Tag Archives: Scheduled Release

Ring groups in Google Voice now generally available

What’s changing

We’re launching automatic call routing rules with ring groups in Google Voice. With ring groups, multiple people in your organization can make and receive calls from the same Google Voice number. This feature was previously available in beta and is now generally available.



Who’s impacted

Admins and end users


Why you’d use it

A ring group is a way for a team to intelligently route incoming calls to the correct person or device. This means that groups within your organization, like sales or customer service teams, can easily triage and take quick actions on ongoing calls (such as transferring to a team member or another device).


Additional details

Admins can customize several aspects of ring groups, including:
  • Simultaneous or random order call routing
  • Who in the ring group can make outbound calls and use the ring group number(s) as caller ID
  • What happens to unanswered calls
  • Ring group business hours 

Check out the Help Center for more information on configuring ring groups.


Getting started



Rollout pace

  • This feature is available now for all users.

Availability 



Resources



Roadmap

Google Docs mobile improvements: link previews and Smart Compose

What’s changing 

We’re improving the Android and iOS experiences for Google Docs users with two new features. These were previously available on the web, and are now available on mobile as well: 
  • Link previews, which help you get context from linked content without bouncing between apps and screens. 
  • Smart Compose, which helps you write faster and with more confidence. 

Read our Cloud Blog post to learn more about how these and other launches can help you collaborate from anywhere, with Google Docs, Sheets, and Slides on mobile


Who’s impacted 

End users 


Why it’s important 

These launches build on other recent launches that improve the mobile user experience, including a new commenting interface in Docs on Android, dynamic email notifications for Gmail on mobile, and dark mode for Docs, Sheets, and Slides on Android

Together, these features will help make it easier and quicker not only to read and review content on mobile devices, but also to create and collaborate on content, wherever you are. 


Additional details 

Link previews 
Linked content can enrich documents with useful information, but if clicking a link means opening another window, that can be distracting and disrupt your reading flow. Earlier this year, we launched link previews on the web. Now, we’re adding link previews to mobile as well. When you click on a link in Docs, dynamic information about the content will appear. This may include the title, description, and thumbnail images from public web pages, or the owner and latest activity for linked Drive files. This can help you decide whether to open linked content while staying in-context. 

Preview links in Google Docs on the web 


Preview links in Google Docs on mobile devices 

Smart Compose 

Smart Compose on mobile will help you write documents faster and reduce the chance of spelling and grammatical errors when working on the go. When a Smart Compose suggestion appears, simply swipe right to accept it. See more in our announcement for the feature on the web

Getting started 

Admins: These features will be ON by default. There are no admin controls for them. 

End users: 
  • Link previews: This feature will be on by default. There is no setting to control the feature. 
  • Smart Compose: This feature may be on or off depending on whether you have turned it on or off on the web. When enabled, you’ll automatically see suggestions; swipe right to accept a suggestion. Visit the Help Center to learn more about using Smart Compose in Google Docs

Rollout pace 

Link previews in Docs, iOS and Web 
Link previews in Docs, Android 
Smart Compose in Docs, iOS 
Smart Compose in Docs, Android 

Availability 

  • Link previews in Docs: Available to all G Suite customers and users with personal accounts. 
  • Smart Compose in Docs: Available to all G Suite customers. Not available to users with personal accounts. 

Resources 

Review presentations more quickly with new viewing interface on Google Slides Android app

Quick launch summary 

We’re improving the mobile viewing experience for Google Slides on Android. Rather than swiping to view slides one by one, you can now: 
  • Scroll through a vertical stream of slides. 
  • Pinch to zoom to get a closer look. 
  • Easily switch to editing, presenting, or casting content. 
This enables you to see more information at once, which can help you review slides faster. Read our Cloud Blog post to learn more about how these and other launches can help you collaborate from anywhere, with Google Docs, Sheets, and Slides on mobile.

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: To use the feature, open a presentation in the Slides app on Android. Visit our Help Center to learn more about how to use Google Slides on Android

Rollout pace 

Availability 

  • Available to all G Suite customers and users with personal accounts. 

Resources 

Updating video conferencing policies for delegated and transferred Google Calendar events

Quick launch summary 

We’re making some changes that will affect the Google Meet video conferencing policies applied to a Google Calendar event that is organized by a delegate or when a meeting is transferred. In both cases, Google Meet video conferencing policies will now be based on the person who owns the calendar event, not the delegate or original event owner. 

Initially, these changes will only apply to new meetings created after the launch. Over the next several weeks, we’ll apply the changes to existing events as well. Also note that these changes will only apply to primary calendars. For events created on shared calendars or new calendars you create, the policies will be applied based on the user that adds the Google Meet link. 

Some specific examples of the potential impact of this change are below. 

Impact on meetings set up by delegates 
  • Previously, any Meet video settings would be applied based on the delegate’s settings. Now settings will be applied based on the calendar owner’s settings and so will be consistent with events the owner organizes themselves. 
  • Previously, if the delegate left an organization, the Google Meet video conferencing link in the meeting would stop working. Now, it will continue to work. 

Impact on meetings with transferred ownership 
  • Previously, if an event was transferred between users in different organizations or to users with different access policies, any Meet video settings would be applied based on the original owner’s settings. Now, settings will be applied based on the new event owner’s settings. 
  • Previously, if the original owner of a transferred event left an organization, the Meet video conferencing link would stop working. Now, it will continue to work. 
  • Previously, users in the new organization may have had to request access to the meeting if the event was transferred between users at different organizations. Now, users should have the expected automatic access, and users in the original owner’s organization will have to request access unless they’re specifically invited to the meeting. 



Getting started 

Rollout pace 

For new events created after launch: 
For existing events: 

Availability 

  • Available to all G Suite customers and users with personal accounts. 

Resources 

Dark theme now available for Google Chat on Android and iOS

Quick launch summary

We’re enhancing Google Chat on Android and iOS with dark theme support. Dark theme is a popular feature that’s frequently requested by users. It creates a better viewing experience in low-light conditions by reducing brightness.

Dark theme on Google Chat


Getting started

Admins: There is no admin control for this feature.

End users: This feature will automatically respect the Android system settings. Visit the Help Center to learn more about turning dark theme on or off for your iOS device.

Rollout pace

Availability

  • Available to all G Suite customers

Resources

New beta adds IRM controls for DLP to help protect sensitive content in documents

What’s changing 

You can now automatically restrict the ability to download, print, and copy sensitive documents through data loss prevention (DLP) rules. These new DLP-driven information rights management (IRM) controls, currently available in beta, will make it more difficult for users to make copies of documents that might expose sensitive content. 

G Suite DLP rules already enabled admins to limit the sharing of documents directly. However, users could make copies of documents by printing it, copying it to unmanaged locations, or downloading it to physical media. These copies were not subject to the same sharing controls, increasing the risk of that content being exposed. 

There are already controls so that document owners and editors can manually prevent viewers and commenters from printing, copying, or downloading their files. However, this placed the responsibility of selecting the correct restriction on a file on end users. 


Who’s impacted 

Admins and end users 


Why it’s important 

The new IRM controls will help ensure that only a single version of sensitive documents exists, and therefore that company DLP policies will help protect it. This could help reduce the potential for accidental or intentional exposure of sensitive content in documents. It also reduces the need for end-users to recognize and manually adjust the IRM settings for files, creating a more scalable and automated process to protect your organization’s content. 


Additional details 

Admin setting for IRM in the DLP rule creation workflow 
When you’re creating or editing a DLP rule, there will be a new option: “Beta: Disable download, print, and copy for commenters and viewers.” If selected, this will prevent downloading, printing, and copying of the document unless the user has editor or owner permissions. Note that this is only available as part of our new Drive DLP system
Admins can add IRM controls to DLP rules 


Users will see new notifications on affected files 
Document editors and owners will see a new note when in the settings section of the sharing screen, as pictured below. Users with view or comment access will not be able to download, copy, or print the document—these options will be greyed out for them. Note that this only places limits on “viewer” or “commenter” roles within Drive. 
Document owners and editors will see a new note when they try to share the document 
Document viewers and commenters will have print, download, and copy options greyed out 


Getting started 

  • Admins: This feature will be OFF by default and can be enabled as part of new and existing DLP rules. Visit the Help Center to learn more about how to create new DLP rules and see FAQs about the Drive DLP IRM beta
  • End users: There is no end user setting for this feature. 

Rollout pace 

  • This feature is available now for all users. 

Availability 

  • Available to G Suite Enterprise, G Suite Enterprise for Education, G Suite for Education, and G Suite Enterprise Essentials customers 
  • Not available to G Suite Basic, G Suite Business, and G Suite for Nonprofits, and G Suite Essentials customers 

Resources 

Roadmap 

Set the default meeting length for Google Calendar events in your domain

What’s changing

We’re adding a new setting in the Admin console where you can define the default Calendar meeting length for users in your domain. Previously, the default of 60 minutes could only be changed from a user's individual Calendar settings. Now, admins can set a new default length for all of their users.

Who’s impacted

Admins and end users

Why you’d use it

You can make your organization more efficient by selecting the default meeting length that makes the most sense for your employees’ time and room usage.

How to get started

Admins: This new setting’s default value will remain at the standard 60 minutes unless admins take action to change it. Default meeting lengths can be customized at the organizational unit (OU) or domain level. Visit the Help Center to learn more about setting the default duration for events in your organization.


End users: If an admin changes the default meeting value, it will apply to end users who haven’t changed the "Default Meeting Length" setting in their individual Calendar settings and to all new users in a domain. End users will be able to overwrite the admin’s setting from their individual Calendar settings.


Rollout pace

Availability

  • Available to G Suite Business, G Suite Enterprise, G Suite Enterprise for Education and G Suite for Education customers
  • Not available to G Suite Essentials, G Suite Enterprise Essentials, G Suite Basic and G Suite for Nonprofits customers

Resources

Say “Hey Google” to do more with your voice on Google Meet hardware kits

What’s changing

To make meetings more seamless, all G Suite users can now simply say "Hey Google" to take action on a Google Meet hardware kit. This feature was previously available in beta on ASUS Google Meet hardware kits. It’s now generally available on those same ASUS devices, as well as on Logitech meeting room kits.

With this new feature, you can say “Hey Google” to join and leave video meetings, dial a phone number, and more. For example, try saying, “Hey Google, join my next meeting” to get started, hands-free.




Who’s impacted

Admins and end users

Why you’d use it

Voice control with Google Meet hardware can:
  • Streamline the in-meeting room experience by enabling touch-free join, exit, and dialing functionality.
  • Increase accessibility by making it easier to activate spoken feedback.

How to get started

Admins: This voice control is OFF by default and can be enabled at the domain level. Visit the Help Center to learn more about enabling voice control for Google Meet hardware kits.

End users: End users can disable this feature in the meeting room using the touch screen. Visit the Help Center to learn more about using voice control in video meetings.

Rollout pace

Availability

  • All G Suite editions

Resources

Simplify management of company-owned iOS devices with new Apple Business Manager integration

What’s changing 

We’re launching an integration between Google endpoint management and Apple Business Manager (formerly the Device Enrollment Program, or DEP). This makes it possible to securely distribute and manage company-owned iOS devices from the Google Admin console. 

The integration will enable G Suite Enterprise, G Suite Enterprise for Education, G Suite Enterprise Essentials, and Cloud Identity Premium customers to set Google endpoint management as an MDM server on Apple Business Manager. 


Who’s impacted 

Admins 


Why you’d use it 

With the integration between Google endpoint management and Apple Business Manager: 
  • Admins can manage company-owned iOS devices directly from the Admin console, in the same location as they manage other devices that access their organization’s data. 
  • Admins can control a wider range of features including app installation, Apple app usage, authentication methods, and more, as shown in this table of supervised company-owned iOS device settings
  • Apple Business Manager and Google endpoint management automatically sync for seamless device management. 
  • Users follow a simple device setup and enrollment through the built-in setup wizard. 
Apple Business Manager setup in the Admin console



Getting started 

  • Admins: To use this feature, you need to enable advanced mobile management for iOS devices in applicable OUs, and have an Apple Business Manager account set up. Visit our Help Center to learn more about how to set up company-owned iOS device management
  • End users: There is no end user setting for this feature. Once provisioned by an admin, users can follow the device setup wizard steps to enroll the device. Once the setup wizard is complete, the Google Device Policy app will automatically install and the user should sign in to it with their G Suite or Cloud Identity account. 

Rollout pace 

Availability 

  • Available to G Suite Enterprise, G Suite Enterprise for Education, G Suite Enterprise Essentials, and Cloud Identity Premium customers 
  • Not available to G Suite Basic, G Suite Business, G Suite for Education, G Suite for Nonprofits, and G Suite Essentials customers 

Resources 

Block apps from accessing G Suite data with app access control

What’s changing 

Last year, we launched app access control to help all G Suite and Cloud Identity customers control access to G Suite data via OAuth 2.0 by third-party and domain-owned apps. Now, we're improving it by allowing admins to block apps from accessing any OAuth 2.0 scopes. This makes it easy for customers to quickly restrict apps that are deemed to be high-risk or compromised. 

If an app is blocked, it will not be able to access any data from Google services. It will be blocked whether the app is on iOS, Android, or the web. If users try to authorize the app, they’ll see an authorization error message. Admins can customize this error message if they choose. 


Who’s impacted 

Admins 


Why you’d use it 


G Suite has a robust developer ecosystem, with thousands of apps available via the G Suite Marketplace and directly to customers, and a rich API framework enabling customers to develop custom apps. Not all apps, however, conform to every enterprise customer’s security policy, so our customers and partners value controls to manage third-party apps accessing G Suite data. 

Previously, admins could trust or limit access by specific apps. Now, we’re streamlining this to make it easier to manage potentially thousands of apps, and to help you to more quickly block apps when needed. By adding an option to block an app, you can quickly and efficiently protect data when an app is compromised or high-risk.
You can now block app access to OAuth 2.0 scopes via the Admin console. 

Apps can now be trusted, limited, or blocked. 


Getting started 

Rollout pace 

Availability 

  • Available to G Suite Basic, G Suite Business, G Suite Enterprise, G Suite for Education, G Suite Enterprise for Education, and G Suite for Nonprofits customers
  • Not available to G Suite Essentials and G Suite Enterprise Essentials customers

Resources