Tag Archives: Scheduled Release

Enable audit logs for Google Cloud Search

What’s changing 

You can now enable audit logging for Google Cloud Search APIs for improved tracking of usage data. With deeper tracking, it's now possible to build richer analytics on top of Cloud Search usage to make data driven decisions and improve your user’s search experience. 

When enabled, your Cloud Search APIs usage data are logged in a secure way and are easily accessible to you. Some data points that are logged are: 
  • Method and API details. 
  • Relevant content of the request and response received. 
  • IP address and identity (e.g. mail ID) of the caller. 
  • Response status, etc. 

Who’s impacted 

Admins and developers 

Why you’d use it 

Audit logs help you understand how Cloud Search is being used within your organization by answering questions such as which API was called by whom, when, and with what parameters. Additionally, you can also use these logs for troubleshooting or auditing purposes. 

Getting started 

Rollout pace 


Availability 

  • Available to Google Workspace Enterprise Plus and Google Cloud Search customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources 


New admin settings to control who can join your organization’s Google Meet calls, and which calls your users can join

What’s changing 

We’re adding new settings in the Admin console that allow admins to set policies for who can join video calls in their organization, and whether users from their organization can join video calls from other organizations. 


Important note: There will be no changes to your current Google Meet experience with this launch of these new settings — your experience will only change if your admin changes the current setting. 
  • Admins now have three settings to control which types of meetings users from their organization can join: Meetings created by someone in your organization 
  • Meetings created by any other Google Workspace customer 
  • All meetings, including meetings created with personal Google accounts


Background: By default, K-12 Google Workspace for Education users can attend meetings organized by any other Google Workspace user. For example, a K-12 Google Workspace for Education user could join an extracurricular meeting hosted by another school’s organization. This also means that by default, K-12 Google Workspace for Education users cannot join meetings organized by a personal Google Account. (Higher education users’ default is to be able to join any meetings, including those created with personal Google accounts.) For all other (non Edu) Google Workspace users the default is set to allow users to attend any meeting, including those created with personal Google accounts.


In addition, Admins now also have three options to control who can join meetings created by users in their organization:
  • Only users from your organization or users dialing in using a phone
  • Users signed in with a Google account or dialing in using a phone
  • All users, including those not signed in with a Google account


For Google Workspace for Education users, the default is set to allow only users signed into a Google account or dialing in using a phone. This means that by default, signed-out users cannot join Education meetings. For Education customers who have already manually chosen to allow signed-out users to join their meetings, their default setting will be all users, including those not signed in with a personal Google account.



All other Google Workspace users: the default is set to allow all users,  including those not signed in with a personal Google account, to join a meeting.


Who’s impacted


Admins and end users

Why it’s important


Giving admins the ability to control what meetings their users can join with their Google Workspace accounts and who can join their users meetings will help ensure more secure meetings. It will also facilitate things like student-to-student connections across districts, professional development opportunities for educators, and external speakers visiting a class. 

Getting started


  • Admins: There will be no changes to meeting experiences in your organization unless you update these settings. Visit the Help Center to learn more about Google Meet settings for admins.
    • Note: The admin settings cannot be overridden by meeting organizers. 
  • End users: There is no end user action required. Visit the Help Center to learn more about joining a meeting.

Rollout pace


Availability


  • Available to all Google Workspace and Google Workspace for Education customers, as well as G Suite Basic and Business customers.
  • Users with personal Google Accounts may be impacted by these settings. Depending on the Admin settings, they may not be able to join meetings organized by Google Workspace users and vice versa. 

Resources


New admin settings to control who can join your organization’s Google Meet calls, and which calls your users can join

What’s changing 

We’re adding new settings in the Admin console that allow admins to set policies for who can join video calls in their organization, and whether users from their organization can join video calls from other organizations. 


Important note: There will be no changes to your current Google Meet experience with this launch of these new settings — your experience will only change if your admin changes the current setting. 
  • Admins now have three settings to control which types of meetings users from their organization can join: Meetings created by someone in your organization 
  • Meetings created by any other Google Workspace customer 
  • All meetings, including meetings created with personal Google accounts


Background: By default, K-12 Google Workspace for Education users can attend meetings organized by any other Google Workspace user. For example, a K-12 Google Workspace for Education user could join an extracurricular meeting hosted by another school’s organization. This also means that by default, K-12 Google Workspace for Education users cannot join meetings organized by a personal Google Account. (Higher education users’ default is to be able to join any meetings, including those created with personal Google accounts.) For all other (non Edu) Google Workspace users the default is set to allow users to attend any meeting, including those created with personal Google accounts.


In addition, Admins now also have three options to control who can join meetings created by users in their organization:
  • Only users from your organization or users dialing in using a phone
  • Users signed in with a Google account or dialing in using a phone
  • All users, including those not signed in with a Google account


For Google Workspace for Education users, the default is set to allow only users signed into a Google account or dialing in using a phone. This means that by default, signed-out users cannot join Education meetings. For Education customers who have already manually chosen to allow signed-out users to join their meetings, their default setting will be all users, including those not signed in with a personal Google account.



All other Google Workspace users: the default is set to allow all users,  including those not signed in with a personal Google account, to join a meeting.


Who’s impacted


Admins and end users

Why it’s important


Giving admins the ability to control what meetings their users can join with their Google Workspace accounts and who can join their users meetings will help ensure more secure meetings. It will also facilitate things like student-to-student connections across districts, professional development opportunities for educators, and external speakers visiting a class. 

Getting started


  • Admins: There will be no changes to meeting experiences in your organization unless you update these settings. Visit the Help Center to learn more about Google Meet settings for admins.
    • Note: The admin settings cannot be overridden by meeting organizers. 
  • End users: There is no end user action required. Visit the Help Center to learn more about joining a meeting.

Rollout pace


Availability


  • Available to all Google Workspace and Google Workspace for Education customers, as well as G Suite Basic and Business customers.
  • Users with personal Google Accounts may be impacted by these settings. Depending on the Admin settings, they may not be able to join meetings organized by Google Workspace users and vice versa. 

Resources


Evolving Rooms in Google Chat to Spaces to create a richer, more collaborative experience

What’s changing

In 2020, we launched Google Workspace as an integrated solution that provides everything you need to get anything done, all in one place. Earlier this year, we introduced a series of innovations, including smart canvas, all aimed to help you better manage your time and build deeper connections with each other as the future of work continues to evolve. 

Today, we’re announcing new forthcoming innovations in Google Chat to help teams do their best work in the hybrid work world, as many of us begin a return to office. In addition, we will also introduce a more streamlined and flexible user interface that helps people and groups more easily stay organized and balance focus and multitasking. 

Later this year, we’ll evolve the Rooms experience in Google Chat to Spaces, a dedicated place to organize people, topics, and projects in Google Workspace. In Spaces, you’ll notice new features like: 
  • In-line topic threading 
  • Presence indicators 
  • Assigned tasks 
  • Expressive reactions, custom statuses using emojis, and GIFs 
  • Content search across Spaces 
  • Message pinning 
  • User roles and moderation tools 
  • Discoverable spaces 

Spaces will also seamlessly integrate with Calendar, Drive, Tasks and across Workspace becoming a new home for getting more done, together. In Spaces, you’ll be able to: 
  • Create and share docs 
  • Side-by-side discuss and edit 
  • See status from calendar 
  • Run interactive polls 
  • Integrate workflows directly with Bots 

For moments when you need to collaborate further, you can easily convert your group conversations into Spaces. 



The new experience will begin rolling out to all users of Chat in Gmail over the next several months for all organizations that have Chat enabled, with new features being delivered on a rolling basis. We will continue to provide updates on the Workspace Updates Blog as these features become available. 

Who’s impacted 

Admins and end users 

Why it matters 

Google Chat has been an essential part of work during the last year, serving as a bridge for separated colleagues to collaborate in real time. We hope these innovations will give distributed teams more shared spaces, making collaboration easier. 

Additional details 

In the coming months, we will introduce a new streamlined and flexible user interface that helps people and groups more easily stay organized and balance focus and multitasking. The new experience will feature a new left-hand navigation which surfaces critical applications like Gmail, Chat and Meet in one location. 

This will make staying on-top of and navigating to important conversations and critical notifications easier, eliminating the need to switch between various applications. 


Google Workspace customers who are interested in early access to these features, please express interest here. If accepted into the program, we will contact you in the coming weeks to confirm and share next steps.

Getting started 


Rollout pace 

Custom statuses and group chat to Spaces conversion 

We’ll provide an update on the Workspace Updates Blog as the additional features become available. 

Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

Find admin approved applications in the “Approved for you” section in the Google Workspace Marketplace

What’s changing 

The new “Approved for You” section in the Google Workspace Marketplace allows users to quickly see and install applications that have been approved and allowlisted by their admins. 


Who’s impacted 

Admins and end users 


Why it’s important 

Admins can specify which third-party apps their users can install from the Google Workspace Marketplace. With the addition of the “Approved for you” section in the Marketplace, users can quickly find and install pre-approved apps for Gmail, Drive, Editors, Calendar, and more. 


Getting started 


Rollout pace 


Availability 

  • Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, and Nonprofits, as well as G Suite Basic and Business customers 
  • Not available to Google Workspace Essentials and Frontline customers 

Resources 

Find admin approved applications in the “Approved for you” section in the Google Workspace Marketplace

What’s changing 

The new “Approved for You” section in the Google Workspace Marketplace allows users to quickly see and install applications that have been approved and allowlisted by their admins. 


Who’s impacted 

Admins and end users 


Why it’s important 

Admins can specify which third-party apps their users can install from the Google Workspace Marketplace. With the addition of the “Approved for you” section in the Marketplace, users can quickly find and install pre-approved apps for Gmail, Drive, Editors, Calendar, and more. 


Getting started 


Rollout pace 


Availability 

  • Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, and Nonprofits, as well as G Suite Basic and Business customers 
  • Not available to Google Workspace Essentials and Frontline customers 

Resources 

Option to replace your background in Google Meet is now available on Android

What’s changing 

You can now blur or replace your background with an image in Google Meet on Android. You can choose from Google’s hand-picked images, which include office spaces, landscapes, and abstract backgrounds. This feature is already available on the web



Who’s impacted 

End users 

Why you’d use it 

Having the ability to blur or replace your meeting backgrounds can help you show more of your personality, or help hide your surroundings if that’s your preference. 

Additional details 

Support for replacing your background with a custom image on Android and support for iOS will be coming soon; we’ll announce on the Google Workspace Updates blog when they become available. 

Getting started 


Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 


Roadmap 

New Meet Quality Tool support for failed join attempts

What’s changing 

With the Meet Quality Tool, admins can now view and troubleshoot instances where users were not able to join Meet calls. You’ll notice a new icon in the timeline that indicates a failed join attempt — to view more information, simply hover over the icon. 



Specifically, admins will see failed connection attempts when a user tries to: 
  • Join a call already at its maximum participant limit, 
  • Re-join a call after previously being removed or their account was automatically denied due to prior abuse, 
  • Join a call but was denied entry by a participant already in the call, 
  • Join a call but the request timed out because nobody in the call responded, 


Who’s impacted 

Admins 

Why you’d use it 

This tool gives quick and easy access to meeting information in your domain. With that information, you can better understand what happened in a meeting and what might have caused quality issues, significantly reducing troubleshooting time. 

Previously, the Meet Quality Tool only displayed information about the endpoints that were in a call and participating. With this added support, admins can quickly assist their users with connection issues without having to contact Google for support. 

Getting started 


Rollout pace 

  • This feature is available now for all users. 

Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

Introducing gentle quality notifications with tailored recommendations and quick actions

What’s changing 

We’re adding additional performance notifications and recommendations to help users troubleshoot issues and improve their Google Meet call quality. Specifically, we’re adding: 

  • Gentle notifications: When Meet detects a performance issue that is impacting call quality, you’ll see a notification bubble describing the issue and a red dot on the “More options” menu. From the “More options” menu, users can select “Troubleshooting & help” to find more information on the issue and troubleshooting guidance. 

 When Google Meet detects a performance issue, you’ll see a notification bubble and red dot on the “More options” menu. 

  • Tailored troubleshooting recommendations: Based on the detected performance issue, users will now see personalized suggestions on how to improve the quality of their call. This can be useful in situations where decreases in available processing resources are impacting call quality, such as your device automatically lowering CPU speed to extend battery life. 

  • Quick actions: You’ll also see one-click changes, which can quickly reduce Meet resource consumption. These can include switching settings to use less CPU or network bandwidth, or adding closed captions to assist with understanding audio. 


Who’s impacted 

End users 

Why it matters 


Network metrics and CPU usage are currently available to users by going to More options > Troubleshooting & help. There, users would find a general list of recommendations — now, users will see a dynamic list of recommendations based on: 
  • Battery level, 
  • Bandwidth and network connection, 
  • Whether a user is presenting, and more. 

These changes will help alert users when there are issues with their meeting quality and provide them with actionable recommendations to improve their call experience. 

Getting started 


Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

View more insights on Keep activity with a new API and audit logs

What’s changing 

To help Workspace admins monitor and analyze their organizations’ Keep activity, starting today, admins will see audit logs for user activity in Google Keep in the Admin console under Reports > Audit log > Keep. Here, admins can monitor when domain users: 
  • Take action on a note, 
  • Add or remove a collaborator, 
  • Upload or delete an attachment. 

Admins who have enabled Keep for their users will see Keep audit events from May 1, 2021 onward. These audit logs are also available in the Reports API, where admins can expand their automated reporting to include Keep. The event log and Reports API do not include information about the content of notes or attachments, only that an internal user has taken a particular action on a note. 


Next, in the coming days, the rollout of a new API for Keep will begin. The API will allow admins and admin-enabled apps to manage Keep access controls for an organization, enabling support for cases such as enterprise data protection. For example, an admin could use the API to create Keep notes, or use an app to monitor Keep usage and help ensure that notes with sensitive information are not shared too widely. 

Note: These features are only available for Google Workspace customers, and are not available for users with personal Google accounts.


Who’s impacted

Admins and developers

Why it matters

Audit events for Keep allow administrators to better understand domain activity on Keep and monitor compliance with organizational guidelines. The Keep API gives admins more ways to manage how Keep data is accessed.

Together, we hope these features make it easier for admins to add a layer of security and compliance around Keep data in their organization.


Getting started

  • Admins: 
    • Keep audit logs will appear automatically for organizations who allow their users to use Keep. Visit the Help Center to learn more about Google Keep Audit logs.
    • The Reports API can be configured by Admins for Google Keep or specific users defined by an admin. Use this guide to learn more about the Reports API
    • Once the Keep API begins to roll out, API documentation will be published, and we will update this blog post to include links to that documentation.
  • End users: No action required.

Rollout pace


Availability


  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers
  • Not available to users with personal Google accounts.

Resources