Tag Archives: Scheduled Release

Warning banners in Google Drive alert users of suspicious files

Quick Summary

At Google Cloud Next 2021, we announced additional protections to safeguard against abusive content. If a user opens a potentially suspicious or dangerous file in Google Drive, we will display a warning banner to help protect them and their organization from malware, phishing and ransomware. These warnings are already available when opening Google Docs, Sheets, Slides, and Drawings. 


Warning banner on a Doc

Warning banner in Drive


Getting started 

Rollout pace 

Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

Improved editing experience in Google Chat on the web

What’s changing 

You now can add rich formatting to Chat messages, such as bold, italics, or underlines. Rich text can also be accessed using standard keyboard shortcuts. 

Simply press the "A" icon in the chat compose bar to expand the formatting toolbar. 


Activating rich text editing from the compose bar

Activating rich text editing from the compose bar


Rich text editing is open and applied


Rich text editing is open and applied


Who’s impacted 

End users 

Why you’d use it 

Previously, Chat supported plain text or markdown characters only. With this update, users can easily format their text as needed directly in the compose bar. 

Getting started 

Rollout pace 

Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

Add a page break before paragraphs in Google Docs in mobile

Quick launch summary 

Last year, we announced the ability to add page breaks before paragraphs on web. Now, this function is available on mobile. 

You can mark a paragraph to always begin on a new page with the new “Add page break before” option in Google Docs. This is particularly useful if you want certain paragraph styles to always create a new page such as titles, subtitles, or headings. 



Page break before paragraph on mobile

Page break before paragraph on mobile


This also means that you can import and export Microsoft Word and other third-party documents that have “Page break before” applied to paragraphs and Docs will retain that formatting. 

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: This feature is available by default. Visit the Help Center to learn more about paragraph styles in Docs. 

Rollout pace 

Android 

iOS 

Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

Live translated captions in Google Meet are now generally available

What’s changing 

In 2021, we announced a beta for live translated captions in Google Meet. We’re now making live translated captions generally available for select Google Workspace editions. 

Meeting participants can translate English meetings to: 
  • French 
  • German 
  • Portuguese 
  • Spanish 

Translated captions are available on Google Meet on web and mobile devices. 


Who’s impacted 

End users 



Why it’s important 

Translated captions help make Google Meet video calls more inclusive and collaborative by removing language proficiency barriers. When meeting participants consume content in their preferred language, this helps equalize information sharing, learning, and collaboration and ensures your meetings are as effective as possible for everyone.

This feature can be particularly helpful for all-hands meetings or training meetings with globally distributed teams. Additionally, translated captions can be impactful in education settings, allowing educators to connect and interact with students, parents, and community stakeholders with diverse backgrounds.


Additional details 


Beta availability 
The live translated captions beta will remain open for the next several months. Therefore, if you are participating in the beta with a Google Workspace edition not listed as “Available to” above, your experience will remain the same. 



Availability for meeting participants 
Meeting participants will be able to use live translated captions if the meeting is organized by a user in beta or an eligible Google Workspace edition. 



Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: This feature will be available by default and can be enabled in Google Meet on the web by going to Settings > Captions > Translated captions or on mobile by going to Settings > Captions > Live Captions > Translation Language. Visit the Help Center to learn more about translated captions in Google Meet

Rollout pace 


Availability 

  • Available to meetings organized by Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, the Teaching and Learning Upgrade, and Google Workspace for Education Plus customers. 
  • Not available to meetings organized by Google Workspace Essentials, Business Starter, Business Standard, Enterprise Essentials, Google Workspace for Education Fundamentals, Google Workspace for Education Standard, Frontline, and Nonprofits, as well as G Suite Basic and Business customers 
  • Not available to Google Workspace Individual customers or users with personal Google Accounts 

Resources 

Improvements to Google Meet hardware issue troubleshooting

What’s changing 

We’ve made several improvements to the issue detection engine which notifies admins about peripheral and connectivity issues in their Google Meet hardware fleet. These improvements will make alerts more reliable and cut down on noise and false signals.

Furthermore, we’ve made a number of significant visual changes to the Google Meet hardware section of the Admin console in order to display more detailed information regarding device issues.  We expect these new features will allow admins to better troubleshoot issues in their fleets.  They include:

  • Issue history page
  • Device list quick-filters
  • Issue detail sidebar
  • New aggregated issue count columns

See below for more information.


Who’s impacted

Admins



Why it’s important

We hope that by improving the accuracy and information associated with alerts and providing additional troubleshooting tools, Admins can resolve Google Meet hardware issues faster across their fleet.



Additional details


New issue history page
To provide admins with more information and context about a device’s health over time, we’ve added a new Issue History page in the Admin console. Here, admins can see a visual timeline and table of issues for specific devices, which can be filtered further by a specific date or issue type.




Improvements to the Google Meet hardware Devices section of the Admin console
We’ve added new quick-filters at the top of the Device list page to help quickly filter your devices down to the most common views, such as offline devices, those approaching end-of-life, and more.



You can also surface richer information about device issues in the sidebar by clicking an issue from the Device list or Device detail page. This information includes:

  • Description
  • Type
  • Detection time
  • Closed time
  • Duration
  • Related events
  • Troubleshooting recommendations


Additionally, we’ve added two new columns to the Device list page: Device issues in last 28 days and Peripheral issues in last 28 days, which can help you isolate persistently problematic devices in your fleet. To add these columns to your current view, you can select the appropriate quick-filter or manually use the column management widget.


Getting started

  • Admins: These updates will be automatically available. Visit the Help Center to learn more about turning on connectivity and peripherals alerts.
    • Note: As these updates roll out, there may be instances in which future resolution alerts for issues open longer than 30 days contain a different Alert ID than the ID originally included in the initial alert. We anticipate these occurrences to be rare, but Admins who have built custom task-tracking integrations based on these alerts should be aware of this in case they contain logic that relies upon the Alert ID. Newly created alerts going forward will not be affected.
  • End users: There is no end user impact or action required.

Rollout pace


Availability

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers with Google Meet hardware devices

Resources


Use a new enterprise certificate condition to set context-aware access rules for company-managed devices

Quick launch summary 

When configuring context-aware access rules, you can now use a new signal to determine whether a device is company-owned. By using new enterprise certificates as an alternative context-aware signal to determine if a device is a company-managed asset, you can set more specific context-aware policies that are appropriate based on the trustworthiness of the device. 
admin console screen to configure context-aware access rules
The Admin console screen to configure context-aware access rules using enterprise certificate condition


Getting started 

Rollout pace 

  • This feature is now available for all eligible users. 

Availability 

  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, and Cloud Identity Premium customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business, and Cloud Identity Free customers 

Resources 

Making dynamic groups more powerful with custom user attributes and OrgUnit queries

What’s changing 

Google Groups are a convenient way for Workspaces users to collaborate and a powerful tool for admins to apply consistent security and access policies to sets of users or devices. Dynamic groups further enhance this functionality by allowing group membership to be automatically updated based on parameters such as location, department, or job title. 

Today we are further extending the functionality of dynamic groups in two important ways: 
  • First, dynamic groups can now be defined by querying custom user attributes. This functionality is available as an open beta (no sign up required). 
  • Second, dynamic groups can also be defined based on users’ membership in Organizational Units (OUs). This feature is now generally available. 

Who’s impacted 

Admins only 


Why you’d use it 

Dynamic groups can be used for email distribution lists, access control, group based policy, and more. Compared to regular Google Groups they have the added benefit that memberships are automatically kept up-to-date. Automating membership management increases security, reduces errors, and alleviates user frustration while minimizing the burden on admins. 

These new features expand the utility of dynamic groups for organizations that take advantage of custom user attributes and organizational units. They can further tailor dynamic groups to meet the specific needs of their organization. For example these organizations could now: 
  • Create a dynamic group for all users of a subsidiary (an organizational unit) based in a particular city or state. 
  • Create a dynamic group with all users with a custom attribute of a “job_skill” or “speciality”. 

Getting started 

  • Admins: To take advantage of this new dynamic group functionality, you will need to have already defined custom user fields or organizational units
    • Once this is in place you can test membership queries and then create / update dynamic groups to take advantage of them. 
      • To query a customer attribute “EmployeeNumber” (based on this sample schema): user.custom_schemas.employmentData.EmployeeNumber == '123456789' 
      • To query all direct members of an organizational unit: user.org_unit_id==orgUnitId('03ph8a2z1enx4lx') 
      • To query all direct and indirect members of an organizational unit: user.org_units.exists(org_unit, org_unit.org_unit_id==orgUnitId('03ph8a2z1khexns')) 
  • End users: Not available to end users. 

Rollout pace 

  • Custom user attribute queries are available now for all users in open beta (no sign up required) 
  • Organizational unit based dynamic group queries are now generally available for all users. 

Availability 

  • Available to Google Workspace Enterprise Standard, Enterprise Plus, and Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers 

Resources 

Expanded occupancy detection capabilities for Google Meet hardware devices

What’s changing 

We’re significantly expanding our occupancy detection capabilities on Google Meet hardware devices beyond Series One devices. When enabled:  

  • Occupancy counting will now be supported on all qualified cameras.
    • Note: We’re aware of an ongoing, unrelated issue with the Logitech PTZ Pro 2 camera. Admins may want to avoid enabling occupancy detection on devices with these cameras until this is resolved.
  • Occupancy counting will now also be available on unsupported cameras (though this is not officially supported).

Additionally, we have streamlined the Room insights dashboard in the Admin console. Admins can now access new data visualizations about: 

  • Room usage, based on actual occupancy data and room capacity
  • Device usage, based on whether the Google Meet hardware in the room was in a call

See below for more information.


Who’s impacted

Admins


Why it’s important

Previously, occupancy counting support was only available on the Series One Smart Camera and the Series One Smart Camera XL. This update expands this capability to a greater number of cameras in your fleet, giving you a more complete look at room usage when enabled.


The updated Room insights dashboard makes it easier for admins to access the data and insights needed for space-planning, especially to support social-distancing protocols, and device purchasing decisions. We’ve added separate graphs for booked and unbooked periods of time. These graphs can help admins gauge room and device usage during times when rooms are scheduled for use versus times when they haven’t actually been booked (i.e., impromptu meetings).


These insights can help admins answer questions about how users in their organization are using rooms and devices in their fleet, such as:

  • What percentage of the rooms in my office are consistently over capacity?
  • Which room and buildings are being booked and occupied most often?
  • Are users being detected in rooms when they’re not booked?
  • Do I need to break up some of my underutilized high-capacity rooms into smaller rooms?
  • What percentage of meetings make use of the Google Meet hardware device?  
  • Are rooms with Google Meet hardware devices booked / occupied more often than rooms without?
  • Do I need more Google Meet hardware devices?

Visit the Help Center article to learn more about the updated Room insights dashboard experience.


Additional details

When enabling occupancy counting on unsupported cameras, we encourage admins to consult the manufacturer’s documentation about the performance characteristics of the camera.  In general, we recommend that admins test this feature on unsupported cameras before enabling it widely across their fleet.

Note that occupancy detection still requires cameras to be connected to a supported device. Devices that have reached end-of-life will not support occupancy detection.


Getting started

Admins:
  • Occupancy detection is an opt-in feature at the individual device level.  To turn on occupancy detection, you can do so individually from the Device Detail page, or from the Device List page for up to 50 devices at a time by selecting them and using the bulk action. Visit the Help Center to learn more about enabling occupancy detection.
  • Room insights privileges are required to access the Room insights dashboard in the Admin console at Buildings and resources > Room insights dashboard. Visit the Help Center to learn more about assigning Room insights privileges and tracking room and device usage with Meet hardware.
  • End Users: There is no end user impact.

Rollout pace

Expanded occupancy detection support:

Updated Room insights dashboard

Availability

Occupancy detection
  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers

Room insights dashboard
  • Available to Google Workspace  Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers
  • Not available to Google Workspace Essentials customers

Resources


Use your Google Meet hardware-connected displays as digital signage

What’s changing 

We’re giving admins more control over how screen savers are displayed on their Google Meet hardware devices, allowing them to use their displays as digital signage. Specifically, admins can now set:

  • Any publicly accessible URL to display when devices are not in use,
  • Number of  minutes of inactivity before screen saver shows,
  • How soon prior to the next meeting screen saver is dismissed.

Who’s impacted

Admins


Why it’s important

This update allows you to customize the content your Google Meet hardware devices display while not in use. For instance, you can use this feature to display corporate signage or publish slides to the web and make them publicly accessible to share customized content across your hardware fleet. Please note that screen savers are not interactive—tapping your touch controller or using the remote will cause the screen saver to be dismissed, and the device will return to displaying the agenda on the homepage.


Additional details

In some cases, this feature can conflict with the power-saving feature on your Meet hardware devices.  To ensure that your custom screen saver is visible, be sure to set displays as active during working hours in the organizational unit you’re targeting. Visit the Help Center article to learn more about displaying custom screen saver images.


Getting started

  • Admins: 
    • This feature will be OFF by default and can be configured at the organizational unit level in the Admin console at Devices > Google Meet hardware > Settings > Device Settings. Visit the Help Center to learn more about displaying custom screen saver images.

    • Please note: If no action is taken, your Google Meet hardware fleet will continue to default to displaying the Google Meet logo screensaver after 120 minutes of inactivity and will be dismissed 10 minutes prior to the next meeting.
  • End users: There is no action required.

    Rollout pace


    Availability

    • Available to all Google Workspace customers, as well as G Suite Basic and Business customers with Google Meet hardware devices


    Resources


    Automatically move breakout room participants back to the original meeting

    What’s changing

    We’re introducing several improvements for breakout rooms in Google Meet. These improvements include:

    • The ability for meeting hosts and co-hosts to automatically move participants back to the main meeting room once breakout rooms end.
    • Better visual indicators for breakout room participants to indicate this movement.

    See below for more information.


    Who’s impacted

    End users



    Why it’s important

    In 2020, we introduced breakout rooms for Google Meet, which allows meeting hosts and co-hosts to split larger meetings into smaller groups for discussion or group work. We’ve heard from our customers that they need more controls to easily and effectively manage breakout rooms. 




    Breakout room participants will see a banner with a countdown indicating when they’ll be moved back to the main meeting room. 



    We’ve added better indicators confirming participants have been moved back to the main meeting room. Additionally, cameras and microphones will be turned off when participants are automatically moved back into the main meeting — participants can re-enable them once they’re ready.



    Getting started


    Rollout pace


    Availability

    • Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Nonprofits and Education Plus as well as G Suite Business customers
    • Not available to Google Workspace Business Starter and Education Fundamentals, as well as G Suite Basic customers
    Note: We expect this feature to be available for the Teaching and Learning upgrade in April 2022. We will provide an update on the Workspace Updates Blog.

    Resources