Tag Archives: Google Docs

Copy your client-side encrypted Google Docs, Sheets, and Slides files

Quick summary 

If you have client-side encryption enabled for Docs, Sheets and Slides, you can now make a copy of an existing encrypted document, spreadsheet or presentation. Encryption will be preserved when copies of the file are made. This feature makes it easier to leverage existing content as a baseline for new encrypted Docs, Sheets, or Slides. 



Getting started 


Rollout pace 


Availability 

  • Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers 

Resources 

Take action on multiple text selections in Google Docs

Quick summary 

In Google Docs, you can now make multiple text selections at once, and apply actions such as delete, copy, paste, or format to all selections. This will make formatting and editing documents faster by eliminating the need to make repetitive changes, increasing your overall productivity. 

Formatting adjustments are made to several pieces of selected text




Getting started 

  • Admins: There is no admin impact. 
  • End users: This feature will be available by default. Visit the Help Center to learn more about using keyboard shortcuts for Google Docs

Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 

Resources 


Google Workspace Updates Weekly Recap – May 6, 2022

New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all legacy Google Workspace and G Suite customers.


Space descriptions and guidelines in Google Chat rolling out now
Earlier this year, we announced the ability for space managers to add descriptions and guidelines for their spaces. This feature is now available on mobile and will be gradually rolling out for web. | Learn more here and here.


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Use new table templates and dropdown chips in Google Docs to create highly collaborative documents
We’re introducing two new enhancements for our flexible, smart canvas for collaboration: dropdown chips and table templates in Google Docs. | Learn more. 


Share your video feed when using Companion mode in Google Meet
When using Companion mode in Google Meet, you can now turn your camera on and share your video feed with all other participants. | Learn more.


Set recurring task end options directly in Google Tasks
You can set the end option for a recurring task (never, on a certain date, or after X occurrences) directly in Google Tasks. | Learn more.


Space managers can now delete messages in Google Chat
This feature will allow Space managers to easily moderate their spaces and remove any content that is irrelevant or inappropriate in the space. | Learn more.


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Use new table templates and dropdown chips in Google Docs to create highly collaborative documents

What’s changing 

We’re introducing two new enhancements for our flexible, smart canvas for collaboration: dropdown chips and table templates in Google Docs. 


You can use dropdown chips to easily indicate the status of your document or various project milestones outlined in your document. There are two default dropdown options: 
  • Project Status, which includes selections for “Not Started”, “Blocked”, “In Progress” and “Complete” 
  • Review Status, which includes selections for “Not Started”, “In Progress”, “Under Review” and “Approved”. 


Additionally, you can create a dropdown chip with custom options and colors to best suit your needs.




We’re also adding table templates, which allow you to quickly insert building blocks for common workflows such as a:
  • Launch content tracker
  • Project asset
  • Review tracker
  • Product roadmap



The columns within the template include a sample row of content to help guide you on how they can be used and customized.


Who’s impacted

End users


Why you’d use them

We hope these features help you to create highly customized and organized documents in Google Docs, making it easier to collaborate and drive your project forward. 


Getting started 

  • Admins: There is no admin control for this feature.
  • End users: These features will be available by default. You can insert a dropdown chip by selecting Insert > Dropdown. To insert a table template, select Insert > Table > Table templates

Rollout pace 

Dropdown chips


Table templates

Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers
  • Available to users with personal Google Accounts

Resources 



Google Workspace Updates Weekly Recap – April 29, 2022

New updates 

Updated rollout schedule for additional Calendar statuses in Google Chat 
We’d like to provide updated rollout information for additional Calendar statuses in Google Chat, previously announced on March 14, 2022
  • Rollout for Rapid release domains will be complete on Wednesday, May 5, 2022. 
  • Rollout for Scheduled release domains will begin on Wednesday, May 11, 2022 and is expected to be complete by Tuesday, May 24, 2022. 


Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details. 



Easily manage storage related activity and policies through new storage management tools in the Admin console 
In the Admin console, storage related activities can now be accessed and managed from a single source. | Learn more. 



Quick access to additional actions when composing a message in Google Chat on iOS 
When using Google Chat on iOS, you can now easily take additional actions by hovering over the plus (“+”) icon next to the compose bar. You’ll see a variety of options such as: 
  • Sharing a Google Meet link 
  • Creating a meeting in Calendar 
  • Accessing Google Drive Text formatting options and more. 




Enhanced menus in Google Docs improves findability of key features on desktop 
We’re updating the menus in Google Docs to make it easier to locate the most commonly-used features. In this update you’ll notice: 
  • Shortened menus for better navigation 
  • Reorganization for more intuitive feature location 
  • Prominent icons for faster recognition 



Warning banners alert users of suspicious Google Docs, Sheets, or Slides files on web 
Previously, we announced warning banners for potentially malicious or dangerous files in Google Drive. We’re extending these warnings at the file-level — going forward, if you open a Google Docs, Sheets, or Slides file on the web, you’ll see these warnings. | Learn more. 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Warning banners alert users of suspicious Google Docs, Sheets, or Slides files on web

Quick summary 

Previously, we announced warning banners for potentially malicious or dangerous files in Google Drive. We’re extending these warnings at the file-level — going forward, if you open a Google Docs, Sheets, or Slides file on the web, you’ll see these warnings. 


Getting started 


Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 

Resources 

Warning banners alert users of suspicious Google Docs, Sheets, or Slides files on web

Quick summary 

Previously, we announced warning banners for potentially malicious or dangerous files in Google Drive. We’re extending these warnings at the file-level — going forward, if you open a Google Docs, Sheets, or Slides file on the web, you’ll see these warnings. 


Getting started 


Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 

Resources 

Enhanced menus in Google Docs improves findability of key features on desktop

What’s changing 

We’re updating the menus in Google Docs to make it easier to locate the most commonly-used features. In this update you’ll notice: 

  • Shortened menus for better navigation 
  • Reorganization for more intuitive feature location 
  • Prominent icons for faster recognition 


Enhanced menu




Who’s impacted 

End users 

Why it’s important 

The new design improves findability of key features, making it quicker and easier to use Docs. Note that existing functionality isn't changing with this launch. 

For features that have been reorganized, we hope that their new menu location will be more intuitive and make it easier and faster to navigate the product. In particular, Apps Script-related functionality is now grouped under the new “Extensions” menu. This includes access to the Apps Script IDE as well as management of add-ons. 

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: This feature will be available by default. Visit the Help Center to learn more about using Google Docs 

Rollout pace 

Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers Available to users with personal Google Accounts 

 Resources 

Join a Google Meet call from Google Docs, Sheets, or Slides

What’s changing 

You can now join a Google Meet call from Google Docs, Sheets, and Slides. In addition to the present to Meet option, you can select “Join the call” to quickly join and present a document, spreadsheet, or presentation to all attendees, allowing everyone in the meeting to collaborate while having a conversation.



Who’s impacted 

Admins and end users 


Why it’s important 

To help teams do their best work in the hybrid work world, as many of us begin a return to office, we continue to make enhancements to Google Meet to help ensure that video meetings are inclusive and collaborative no matter the location or device preference. 

We hope this feature makes it easier for everyone in the meeting to collaborate in real-time while having a conversation—all from the same tab. 


Getting started 


Rollout pace 

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility starting on April 12, 2022 
  • Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 2, 2022 

Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 

Resources 


Roadmap 

New Emoji reactions in Google Docs on web

Quick summary 

Giving and receiving feedback is a key collaborative workflow in Google Docs. The new emoji reactions feature provides a less formal alternative to comments to express your opinions about document content.

We are making the following experiences available in Docs 

  • Emoji set is updated to the latest version (Emoji 14.0), reflecting the latest emoji set with options to accurately reflect your identity 
  • Gender-neutral options for gender-modifiable emojis 
  • Emoji skin tone and gender preferences are saved per individual emoji Getting started Admins: There is no admin control for this feature. 






Getting Started

  • Admins:There is no Admin control for this feature
  • End users: This feature will be ON by default and can not be disabled by the user. To access reactions in Docs, hover over any message or an existing anchor and click on the “Add reaction” icon. Additionally, emoji preferences are shared with Google Chat, so any preferences set in one app will be reflected in the other. Both apps can be used to update emoji preferences via the picker. Visit the Help Center to learn more about using emoji reactions in Google Docs

Rollout pace 

Availability 

  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Standard and Enterprise Plus
  • Not available to Enterprise Essentials,, Education Fundamentals,Frontline, and Nonprofits, as well as G Suite Basic and Business customers 

Resources 

Roadmap