Tag Archives: Google Forms

Changes to Google Workspace storage policies timeline

What’s changing

We’re extending the previously announced timeframe for upcoming changes to the Google Workspace storage policy. The updated timeline is:

  • June 1, 2021: High-quality photos will count towards Drive quota beginning June 1, 2021. There is no change to this timeline.
  • February 1, 2022: Any newly created Google Docs, Sheets, Slides, Drawings, Forms, or Jamboard files will count toward storage. Existing files within these products will not count toward storage, unless they’re modified on or after February 1, 2022. Read more in our Help Center.

Note that there are no changes to the previously announced dates for personal Google accounts.

Who’s impacted

Admins and end users. Storage limits differ across Google Workspace and G Suite editions, but we estimate that the majority of users will not be affected by these changes. See “Getting Started” below for more information on determining storage usage across your organization.

Why it’s important

People are uploading more content than ever before—in fact, more than 4.3 million GB are added across Gmail, Drive, and Photos every day. These changes to our storage policy are necessary to provide our users with a great experience and to keep pace with the growing demand.



We recently announced changes to the pooled storage policy for Workspace for Education customers. As a part of these updates, to empower Google Workspace admins to adapt to this model and optimize their storage, we will provide new admin tools to identify and manage how storage is used and allocated before the policy goes into effect. We’ve decided to delay the count of Google Docs, Sheets, Slides, Drawings, Forms, or Jamboard files count toward storage quotas until that tooling is in place.

Getting started


Rollout pace

High-quality photos
Google Docs, Sheets, Slides, Drawings, Forms, and Jamboard

Availability

  • These changes will apply to all customers with Google Workspace and G Suite licenses.

Resources

Changes to Google Workspace storage policies starting June 1, 2021

What’s changing

In 2021, we’ll make some changes to the way we store Google Photos, Docs, Sheets, Slides, Drawings, Forms, and Jamboard content that may impact your domain. Please see below for more details.

Google Photos
Starting June 1, 2021, any new photos or videos uploaded to Google Photos or Google Drive in High quality will count toward the storage limits for users in your domain. Currently, only photos and videos uploaded in Original quality count toward storage quotas. Please note that any photos or videos uploaded in High quality prior to June 1, 2021, will not be impacted by this change and will not count toward storage limits.

Google Docs, Sheets, Slides, Drawings, Forms, and Jamboard
Starting June 1, 2021, any newly created Google Docs, Sheets, Slides, Drawings, Forms, and Jamboard files will also count toward the storage limits for users in your domain. Existing files within these products will not count toward storage, unless they’re modified on or after June 1, 2021.

Who’s impacted

Admins and end users. Storage limits differ across Google Workspace and G Suite editions, but we estimate that the majority of users will not be affected by these changes. See “Getting Started” below for more information on determining how much storage each user in your organization is allotted.

Why it’s important

Over the past decade, Gmail, Google Drive, and Google Photos have helped billions of people securely store and manage their emails, documents, photos, videos and more. Today, people are uploading more content than ever before—in fact, more than 4.3 million GB are added across Gmail, Drive, and Photos every day. These changes to our storage policy are necessary to provide our users with a great experience and to keep pace with the growing demand.

Getting started


Rollout pace


Availability 

  • These changes will apply to all customers with Google Workspace and G Suite licenses. 

Resources

 

New sharing dialog for Google Drive, Docs, Sheets, Slides, and Forms

What’s changing 

We’re updating the interface you use to share files from Google Drive, Docs, Sheets, Slides, and Forms on the web. This will replace the previous interface used to share files and manage members of shared drives. These changes will make it easier to share files only with specific people without expanding access beyond what’s needed.

Who’s impacted 

End users

Why it matters 

Sharing files is critical to collaboration. This is especially true now, as more workforces are remote and collaborating on files from different locations. By making it easier to share files with specific people, we hope to improve collaboration while reducing the risk of access by unwanted users. 

Additional details 

We’ve made several changes to the sharing experience. These make it easier to perform common tasks, avoid accidental permission changes, and quickly see who has access to a file. Specifically you may notice:

  • Separated, task-focused interface: The new sharing dialog highlights essential user tasks like sharing a file, changing permissions, and viewing file access. The redesign also visually separates sharing with people and groups from link-sharing. 
  • Quick “copy link” button: We’ve added a “copy link” button to make it easier to get the link without changing link permissions. 
  • Easily see current access: The new interface more clearly shows who currently has access to the item, making it easier to quickly audit and change permissions. 


The new sharing interface for Google Drive and Docs editors files 


The old sharing interface for Google Drive and Docs editors files 

Getting started 


  • Admins: This change will take place by default. There is no admin control for this feature. 
  • End users: This feature will be ON by default. Use our Help Center to learn more about how to share Google Drive files

Rollout pace 



Availability 


  • Available to all G Suite and Drive Enterprise customers, as well as users with personal Google Accounts 

Resources 



Roadmap 


Instantly create new docs, events, spreadsheets and more from your browser

Quick launch summary

You can quickly create new files directly from your browser with “.new” domains for several Google products. For example, you can type “Cal.new” into your browser to create a new Google Calendar event.



The current “.new” domains are:

Availability

Rollout details



G Suite editions

  • Available to all G Suite editions


On/off by default?
  • This feature will be available by default.


Stay up to date with G Suite launches

Form Notifications add-on now available in the G Suite Marketplace

Quick launch summary 

The Form Notifications add-on is now available on the G Suite Marketplace. You can use the add-on to receive an email notification once your Google Form has received a set number of responses, or you can use it to send an automated follow-up email to any user who completes your form. To learn more, see this article in our Help Center.


Availability 

Rollout details 
  • This add-on is available now in the G Suite Marketplace. 

G Suite editions 
  • Available to all G Suite editions

Stay up to date with G Suite launches

Import questions from previously existing forms into a new Google form

What’s changing 

We’re adding the ability to import questions from your existing Google Forms and forms shared with you into a new form.

Who’s impacted 

End users

Why you’d use it 

You’ve told us that the ability to import relevant questions from other forms into a new form is important. For example, educators frequently reuse questions from existing forms or forms shared with them for collaboration by others, to create quizzes. Or you could use this feature to quickly create forms that are distributed on a monthly or quarterly basis, like surveying your employees about workplace amenities.

Previously, it was only possible to do this manually, a process that often took a great deal of time.

How to get started 


  • Admins: No action required. 
  • End users:
    • First, open a form and from the action toolbar on the right, select Import Questions.
    • Then, from the dialogue box, select the form with the questions you want to import.
    • From the right hand sidebar menu, you can: 
      • Import all questions by choosing Select All> Import Questions 
      • Or, you can select specific questions to import and then select Import Questions 


Helpful links 



Availability 

Rollout details



G Suite editions 

  • Available to all G Suite editions 


On/off by default? 

  • This feature will be available by default.



Stay up to date with G Suite launches

Elevate your quizzing and grading experience with two G Suite for Education beta programs

We’re offering two new beta programs for G Suite for Education customers to improve their quizzing and grading experience.

Locked mode in Quizzes in Google Forms 
This summer, we announced locked mode in Quizzes in Google Forms as a new way to keep students focused during assessments. Available only on managed Chromebooks running operating system 68 or higher, locked mode prevents students from navigating away from the Quiz in their Chrome browser until they submit their answers. Once enabled, teachers can enable locked mode with a simple checkbox, giving them full control over assessments.




Better grading in Classroom 
Earlier this year, we introduced new grading tools and a comment bank for richer, better feedback. Today, we’re continuing to strengthen the grading process in Classroom with a beta for a new Gradebook to better enable teachers to keep their assignments and grades in one place, and keep this important task more organized.



Express interest in the betas 
Beta programs for locked mode and Gradebook are now available to G Suite for Education customers. All teachers and G Suite for Education admins can express interest by completing this form. Check out the full post on the Google for Education blog and the Help Center for more details. 

Launch Details

Editions:
Available to G Suite for Education editions only

Action:
Admins and teachers can express interest by completing this form

More Information
Help Center
Google for Education blog post



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Making embedded Google Forms better

We’re making Google Forms look and work better when they’re embedded in websites created with Google Sites. These improvements will also mean Forms will work better embedded in websites not managed in Google Sites as well.

Our users embed forms in sites for all sorts of reasons, from collecting customer feedback to capturing new project ideas to gathering and sharing survey data and much more. User feedback told us how important it was that these embedded forms look and work great, especially when embedded in Google Sites.

So we’re making a range of improvements to make embedded forms more useful, including:


  • Improved looks, including a background that blends into the rest of the website 
  • Better suggested height and width when embedding a form on Google Sites 
  • More intelligent use of space in embedded forms 
  • More adaptive viewing on different devices (e.g. mobile vs. desktop) 
  • Easier to view & enter information into the embedded form 



Launch Details 
Release track:
Launching to both Rapid Release and Scheduled Release

Editions: 
Available to all G Suite editions

Rollout pace: 
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action: 
Change management suggested/FYI

More Information 
Help Center: Send your form to people 

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Migration to the new Google Forms UI starting August 22nd

In September 2015, we launched a new interface for Google Forms designed to simplify the form creation experience, produce beautiful forms by default, and make analyzing form responses easier. In February 2016, we made that new version of Forms the default option for users. More than 90% of forms are now managed in the new interface, and we’re ready to completely replace the legacy interface.

As part of the replacement process, we will be upgrading forms that use the legacy interface to the new interface. These changes will update the look and feel of some forms, but the functionality of the forms and any data that has been collected from forms will not change.

Limited options to use legacy Forms interface from August 22nd

Starting from August 22nd, 2018:


  • New forms can only be created and managed in the new interface. All new forms will be created and managed in the new UI. There will be no option to move them to the legacy UI. 
  • Forms previously created in the new UI will only be available to manage in the new interface. All forms which were previously created in the new Forms interface will no longer have the option to revert back to the legacy UI. 
  • Forms created in the legacy interface will be upgraded. When an editor opens a form previously created in the legacy UI, the form will be automatically converted to the new Forms interface. Editors will see a notification and have the option to revert to manage the form in the legacy UI until November 2018. We’ll also automatically upgrade forms that haven’t been edited or received any responses in the last year. 


Interface upgrade complete by November 21st 

Starting from November 21st, 2018:


  • All forms in the legacy UI will gradually be auto-upgraded to new UI. Once they are upgraded, you will only be able to manage them through the new interface. 


Making sure new Forms meets your needs

Throughout this transition period, we’ve listened closely to your feedback and incorporated your top requests as new features in the new version of Forms. These features include:


The recently launched new theme options to customize your forms

Upgrade to the new Google Forms interface today

If you haven’t already, we encourage you and your users to start using the new Forms interface today:

  • To create a form in new Forms, go to forms.google.com and select “Start a new form.” 
  • To upgrade a form in legacy Forms, open the form and look for a banner that says “Try the new Google Forms.” 

The locations of some options have changed, but the Forms features you know and love still exist, and there are many new ones we think you’ll find useful.



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Use new theme options to customize and brand your Google Forms

To help Google Forms users create more personalized surveys, feedback forms, quizzes, and more, we’re introducing new theme customization options. Specifically, you can now choose colors and fonts to theme your form. This has been a top feature request from our users, who have asked for more options to create forms that match their organization or team branding. We hope these options help you build forms that look and feel just right.


Pick a theme and background color 

You can choose a color for your theme. When you choose a theme color, it will apply to your header background, titles, action buttons, and more. You can pick a predefined color, or a custom one. After you pick a theme color, you can select a complementary color for the background.

Use an image for the form header 

By default, the form header matches the theme color you select. If you want, you can change this and use an image to display in the header instead.

Customize the font style

You can pick from several font styles to apply to your form. When you pick a style, it will apply to your form title and question text.

New theme options for Google Forms 

See our Help Center for more details on how to change the theme of your Google Form.


Launch Details 

Release track:
Launching to Rapid Release, with Scheduled Release coming in two weeks

Editions: 
Available to all G Suite editions

Rollout pace: 
Gradual rollout (up to 15 days for feature visibility)

Impact: 
All end users

Action: 
Change management suggested/FYI

More Information 
Help Center: Change the theme or font of your form


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