Tag Archives: Google Keep

Google Workspace Updates Weekly Recap – October 28, 2022

New updates 

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 



New keyboard shortcuts for Keep
In continuing our efforts to provide a top-class user experience on large screen devices, we’re releasing updated keyboard shortcuts for Keep on Android that better align with the web experience. | View the full list of shortcuts and learn more here

Enhancing spell check in Google Docs
Words whose spelling is not recognized will now be underlined in red, even if there is no suggestion. When you click on such a word, you'll see it labeled as an "unknown word" -- from here you can choose to add the word to your personal dictionary or ignore the suggestion. This improvement will highlight more potential spelling errors - helping you write correctly and with confidence. Note that this feature is only available in English at this time. | Learn more. 
Improved hearing aid support for Google Meet on Android
We’ve expanded Google Meet hearing aid support on Android devices to recognize a wider variety of hearing aid devices. Meet will automatically default to using hearing aid support when they’re connected. You can also select hearing aids during a meeting from the audio settings menu. If the hearing aid has a built-in microphone, this microphone will be used. If it doesn’t the mobile phone or tablet microphone will be used.

Previous announcements


The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.



Use built-in mail merge tags like @firstname to personalize multi-send emails
We’ve launched the ability to personalize multi-send emails with mail merge tags like @firstname and @lastname. | Available to Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, and Workspace Individual customers only. | Learn more.


Stronger Admin console protection with risk-based re-authentication challenges
In August 2022, we announced strengthened safeguards for sensitive actions taken in your Google Workspace end users accounts. Specifically, this update protected users from bad actors taking over accounts via cookie theft. Beginning this week, we’re extending this protection to the Admin console. | Learn more.


Custom emojis coming to Chat
We’re making emojis even more expressive and personalized by allowing people to create custom emojis. Everyone in an organization can view and use custom emojis uploaded by their colleagues in Chat messages and reactions. | Learn more


Save time by adding in grading category information before exporting Google Assignments in Google Classroom
Starting this week, teachers can include grading category information when exporting Google Classroom assignments to the SIS. | Available to Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, and Aspen and Skyward 2.0 (SaaS Customers Only) SIS customers only. | Learn more.


Create and manage AppSheet databases, available in public preview
AppSheet is Google’s platform for building and deploying end-to-end apps and automation without writing code. As we continue to enhance and streamline app creation, we’re introducing a built-in structured database in public preview. | Available to Google Workspace Enterprise Plus customers, as well as those with an AppSheet license. | Learn more


Configure App Access Control for third-party applications in bulk
You can now use that CSV file to specify the status of each app—trusted, blocked, or limited—and upload the file back into the Admin console for updates. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, Frontline, and Nonprofits, legacy G Suite Basic and Business, and Cloud Identity Pro customers only. | Learn more. 





For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Google Workspace Updates Weekly Recap – October 28, 2022

New updates 

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 



New keyboard shortcuts for Keep
In continuing our efforts to provide a top-class user experience on large screen devices, we’re releasing updated keyboard shortcuts for Keep on Android that better align with the web experience. | View the full list of shortcuts and learn more here

Enhancing spell check in Google Docs
Words whose spelling is not recognized will now be underlined in red, even if there is no suggestion. When you click on such a word, you'll see it labeled as an "unknown word" -- from here you can choose to add the word to your personal dictionary or ignore the suggestion. This improvement will highlight more potential spelling errors - helping you write correctly and with confidence. Note that this feature is only available in English at this time. | Learn more. 
Improved hearing aid support for Google Meet on Android
We’ve expanded Google Meet hearing aid support on Android devices to recognize a wider variety of hearing aid devices. Meet will automatically default to using hearing aid support when they’re connected. You can also select hearing aids during a meeting from the audio settings menu. If the hearing aid has a built-in microphone, this microphone will be used. If it doesn’t the mobile phone or tablet microphone will be used.

Previous announcements


The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.



Use built-in mail merge tags like @firstname to personalize multi-send emails
We’ve launched the ability to personalize multi-send emails with mail merge tags like @firstname and @lastname. | Available to Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, and Workspace Individual customers only. | Learn more.


Stronger Admin console protection with risk-based re-authentication challenges
In August 2022, we announced strengthened safeguards for sensitive actions taken in your Google Workspace end users accounts. Specifically, this update protected users from bad actors taking over accounts via cookie theft. Beginning this week, we’re extending this protection to the Admin console. | Learn more.


Custom emojis coming to Chat
We’re making emojis even more expressive and personalized by allowing people to create custom emojis. Everyone in an organization can view and use custom emojis uploaded by their colleagues in Chat messages and reactions. | Learn more


Save time by adding in grading category information before exporting Google Assignments in Google Classroom
Starting this week, teachers can include grading category information when exporting Google Classroom assignments to the SIS. | Available to Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, and Aspen and Skyward 2.0 (SaaS Customers Only) SIS customers only. | Learn more.


Create and manage AppSheet databases, available in public preview
AppSheet is Google’s platform for building and deploying end-to-end apps and automation without writing code. As we continue to enhance and streamline app creation, we’re introducing a built-in structured database in public preview. | Available to Google Workspace Enterprise Plus customers, as well as those with an AppSheet license. | Learn more


Configure App Access Control for third-party applications in bulk
You can now use that CSV file to specify the status of each app—trusted, blocked, or limited—and upload the file back into the Admin console for updates. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, Frontline, and Nonprofits, legacy G Suite Basic and Business, and Cloud Identity Pro customers only. | Learn more. 





For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Google Workspace Updates Weekly Recap – September 9, 2022

New updates 

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.  

Dual pane view on Keep
In addition to Drag out from Keep and a number of other features supporting the mission to provide a top-class user experience on large screen devices, we’re introducing Dual pane view on Keep. This allows you to browse Keep notes on the left side of your screen, while editing content on the right side of your screen. | Roll out to Rapid Release and Scheduled Release domains began September 8, 2022 at a Gradual pace (up to 15 days for feature visibility). | Learn more

dual pane on keep

Multi-instance support on Docs, Sheets & Slides
Get better insight into your files by having two windows open side-by-side. | Roll out to Rapid Release and Scheduled Release domains began September 7, 2022 at a Gradual pace (up to 15 days for feature visibility). | Learn more

View information about recipients on Android
While using the Gmail app on Android devices, you can now view details about a person, such as their phone number or email address, by tapping their name or avatar when composing an email. | This is now available to all users. 

Upon tapping Elisa's image or name, more information will appear 

Keep contacts up to date with fewer clicks
You can now edit someone’s contact information from their information card in apps like Gmail, Calendar, Voice, and Docs on your Android device. Upon clicking the edit button, you will be prompted to make updates in the Contacts app. | Roll out to Rapid Release and Scheduled Release domains began September 7, 2022 at an Extended rollout (potentially longer than 15 days for feature visibility). 

contact edit

Notification permission now required for devices running Android 13
Upon upgrading to the latest platform release, Android 13, you will have to explicitly accept notification permissions to receive Chat notifications. | Roll out to all Android users began September 9, 2022 at a Gradual pace (up to 15 days for feature visibility). | Learn more


Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details. 

Calendar User Availability API launching to beta soon, sign-up now and preview documentation in advance
There is an upcoming beta available for the Calendar User Availability API that can be used to programmatically access the working location feature in Google Calendar. Access the beta through the Google Workspace Developer Preview Program. | While all developers will be able to use the API, apps created using the API are accessible to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade and Nonprofits customers, as well as legacy G Suite Business customers only. | Learn more

Scaling our Calendar Interop offering
Admins can now configure multiple role accounts in the Calendar Interop Admin console. This will provide support for a higher number of requests and enable Calendar Interop to work more seamlessly at scale. | Learn more

Updating framing options for Google Meet hardware in the Admin console
Over the coming weeks, we will replace the current continuous framing setting with the option to set default framing options based on the camera capabilities of the device — such as the option to frame people by default and speaker or group framing, which will be introduced in the future. | Available for all supported Google Meet hardware devices that have not yet reached their auto-update expiration date. | Learn more


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Google Workspace Updates Weekly Recap – July 9, 2021

New updates 

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.

Add a background image to Google Keep notes on mobile
You can now customize your Google Keep notes on Android and iOS by choosing a background from a set of designer-created images — simply open a note, select the palette icon, and select a background. | Available to all Google Workspace customers and users with personal Google Accounts. | Learn more.

Allow Users to receive shared calendars on mobile
Users can now share their calendar with another user on their mobile device without fear of spam attacks. Once a user shares a calendar with a recipient, the recipient receives an email notification with a link “Add this calendar.” The recipient must explicitly click on the link to add the calendar to their account. 


Previous announcements 
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Indicate whether you’ll join a meeting virtually or in person on Google Calendar
To make Google Calendar more flexible in the hybrid workplace, we're introducing new RSVP options for Calendar invitations. With this update, you can indicate how you plan to join a meeting - in the meeting room, or virtually. | Learn more.


Scheduled refresh improvements for Connected Sheets now generally available
Today, several improvements for scheduled refresh are now available: hourly refreshes, specific start dates, and frequency options such as every five days, every two months, etc. | Available to Google Workspace Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, and Education Standard customers. | Learn more.


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).


View more insights on Keep activity with a new API and audit logs

What’s changing 

To help Workspace admins monitor and analyze their organizations’ Keep activity, starting today, admins will see audit logs for user activity in Google Keep in the Admin console under Reports > Audit log > Keep. Here, admins can monitor when domain users: 
  • Take action on a note, 
  • Add or remove a collaborator, 
  • Upload or delete an attachment. 

Admins who have enabled Keep for their users will see Keep audit events from May 1, 2021 onward. These audit logs are also available in the Reports API, where admins can expand their automated reporting to include Keep. The event log and Reports API do not include information about the content of notes or attachments, only that an internal user has taken a particular action on a note. 


Next, in the coming days, the rollout of a new API for Keep will begin. The API will allow admins and admin-enabled apps to manage Keep access controls for an organization, enabling support for cases such as enterprise data protection. For example, an admin could use the API to create Keep notes, or use an app to monitor Keep usage and help ensure that notes with sensitive information are not shared too widely. 

Note: These features are only available for Google Workspace customers, and are not available for users with personal Google accounts.


Who’s impacted

Admins and developers

Why it matters

Audit events for Keep allow administrators to better understand domain activity on Keep and monitor compliance with organizational guidelines. The Keep API gives admins more ways to manage how Keep data is accessed.

Together, we hope these features make it easier for admins to add a layer of security and compliance around Keep data in their organization.


Getting started

  • Admins: 
    • Keep audit logs will appear automatically for organizations who allow their users to use Keep. Visit the Help Center to learn more about Google Keep Audit logs.
    • The Reports API can be configured by Admins for Google Keep or specific users defined by an admin. Use this guide to learn more about the Reports API
    • Once the Keep API begins to roll out, API documentation will be published, and we will update this blog post to include links to that documentation.
  • End users: No action required.

Rollout pace


Availability


  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers
  • Not available to users with personal Google accounts.

Resources


Instantly create new docs, events, spreadsheets and more from your browser

Quick launch summary

You can quickly create new files directly from your browser with “.new” domains for several Google products. For example, you can type “Cal.new” into your browser to create a new Google Calendar event.



The current “.new” domains are:

Availability

Rollout details



G Suite editions

  • Available to all G Suite editions


On/off by default?
  • This feature will be available by default.


Stay up to date with G Suite launches

Dark mode now available for Google Keep on web

Quick launch summary 

You can now enable Dark mode for Keep on the web. To activate Dark mode, click Settings (gear icon) in the top bar and select “Enable Dark mode” from the dropdown menu.

Note that Dark mode must be enabled on a per-device basis. You can also enable Dark mode for Keep on Android.

Dark mode is a popular feature that’s frequently requested by Calendar and Keep users. It creates a better viewing experience in low-light conditions by reducing brightness.


Dark mode for Keep on web. 

Availability 

Rollout details 


G Suite editions 

  • Available to all G Suite editions. 

On/off by default? 

  • This feature will be OFF by default and can be enabled in the Keep settings.


Stay up to date with G Suite launches

Dark mode available for Calendar and Keep on Android

What’s changing 

Google Calendar and Keep will now support Dark mode on Android.

 

Dark mode for Google Calendar. 

 

Dark mode for Google Keep. 

Who’s impacted 

End users.

Why you’d use it 

Dark mode is a popular feature that’s frequently requested by Calendar and Keep users. It creates a better viewing experience in low-light conditions by reducing brightness.

How to get started 


  • Admins: No action required. 
  • End users: 
    • Calendar 
      • Enable Dark mode by going to Settings > General > Theme. 
    •  Keep Enable 
      • Dark mode by going to Settings > Enable Dark Mode.

Additional details 


Both Calendar and Keep apps need to be updated to the latest version of the app to see this feature. 

Calendar 
Dark mode for Calendar will be supported on devices with Android N+ (i.e. Nougat and more recent releases).

Android Q users can set their OS to Dark mode, which means Calendar and all other apps will be in Dark mode by default. If users do not have their OS set to Dark mode, they can enable Dark mode in Calendar’s settings (see above).

For pre-Android-Q devices, users will be able to configure Calendar to go into Dark Mode when the device enters battery saving mode.

Keep 
Dark mode for Keep will be supported on devices with Android L-P. For these devices, Dark mode can be enabled from Keep’s settings (see above).

For Android Q devices, Dark will be on by default if the OS is set to Dark mode. Or, it can be enabled in Keep’s settings (see above).

Availability 

Rollout details 

  • Calendar: 
    • Gradual rollout (up to 15 days for feature visibility) starting on May 16, 2019. 
  •  Keep: 
    • Gradual rollout (up to 15 days for feature visibility) starting on May 20, 2019. G Suite editions Available to all G Suite editions. 
On/off by default? 

  • Calendar: 
    • For Android N - P, Dark mode will be OFF by default and can be enabled in Calendar settings (see above). 
    • For Android Q, this feature will be ON by default when the OS is set to Dark mode or can be enabled in Calendar settings (see above). 
  •  Keep: 
    • For Android L - P, this feature will be OFF by default and can be enabled in Keep settings (see above). 
    • For Android Q, this feature will be ON by default when the OS is set to Dark mode or can be enabled in Keep settings (see above).

Stay up to date with G Suite launches

Google Keep now a G Suite core service with Admin console controls and access in Docs

Available to G Suite users with Google Drive since 2013, Google Keep helps employees capture their thoughts, ideas, action items, and more in one easy-to-access place. As of today, Google Keep is a G Suite core service when used within a domain, and it has been added to existing G Suite agreements for most customers. In addition, Keep is now accessible in Google Docs, so employees can easily revisit and repurpose their notes.

G Suite core service
Keep now has the same technical support and service level commitments as any other core service, like Gmail or Google Drive. Going forward, domains using Keep will receive the following benefits:
Additional admin controls
In addition, we’re giving G Suite admins greater control over Keep usage in their organizations, by allowing them to turn the app on or off for their domains. The steps to do so will depend on an organization’s current use of Google Drive. For example:

1. If you currently have Google Drive enabled for your organization, your users have had access to Keep and will continue to have access to Keep following this launch. If you would like to turn Keep access OFF, you can now do so from the Admin console (Apps > G Suite > Keep).

2. If you do not have Drive enabled for your organization, your users have not had access to Keep. Should you choose to turn on Drive in the future, Keep will be turned ON for your organization if you’ve opted into automatically receiving new services in the Admin console and turned OFF for your organization if you’ve chosen to manually enable new services. You will be able enable or disable the application from the Admin console at any time.


When turned on, Keep will respect a subset of the sharing settings applied to Google Drive.

View and create Keep notes in Docs
The improvements to Keep don’t just apply to admins. End users can now view and create Keep notes in Google Docs on the web. Starting today, simply select “Keep notepad” from the Tools menu to pull up a sidebar containing your notes from Keep (and the option to search them). You can then edit those notes and drag and drop them into your document.

If you’re inspired by the content already in your doc, you can create a new note by highlighting the relevant text, right-clicking, and selecting “Save to Keep notepad.” Or, if you simply want to create a new note with brand-new content, you can start typing in the “Take a note...” box in the notepad. All notes you create while in a document will be added to a “related” section within the sidebar. When you then view those notes in Keep, they will include a link back to the document in which they were created.


For additional details, check out More Information below.

Launch Details
Release track:
Launching to both Rapid release and Scheduled release

Editions:
Available to G Suite Basic, Business, Enterprise, Education, and Nonprofit editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins and end users

Action:
Admin action suggested/FYI

More Information
G Suite Learning Center: Keep
Help Center: Get started with Keep
Help Center: Turn Keep on or off for users
Help Center: Set Keep sharing settings
Help Center: Use Google Keep in a document


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(Cross-posted on the Google Docs Blog.)

How many times have you found yourself with a great idea, but no easy way to jot it down for later? Or maybe you’ve got lots of notes scattered around, without no central spot to find them. Having a single place to capture what’s on your mind and save your ideas and to-do lists is what Google Keep is all about, and today's updates give you a few new ways to collect and manage the information that's important to you.

Keep is ready when you are
The next time you’re on a website that you want to remember or reference later on, use the new Keep Chrome extension to add it—or any part of it—to a note in Keep. Just click the Keep badge to add a site’s link to a note, or select some text or an image and create a new note from the right-click menu.
Same goes for Android—you can now create a note while you’re browsing or tapping away in other apps—without having to open Keep. Just open the “Share via” window and choose Keep to create a new note.

Organize your thoughts with #LabelsOne of your top asks has been for a way to organize and categorize notes, and now it’s as easy as using a #hashtag. This should help you keep track of to-do lists for a #trip or a collect your favorite #recipes, for example.

You’ll also notice that some of the menus have been moved around to group similar options together, as pictured below.
So whether you’re researching a project at work, putting together details for your Science Fair submission, or collecting inspiration for your upcoming home renovation, give these updates a try on the web, or with the Keep app on Android and for iPhone & iPad.