Tag Archives: Rapid Release

Create pointers to any file or folder in Google Drive with shortcuts

What’s changing 

Last year, we announced a beta for shortcuts in Google Drive. This feature is now generally available and has started rolling out to all G Suite customers and users with personal Google Accounts. 

Shortcuts in Drive make it easier to organize content and point users to relevant information and files across various drives.

Who’s impacted 

Admins, end users, and developers

Why you’d use it 


Shortcuts are pointers to content that can be stored in another folder or drive, a shared drive, or an individual user's “My Drive.”

For example, Paul, a marketing manager, creates a “Marketing Strategy” document and shares it with the sales team. Greta, the sales manager, can now create a shortcut to the document in the “Sales” shared drive, enabling everyone on the sales team to quickly and easily access the file.

Additional details 


Shortcut visibility and sharing permissions 
Shortcuts are visible to anyone who has access to the folder or drive containing the shortcut. Even if someone can see the shortcut, however, they can only open it if they have the appropriate access to the original file or folder.

Simplifying how files and folders appear in multiple locations 
In order to create a consistent experience for managing and viewing reference files across Drive, we’ve changed the “Add to My Drive” option to “Add shortcut to Drive.”


Changes to Drive’s folder structure and sharing model starting September 30 
Starting September 30, 2020, it will no longer be possible to place a file in multiple folders in My Drive, including via the Drive API. Going forward, every file will live in a single location.

After September 30, 2020, all files already living in multiple locations in My Drive will gradually be migrated to shortcuts.

No admin or end user action is required. We recommend developers read more about this and other Drive API changes on the Cloud blog.

Getting started 




Rollout pace 

Drive Web



Drive Android/iOS

  • Gradual rollout starting on March 26, 2020. Requires app version 2.20.10 and up for Android and 4.2020.08 and up for iOS 


Drive File Stream

  • This feature is already available and requires app version 37.0 and up 


Backup and Sync

  • This feature is already available and requires app version 3.46 and up 


Availability 


  • Available to all G Suite customers and users with personal Google Accounts 


Resources 




Roadmap 


New interface for domain management in the Admin console

Quick launch summary


We’ve updated the interface you use to manage your primary domain, secondary domains, and domain aliases. When you go to Admin console > Domains > Manage domains, you may notice:
  • An updated interface with more complete information and descriptions of items and domain state. 
  • New grouped action buttons which make it easier to see and select the action you want to take, such verifying domains, changing your primary domain, setting up MX records, and more. 
  • A new side panel which shows information about domains registered through Google, enabling you to quickly see and manage renewals and advanced DNS settings. 

Getting started

  • Admins: Find domain management at Admin console > Domains > Manage domains. Use our Help Center to learn more about how to add and manage domains in G Suite
  • End users: There is no end user impact. 


The new domain management interface in the Admin console


The old domain management interface in the Admin console

Rollout pace



Availability


  • Available to all G Suite customers

Resources




Sort and filter cells by text or fill color in Google Sheets

Quick launch summary 

We’ve added two additional parameters to filter and sort cells by in Google Sheets:
  • Text color 
  • Fill (background) color 

Along with sorting by values and conditions, these filters make it easier and faster to find and surface relevant data in Sheets. This feature will be available on mobile and web.

Getting started 

Admins: No admin action required for this feature.

End users: This feature will be available by default. To use this feature, select Filter > Filter by Color and then select “Fill color” or “Text color”. Matching cells will be display at the top of the range. Visit the Help Center to learn more. Use our Help Center to learn more about sorting and filtering data in Sheets.

Filtering by fill color, then text color.

Rollout pace

Availability

  • Available to all G Suite customers and users with personal Google Accounts

Resources


Important changes to less secure apps and account recovery management in the Admin console

What’s changing

We’re making some updates to how you manage less secure app (LSA) settings and account recovery (AR) settings in the Admin console. This is part of a wider migration of our Admin console pages to a simplified and more streamlined experience, and will affect the sections at Admin console > Security > Settings > Less Secure Apps and Admin console > Security > Settings > Account Recovery. In those sections you may notice:

  • An updated interface, which reorganizes the settings to make them easier to find and change.
  • A new system to apply group-based policies in these areas. As a result of this change, existing settings will be migrated to the new system. See "Additional details" below for more information.


Who’s impacted

Admins

Why it’s important

The interface updates will make security settings more findable and scannable, reducing the number of clicks it takes to manage these settings. The new group-based policy system is the same one used in other areas of the Admin console and so should be more familiar and intuitive than the legacy system. The new system allows for multiple group based policies to be applied in a single UI view, and makes it possible to manage policies exclusively using groups, instead of a combination of OU-based policy with group-based exceptions.

Additional details

As part of migrating LSA and AR pages to the new UI, we will migrate any currently applied group-based policies to the new groups-based system. This migration will have no functional impact for most customers.

However, for a very small number of organizations (specifically those that currently have group based policies for LSA and AR applied at child-OU levels,) this transition may impact your existing settings. We will email the primary admin at affected domains with more details on how we will do the transition, and instructions for how to prepare. If you don’t receive an email, no action is required.

Getting started

Admins: Existing policies will be migrated to the new group-based policy system automatically unless you’re notified by email (see “Additional details” above). Visit the Help Center to learn more about using groups to manage Admin console settings, controlling access to LSAs, or setting up account recovery for users.

End users: There is no end-user impact unless admins change settings applied to them.
Before

After

Rollout pace




Availability


  • Available to all G Suite customers


Resources


Set custom table ranges for charts in Google Sheets

What’s changing 

We’re improving the way data is suggested and how data is selected when creating a chart in Google Sheets. It’s now easier to locate and select the data you need when creating a dashboard over a dataset with slicers, pivot tables, charts, and more.

Who’s impacted 

End users

Why you’d use it 

When creating reports in Sheets, it’s common to create multiple charts from the same data table, but using different column ranges. Previously, all data ranges on a table would be used when creating a chart. Now, you’ll be able to select which columns to use for the chart axis and series. This allows you to quickly customize your charts so that they display the most relevant data.

Getting started

Admins: There is no admin action required for this feature.

End users: This feature will be available by default. In the chart editor, you can select a column as the X-axis and under “Series” you can select additional columns to populate your chart.


Rollout pace


Availability

  • Available to all G Suite customers and users with personal Google accounts

Create and use multiple signatures in Gmail

Quick launch summary

It’s now possible to use multiple signatures in Gmail. Multiple signatures give you the flexibility to use different signatures for different situations such as:

  • Communicating across teams, organizations, or products
  • Communicating across languages
  • Using different default signatures for new emails and replies, and more.


Getting started

End users: This feature will be available by default. To create multiple signatures, in Gmail go to Settings (gear icon) > Settings > General. Then, scroll down to “Signature” and select “Create New” to enter multiple signatures. To use the additional signatures, open the signature menu in the compose action toolbar to switch signatures. Visit the Help Center to learn more about multiple signatures in Gmail.

Rollout pace



Availability


  • Available to all G Suite customers and users with personal Google Accounts

Resources




Fix images to a certain location on a page in Google Docs

Quick launch summary 

In Google Docs, you can now position an image in a fixed place, ensuring it stays in a certain spot on the page and is not disrupted by text and other elements.

We’ve also added a new sidebar where you can quickly access other image formatting options such as size, rotation, and brightness and contrast settings.

Getting started 

Admins: There is no admin control for this feature.

End users: This feature will be available by default. To position an image relative to a page, select the image and from the menu bar below it, select “Fix position on page”. To open the “Image options” sidebar, select the overflow menu (three dot), followed by “All image options”. To learn more about formatting images in Google Docs, see this article in our Help Center.


Rollout pace



Availability


  • Available to all G Suite customers and users with personal Google Accounts

Resources




Enroll security keys on more devices

What’s changing

We’re making it easier to enroll security keys on Android and MacOS devices by making it possible to use additional web browsers to initially register the security keys to your account.

Now, you can register security keys on:

  • Android devices running Android 7.0 “N” and up using the Google Chrome web browser (version 70 and up)
  • MacOS devices using Safari (v. 13.0.4 and up)

This will work for security keys registered independently, as well as those registered when a user signs up for the Advanced Protection Program for the enterprise.

Who’s impacted

End users

Why it’s important

Security keys provide the strongest form of 2-Step Verification (also known as two-factor authentication or 2FA) to help protect your account against phishing. By making it easier to register security keys, we hope more users will be able to take advantage of the protection they offer.

This builds on other recent announcements around security keys for G Suite and Cloud Identity, including using an iPhone as a security key for 2-Step Verification, and enabling phones as security keys in the Advanced Protection Program.

Getting started



Registering a security key on an Android mobile device with the Chrome browser

Rollout pace

  • This feature is available now for all users.


Availability

  • Available to all G Suite and Cloud Identity customers


Resources

Extending Hangouts Meet premium features to all G Suite customers through July 1, 2020

Quick launch summary

As more employees, educators, and students work remotely in response to the spread of COVID-19, we want to do our part to help them stay connected and productive with G Suite.

All G Suite customers can use Hangouts Meet today for easy-to-join video calls, but we’ll soon enable free access to more advanced features, including:

  • Larger meetings for up to 250 participants per call
  • Live streaming for up to 100K viewers within domain
  • Record meetings to Google Drive

These features are typically only available in the Enterprise and Enterprise for Education editions of G Suite, but they’ll be available to all G Suite editions at no additional cost until July 1, 2020.

Getting started


  • Admins: If you haven’t yet done so, enable Meet video calling for your organization. You can then turn on live streaming and recording.
    • G Suite Basic, Business, and Nonprofit customers: These advanced features will be OFF by default and can be enabled at the domain, OU, or group level.
    • G Suite for Education customers: These advanced features will be OFF by default and can be enabled at the domain, OU, or group level. Please see our FAQ in the Help Center for additional education-specific considerations when enabling Meet and these features.
    • G Suite Enterprise and Enterprise for Education customers: These features are already available in your domain and will continue to respect your current settings.
  • End users: Once enabled in the Admin console, end users can live stream and record meetings. Visit the Help Center to learn more about how to live stream and record a meeting.


Rollout pace




Availability


  • Available to all G Suite customers


Resources


Accessibility improvements for Google Docs

Quick launch summary 

We’re making several improvements to accessibility features in Google Docs. Some enhancements you’ll notice are:

  • Improvements in how screen readers verbalize content, including for non-text information like comments and suggestions. 
  • Improvements in how Braille displays render content, including symbols, emojis, and other glyphs. 
  • Improved support for navigating through elements such as tables, headers, and footers.
  • Improved caret tracking. 
We hope these improvements make it easier for users of assistive technologies to work in Google Docs.

Getting started 

Admins: There is no admin action required for this feature.

End users: These improvements will be automatically available to end users. Visit the Help Center to learn more about accessibility for Docs editors.

Rollout pace 


Availability 



  • Available to all G Suite customers and users with personal Google Accounts 

Resources