Tag Archives: Google Forms

New beta for data loss prevention helps protect sensitive data when users upload files to external Google Forms

What’s changing 

Previously, users in organizational units (OUs) or groups with active Drive Data Loss Prevention (DLP) policies couldn’t respond to external forms with File Upload questions. 


Now, we’re launching a new beta that will allow users to respond to external forms that contain File Upload questions, while also helping to prevent the leak of sensitive and confidential information. This beta will apply your domain’s existing Drive DLP policies to files that your users submit to Google Forms, without creating new rules or updating any existing ones. 


Admins of eligible customers can express interest in the beta using this form. 




Who’s impacted 

Admins and end users 


Why it’s important 

With this launch, end users will be unblocked from responding to Google Forms with File Upload questions across domains. At the same time, DLP gives admins control over what their users can share, and prevents unintended exposure of sensitive information such as credit card numbers or personal identifiable information. 


Getting started 

  • Admins: 
    • Use this form to express interest in the beta. 
    • Once accepted into the beta, Drive DLP rules defined for your domain will be applied to files submitted to File Upload questions in Google Forms. 
    • If you are not using DLP for Drive, you can create DLP rules at the domain, OU, or group level in the Admin console under Security > Data protection. You can apply block, warn or audit actions, consistent with DLP for Drive.Visit the Help Center to learn more about turning data loss prevention in Google Forms on for your organization. 
  • End users: 
    • End users can respond to forms as usual, but can now respond to forms outside their domain, including forms that have File Upload questions. 
    • If a form violates Drive DLP rules for their domain, end users may see warnings or be blocked from submitting. 


Availability 

  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard and Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, and Nonprofits, as well as G Suite Basic and Business customers 


Resources 

Create surveys, quizzes, and more using the Google Forms API, now generally available

What’s changing

The Google Forms API provides programmatic access for managing Google Forms and acting on responses— empowering developers to build powerful integrations on top of Forms.

Who’s impacted 

Admins and developers

Why you’d use it 

The Google Forms API provides programmatic access to manage Forms and receive responses, supporting the development of a variety of powerful integrations. For example, you can use the API to develop real-time dashboards or data visualizations; trigger business workflows incorporating project management, CRM, or LMS tools; or auto-generate forms from question banks or other data sets. 

The API is useful for a variety of tasks such as:

  • Creating and modifying forms or quizzes
  • Retrieving form responses or quiz grades
  • Reading form content and metadata
  • Receiving push notifications for form or quiz responses or form structure updates 


Getting started




Rollout pace

Integration availability for end users
  • This feature is available now for all users.

Availability


  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers and users with personal Google Accounts

Resources


Embed linked Google Forms charts into Google Docs, Google Slides, and Google Drawings

Quick summary 

You can now embed linked response charts from Google Forms into a Google Doc, Google Slides presentation, or a Google Drawing. When new form responses are received, anyone with the proper permissions can refresh an embedded chart by simply clicking the "Update" button. This eliminates the need to re-copy the chart from the form. 

This feature is useful for sharing real-time responses to polls or surveys and for incorporating Forms responses data into presentations or reports. 


 

Embedding a chart in a form

Embedding a form in a chart


Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: There is no end user setting for this feature. Visit the Help Center to learn more about viewing and managing form responses. 

Rollout pace 

Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers Available to users with personal Google Accounts 

 Resources 

Google Forms API now available in open beta

What’s changing 

At Google Cloud Next 2021, we announced the Google Forms API Beta, which provides programmatic access for managing Google Forms and acting on responses— empowering developers to build powerful integrations on top of Forms. 

The Google Forms API is now rolling out as an Open Beta which means developers who are part of our Early Adopter Program can make their integrations available to the public. We’ll no longer require individual end-user accounts to be allowlisted. Developers should keep in mind, however, that their integrations are in Beta. 

Developers can apply to join our Early Adopter Program and begin developing using the Google Forms API by filling out this form. 

See below for more information. 

Who’s impacted 

Admins and developers 

Why you’d use it 

The Google Forms API provides programmatic access to manage Forms and receive responses, supporting the development of a variety of powerful integrations. For example, the API could be utilized to develop real-time dashboards or data visualizations, trigger business workflows incorporating project management, CRM, or LMS tools, or auto-generate forms from question banks or other data sets. 

The API is useful for a variety of tasks such as: 

  • Creating and modifying forms or quizzes 
  • Retrieving form responses or quiz grades 
  • Reading form content and metadata 
  • Receiving push notifications for form or quiz responses and updates 



Getting started 

Rollout pace 

Integration availability for end users 

Availability 

Resources 

Forms settings are now easier to navigate

 

Quick launch summary 
Now you can easily customize your form or quiz settings with a more visible settings tab and an improved settings layout. 


You’ll see an improved settings menu in the settings tab.

You’ll see an improved settings menu in the settings tab.


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: There is no end user control for this feature.

Rollout pace 
Availability 
  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers. Available to users with personal Google Accounts 
 Roadmap 

Your progress is automatically saved as you respond to forms and quizzes

What’s changing

When responding to a Google Form, Quiz, or Quiz assignment in Classroom while signed into your Google account, your progress will automatically be saved as a draft for 30 days from your last edit, or until your submission is complete.

Gif showing a form being filled out and saved



Who’s impacted

End users


Why it matters

This highly requested feature helps ensure you won’t have to start over if:
  • You can’t complete a form or quiz in one sitting,
  • You have to switch between multiple devices,
  • You have low internet connectivity.

Additional details

Form owners and editors can disable this feature for responders to a specific form. You may want to disable the feature on forms that are:
  • Used for repeated data entry,
  • Embedded in websites,
  • On certain shared devices, such as registration or information kiosks.

To disable this feature, within Google Forms, go to Settings > Presentation > Restrictions and select “Disable autosave for all respondents”.


Getting started

  • Admins: There is no admin control for this feature.

Rollout pace

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 3.
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on September 15.

Availability

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers
  • Available to users with personal Google accounts

Resources

Changes to Google Workspace storage policies timeline

What’s changing

We’re extending the previously announced timeframe for upcoming changes to the Google Workspace storage policy. The updated timeline is:

  • June 1, 2021: High-quality photos will count towards Drive quota beginning June 1, 2021. There is no change to this timeline.
  • February 1, 2022: Any newly created Google Docs, Sheets, Slides, Drawings, Forms, or Jamboard files will count toward storage. Existing files within these products will not count toward storage, unless they’re modified on or after February 1, 2022. Read more in our Help Center.

Note that there are no changes to the previously announced dates for personal Google accounts.

Who’s impacted

Admins and end users. Storage limits differ across Google Workspace and G Suite editions, but we estimate that the majority of users will not be affected by these changes. See “Getting Started” below for more information on determining storage usage across your organization.

Why it’s important

People are uploading more content than ever before—in fact, more than 4.3 million GB are added across Gmail, Drive, and Photos every day. These changes to our storage policy are necessary to provide our users with a great experience and to keep pace with the growing demand.



We recently announced changes to the pooled storage policy for Workspace for Education customers. As a part of these updates, to empower Google Workspace admins to adapt to this model and optimize their storage, we will provide new admin tools to identify and manage how storage is used and allocated before the policy goes into effect. We’ve decided to delay the count of Google Docs, Sheets, Slides, Drawings, Forms, or Jamboard files count toward storage quotas until that tooling is in place.

Getting started


Rollout pace

High-quality photos
Google Docs, Sheets, Slides, Drawings, Forms, and Jamboard

Availability

  • These changes will apply to all customers with Google Workspace and G Suite licenses.

Resources

Changes to Google Workspace storage policies starting June 1, 2021

What’s changing

In 2021, we’ll make some changes to the way we store Google Photos, Docs, Sheets, Slides, Drawings, Forms, and Jamboard content that may impact your domain. Please see below for more details.

Google Photos
Starting June 1, 2021, any new photos or videos uploaded to Google Photos or Google Drive in High quality will count toward the storage limits for users in your domain. Currently, only photos and videos uploaded in Original quality count toward storage quotas. Please note that any photos or videos uploaded in High quality prior to June 1, 2021, will not be impacted by this change and will not count toward storage limits.

Google Docs, Sheets, Slides, Drawings, Forms, and Jamboard
Starting June 1, 2021, any newly created Google Docs, Sheets, Slides, Drawings, Forms, and Jamboard files will also count toward the storage limits for users in your domain. Existing files within these products will not count toward storage, unless they’re modified on or after June 1, 2021.

Who’s impacted

Admins and end users. Storage limits differ across Google Workspace and G Suite editions, but we estimate that the majority of users will not be affected by these changes. See “Getting Started” below for more information on determining how much storage each user in your organization is allotted.

Why it’s important

Over the past decade, Gmail, Google Drive, and Google Photos have helped billions of people securely store and manage their emails, documents, photos, videos and more. Today, people are uploading more content than ever before—in fact, more than 4.3 million GB are added across Gmail, Drive, and Photos every day. These changes to our storage policy are necessary to provide our users with a great experience and to keep pace with the growing demand.

Getting started


Rollout pace


Availability 

  • These changes will apply to all customers with Google Workspace and G Suite licenses. 

Resources

 

New sharing dialog for Google Drive, Docs, Sheets, Slides, and Forms

What’s changing 

We’re updating the interface you use to share files from Google Drive, Docs, Sheets, Slides, and Forms on the web. This will replace the previous interface used to share files and manage members of shared drives. These changes will make it easier to share files only with specific people without expanding access beyond what’s needed.

Who’s impacted 

End users

Why it matters 

Sharing files is critical to collaboration. This is especially true now, as more workforces are remote and collaborating on files from different locations. By making it easier to share files with specific people, we hope to improve collaboration while reducing the risk of access by unwanted users. 

Additional details 

We’ve made several changes to the sharing experience. These make it easier to perform common tasks, avoid accidental permission changes, and quickly see who has access to a file. Specifically you may notice:

  • Separated, task-focused interface: The new sharing dialog highlights essential user tasks like sharing a file, changing permissions, and viewing file access. The redesign also visually separates sharing with people and groups from link-sharing. 
  • Quick “copy link” button: We’ve added a “copy link” button to make it easier to get the link without changing link permissions. 
  • Easily see current access: The new interface more clearly shows who currently has access to the item, making it easier to quickly audit and change permissions. 


The new sharing interface for Google Drive and Docs editors files 


The old sharing interface for Google Drive and Docs editors files 

Getting started 


  • Admins: This change will take place by default. There is no admin control for this feature. 
  • End users: This feature will be ON by default. Use our Help Center to learn more about how to share Google Drive files. 

Rollout pace 



Availability 


  • Available to all G Suite and Drive Enterprise customers, as well as users with personal Google Accounts 

Resources 



Roadmap 


Instantly create new docs, events, spreadsheets and more from your browser

Quick launch summary

You can quickly create new files directly from your browser with “.new” domains for several Google products. For example, you can type “Cal.new” into your browser to create a new Google Calendar event.



The current “.new” domains are:

Availability

Rollout details



G Suite editions

  • Available to all G Suite editions


On/off by default?
  • This feature will be available by default.


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