Tag Archives: Google Forms

New beta to add granular control options for who can respond to Google Forms

What’s changing

We’re introducing a beta that gives Google Forms creators more granular control over who can respond to their forms via sharing settings. 

Previously, forms creators had two sharing options: restrict responses to users within their domain (and trusted domains) or make forms public (i.e. anyone with the URL can respond). With this new option, form creators can limit response access to specific users, groups, or target audiences—similar to how file owners can restrict the sharing of Google Docs, Sheets, Slides or Sites in Drive. 
New beta to add granular control options for who can respond to Google Forms


Who’s impacted 

Admins, end users and developers 


Why you’d use it 

This feature is useful in any scenario where you’d like to control who can respond to a form. For example, teachers can use this to ensure a quiz is only accessible to select students who receive the link. Similarly, business leaders can better collect feedback from specific organizational units and prevent the form from collecting email addresses or from being forwarded. 


Getting started 

  • Admins: For a limited time, you can sign your organization up for the beta using this form. Upon signing up, users within the Google group signed up for the beta should see the new feature within 2-3 weeks. 
  • End users: All new forms created by users who are allowlisted will be enabled into this feature. Form creators must publish their form to enable responders to view the form or submit a response. Form creators can see who has access to the form and share response access to specific users, groups, or target audiences. Visit the Help Center to learn more about creating a form in Google Forms. 
    • Users with personal Google Accounts or Workspace Individual subscribers can sign up using this form. 

Availability 

  • Available to all Google Workspace customers and users with personal Google Accounts 
    • Note: The target audiences feature mentioned above is only available for the Google Drive and Docs and Google Chat services. Supported editions for this feature on Drive, Docs & Chat include: Business Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, Enterprise Essentials and Enterprise Essentials Plus. Supported editions for this feature on Drive & Docs only include: Business Standard, Nonprofits and G Suite Business. 

Resources 

Expanding branding and customization capabilities in Google Slides and Google Forms

What’s changing

You can now more easily and quickly create with high-quality, pre-designed branded templates and themes in Google Slides and Forms. 

Once an admin distributes branded materials to users in their domain, they will have access to: 
  • A domain template with a variety of branded slides, layouts, images, colors and fonts that will appear when creating a new presentation in Slides. 
  • A domain theme including fonts, branded colors and a header image that you can use when creating a new form or editing an existing form in Forms. 
Domain template in Slides
Domain template in Slides

Domain theme in Forms
Domain theme in Forms

Who’s impacted 

Admins and end users 


Why you’d use it 

These features enhance brand consistency across an organization. 


Additional details 

Admins have the ability to assign a domain template to all users in the organization, or specify particular templates for certain workgroups. 


Getting started 

Rollout pace 


Availability 

  • Available to Business Plus, Enterprise Standard, Enterprise Plus, Education Plus 

Resources 

More granular control for Google Forms

What’s changing 

We’re introducing a new toggle in the Admin console that adds controls for who can access Google Forms features and services. When disabled, end users cannot create, edit or respond to Google Forms. 
More granular control for Google Forms

Getting started 

  • Admins: 
    • Forms will be ON by default and can be disabled at the domain, OU, and group level by navigating to Apps > Google Workspace > Drive and Docs > Google Forms. This setting will not take effect if the entire Drive and Docs Service is turned OFF. 
      • The entire Drive and Docs Service is the setting in the Admin console that turns OFF Drive, Docs, Slides, Sheets, and Forms. 
    • Visit the Help Center to learn more about turning Google Forms on or off for users. 
  • End users: There is no end user setting for this feature. If disabled by your admin, you cannot create, edit, or respond to Google Forms. 

Rollout pace 

Availability 

  • Available to all Google Workspace customers 

Resources 

Google Workspace Updates Weekly Recap – June 23, 2023

2 New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace customers.



Adding flexibility to email collection in Google Forms 
Previously, when creating or modifying a Google Form and editing the “Responses” section, form creators only had the option to toggle the "Collect email addresses" option on or off. If enabled, this meant when users filled out the form, their email was automatically collected with their form submission. To add flexibility, we’ve introduced the ability to choose between the following email collection options:
  • Verified email collection (previously known as automatic email collection)
  • Responder input (previously known as manual email collection)
  • Do not collect
The verified collection option will now require a user to click a checkbox to confirm which email address is being collected upon submission. | Learn more about viewing & managing form responses. 

Adding flexibility to email collection in Google Forms
Gain consensus from collaborators quickly with voting chips in Google Docs 
You can now add smart chips that contain emojis to use as voting indicators in Google Docs. This feature helps teams express themselves while they’re collaborating in Docs by allowing you to rank or compare ideas. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus customers and Nonprofits only. | Learn more about inserting smart chips & building blocks in your Google Doc. 
Voting chips in Google Docs


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Launching in beta: programmatically write working locations with the Calendar API 
Available now in beta through our Developer Preview Program, you can write a user’s working location using the Calendar API. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade and Nonprofits customers only. | Learn more about writing working locations with the Calendar API. 

Enhancing Google Vault file retention capabilities using Google Drive Labels 
Google Vault now supports custom retention rules based on Drive labels. | Available to Google Workspace Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Standard, and Education Plus customers only. | Learn more about Vault file retention using Google Drive Labels. 

Respond to access requests for Google Workspace files more efficiently 
Users can now review and respond to requests from within the file. Approvers will see a notification dot on the “Share” button if they have a pending access request and a new banner at the top of the sharing dialog. | Learn more about responding to access requests. 

Monitor additional Google Meet hardware issues in the Admin console 
You can now use the Admin console to detect and monitor additional Meet hardware issues, such as: missing display, missing controller, missing default camera, missing default microphone, missing default speaker, and missing default whiteboard camera. | Learn more about monitoring Google Meet hardware issues. 

Use companion mode to check-in to a Google Meet conference room, so everyone can know you by name
If you’re joining a meeting from a conference room, you can use companion mode on your personal device to check in to that specific room. Room check-in allows everyone on the call to easily identify who is in the conference room, rather than simply seeing the conference room name. | Learn more about companion mode check-in with Google Meet.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.

Scheduled Release Domains:
Rapid and Scheduled Release Domains:


    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

    Introducing Trusted Types in Google Workspace

    What’s changing

    We’re improving the client-side security of Google Docs, Sheets, Slides, Forms, Sites, Jamboard, Drawings, and Drive with Trusted Types. This will provide an extra layer of protection around Document Object Model (DOM) APIs that are used by the apps listed above or third-party extensions. 

    This new enforcement mode will require third-party extensions to use typed objects instead of strings when assigning values to DOM APIs, and will begin rolling out on March 23, 2023. Once Trusted Types are fully enforced, the Trusted Types directive will be present in the Content Security Policy (CSP) header: 

    Who’s impacted

    Developers (relying on any Chrome extensions that modify DOM APIs.) 


    Why it’s important

    Trusted Types is a feature that further enhances our advanced data protection controls to keep users and data safe across more of the apps they use everyday. 


    Additional details 

    Screen readers, braille devices, and screen magnification will not change with Trusted Types. However, we recommend admins and developers check third party extensions for Trusted Types violations. Visit the Help Center to learn more about Accessibility for Google Docs, Sheets, Slides, & Drawings. 


    Getting started 

    • Admins: There is no admin control for this feature. 
    • Developers: 
      • To make code Trusted Types compliant, signal to the browser that data being used within the context of these DOM APIs is trustworthy by creating a Trusted Type special object. 
      • There are several ways to be Trusted Types compliant, such as removing the offending code, using a library, or creating a Trusted Types policy. To ensure a seamless experience for users, these techniques can be employed before Trusted Types enforcement is rolled out. 
      • Visit the Chrome DevTools engineering blog to learn more about implementing CSP and Trusted Types debugging in Chrome DevTools. 
    • End users: There is no end user setting for this feature. 

    Rollout pace 

    Availability 

    • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
    • Available to users with personal Google Accounts 

    Resources 

    Google Workspace Updates Weekly Recap – July 1, 2022

    New updates

    Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 


    Drag out from Keep 
    You can now effortlessly insert images saved in your Keep notes into other apps by dragging them out from the image carousel on Android devices. | Learn more. 
    Drag out from Keep


    Previous announcements 

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

    Offline syncing available for opened Microsoft Office documents 
    You can now work offline with Microsoft Office files on your desktop. | Learn more. 


    Rich text formatting in Google Forms titles and descriptions 
    In addition to new options for styling fonts, rich text formatting is now available in Google Forms, enabling you to customize and add emphasis to your forms. | Learn more. 


    Start meetings more efficiently with the Calendar guest list in Google Meet 
    In Google Meet, you can now see participants who were invited to the meeting but have yet to join the call. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Business Starter, Business Standard, Business Plus, Education Fundamentals, Education Standard, the Teaching & Learning Upgrade, Education Plus, Non profit customers, and legacy G Suite Basic and Business customers only. | Learn more. 


    Updated timeline for the new integrated view for Gmail 
    We’ve rolled out the opt-out experience to a segment of Gmail users. This means that select users will see the new Gmail experience by default, but they will still have the option to revert to classic Gmail via the settings menu. | Learn more. 


    New security alerts for highly sensitive changes to Google Workspace configurations 
    In the Alert Center, admins will now be notified of select critical and sensitive changes made to their Google Workspace configurations. | Learn more. 


    Synchronize client-side encrypted files with Google Drive for Desktop on Windows and Mac OS 
    Admins can update their client-side encryption configurations to include Drive for Desktop. When enabled, users can synchronize their Google Drive, Docs, Sheets, and Slides files with Drive for Desktop on Windows & Mac OS devices. | Encrypt and upload local files is available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers only. | Learn more. 


    Easily share profile links via Contacts 
    Every contact with a Workspace email now has a new profile link that is easy to copy, share, and send within an organization. | Learn more. 


    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

    Rich text formatting in Google Forms titles and descriptions

    Quick summary

    In addition to new options for styling fonts, rich text formatting is now available in Google Forms, enabling you to customize and add emphasis to your forms. This highly requested feature allows you to use bolding, underlining, italicizing, hyperlinks, and lists in titles, question titles, and descriptions. 

    Rich text formatting in Google Forms titles and descriptions_v2



    Getting started 

    • Admins: There is no admin control for this feature. 
    • End users: To access rich text formatting, create a Form > add or edit text > select the desired formatting option. Visit the Help Center to learn more about formatting text in your form. 


    Rollout pace 


    Availability 

    • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
    • Available to users with personal Google Accounts 


    Resources 

    Google Workspace Updates Weekly Recap – June 24, 2022

    New updates 

    Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all legacy Google Workspace and G Suite customers. 


    Frictionless sharing across Google Drive, Docs, Sheets, and Slides 
    In the effort to make collaboration simpler for users, we've introduced a new sharing experience in Workspace. Now, when you click the "Share" button in the top-right corner of your file, you'll see a streamlined design that makes it easier to share files with others and/or specific groups of people in your organizations, control whether your file is searchable to groups with access, and to copy the file link. | Learn more. 

    new-sharing-experience

    Previous announcements 

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details. 



    Data Loss Prevention for Drive helps protect sensitive data when users upload files to external Google Forms, now generally available 
    Users can now respond to external forms that contain file upload questions, while also helping to prevent the leak of sensitive and confidential information. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, and Education Plus customers. | Learn more. 


    New options for styling fonts in Google Forms 
    We’ve added additional font style and sizing options, and the ability to customize header, subheader, and body text separately in Google Forms. | Learn more. 


    Adjust spacing between content in Sites using new density theme setting 
    Site editors can now adjust the spacing between the content on their site with a custom theme setting that offers Compact, Cozy, or Comfortable spacing options. | Learn more. 


    Easily print your Tasks List 
    You can now print personal and Chat spaces Task lists on web, making it easier for you to track assigned items offline or plan with pen and paper if that’s your preference. | Learn more. 


    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

    New options for styling fonts in Google Forms

    What’s changing 

    We’re adding additional font style and sizing options, and the ability to customize header, subheader, and body text separately in Google Forms. 



    Who’s impacted 

    End users 


    Why it matters 

    This highly requested feature allows you to easily change the look and feel of your forms. You can use different typefaces and sizes for different parts of your form. 


    Getting started 


    Rollout pace 


    Availability 

    • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
    • Available to users with personal Google Accounts 

    Resources 

    New beta for data loss prevention helps protect sensitive data when users upload files to external Google Forms

    What’s changing 

    Previously, users in organizational units (OUs) or groups with active Drive Data Loss Prevention (DLP) policies couldn’t respond to external forms with File Upload questions. 


    Now, we’re launching a new beta that will allow users to respond to external forms that contain File Upload questions, while also helping to prevent the leak of sensitive and confidential information. This beta will apply your domain’s existing Drive DLP policies to files that your users submit to Google Forms, without creating new rules or updating any existing ones. 


    Admins of eligible customers can express interest in the beta using this form. 




    Who’s impacted 

    Admins and end users 


    Why it’s important 

    With this launch, end users will be unblocked from responding to Google Forms with File Upload questions across domains. At the same time, DLP gives admins control over what their users can share, and prevents unintended exposure of sensitive information such as credit card numbers or personal identifiable information. 


    Getting started 

    • Admins: 
      • Use this form to express interest in the beta. 
      • Once accepted into the beta, Drive DLP rules defined for your domain will be applied to files submitted to File Upload questions in Google Forms. 
      • If you are not using DLP for Drive, you can create DLP rules at the domain, OU, or group level in the Admin console under Security > Data protection. You can apply block, warn or audit actions, consistent with DLP for Drive.Visit the Help Center to learn more about turning data loss prevention in Google Forms on for your organization. 
    • End users: 
      • End users can respond to forms as usual, but can now respond to forms outside their domain, including forms that have File Upload questions. 
      • If a form violates Drive DLP rules for their domain, end users may see warnings or be blocked from submitting. 


    Availability 

    • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard and Education Plus customers 
    • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, and Nonprofits, as well as G Suite Basic and Business customers 


    Resources