace 
We’re introducing a simple way for Workspace end users to request a Gemini license from their admins on the Gemini for Google Workspace homepage. To send this request, Workspace end users simply select ‘Get Started’ from the Gemini for Google Workspace marketing page, then click on ‘Ask my admin’ and complete the request form. Super admins will receive this request by email, and from there they can choose to purchase a Gemini license in the Admin console.

Admins will have the option to disable these requests prior to this update. Admins can do so in the Admin console by going to Account > Account Settings > Gemini for Google Workspace, and deselecting the ‘User-requested upgrades’ setting— use this article in our Help Center for more information. | Rolling out now to Rapid Release domains and Scheduled Release domains. | Learn more about Gemini for Workspace, including our recent Gemini for Workspace announcements.

Multi-account support now available for Google Keep on large screen Android devices
Last year, we introduced multi-instance support for Google Keep on large screen Android devices. To take this a step further, we’re now allowing multiple accounts to be used at the same time on the same device in Keep. Having two windows open side-by-side enables better insight into your notes and gives you more ways to work with, display, and organize your content across multiple accounts. | Rolling out now to Rapid Release domains and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. 
Multi-account support now available for Google Keep on large screen Android devices

Updates for Gemini for Workspace usage reports in the Admin console
Recently, we introduced Gemini for Workspace usage reports in the Admin console. Beginning today, we’re introducing additional updates for these reports: 
  • Usage reports are now available for Gemini Education and Gemini Education Premium customers. 
  • Admins can filter usage reports by OU and Groups. 
Admins can access these reports via Admin console under Menu > Generative AI > Gemini reports. | Also available to Google Workspace customers with the Gemini Enterprise and Gemini Business add-ons. | Rolling out now to Rapid Release domains and Scheduled Release domains. | Learn more about reviewing Gemini usage in your organization.
Updates for Gemini for Workspace usage reports in the Admin console


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Google Classroom add-ons now generally available to Google Workspace developers 
Classroom add-ons generally available to all developers. These complement other Classroom API features and let educators and students experience content without having to leave Google Classroom. | Learn more about Classroom add-ons. 

Manage access to eSignature in Google Workspace 
The admin control for Google Workspace’s eSignature feature is live for select Google Workspace editions. Admins can control users’ ability to request signatures before eSignature rolls out to end users in the coming weeks. | Learn more about eSignature in Google Workspace. 

Gemini in the side panel of Gmail, Google Docs, Google Sheets, Google Slides, and Google Drive is rolling out now 
We’re pleased to announce the general availability of Gemini in the side panel of Gmail, Docs, Sheets, Slides, and Drive. Learn more about the side panel in Docs, Sheets, Slides, and Drive and Gmail. 

Bringing our Learning Interoperability Tools under one umbrella: Google Workspace LTI™ 
Going forward, all Learning Interoperability Tools, including Assignments LTI™, and Google Drive LTI™, will be consolidated into a single category: Google Workspace LTI™. | Learn more about Google Workspace LTI™. 

Introducing Colab Pro and Colab Pro+ for Google Workspace 
Currently, Google Workspace admins can turn Colab on for their users, allowing them to access the free version of Colab. This week, we announced the Colab Pro and Colab Pro+ standalone subscriptions for Google Workspace customers. | Learn more about Colab for Google Workspace. 

Grading periods API for Google Classroom is now available in Developer Preview
Grading period endpoints and capabilities in the Classroom API are now available through the Google Workspace Developer Preview Program. | Learn more about the Grading periods API. 

Additional admin space management capabilities in Google Chat API are now available in Developer Preview Program 
We’re pleased to announce more space management capabilities, such as the ability to look up details about specific space, update space details, and more. | Learn more about admin space management capabilities in Google Chat API. 

Improving calculation speed in Google Sheets 
We recently announced the latest advancements in Sheets, including that we’ve doubled the speed of calculation in Google Sheets on Google Chrome and Microsoft Edge browsers. This update can improve the speed of actions like formulas, pivot tables, conditional formatting, and more, regardless of your file size. | Learn more about Sheets calculations. 

Add up to 500,000 members to spaces in Google Chat 
To provide greater flexibility and inclusiveness for larger organizations, we’re excited to announce that starting today, spaces can now have up to 500,000 members. | Learn more about large spaces in Chat.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).  

Gemini in the side panel of Google Docs, Google Sheets, Google Slides, and Google Drive is rolling out now

What’s changing

We’re pleased to announce the general availability of Gemini in the side panel of Docs, Sheets, Slides, and Drive. Through the side panel, Gemini can assist you with summarizing, analyzing, and generating content by utilizing insights gathered from your emails, documents, and more—all without switching applications or tabs. The updated interface automatically summarizes the content you're working on and provides contextually relevant prompts to help you get started. 


Who’s impacted 

End users 


Why you’d use it 

The side panel will use Google’s most capable models including the Gemini 1.5 Pro model with a longer context window and more advanced reasoning, allowing you to harness the power of Gemini directly from your most used Google Workspace apps. Here are a few examples of when you’d use it:
  • Docs: Gemini in Docs side panel can help you write and refine your content, summarize information, help you brainstorm, create content based off of other files, and more.
Gemini in Docs side panel

  • Slides: Gemini in Slides side panel can help you generate new slides, generate custom images, summarize presentations and more. 

Using Gemini in Slides side panel

  • Sheets: Gemini in Sheets side panel can help you track and organize data. In the side panel, you can quickly create tables, generate formulas and ask how to accomplish certain tasks in Sheets.

Using Gemini in Sheets side panel


  • Drive: Gemini in Drive side panel can summarize one or multiple documents,  get quick facts about a project, or deep dive on a topic without needing to find and click through numerous documents.



    Using Gemini in Drive side panel


Additional details

We’re also introducing Gemini in the Gmail side panel, which you can leverage to summarize email threads, draft an email, suggest responses to an email thread, and more. For more information, see our announcement on the Workspace Updates blog.


Getting started

  • Admins: There is no admin control for this feature.
  • End users: You can access the Gemini in the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Docs, Sheets, Slides, and Drive on the web. Visit the Help Center to learn more about collaborating with Gemini in Google Drive, as well as Google Docs, Sheets, and Slides.

Rollout pace


Gemini in the side panel of Gmail is rolling out now

What’s changing

In addition to the recent announcement of Gemini in the side panel of Google Docs, Google Sheets, Google Slides, and Drive, we’re excited to introduce the general availability of Gemini in the Gmail side panel. Built to leverage Google’s most capable models, including the Gemini 1.5 Pro model with a longer context window and more advanced reasoning, you can now use Gemini in Gmail on web to: 
  • Summarize an email thread 
  • Suggest responses to an email thread 
  • Get help drafting an email 
  • Ask questions and find specific information from emails within your inbox or from your Google Drive files 
While Gemini in Gmail will provide proactive prompts to help you get started, you can also ask freeform questions. For example, you can ask Gemini to search your inbox for things like "What was the PO number for my agency?", "How much did the company spend on the last marketing event?", or "When is the next team meeting?". And just like that, you’ll have the information you need to quickly reply without having to ever leave Gmail. 
Gemini in Gmail



Starting today, you can also use Gemini in the Gmail mobile app on Android and iOS to analyze email threads and see a summarized view with the key highlights, just as you can with the side panel on the web. This is useful when you’re on the go, especially because reading through long email threads can be time consuming and even a bit of a challenge on a smaller screen. Additional mobile features like Contextual Smart Reply and Gmail Q&A are coming soon. 

Gemini in Gmail on mobile


Who’s impacted 

End users 


Why you’d use it 

While Gemini in Gmail helps you view, understand and respond to email content, it also connects to other Workspace apps like Docs, Sheets, Slides and Drive. For example, let’s say you’re planning a company offsite and get an email from a team member asking for the hotel information so they can book a room. Now you can ask Gemini to look it up from a Google Doc that contains all the offsite details, using a simple “what is the hotel name and sales manager email listed in @Company Offsite 2024.” Then you can easily insert this into your reply to get your team member the help they need. 


Getting started 


Rollout pace 

Web: 
Mobile: 

Availability 

Available for Google Workspace customers with: 
  • Gemini Business and Enterprise add-on 
  • Gemini Education and Education Premium add-on 
  • Google One AI Premium 

Resources