Tag Archives: Jamboard

Google Workspace Updates Weekly Recap – October 14, 2022

New updates 


There are no new updates to share this week. Please see below for a recap of published announcements. 


Previous announcements


The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.



In-room meeting participants can now join break out rooms 
When using Google Meet Hardware devices, meeting hosts can now assign conference rooms to breakout rooms. | Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Starter, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, the Teaching and Learning Upgrade, Frontline, and Nonprofits customers only. | Learn more


Transcribe speech during Google Meet calls into a Google Doc 
You can now transcribe a Google Meet video meeting into a Google Doc. The transcribed file is saved in the hosts “Meet Recordings” folder in Google Drive, similar to meeting recordings. | Available to Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, and the Teaching and Learning Upgrade customers only. | Learn more


Use SIP Link to link phone numbers from local carriers to Google Voice 
For Google Voice Standard and Premier customers, admins can now connect a Session Initiation Protocol (SIP) trunk with Voice. This allows phone numbers (PSTN services) from local carriers to be used for Google Voice through a secure set of certified Session Border Controllers (SBCs), such as Audiocodes, Cisco, Oracle, and Ribbon. | Available with Voice Standard and Voice Premier licenses only. | Learn more


Preview and interact with files using smart chips in Google Sheets 
As an extension of smart canvas, you can now add Google Drive files directly into a Google Sheet as a smart chip. | Learn more


Expanding smart chips to include events in Google Sheets 
In addition to the recent announcement of adding files to Google Sheets using smart chips, we're also making it easier for you to quickly insert Calendar events into Sheets. | Learn more


Join or start a meeting directly from Jamboard on the web to kickstart collaboration 
We’re expanding interoperability with Google Meet and Jamboard with the option to join or start a meeting directly from Jamboard on the web. This makes it easier for you to seamlessly present your jam and start collaborating. | Learn more


Data loss prevention for Google Chat now generally available 
Over the next several weeks, data loss prevention (DLP) rules for Google Chat will become generally available for select Google Workspace editions. Data protection rules for Chat help admins and security experts build a stronger framework around sensitive data to prevent personal or proprietary information from ending up in the wrong hands. | Learn more

Improve your visibility in Google Meet video calls
Google Meet can now automatically frame your video before joining a meeting to help ensure equal visibility for all participants. The automatic framing happens only once, so there are no motion distractions that can divert attention from the content of the meeting. | Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, Education Teaching and Learning Upgrade, and Workspace Individual customers with eligible devices. Also available to Google One subscribers with 2TB or more storage space with eligible devices. | Learn more

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Join or start a meeting directly from Jamboard on the web to kickstart collaboration

What’s changing 

We’re expanding interoperability with Google Meet and Jamboard with the option to join or start a meeting directly from Jamboard on the web. This makes it easier for you to seamlessly present your jam and start collaborating. This feature is available on the web. 



Who’s impacted 

End users 

Why you’d use it 

Effective team meetings are a critical component to unlocking innovation facilitated by human connection and collaboration. A key component of this is the ability to communicate seamlessly whether you’re joining in a meeting room or remotely. Bringing Google Meet into Jamboard allows everyone in the meeting to collaborate while having a conversation. 


This is particularly helpful for presenters, who can share their Jam to illustrate a new idea or concept, and receive their audience's reaction in one place. Collaboration is even easier, allowing everyone in the meeting to co-create on a whiteboard without switching between tabs or apps. 


As with other capabilities, such as Meet in Google Docs, Sheets, and Slides, we hope this update empowers teams working together in-real time, regardless of location. 

Getting started 


Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 

Resources 

Version history now available for Jamboard on web

Quick launch summary 

When using Jamboard on the web, you can now: 
  • See the version history of a Jam file 
  • Create named versions of a Jam file 
  • Restore a previous version of a Jam file 

This is the same behavior you’re familiar with from other Google Workspace products, like Google Docs, Sheets, and Slides. Version history makes it easy to see changes to a Jam and who made them. This is particularly useful in education settings, allowing teachers to view and track student changes to Jam files. Additionally, you can name different versions of your Jam files, so you can quickly revert to them when needed. 

Getting started 


Rollout pace 

Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

Adding Google Chat, Google Calendar, and Jamboard to Google Workspace Essentials

Quick launch summary

We’re giving teams and organizations more ways to connect and collaborate by adding Google Chat, Google Calendar, and Jamboard to Google Workspace Essentials, all included at no additional cost.

We know that different types of workers have different needs for communication and collaboration. We hope that, with the addition of these apps, Google Workspace Essentials customers will take advantage of new ways to communicate and collaborate by:

  • Using Chat to stay connected with your team and other stakeholders in your organization
  • Using Jamboard and Google Meet to conduct more immersive and engaging meetings
  • Using Calendar to schedule calls and team meetings

We’re also adding the ability for multiple teams within one domain to sign up for Google Workspace Essentials, even if other teams in their domain have previously signed up in the past.

Visit http://workspace.google.com/essentials to learn more about Google Workspace Essentials.

Getting started

Rollout pace

These features are available now.

Availability

  • These changes apply to Google Workspace Essentials customers only.
  • These changes are not relevant to Google Workspace Enterprise Essentials, Business Starter, Business Standard, Business Plus, Enterprise Standard, or Enterprise Plus, or G Suite Basic, Business, Education, Enterprise for Education, or Nonprofits customers.

Resources

Changes to Google Workspace storage policies starting June 1, 2021

What’s changing

In 2021, we’ll make some changes to the way we store Google Photos, Docs, Sheets, Slides, Drawings, Forms, and Jamboard content that may impact your domain. Please see below for more details.

Google Photos
Starting June 1, 2021, any new photos or videos uploaded to Google Photos or Google Drive in High quality will count toward the storage limits for users in your domain. Currently, only photos and videos uploaded in Original quality count toward storage quotas. Please note that any photos or videos uploaded in High quality prior to June 1, 2021, will not be impacted by this change and will not count toward storage limits.

Google Docs, Sheets, Slides, Drawings, Forms, and Jamboard
Starting June 1, 2021, any newly created Google Docs, Sheets, Slides, Drawings, Forms, and Jamboard files will also count toward the storage limits for users in your domain. Existing files within these products will not count toward storage, unless they’re modified on or after June 1, 2021.

Who’s impacted

Admins and end users. Storage limits differ across Google Workspace and G Suite editions, but we estimate that the majority of users will not be affected by these changes. See “Getting Started” below for more information on determining how much storage each user in your organization is allotted.

Why it’s important

Over the past decade, Gmail, Google Drive, and Google Photos have helped billions of people securely store and manage their emails, documents, photos, videos and more. Today, people are uploading more content than ever before—in fact, more than 4.3 million GB are added across Gmail, Drive, and Photos every day. These changes to our storage policy are necessary to provide our users with a great experience and to keep pace with the growing demand.

Getting started


Rollout pace


Availability 

  • These changes will apply to all customers with Google Workspace and G Suite licenses. 

Resources

 

Host collaborative brainstorms with new digital whiteboarding integration in Google Meet

Quick launch summary

With the new Google Jamboard and Google Meet integration, you can now create or open an existing jam while on a Meet video call. This digital whiteboarding integration means you can use the Jamboard virtually to host collaborative brainstorming sessions with your coworkers or students in real-time, even when you can’t be in the same room.





You’ll also be able to save, share and continue the whiteboard at any time with Jamboard.

Note, you can only start or open a Jamboard during a Meet call if you joined the call on a computer. Video call participants on a mobile device or tablet will get a link to a Jamboard file and be directed to the Jamboard app.

Getting started

Admins: This feature will be ON by default for all domains with Jamboard enabled. Visit the Help Center to learn more about turning Jamboard on or off for your organization.

End users: There is no end user setting for this feature. Visit the Help Center to learn more about whiteboarding in Meet.

Rollout pace


Availability

  • Available to all G Suite customers and users with personal Google accounts.

Resources

Roadmap

 

New improvements for Jamboard mobile and tablet apps

What’s changing

We’ve redesigned the Jamboard apps for iOS and Android to improve usability, performance, and reliability for Jamboard users. Together with our recent usability redesign of Jamboard hardware on web, these updates create a rich collaborative experience for Jamming across all user touch points.

These changes create a more seamless and consistent experience, bringing familiar functionalities from other Google Editors to Jamboard. Additionally, we’re removing several functions to further streamline the user experience. For more details, see below.


Who’s impacted

End users

Why you’d use it

We’ve redesigned the current Jamboard apps to optimize the user experience, improve performance and reliability, make them work more effectively:

Jamboard is now more consistent with other G Suite editors
We’re bringing familiar functions from Google Editors to the Jamboard apps, which will make them easier to use. Specifically, you’ll be able to take actions such as starring, make a copy of a Jam or copy a link to a Jam. We’re also adding the standard G Suite link sharing abilities found in our editors to our apps to make sharing easier.





You’ll also notice a grid view and a list view for your Jams on the homescreen. You can view recent, shared with me, starred and trashed Jams as browsable directories. These features are a part of the larger effort to bring the power and familiarity of G Suite to Jamboard. 

An improved editing experience for mobile and tablet users
We’ve added full portrait and landscape support for apps, which makes jamming on mobile and tablet devices easier.



You’ll see a redesigned toolbar and framebar bringing a familiar interface from Jamboard hardware and the web to users. We’ve also added missing tools, such as the select tool to mobile and made the tools for inserting images and drive files more performant and reliable.



Easily join or open a Jam on Jamboard and share a Jam with people 
We’ve made several improvements to the way you join and open Jams on Jamboard, and share Jams with people from mobile and tablet devices. You can now share Jams using the standard G Suite sharing methods. You can open a Jam on Jamboard using Bluetooth. Also, you can join a Jam on Jamboard using Bluetooth or a jam-code that is created on Jamboard hardware.

You can read more about the improvements of our usability redesign here. See our Help Center to  learn more about the updates to the sharing, opening and joining model.

How to get started

  • Admins: No action required. 
  • End users: You’ll see the new changes coming to your Android and iOS devices in the coming days. For more information on the updates to claiming and sharing Jams, see our “Helpful links” section.

Additional details

We’ve temporarily removed the ability to create a jam offline while we continue working toward achieving parity with the offline capabilities of other G Suite Editors. You’ll still be able to edit a Jam offline while you have a Jam open and edit any Jams offline you have previously opened.

We’ll also be deprecating a few features:
  • You’ll no longer be able to use NFC to open or join a Jam on Jamboard. Instead, you can use Bluetooth to open or join Jams on Jamboard.
  • We’ve removed the Hangouts integration on mobile and tablet. To co-edit a Jam, share the Jam file link in Hangouts Chat or attach it to a calendar entry, which gives all meeting participants access to the Jam. To present a Jam to a meeting, use the new mobile Meet screen-sharing feature which is available on iOS and coming soon to Android.
  • We’re removing the web search and crop feature. Instead, you can use the native browser to find a web page, the native screen-capture and crop functionality, and our apps gallery insert flow to insert cropped images of web pages. For our EDU customers, this change allows us to lower the age restriction of our apps to 13+.
  • The ability to create Jam file codes on mobile and tablet will also be removed. Instead, you can use the familiar G Suite share features to share with people or use Bluetooth to open Jams on Jamboard.

Helpful links

Availability

Rollout details
G Suite editions
  • Available to all G Suite editions

On/off by default?
  • This feature will be ON by default.

Stay up to date with G Suite launches

Edit and open jams on Jamboard more easily

What’s changing 

We’re making some updates to Jamboard to make it easier to jam on all your devices. Specifically you may notice:

  • An improved editing experience on Jamboard devices, including a redesigned toolbar and framebar, a new quick-access menu, and new gestures to select objects. 
  • Simpler ways to open jams from your computer or on Jamboard devices. 

See below for more details, or see our Help Center for the full list of changes. You can also use this guide to learn how to use Jamboard, including the new features outlined in this post.

Who’s impacted 

End users

Why you’d use it 

These updates will make it easier for all users to visualize their ideas and collaborate through jams. This should help unlock your team’s creative potential by bringing more ideas together on a range of platforms, and making it easier to continue jamming in later meetings, brainstorms, and working sessions.

How to get started 




Additional details 

Use this guide to get more details and learn how to use the toolbar, framebar, and other new features outlined in this post.

An improved editing experience on Jamboard devices 

  • An updated toolbar on Jamboard devices features new and rearranged options, which make it easier to find and use popular editing controls including undo/redo, text colors, and more. 
  • The framebar has been redesigned. Tap the frame icon at the top of the Jamboard, and an expanded view of the frames in your jam will make it easy to move between frames. 
  • You can quick-select an object by tapping it with two fingers, rather than long-pressing as you would have before. This was changed in response to strong user feedback that it was too easy to accidentally lift objects while writing on them. 
  • A new overflow menu will make it easier to find more editing functions when you have an object selected. 


Updated toolbar and framebar on Jamboard devices 


Simpler ways to open jams from your computer or on Jamboard devices 

  • You can now use your computer to easily open a jam on a Jamboard using the Jamboard name. Simply open the jam on your computer, click “Open on a Jamboard,” then search by Jamboard name. To make this easier, we added the name of the Jamboard to the screensaver on Jamboard devices so it’s quick to open jams when you’re in sight of a Jamboard. See below for more details on how this works. 
  • You can no longer share a Jam by creating a share-code from your computer. Instead, you can share a jam using the standard G Suite Share button, and you can open Jams on Jamboard using the search by Jamboard name feature described above. 
  • We’ve updated the ‘open a jam’ instructions in the main menu on Jamboard devices. The new instructions make it easier to use the search, nearby, and code options to open a jam. See our Help Center for more information on how to open an existing jam on Jamboard.


Helpful links 




Availability 

Rollout details 



G Suite editions 
Available to all G Suite editions

On/off by default? 
This feature will be ON by default.


Stay up to date with G Suite launches

Choose your videoconferencing option on Jamboard by June 30

What’s changing 

Starting on May 13th, you can choose whether or not to enable an enhanced Jamboard videoconferencing experience with Hangouts Meet on Jamboard devices. If you don't configure your boards to enable or disable this feature by June 30th, your boards will be automatically enabled. The improved experience replaces the current “Connect to Meeting” feature to:

  • Add full screen videoconferencing to Jamboards: Jamboard will use Hangouts Meet for a better videoconference experience. 
  • Pair to a calendar: Pair your board to a calendar resource in the admin console to make it a bookable resource and make it easier to start or join a meeting directly from the board. 

For Jamboards in large rooms or open spaces, we recommend setting up the Jamboard with peripherals to provide the best audio quality. Review our deployment recommendations and information below to make sure you provide your users with the best experience.

Who’s impacted 

Admins and end users

Why you’d use it 

The enhanced Jamboard videoconferencing will use Hangouts Meet to expand how you can use your Jamboards. Now, you can have a video conferencing call, a collaborative session with the digital whiteboard, or both at once—all with a single Jamboard. Specifically, Meet on Jamboard will:

  • Add full screen videoconferencing for when you want to talk to meeting participants 
  • Make it easy to switch between videoconferencing and sharing the digital whiteboard 
  • Improve screen sharing from other devices to a Jamboard so you can present to the meeting 
  • Allow pairing a Jamboard to a calendar resource to easily start or join a meeting directly from the board. 


How to get started 




Additional details 

Choose whether to enable the feature on your Jamboards by June 30 

By June 30, Admins should choose which configuration to use for each Jamboard and ensure that the Jamboards are properly deployed within your organization for optimal video meeting experience (deployment recommendations).

  • If you enable full screen videoconferencing, the feature will be enabled immediately on the board. 
  • If you turn it off, the feature will not be enabled, but can be enabled any time in the future. 
  • If you decide to pair the Jamboard with a Hangouts Meet hardware device, you will be able to use both Jamboard and Hangouts Meet hardware in the same room. 


To opt-in for this videoconferencing update on your Jamboard, please log on to admin console and manually enable the upgrade. If no option is selected before June 30, all boards that are not currently paired to Hangouts Meet devices will auto-upgrade.

Turn the feature on or off at any time 
You can enable or disable videoconferencing or change pairing set-ups for each Jamboard at any time. If you choose to disable the upgrade now, you can still enable it at any time in the future to rollout the feature on your own timeline.


Helpful links 




Availability 

Rollout details 

  • Rapid Release domains: Admin controls available starting May 13, 2019. If enabled, the feature is available starting May 13.
  • Scheduled Release domains: Admin controls available starting May 13, 2019. If enabled, the feature is available starting May 13.

G Suite editions
Available to all G Suite editions

On/off by default?
This feature will be ON by default starting on June 30, 2019. You can turn it on or off for each Jamboard at any time.

Stay up to date with G Suite launches

Use Vault for Gmail confidential messages and Jamboard files

What’s changing 

Google Vault is adding support for two new types of content:

  • Gmail confidential mode emails - If your users send or receive messages in Gmail confidential mode (currently available for G Suite as a beta program,) Vault will retain, preserve, search and export confidential mode messages as per the details below. 
  • Jamboard files stored in Google Drive - Vault will automatically retain and preserve Jamboard files (‘jams”) according to the retention rules and holds set for Google Drive, and let you search and export these files. 


Who’s impacted 

Admins only

Why you’d use it 

Google Vault lets you retain, hold, search, and export data to support your organization’s retention and eDiscovery needs. This launch adds support for new data types so that you can comprehensively govern your organization’s data.

How to get started  




Additional details 


Support for Gmail confidential mode emails 
Gmail confidential mode lets users restrict recipients' access to sensitive email content. This feature is available to G Suite domains through our Gmail confidential Beta program.

Vault and confidential messages sent by members of your organization - Vault can hold, retain, search, and export all confidential mode messages sent by users in your organization. Messages are always available to Vault, even when the sender sets an expiration date or revokes recipients' access to confidential messages.

Here’s an example of what [email protected] will see in Vault when they search for [email protected] and preview this email sent by [email protected]


Vault and confidential messages received from external senders - Your users might receive confidential mode messages from external parties such as other G Suite customers and from personal Gmail accounts. You can hold, retain, search and export message headers and subjects of external confidential messages. However, you can't search or export message content or attachments from external confidential messages.

Here’s an example of what [email protected] will see in Vault when they search for [email protected], and preview this email sent by an external domain ([email protected]).


See our Help Center for more information on Vault and Gmail confidential mode. You can also see how to protect Gmail messages with confidential mode.

Support for Jamboard files (“jams”) stored in Google Drive 

With this launch, you’ll be able to manage Jamboard files that have been saved to a user’s Google Drive:

  • Retain Jamboard data through Vault with the same retention rules that you set for Google Drive. All your retention rules set for Drive will automatically apply to jams in Drive. 
  • Preserve Jamboard data through Drive holds. 
  • Search for Jamboard data in Vault, alongside other Drive files, or only search Jamboard files with the “type:jam” search operator. You can also preview jams and export them. 

See our Help Center for to see how to set retention rules for Drive, which will also apply to jams. 

Helpful links 




Availability 

Rollout details 

Vault support for Jamboard 


Vault support for Gmail Confidential in beta is completely rolled out to all domains.

G Suite editions 
Available to G Suite Business, Enterprise, and Enterprise for Education editions, as well as G Suite users with the Vault add-on license

On/off by default?
This feature will be ON.

Stay up to date with G Suite launches