Tag Archives: Google Docs

Smart Compose for Google Docs launching in beta

This announcement was made at Google Cloud Next ‘19 UK. Check out Next OnAir to tune into the livestream or watch session recordings following the event.


What’s changing 

Last year, we introduced Smart Compose for Gmail, a feature that uses artificial intelligence to help you draft emails faster. We’re now bringing Smart Compose to Google Docs with a new beta. This feature is available on the web.


Who’s impacted 

Admins and end users

Why you’d use it 

Smart Compose helps you compose high-quality content in Google Docs faster and more easily. It saves you time by cutting back on repetitive writing, helps reduce the chance of spelling and grammatical errors, and can suggest relevant contextual phrases.

How to get started 

  • Admins: Sign up for the Smart Compose for Google Docs beta. 
  • End users: Once your domain is whitelisted into the beta, you’ll see Smart Compose suggestions as you type. When you see a suggestion you like, press “tab” or right click on your cursor to use it. To turn off Smart Compose, go to Tools > Preferences and uncheck “Show Smart Compose Suggestions”. 

Additional details 

Note that this beta will only be available in English.

Helpful links 

Availability 

G Suite editions 
  • Available to all G Suite editions 
  • Not available to personal Google Accounts 

On/off by default? 
  • Once your domain has been accepted into the beta, this feature will be ON by default and can be disabled by the user. 
  • End users can turn off Smart Compose by going to Tools > Preferences and unchecking “Show Smart Compose Suggestions”. 

Stay up to date with G Suite launches

Add different page numbers to different sections in Google Docs

Quick launch summary 

You can now customize which sections to add page numbers to and which number to start counting from in Google Docs.



After creating sections in your document, you can specify which sections to apply the page numbers to. For example, if your doc contains cover pages and table of contents, you can choose to apply page numbers to the body of your doc only.

To access this feature, go to Insert > Page Numbers > More options. Use our Help Center to learn more about page numbers in Google Docs.

This feature, along with additional controls for headers and footers, gives you more options to customize your Google Docs.

Availability 

Rollout details 



G Suite editions 

  • Available to all G Suite editions 


On/off by default? 

  • This feature will be available by default.


Stay up to date with G Suite launches

Instantly create new docs, events, spreadsheets and more from your browser

Quick launch summary

You can quickly create new files directly from your browser with “.new” domains for several Google products. For example, you can type “Cal.new” into your browser to create a new Google Calendar event.



The current “.new” domains are:

Availability

Rollout details



G Suite editions

  • Available to all G Suite editions


On/off by default?
  • This feature will be available by default.


Stay up to date with G Suite launches

A new look for the Google Docs, Sheets, and Slides Android apps

Quick launch summary 

Google Docs, Sheets, and Slides now have a new look and feel on Android devices. While there are no functionality changes, users will notice visual improvements, including a restyled document list, highly-legible typefaces, consistent controls, and updated iconography.

This redesign is already reflected in the latest versions of the Google Docs and Slides Android Apps. It will begin rolling out to Sheets on Android today.

Screenshots of Google Docs, Slides, and Sheets with the Material redesign.


This Material redesign is part of a larger effort to bring consistency to the look and feel of our G Suite apps, with ease-of-use in mind. See here for more information on the Google Drive Material redesign on iOS and Android and here for the Docs, Sheets, and Slides redesign on the web

Availability 

Rollout details 
G Suite editions 
  • Available to all G Suite editions 

On/off by default? 
  • This feature will be ON by default.

Stay up to date with G Suite launches

Better line spacing support for branding in Google Docs and Slides

Quick launch summary

You can now set custom line spacing to be less than one in Google Docs and Google Slides. This allows for more detailed control of line spacing so you can better control the appearance of your fonts. Our users have told us this is a critical need for meeting brand guidelines or creating documentation that requires visual polish. Additionally, this will help preserve formatting when importing and exporting files in legacy formats.



To customize your line spacing, go to Format > Line Spacing > Custom Spacing.

Availability

Rollout details


G Suite editions

  • Available to all G Suite editions


On/off by default?

  • This feature will be ON by default.


Stay up to date with G Suite launches

Display the word count as you type in Google Docs

Quick launch summary

Users often need to see the word count in the documents they write. Instead of going to Tools > Word Count each time you want to view this information, now, you can simply select Tools > Word count > Display word count while typing to continuously display it in the lower left corner of your doc:




We’ve heard that displaying this information is helpful to users working on docs that require minimum or maximum word count.

If you click on the word count box, you can also view more information, like the page count, character count (with and without spaces). To see the word count of a specific section of text, simply highlight that section in your doc. To learn more, see our Help Center.

Availability

Rollout details
G Suite editions
  • Available to all G Suite editions
On/off by default?
  • This feature will be available by default and can be accessed by going to Tools > Word count > Display word count in Google Docs.

Stay up to date with G Suite launches

Improving real-time collaboration in Google Docs for assistive technology users

Quick launch summary 

It’s now easier for users of assistive technologies, like screen readers and Braille displays, to keep track of real-time updates made by collaborators in a document. With live edits, you can view a periodically updated summary of collaborator changes in a convenient sidebar. In Google Docs we believe that collaboration works best when it works for everyone.

New edits made by collaborators appear in the live edits sidebar.


To see live edits, open the Accessibility settings by going to Tools > Accessibility settings and check “Turn on screen reader support.” Then, select “Show live edits” from the Accessibility menu. To learn more, see this article in our Help Center.

Helpful links

Availability

Rollout details

G Suite editions
  • Available to all G Suite editions.

On/off by default? 
  • This feature will be available by default and can be enabled in the settings of Google Docs.


Stay up to date with G Suite launches

New fonts intended to help improve reading speed now available in Google Docs, Sheets, and Slides

Quick launch summary

The Google Fonts team has teamed up with Thomas Jockin to create a series of fonts that are aimed at improving reading speed. To learn more about the research behind this initiative, see here for more details.



These fonts take into account typographical factors, such as size and spacing, that the font developers hope will improve reading speed. This can be particularly helpful for educators who want to leverage new tools that can improve reading among their students, especially those who are sensitive to visual crowding.

We now offer eight different Lexend font families that have varied widths and spacing, so users can choose the font style that’s best for their reading speed.

To access these fonts in Google Docs, Sheets, or Slides:

  • From the Font menu in the toolbar, select “More fonts”.
  • Then, search for Lexend and select the fonts to add them to your saved fonts. These will now appear in the “My fonts” list and in the Font menu in the toolbar. 

Availability

Rollout details

  • These fonts are already available to both Rapid and Scheduled domains.

G Suite editions

  • Available to all G Suite editions

On/off by default?

  • These fonts will be available by default.


Stay up to date with G Suite launches

More controls and customizations for headers and footers in Google Docs

Quick launch summary 

We’re giving you more options to control and customize headers and footers in Google Docs. 

Previously, you could set a single header or single footer for your entire document, with an option to make it different on the first page only. Now you can also define a specific header or footer for each section of your document, or use different headers and footers on odd and even page numbers.

To use different headers or footers per page, see this article in the Help Center. 

Helpful links 



Availability 

Rollout details


G Suite editions

  • Available to all G Suite editions 

On/off by default? 

  • This feature will be ON by default.


Stay up to date with G Suite launches

Improving active account awareness when opening files with multiple sign-ins

Quick launch summary 

We’re making it easier for you to identify which Google account is active when opening and contributing to Docs, Sheets, and Slides files.

When you’re logged into multiple accounts, like switching between your work and personal accounts, it can sometimes be confusing to determine which account is active when opening and collaborating on a Doc, Sheet, or Slide. We’re introducing a new dialogue that better indicates which account is active, and gives you the option to quickly change accounts.

This will help eliminate confusion and ensure you’re using the correct account when contributing to content.


Availability 

Rollout details 


G Suite editions 

  • Available to all G Suite editions 

On/off by default? 

  • This feature will be ON by default. 

Stay up to date with G Suite launches