Tag Archives: Scheduled Release

Google Vault now supports the Gemini app

What’s changing 

Google Vault now supports the Gemini app (on web and mobile). Going forward, admins can use Vault for eDiscovery tasks to search Gemini app conversations and create an export of your search results. Specifically, the following actions can be taken around Gemini app data: 

  • Search prompts and responses with a number of filters, such as user and date to quickly refine your search. These searches can be across groups of users or by Organizational Units (OUs) up to 5000 in size. 
  • Export conversations in an XML format for the above searches via the UI or API.


Who’s impacted

Admins

Why it’s important

Vault is an eDiscovery and information governance tool for Google Workspace, which enables customers to retain, hold, search, and export users’ Google Workspace data. With this update, customers can now expand their regulatory and legal eDiscovery needs to include the Gemini app. This integration makes it easier for customers to comply with their eDiscovery obligations surrounding Gemini collaborative data, all from a central tool. 

Additionally, Vault’s integration with Gemini rounds out support for critical Workspace apps such as Gmail, Drive, Docs, Sheets, Slides, Chat, Calendar and Meet, providing customers with a consistent experience across all products that are managed within Vault for eDiscovery. Additional information governance and hold features, such as preview, retention, and litigation holds will follow in future releases. We’ll share more information on the Workspace updates blog when it’s available.

Additional details

This update is not applicable for Gemini for Google Workspace, as no prompts or responses are retained for those interactions. Visit our Privacy Hub for more information on how we’re protecting your Google Workspace data in the era of generative AI.

Getting started


Rollout pace


Availability

Available to Google Workspace
  • Business Plus
  • Enterprise Essentials and Enterprise Essentials Plus
  • Enterprise Standard and Enterprise Plus
  • Education Standard and Education Plus customers
  • Also available to customers with the Vault add-on license

Resources

NotebookLM and NotebookLM Plus now available as a Google Workspace core service with enterprise-grade data protection

What’s changing

NotebookLM is a powerful AI-powered research assistant that helps users accelerate learning and knowledge sharing. Grounded in data that users in your organization provide, NotebookLM becomes an instant expert in those sources so users can get insights, share knowledge and learn on-to-go with Audio Overviews. 


NotebookLM and NotebookLM Plus, previously introduced as additional services, are now included as core services for Workspace Business and Enterprise customers. Covered under your Google Workspace terms of service, these apps offer the same enterprise-grade data protections and level of technical support as other Workspace core services. 


NotebookLM helps users: 
  • Understand a complex topic faster and more in depth. After uploading files, recordings or even research papers, users can ask NotebookLM to explain multifaceted concepts in simple terms, provide real-world examples, and reinforce their understanding. 
  • Create a polished presentation outline, complete with key talking points and supporting evidence. 
  • Identify trends, generate new product ideas, and uncover hidden opportunities. 
  • Get insights and answers from a shared, centralized knowledge hub to maintain consistency and keep teams aligned and informed. 
NotebookLM Plus includes the components mentioned above in addition to enhanced capabilities that enable users to: 
  • Get 5x more Audio Overviews, queries, notebooks, and sources per notebook. 
  • Customize the style and length of their notebooks’s responses.
  • Create shared notebooks for their team and get usage analytics. 
In summary, users have access to a personalized AI research assistant that they can use with confidence knowing their sources, queries and responses stay within their organization. 


Who’s impacted 

Admins and end users (18+) 


Why you’d use it 

Today, businesses of all sizes use it to supercharge their productivity and collaboration. For example, sales teams can add their product roadmap and feature specs, competitor benchmarking analysis, customer audio interviews, and market research to NotebookLM. As a result, NotebookLM can help you prepare for customer meetings by creating an account plan to help your team find information faster and better engage with customers. Marketers can use NotebookLM to help summarize customer trends and purchase behaviors, draft communications, create campaign briefs, and more–all based on market research, customer segmentation analysis, and marketing roadmaps. 


Additional details 

NotebookLM and NotebookLM Plus are available in 180+ regions where Gemini API is available and currently supports 35+ languages. For Audio Overviews, while you can upload sources from all supported languages, the spoken audio is currently only available in English. 


Your uploads, queries and the model's responses are not used to train models and are not reviewed by human reviewers or otherwise used for product improvement without permission. Your data remains your data and any files uploaded, queries and responses are not shared outside your organization’s trust boundary. 


Users can only upload sources from Workspace that they have permission to access. Furthermore, they can control who has access to their notebooks and set more granular permissions within each. 


Getting started 


Rollout pace


Availability 

NotebookLM is available as a core service for Google Workspace: 
  • Business Starter 
  • Frontline Starter and Standard 
  • Essentials Starter, Essentials, Enterprise Essentials, Enterprise Essentials Plus
  • Nonprofits 
NotebookLM Plus is available as a core service for Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
Anyone who previously purchased these add-ons will also receive NotebookLM Plus as a core service: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources 

Now generally available: Easily migrate files from Microsoft OneDrive to Google Drive

What’s changing

In October 2024, we expanded our data migration services to include the ability for Admins to transfer OneDrive data to Google Drive. This functionality is now generally available. You can migrate the files of up to 100 users at a time, including the files corresponding access permissions with shared members. 

With the general availability release, we’ve also added additional settings which admins can use to: 
  • Specify files to migrate within a certain date range.
  • Exclude specific file formats and large files. 
  • Skip uploading an identity map and allow Google to automatically map source and target users instead. 

Now that the tool is generally available, with more customization settings, you can quickly and easily migrate your data to Workspace at scale while minimizing disruption for end users. For more information, please refer to our original beta announcement.

Example of a completed migration.


Getting started


Rollout pace


Availability

Available to Google Workspace 
  • Business Starter, Standard, and Plus
  • Enterprise Standard and Plus
  • Education Fundamentals, Standard, Plus, and the Teaching and Learning add-on
  • Essentials Starter and Essentials
  • Enterprise Essentials and Enterprise Essentials Plus
  • Nonprofits

Resources


Know who an event is shared with when using shared Google Calendars

What’s changing 

Users can have one of the following access permissions for shared Google Calendars
  • “See only free/busy (hide details)” 
  • “See all event details” 
  • “Make changes to events” 
  • “Make changes and manage sharing” 
The “Make changes to events” permission enables users to create events on shared calendars, but when those events are created, the user does not know which other users the event is shared with. 

To improve upon experience and ensure users are aware of who they are sharing content with, users with the ability to “Make changes to events” can now see the members of the shared calendar, i.e. who their events are shared with. 

users with the ability to “Make changes to events” can now see the members of the shared calendar, i.e. who their events are shared with.

Getting started 

  • Admins: As an admin, you can control how much calendar information people in your organization can share with users external to your organization. You can also set the default level of sharing for users within your organization. Visit the Help Center to learn more about setting Calendar sharing options. 
  • End users: On Calendars with “make changes to events” access permission, you will now see the members of calendars. You can control the access permission of other users for your Calendars only on Calendars with “make changes and manage sharing” access permissions. Visit the Help Center to learn more about sharing your calendar with someone. 
  • Developers: For Calendars where a user has “make changes to events” (aka “writer”) permissions, the Acl.list and Acl.get method will newly return the members of the shared calendar and Acl.watch will notify about changes to members. 

Rollout pace 


Availability 

  • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts 

Resources 

Know who an event is shared with when using shared Google Calendars

What’s changing 

Users can have one of the following access permissions for shared Google Calendars
  • “See only free/busy (hide details)” 
  • “See all event details” 
  • “Make changes to events” 
  • “Make changes and manage sharing” 
The “Make changes to events” permission enables users to create events on shared calendars, but when those events are created, the user does not know which other users the event is shared with. 

To improve upon experience and ensure users are aware of who they are sharing content with, users with the ability to “Make changes to events” can now see the members of the shared calendar, i.e. who their events are shared with. 

users with the ability to “Make changes to events” can now see the members of the shared calendar, i.e. who their events are shared with.

Getting started 

  • Admins: As an admin, you can control how much calendar information people in your organization can share with users external to your organization. You can also set the default level of sharing for users within your organization. Visit the Help Center to learn more about setting Calendar sharing options. 
  • End users: On Calendars with “make changes to events” access permission, you will now see the members of calendars. You can control the access permission of other users for your Calendars only on Calendars with “make changes and manage sharing” access permissions. Visit the Help Center to learn more about sharing your calendar with someone. 
  • Developers: For Calendars where a user has “make changes to events” (aka “writer”) permissions, the Acl.list and Acl.get method will newly return the members of the shared calendar and Acl.watch will notify about changes to members. 

Rollout pace 


Availability 

  • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts 

Resources 

Developers can now add form field validation to Google Workspace add-ons and Google Chat app cards

What’s changing

Starting today, Workspace add-ons and Chat app developers can add client-side input validation to Chat apps and add-ons. 

Specifically, the card UI now supports required form field validation on the date-time picker, the multi select menu, the drop down menu and text input widgets via the Action API for add-ons and Chat apps. Additionally, text inputs now support input type and format validation with input length limits via the Validation API for add-ons and Chat apps

As a result, developers can ensure data accuracy and improve their app's user experience by catching errors before information is submitted. 

Example of the form validating if the user has populated all the required fields before submitting a form.

Example of the form validating if the user has populated all the required fields before submitting a form.

Example of the form validating the input type for text fields. The supported types are text, integers, decimals, email and emoji.

Example of the form validating the input type for text fields. The supported types are text, integers, decimals, email and emoji.
Example of the form limiting the allowed text input length to a specified length.

Example of the form limiting the allowed text input length to a specified length.


Getting started 

Rollout pace

Availability

  • Available to all Google Workspace customers 

Resources 

Google Meet adds more screen reader options for in-meeting reactions

What’s changing 

To improve access for users with vision disabilities, we are adding several more options for how reactions in Google Meet are experienced through screen readers. You can access and adjust the settings at any time during the meeting by pressing Shift+R or from the Settings menu (Three-dot overflow button > Settings > Reactions > Accessibility). The following settings have been added for in-meeting reactions: 
  • Don’t announce reactions: No announcements or sound when a reaction is received. 
  • Play a sound for all reactions: Play a sound when a reaction is received. 
  • Announce all reactions: Announce only the emoji when a reaction is received, for example “Thumbs up”. 
  • Announce all reactions and senders: Announce the emoji and who sent the received reaction, for example “Elisa Beckett and 2 others reacted with thumbs up”. 
Press Shift+R or go to Settings menu (Three-dot overflow button) > Settings > Reactions > Accessibility to adjust your settings.



We hope that these new settings help you configure the experience to suit your needs.

Getting started


Rollout pace


Availability

  • Available for Google Workspace customers and users with personal Google accounts

Resources


Additional improvements to everyday actions in Google Sheets

What’s changing

Last year, we announced that we’ve doubled the calculation speed in Google Sheets, which improves the speed of actions like formulas, pivot tables, conditional formatting, and more, regardless of your file size. 

Today, we’re excited to announce additional improvements available for everyday actions in Sheets:
  • Pasting data is now up to 50% faster when you’re pasting from one spreadsheet to another
  • Filter conditions can now be set up to 50% faster than before 
  • Spreadsheets now load existing data up to 30% faster 

Who’s impacted 

End users 


Why it matters

These changes help various users work faster and more efficiently in a variety of scenarios. For example: 
  • A data analyst can paste small or large quantities of data from an existing spreadsheet to a new one in a quicker manner. 
  • A campaign manager can add filtering conditions to better understand the performance of a campaign at a certain time faster. 
  • A small business owner can quickly see their data load. 

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: Visit the Help Center to learn more about Google Sheets.

Rollout pace 


Availability 

  • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts 

Resources 

More options now available to customize digital signage on your Google Meet hardware

What’s changing 

In the coming weeks, admins will be able to use their Comeen or StratosMedia digital signage content on their Google Meet hardware devices. We know many of our customers use these tools for general digital signage needs within their organization and this update allows that content to be leveraged as screensavers across your Google Meet hardware fleet.

The Google Meet hardware ‘Screen Saver’  setting is located in the admin console under Devices > Google Meet hardware > Settings > Device settings



Additional details

  • Note that Comeen and StratosMedia are paid services and there may be additional costs associated with registering your devices on their platform. 
  • In some cases, this feature can conflict with the power-saving feature on your Meet hardware devices. To ensure that your custom screen saver is visible, be sure to set displays as active during working hours in the organizational unit you’re targeting. 
  • Screen savers are not interactive—tapping your touch controller or using the remote will cause the screen saver to be dismissed, and the device will return to displaying the agenda on the homepage. 

Getting started

  • Admins: Custom screen savers are opt-in and managed at the OU-level and apply to all devices in that organizational unit (OU). Visit the Help Center to learn more about how to display custom screen saver images.
Rollout pace

Availability

  • Available to all Google Workspace customers

Resources


Logitech Android devices for Google Meet can now join Webex and Zoom calls

What’s changing

We’ve been working to expand our customers’ calling networks through interoperability between Google Meet hardware devices, and other third-party video conferencing apps and devices. Beginning today, we’re expanding this interoperability to include support for Cisco Webex and Zoom on Logitech Android-based hardware devices for Google Meet. These include  Logitech Rally Bar, Rally Bar Mini, and Rally Bar Huddle appliances. These Google Meet hardware devices now have the embedded capability to call directly into Cisco Webex and Zoom calls, which allows  users to collaborate with more customers and partners outside their companies. 

This feature is already supported on ChromeOS-based Google Meet hardware devices from Logitech. 

Getting started

  • End users: 
    • When enabled by your admin, you can join a Webex or Zoom meeting from a Logitech Android-based Google Meet hardware device: 
      • Join an ad-hoc call by tapping "Find a meeting" on your touch controller and selecting Webex or Zoom from the dropdown options. 
      • Join a scheduled call by adding a room to an event with Webex or Zoom meeting details.  
        • Note: Calendar events that originate outside of Google Calendar must be duplicated and populated with room details manually.
    • Visit the Help Center to learn more about Google Meet interoperability.

Rollout pace


Availability

  • Available to all Google Workspace customers with Google Meet hardware devices

Resources