Tag Archives: Scheduled Release

Streamlined and intuitive app management in the Admin console with new unified experience

What’s changing 

We’re creating a single place to manage web and mobile apps in the Admin console. With the new location, we’ll also be updating the management interface to be more consistent and intuitive. You’ll find this at Admin console > Apps > Web and mobile apps. There, you’ll be able to see configured apps, search apps, add apps, manage user access, adjust settings, and more for: 
You’ll no longer be able to manage apps in the previous locations. However, you’ll still manage the Android available apps and system apps settings in Admin console > Devices > Mobile settings


Who’s impacted 

Admins 


Why it’s important 

By reducing the locations you need to use to manage different categories of apps and creating simplified and consistent workflows, it will be quicker and simpler to manage app use and deployment for your organization. 


Additional details

New location for web and mobile apps:


New and consistent experience to add web and mobile apps:


Unified settings and quick controls to view access and manage apps:


Getting started 

  • Admins: Find the new app management location at Admin console > Apps > Web and mobile apps. Visit the Help Center to learn more about managing Android and iOS apps, and SAML apps for your organization. 
  • End users: No end user impact. 

Rollout pace 

Availability 

Mobile app management: 
  • Available to Business Plus; Enterprise; Education and Enterprise for Education; G Suite Basic and Business; and Nonprofits customers
  • Not available to Business Starter, Essentials, and Enterprise Essentials customers.
SAML app management: 
  • Available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers

Resources 

Introducing data protection insights reports

What’s changing 

We’re creating reports with recommendations that will help customers proactively understand and protect sensitive content. The reports will show: 
  • How many files in your organization contain sensitive information. 
  • How many sensitive files in your organization have been shared externally. 
  • Insights into the type of sensitive information (e.g. credit card numbers, social security numbers, etc.) in those files. 
Note that a report will be proactively generated for Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus customers on a periodic basis. They do not require any Data Loss Prevention (DLP) rules to be set up in the Admin console. You can turn off the report by going to Admin console > Data Protection > Data protection insights

An example of a Data Protection insight report 

Who’s impacted 

Admins 


Why it matters 

Protecting your company’s confidential data is critical. DLP supports this by giving you control over what users can share, and helps prevent the unintended exposure of sensitive information. 

These new reports will help you understand what sensitive information is stored in your organization, and can help you make more informed decisions to protect it. For customers new to DLP, a report can help you identify the types of sensitive content, such as credit card numbers and tax IDs, that you might want to prioritize establishing DLP policies for. For customers already using DLP, a report can help you identify data types that you may not have authored DLP policies for. 

Enterprise Standard and Enterprise Plus customers also have access to Google Workspace’s DLP systems, which can make it easier to implement chosen DLP policies and create alerts for ongoing monitoring of issues identified in the report. 


Getting started 

  • Admins: 
    • Reports will be produced periodically. When they’re created, links to the report will be sent by email, and an alert will be shown in the Admin console. You can also find the report in the Admin console at Security > Data protection
    • Reports will only be accessible by super admins and other admins with the View DLP rule privilege. 
    • You can turn off the report by going to Admin console > Data Protection > Data protection insights
    • Visit our Help Center to learn more about managing DLP insights reports.  
  • End users: No end user impact. 
An email which helps admins find and use the report 

Rollout pace 

Availability 

  • Available to Available to Business Standard, Business Plus, Enterprise Essentials (domain verified), Enterprise Standard, and Enterprise Plus customers 
  • Not available Available to Essentials, Business Starter, Education, Enterprise for Education, and Nonprofits customers 

Resources 

Roadmap 

Grant access to Drive files directly from Gmail

Quick launch summary 


We’re making it easier to manage access requests to Drive files by sending dynamic emails which allow you to respond to the request without leaving Gmail. 

When someone requests access to a Drive file, you’ll receive an email with the access request. Now, Gmail users will be able to manage that request directly from that email, without leaving the message. Specifically, you’ll receive a dynamic email that lets you review the request, choose the access level (e.g. edit, comment, or view), and grant access directly from the email. 

Previously, you had to open the document in a new tab or app to manage the access request. The dynamic email will make it quicker and simpler to manage these requests and control access to your files. It will work for Gmail users on the web, on Android, and on iOS. 

Note that the 'from' address for access request emails is changing with this launch. They will now come from [email protected]



Getting started 

Rollout pace 

Availability 

  • Available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers, and users with personal Google Accounts 

Resources 

Grant access to Drive files directly from Gmail

Quick launch summary 


We’re making it easier to manage access requests to Drive files by sending dynamic emails which allow you to respond to the request without leaving Gmail. 

When someone requests access to a Drive file, you’ll receive an email with the access request. Now, Gmail users will be able to manage that request directly from that email, without leaving the message. Specifically, you’ll receive a dynamic email that lets you review the request, choose the access level (e.g. edit, comment, or view), and grant access directly from the email. 

Previously, you had to open the document in a new tab or app to manage the access request. The dynamic email will make it quicker and simpler to manage these requests and control access to your files. It will work for Gmail users on the web, on Android, and on iOS. 

Note that the 'from' address for access request emails is changing with this launch. They will now come from [email protected]



Getting started 

Rollout pace 

Availability 

  • Available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers, and users with personal Google Accounts 

Resources 

Use the Count API to estimate Vault API export sizes

Quick launch summary 

We’re adding a Count API to the Vault API. The Count API enables you to see the number of messages, files, or other data items that match a search query. 


You can use the number of items to estimate the size of the export, and then choose to proceed with the export or adjust the query to retrieve fewer items. This can help ensure a successful export by reducing the likelihood of export errors due to size. 


Getting started 

  • Admins: Visit the API documentation to learn more about the Count API and review an example
  • End users: No end user impact. 

Rollout pace 

Availability 

  • Available to Business Plus, Enterprise Standard, Enterprise Plus, Enterprise for Education, as well as other customers with the Vault add-on license 
  • Not available to Essentials, Business Starter, Business Standard, Education, and Nonprofits customers  

Resources 

Roadmap 

Make Google Meet or an add-on your default video conferencing option in Google Calendar

Quick launch summary

We’re giving you more control over how your end users choose between available conferencing providers when creating Calendar events by introducing a new Admin console setting to “Make Google Meet the default video conferencing provider."


Starting November 16, all users in organization units (OUs) with Meet set as the default provider and both with Meet and at least one other 3rd party video conferencing add-on enabled will see a sectioned button to add video conferencing when creating events. The’ll have:
  • The option to add Meet video conference with a single click
  • The option to add third party video conferencing via the separate dropdown
New conferencing UI for users creating events in Calendar



As an administrator you can install add-ons for all users with domain-wide installs via the Google Workspace marketplace or allow users to install add-ons themselves.

Getting started

Admins: This feature will be ON by default and can be disabled at the OU level. Since this feature will not roll out to end users until November 16, admins can use those 30 days to modify their settings as necessary before they take effect.

Visit the Help Center to learn more about controlling video conferencing for Calendar events in your organization. Note, this setting only affects the experience for users with both Google Meet and conferencing add-ons installed.

Video conferencing setting in the Admin console


You will still have the ability to make an Add-on your default video conferencing provider.

If you prefer your users to only use an Add-On provider:

End users: There is no end user setting for this feature. Visit the Help Center to learn more about adding or removing a video conference from your Calendar event.

Rollout pace

Admin setting

End user changes

Availability

  • Available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers

Resources

Make Google Meet or an add-on your default video conferencing option in Google Calendar

Quick launch summary

We’re giving you more control over how your end users choose between available conferencing providers when creating Calendar events by introducing a new Admin console setting to “Make Google Meet the default video conferencing provider."


Starting November 16, all users in organization units (OUs) with Meet set as the default provider and both with Meet and at least one other 3rd party video conferencing add-on enabled will see a sectioned button to add video conferencing when creating events. The’ll have:
  • The option to add Meet video conference with a single click
  • The option to add third party video conferencing via the separate dropdown
New conferencing UI for users creating events in Calendar



As an administrator you can install add-ons for all users with domain-wide installs via the Google Workspace marketplace or allow users to install add-ons themselves.

Getting started

Admins: This feature will be ON by default and can be disabled at the OU level. Since this feature will not roll out to end users until November 16, admins can use those 30 days to modify their settings as necessary before they take effect.

Visit the Help Center to learn more about controlling video conferencing for Calendar events in your organization. Note, this setting only affects the experience for users with both Google Meet and conferencing add-ons installed.

Video conferencing setting in the Admin console


You will still have the ability to make an Add-on your default video conferencing provider.

If you prefer your users to only use an Add-On provider:

End users: There is no end user setting for this feature. Visit the Help Center to learn more about adding or removing a video conference from your Calendar event.

Rollout pace

Admin setting

End user changes

Availability

  • Available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers

Resources

New look and feel for the Google Meet Android mobile app

Quick launch summary

We’re updating the user interface (UI) of the Google Meet Android mobile apps. The new mobile UI will have the same look and feel as that of the meeting experience in the Gmail app and was previously rolled out to the Meet app on iOS.

Check out the original announcement for more details on these changes.

Rollout pace

Availability

  • Available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers as well as users with personal Google Accounts

Resources

New look and feel for the Google Meet Android mobile app

Quick launch summary

We’re updating the user interface (UI) of the Google Meet Android mobile apps. The new mobile UI will have the same look and feel as that of the meeting experience in the Gmail app and was previously rolled out to the Meet app on iOS.

Check out the original announcement for more details on these changes.

Rollout pace

Availability

  • Available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers as well as users with personal Google Accounts

Resources

Create breakout rooms for more engaged distance learning in Google Meet

What’s changing

Organizers of Enterprise for Education meetings can now use breakout rooms to divide participants into smaller groups during video calls in Meet. Participants can then easily rejoin the original meeting following their smaller group discussion.

This feature will be launching to additional Google Workspace editions later this year.

Use breakout rooms in Meet

Who’s impacted

End users

Why you’d use it

With this highly-requested feature, educators can offer increased engagement in their classes by splitting students up for simultaneous small group discussions or working time. Moderators can also jump between breakout rooms to monitor and participate in discussions.

Additional details

You can create up to 100 breakout rooms in a call. Call participants will then be randomly and equally distributed across the rooms. You can also manually move people into different rooms. Check out the Help Center for more details.

While only event creators can create breakout rooms, anyone with a Google account that is joining from the web or through the Meet app can be a participant.

Breakout rooms must be created during a video call on a computer.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: This feature will be available by default. Visit the Help Center to learn more about using breakout rooms in Meet.

Rollout pace

Availability

  • Available to Enterprise for Education customers
  • Not available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, and Nonprofits customers. Stay tuned to the Google Workspace Updates blog for information when this launches to additional customers.

Resources

Roadmap