Tag Archives: Other

Integrate Google Chat with a 3rd-party archiving solution

What’s changing 

You can now send an email archive of Google Chat messages to a 3rd party archiving solution. 

For users that have archiving of Chat messages enabled, the 3rd party archiving solution will be able to receive email archives containing 1:1 conversations and conversations in rooms and groups. Content within the Chat message is also archived, such as reactions, Drive links, and file attachments. 

Who’s impacted

Admins and developers

Why it’s important

If you’re required to archive Chat messages for compliance purposes, or are already using a 3rd party archiving solution, you’ll now be able to integrate Google Chat with these 3rd-party partners. 

Getting started 

Turning on third party archiving setting



End users: 

  • There is no end user setting for this feature. 

Rollout pace 

  • This feature is available now for all users.

Availability 

  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, and Nonprofits, as well as G Suite Basic and Business customers 

Resources 

New beta to add data loss prevention to Google Chat

Quick launch summary

At Google Cloud Next ‘21, we announced a beta for data loss prevention (DLP) in Google Chat to help prevent sensitive and confidential information from leaking outside of your organization.

Error message shown to users when they try to share sensitive information outside of the organization in Chat
Prevent sensitive data from leaking with the DLP in Chat beta



Adding DLP to Chat enables admins to create custom policies to prevent sensitive data leaks from Chat. Admins can choose to simply audit (monitor) any DLP violations or block end users from sending sensitive content. Admins are alerted about policy violations and can quickly investigate and take action.


DLP in Chat rules in the Admin console
Set up DLP rules in the Admin console


With this beta, you can set all the same policies across Chat, Drive, and Chrome.

You can sign up your organization for the beta using this form.

Getting started


  • Admins: This feature will be OFF by default and, once added to the beta, can be enabled at the domain, OU, or group level. You can create DLP rules in the Admin console under Security > Data Protection. Visit the Help Center to learn more about turning data loss prevention in Chat on for your organization.
  • End users: There is no end user setting for this feature.

Rollout pace


Availability

  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard and Education Plus customers
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources

Google Workspace Updates Weekly Recap – October 1, 2021

New updates 

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 



New look and feel for Workspace Updates email subscriptions 
We’ve improved the look and feel of the emails you receive when you subscribe to Workspace Updates. 
  • The emails themselves will be sent from [email protected], so be sure to update any inbox filters or labels you may have and check your spam folders if you don't immediately see them. 
  • Emails for the Workspace Updates Blog in non-English markets will update to this new format in the coming weeks. 
  • If you have any feedback about these emails after September 29th, please feel back to let us know in the linked form. 
Available now | Available to all Google Workspace customers and users with personal Google Accounts. | Workspace Updates Blog Email Subscription Feedback 



Porting in Google Voice now available in Canada 
If your organization has existing phone numbers with another service provider, you can port (or move) those numbers to Google Voice in Canada. | Learn more.



Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details. 



Live translated captions in Google Meet available in beta 
Launching in beta, live translated captions help video call participants communicate better by translating a spoken language to captions in another language. | Learn more here and here. | Available to meetings organized by Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Plus, and Teaching & Learning Upgrade customers. | Apply to beta 



Add image watermarks in Google Docs 
You can now add image watermarks directly into Google Docs. This watermark image will repeat behind the text on every page of your document. | Learn more. 



Renaming “whitelisted domains” to “allowlisted domains” in the Admin console 
We’re updating instances of “whitelisted” in the Admin console to “allowlisted”. This change more accurately describes this action, as well as eliminates a non-inclusive term from our products. | Learn more.



Comment size increasing in Google Docs 
Comment width will intelligently scale based on your browser window to maximize the use of available screen space. | Learn more.



Replace your background with a video in Google Meet on Android 
In addition to replacing your Google Meet background with a static image on web and mobile, you can now replace your background with a video on Android. | Learn more. 



Quickly access Google Drive files in Chrome browser 
We’re adding a card onto the New Tab Page in your Chrome browser that will surface relevant files from your Google Drive, making it easier and more efficient to find the files you need. | Learn more.



View Alert Center notifications directly from the Admin console toolbar 
You can now quickly access Alert Center alerts from anywhere in the Admin console from the toolbar at top of the page. Selecting the new bell icon will surface the ten latest alerts, along with a brief description. | Learn more.



Use the “Slideshow” button in Google Slides 
We’re replacing what was previously the “Present” button in Slides to now say “Slideshow.” We hope this makes it clearer when you are beginning a slide show, and when you are sharing your screen in Meet. | Learn more. 



Review smart home devices used for work in your Admin console
Admins can now view and manage the smart displays and speakers that access work data in the Admin console, alongside other devices managed with Google endpoint management. | Learn more. 



For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Review smart home devices used for work in your Admin console

What’s changing

Admins can now view and manage the smart displays and speakers that access work data in the Admin console, alongside other devices managed with Google endpoint management. 



Who’s impacted 

Admins 


Why it’s important 

In addition to computers and mobile devices, the inclusion of smart displays and speakers in Google endpoint management gives admins a more complete inventory of the devices their users are using to access Google Workspace. Further, this allows admins to easily take action if needed, such as signing out of devices as needed and viewing information such as device type and user account information. 


Additional details 

For select Google Workspace editions, admins can view activity on smart home devices as part of device audit logs. You’ll be able to see information such as: 
  • Whether there has been an account registration change, 
  • If a user’s managed account synced on the device, 
  • If the device has been signed out by an admin. 

You can also set an alert to be notified when these activities occur. Visit the Help Center to learn more about device audit logs. 


Getting started 


Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

Review smart home devices used for work in your Admin console

What’s changing

Admins can now view and manage the smart displays and speakers that access work data in the Admin console, alongside other devices managed with Google endpoint management. 



Who’s impacted 

Admins 


Why it’s important 

In addition to computers and mobile devices, the inclusion of smart displays and speakers in Google endpoint management gives admins a more complete inventory of the devices their users are using to access Google Workspace. Further, this allows admins to easily take action if needed, such as signing out of devices as needed and viewing information such as device type and user account information. 


Additional details 

For select Google Workspace editions, admins can view activity on smart home devices as part of device audit logs. You’ll be able to see information such as: 
  • Whether there has been an account registration change, 
  • If a user’s managed account synced on the device, 
  • If the device has been signed out by an admin. 

You can also set an alert to be notified when these activities occur. Visit the Help Center to learn more about device audit logs. 


Getting started 


Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

Review smart home devices used for work in your Admin console

What’s changing

Admins can now view and manage the smart displays and speakers that access work data in the Admin console, alongside other devices managed with Google endpoint management. 



Who’s impacted 

Admins 


Why it’s important 

In addition to computers and mobile devices, the inclusion of smart displays and speakers in Google endpoint management gives admins a more complete inventory of the devices their users are using to access Google Workspace. Further, this allows admins to easily take action if needed, such as signing out of devices as needed and viewing information such as device type and user account information. 


Additional details 

For select Google Workspace editions, admins can view activity on smart home devices as part of device audit logs. You’ll be able to see information such as: 
  • Whether there has been an account registration change, 
  • If a user’s managed account synced on the device, 
  • If the device has been signed out by an admin. 

You can also set an alert to be notified when these activities occur. Visit the Help Center to learn more about device audit logs. 


Getting started 


Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

View Alert Center notifications directly from the Admin console toolbar

Quick launch summary 

You can now quickly access Alert Center alerts from anywhere in the Admin console from the toolbar at top of the page. Selecting the new bell icon will surface the ten latest alerts, along with a brief description. You can click on a specific alert to open it within the Alert Center, or click “View all” to open the Alert Center. 



We hope this feature makes it easier for you to discover and stay on-top of important alerts within your organization. 

Getting started 


Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers  

Resources 


Renaming “whitelisted domains” to “allowlisted domains” in the Admin console

Quick launch summary

We’re updating instances of “whitelisted” in the Admin console to “allowlisted”. This change more accurately describes this action, as well as eliminates a non-inclusive term from our products. This change helps build toward our goal of having inclusive language throughout Google Workspace products.





Getting started

  • Admins: No action required.
  • End users: No action required.

Rollout pace


Availability

  • Available to all Google Workspace customers, as well as G Suite Business customers
  • Not available to G Suite Basic customers

Resources


Live translated captions in Google Meet available in beta

What's changing

Live translated captions help video call participants communicate better by translating a spoken language to captions in another language. Live translated captions will initially be available in beta and will support English meetings translated to Spanish, French, Portuguese and German. It’s available in meetings organized by Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Plus, and Teaching & Learning Upgrade users. 


Learn more and express interest in the beta here. 

Turning on Translated Captions


Who's impacted

Admins and end users

Why it’s important

Translated captions helps Google Meet video calls to be more global, inclusive and effective by removing language ability as a barrier to collaboration. By helping users consume the content in a preferred language, you can help equalize information sharing, learning, and collaboration, and make sure your meetings are as effective as possible. 
This could be particularly useful for all-hands meetings and training programs with globally distributed teams, ensuring every employee understands and is not disadvantaged due to language skills. 
Live translated captions can also be impactful for educators by enhancing communication with students who speak a different language than the instructor. This can also enable students to connect with other students across the globe who speak a different language. Translation can increase inclusivity with parents and community stakeholders by bridging people with diverse backgrounds. 


Getting started

Rollout pace 

  • The beta is available now. Learn more and express interest in the beta here. When your domain has been approved for the beta and the feature is ready to use, you’ll receive more information via email. 

Availability 

  • Available to meetings organized by Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Plus, and Teaching & Learning Upgrade customers. 
  • Not available to meetings organized by Google Workspace Essentials, Business Starter, Business Standard, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers 

Resources 

Google Workspace Updates Weekly Recap – September 21, 2021

New updates 


New look and feel for Workspace Updates email subscriptions 
Starting September 29, we're going to be improving the look and feel of the emails you receive when you subscribe to Workspace Updates. 
  • The emails themselves will be sent from [email protected], so be sure to update any inbox filters or labels you may have and check your spam folders if you don't immediately see them. 
  • Emails for the Workspace Updates Blog in non-English markets will update to this new format in the coming weeks. 
  • If you have any feedback about these emails after September 29th, please feel back to let us know in the linked form. 
Full rollout (1-3 days for availability). | Available to all Google Workspace customers and users with personal Google Accounts. | Workspace Updates Blog Email Subscription Feedback



Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Upgrade to the newest version of the Google Chat app
We’ve recently released a new version of this app. Users who are still on the older Chat PWA version and will see an in-app banner nudging them to upgrade by visiting chat.google.com. | Learn more.



Improved visibility in Google Meet on web
Google Meet on the web now automatically detects when a user appears underexposed and enhances the brightness to improve their visibility. | Learn more.



Control the ability to present to Google Meet from Google Docs, Sheets, and Slides with a new Admin setting
Admins can turn the ability to present from Google Docs, Sheets, and Slides directly to Google Meet on or off for their organization with a new setting. | Learn more.



One-click recommended actions in the Alert Center
In the Alert Center, Admins will see new one-click recommended actions for various alerts, which they can implement without leaving the Alert Center. | Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers. | Learn more.



Improved Search In Gmail on Android
You can now quickly and easily filter email and search results on Android mobile devices to find the one specific email or information you’re looking for with new search filters. | Learn more.



New graphs for metrics over time in Meet Quality Tool
We’ve added detailed metrics over time for endpoints in Meet Quality Tool, which will help admins perform more advanced troubleshooting. | Learn more.



Perform refined email searches with new rich filters in Gmail on web
When searching in Gmail on web, enhanced search chips will provide richer drop-down lists with more options that help you apply additional filters. | Learn more.



Easily chat with meeting participants from a Google Calendar event
Within the Calendar event on web or mobile, you’ll see a Chat icon next to the guest list — simply select this icon to create a group chat containing all event participants. | Learn more.



Ability to mute all Google Meet participants at once rolling out to mobile platforms
Earlier this year, we announced the ability for meeting hosts to mute everyone all at once in Google Meet on desktops/laptop devices. This feature has begun rolling out to iOS devices, with Android availability coming later this year. | Learn more.



For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).