Tag Archives: Google Calendar

Make Google Meet or an add-on your default video conferencing option in Google Calendar

Quick launch summary

We’re giving you more control over how your end users choose between available conferencing providers when creating Calendar events by introducing a new Admin console setting to “Make Google Meet the default video conferencing provider."


Starting November 16, all users in organization units (OUs) with Meet set as the default provider and both with Meet and at least one other 3rd party video conferencing add-on enabled will see a sectioned button to add video conferencing when creating events. The’ll have:
  • The option to add Meet video conference with a single click
  • The option to add third party video conferencing via the separate dropdown
New conferencing UI for users creating events in Calendar



As an administrator you can install add-ons for all users with domain-wide installs via the Google Workspace marketplace or allow users to install add-ons themselves.

Getting started

Admins: This feature will be ON by default and can be disabled at the OU level. Since this feature will not roll out to end users until November 16, admins can use those 30 days to modify their settings as necessary before they take effect.

Visit the Help Center to learn more about controlling video conferencing for Calendar events in your organization. Note, this setting only affects the experience for users with both Google Meet and conferencing add-ons installed.

Video conferencing setting in the Admin console


You will still have the ability to make an Add-on your default video conferencing provider.

If you prefer your users to only use an Add-On provider:

End users: There is no end user setting for this feature. Visit the Help Center to learn more about adding or removing a video conference from your Calendar event.

Rollout pace

Admin setting

End user changes

Availability

  • Available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers

Resources

Make Google Meet or an add-on your default video conferencing option in Google Calendar

Quick launch summary

We’re giving you more control over how your end users choose between available conferencing providers when creating Calendar events by introducing a new Admin console setting to “Make Google Meet the default video conferencing provider."


Starting November 16, all users in organization units (OUs) with Meet set as the default provider and both with Meet and at least one other 3rd party video conferencing add-on enabled will see a sectioned button to add video conferencing when creating events. The’ll have:
  • The option to add Meet video conference with a single click
  • The option to add third party video conferencing via the separate dropdown
New conferencing UI for users creating events in Calendar



As an administrator you can install add-ons for all users with domain-wide installs via the Google Workspace marketplace or allow users to install add-ons themselves.

Getting started

Admins: This feature will be ON by default and can be disabled at the OU level. Since this feature will not roll out to end users until November 16, admins can use those 30 days to modify their settings as necessary before they take effect.

Visit the Help Center to learn more about controlling video conferencing for Calendar events in your organization. Note, this setting only affects the experience for users with both Google Meet and conferencing add-ons installed.

Video conferencing setting in the Admin console


You will still have the ability to make an Add-on your default video conferencing provider.

If you prefer your users to only use an Add-On provider:

End users: There is no end user setting for this feature. Visit the Help Center to learn more about adding or removing a video conference from your Calendar event.

Rollout pace

Admin setting

End user changes

Availability

  • Available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers

Resources

Create and view tasks in the Google Calendar mobile apps

Quick launch summary 

You can now create and view tasks in Google Calendar on Android and iOS. Previously, you could only do this in Calendar on the web. Adding tasks to your calendar keeps to-do’s visible and allocates time for you to accomplish them, helping you accomplish what’s important. 

Tasks added to your calendar will automatically sync across desktop and mobile. Visit the Help Center to learn more about getting started with Tasks.



Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: This feature will be available by default. To add a task to your calendar, select the Create button in the bottom right corner and select “Task” from the pop-up menu. Visit the Help Center to learn more about adding Tasks to Calendar on mobile

Rollout pace 

Availability 

  • Available to all G Suite customers and all users with personal Google Accounts 

Resources 

Create and view tasks in the Google Calendar mobile apps

Quick launch summary 

You can now create and view tasks in Google Calendar on Android and iOS. Previously, you could only do this in Calendar on the web. Adding tasks to your calendar keeps to-do’s visible and allocates time for you to accomplish them, helping you accomplish what’s important. 

Tasks added to your calendar will automatically sync across desktop and mobile. Visit the Help Center to learn more about getting started with Tasks.



Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: This feature will be available by default. To add a task to your calendar, select the Create button in the bottom right corner and select “Task” from the pop-up menu. Visit the Help Center to learn more about adding Tasks to Calendar on mobile

Rollout pace 

Availability 

  • Available to all G Suite customers and all users with personal Google Accounts 

Resources 

Updating video conferencing policies for delegated and transferred Google Calendar events

Quick launch summary 

We’re making some changes that will affect the Google Meet video conferencing policies applied to a Google Calendar event that is organized by a delegate or when a meeting is transferred. In both cases, Google Meet video conferencing policies will now be based on the person who owns the calendar event, not the delegate or original event owner. 

Initially, these changes will only apply to new meetings created after the launch. Over the next several weeks, we’ll apply the changes to existing events as well. Also note that these changes will only apply to primary calendars. For events created on shared calendars or new calendars you create, the policies will be applied based on the user that adds the Google Meet link. 

Some specific examples of the potential impact of this change are below. 

Impact on meetings set up by delegates 
  • Previously, any Meet video settings would be applied based on the delegate’s settings. Now settings will be applied based on the calendar owner’s settings and so will be consistent with events the owner organizes themselves. 
  • Previously, if the delegate left an organization, the Google Meet video conferencing link in the meeting would stop working. Now, it will continue to work. 

Impact on meetings with transferred ownership 
  • Previously, if an event was transferred between users in different organizations or to users with different access policies, any Meet video settings would be applied based on the original owner’s settings. Now, settings will be applied based on the new event owner’s settings. 
  • Previously, if the original owner of a transferred event left an organization, the Meet video conferencing link would stop working. Now, it will continue to work. 
  • Previously, users in the new organization may have had to request access to the meeting if the event was transferred between users at different organizations. Now, users should have the expected automatic access, and users in the original owner’s organization will have to request access unless they’re specifically invited to the meeting. 



Getting started 

Rollout pace 

For new events created after launch: 
For existing events: 

Availability 

  • Available to all G Suite customers and users with personal accounts. 

Resources 

Set the default meeting length for Google Calendar events in your domain

What’s changing

We’re adding a new setting in the Admin console where you can define the default Calendar meeting length for users in your domain. Previously, the default of 60 minutes could only be changed from a user's individual Calendar settings. Now, admins can set a new default length for all of their users.

Who’s impacted

Admins and end users

Why you’d use it

You can make your organization more efficient by selecting the default meeting length that makes the most sense for your employees’ time and room usage.

How to get started

Admins: This new setting’s default value will remain at the standard 60 minutes unless admins take action to change it. Default meeting lengths can be customized at the organizational unit (OU) or domain level. Visit the Help Center to learn more about setting the default duration for events in your organization.


End users: If an admin changes the default meeting value, it will apply to end users who haven’t changed the "Default Meeting Length" setting in their individual Calendar settings and to all new users in a domain. End users will be able to overwrite the admin’s setting from their individual Calendar settings.


Rollout pace

Availability

  • Available to G Suite Business, G Suite Enterprise, G Suite Enterprise for Education and G Suite for Education customers
  • Not available to G Suite Essentials, G Suite Enterprise Essentials, G Suite Basic and G Suite for Nonprofits customers

Resources

Automatically see shared calendars associated with a Google Group when you join it

Quick launch summary

When a user joins a Google Group, they’ll now receive an email listing the shared calendars they can access as a result of their group membership—typically within an hour of joining. This will make it much easier for new team members and employees to discover relevant calendars and eliminate the need for existing group members to share those calendars manually.

Example of new shared calendar notification email


Users will also be able to add these shared calendars to their calendar list with just one click.

Note, if a group has more than 100 shared calendars, new members will not receive an email.

Getting started

Admins: There is no admin control for this feature.

End users: This email will be sent by default whenever you join a new Google Group that has associated shared calendars. Visit the Help Center to learn more about sharing your calendar.

Rollout pace

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 20, 2020
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 3, 2020

Availability

  • Available to all G Suite customers

Resources

Full color support and more updates to printing on Google Calendar

Quick launch summary

We’ve added a few enhancements to how you can print your agenda on Google Calendar. Now, there is a new option to print your calendar in full color, so you can keep track of different event types more easily.

Using the new “View” option, you can also print one day or one week per sheet.



With this updated print layout, you can fit up to 24 hours of events per day to clearly follow even particularly long days.

Events 25 minutes and shorter are displayed at the true height of the event duration and show location when space is available.

Example printout with new full color support

Getting started

Admins: There is no admin control for this feature.

End users: These new features are added by default. Current default print settings will not change.

Rollout pace

Availability

  • Available to all G Suite customers

Resources

Improved Google Calendar event creation on the web

Quick launch summary

Last year, we announced improvements to the event creation flow in Google Calendar on the web. We’re now adding even more editable event fields directly into the pop-up dialog, including:

  • Guest permissions: Grant guests permission to see the guest list, invite others, or edit an event.
  • Attachments: Add attachments directly alongside the event’s description.
  • Calendar preview: Choose an event color, customize notifications, set free/busy, and change an event’s visibility.



We’re also improving the “Find a time” feature in this view, overlaying potential guests’ calendars to help you quickly pick the best time for everyone.



With these changes, you’ll now be able to add all of the necessary information to your Calendar event from one window, without having to click into “More options”—saving you even more time when scheduling an event.

Getting started

Admins: There is no admin control for this feature.

End users: There is no end user setting for this feature. This new creation flow will automatically appear in Calendar on the web. Visit the Help Center to learn more about creating an event in Calendar.

Rollout pace



Availability


  • Available to all G Suite customers

Resources




Better visualize shorter meetings in Google Calendar

Quick launch summary

In Google Calendar, events fewer than 25 minutes will now better reflect the true duration of the event, occupying less space in your daily view. This change will also show in the printed version of your calendar.


Previously, these shorter events were displayed the same as 30-minute events. With this update, we hope to make your schedule easier to understand and manage.

Getting started

Admins: There is no admin control for this feature.

End users: This feature is ON by default and can be disabled in your account settings under View options: “Display shorter events the same size as 30 minute events.” To maintain clear legibility of characters, this is OFF by default for accounts in Arabic, Chinese, Japanese, and Korean.

Rollout pace

Availability

  • Available to all G Suite customers