Tag Archives: Google Calendar

Office Building support for Working Locations

What’s changing


Now you’re able to select a specific office building as your working location. The office building is taken into account for meeting room suggestions, and helps colleagues better understand where you plan to work from on a given day.


office location



Who’s impacted 

Admins and end users 


Why you’d use it 

Whether you’re suggesting a meeting room to your colleagues or want to know where someone might be working for the day, we hope this update makes planning in-person collaboration easier.


Additional details 

With this new feature, those who manage the calendars of others, such as Executive assistants, will also be able to update the working location of that calendar as long as they have access to make changes and manage sharing.


Getting started 

  • Admins: Working Location must be enabled for your organization in order to access this feature. Additionally, structured office buildings must be set in the admin console. Visit the Help Center to learn more about turning working location on or off for your organization.
  • End users: If enabled by your admin, you can select a structured building by choosing one of the following options:
    • Click on your Calendar schedule right under the date, navigate to the “Working location” tab > “Choose a location” > click the "+" icon > "Another office" > select your office building. 
    • Go to "Working hours & location" in your Calendar settings. Under the working location dropdown > click "Another office" > select your office building.
    • Visit the Help Center to learn more about setting your working hours & location.

Rollout pace 


Availability 

  • Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, and Nonprofits, as well as legacy G Suite Business customers
  • Not available to Google Workspace Essentials, Business Starter, Enterprise Essentials, Frontline customers as well as legacy G Suite Basic customers
  • Not available to users with personal Google Accounts

Resources 

Google Workspace Updates Weekly Recap – July 29, 2022

New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 


Support for two simultaneous calls now available on Google Voice 
As part of our efforts to further improve our core calling features, Google Voice now offers the ability to place or receive a second call when you are on an ongoing call. You can quickly decide if you would like to take the second incoming call by placing the current call on hold or by hanging up the current call. You can also reject the second incoming call if you would rather not be interrupted right now.The feature is currently rolling out on Web and will roll out on Android and iOS in the coming weeks. | Available to Voice Starter, Standard, and Premier customers only. | Learn more. 

call waiting


The new integrated view is now the standard experience for Gmail 
At the beginning of 2022, we announced a new integrated view for Gmail, bringing critical applications like Gmail, Chat, and Meet in one unified location. By August 5th, users who have not opted-in will begin seeing the new experience by default, but can revert to classic Gmail via settings. Within the next two months, this will become the default experience with no option to revert back. We will share an update on the Workspace Updates Blog at that time. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers only. | Visit the Help Center and The Keyword to learn more. 


Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.



Improving the Google Workspace experience on large screen Android devices 
We’ve added several new features and functionality to products like Google Drive, Docs, Sheets, Slides, and Keep on Android devices as part of our mission to provide a top-class user experience on large screen devices. | Learn more. 

Migrate unmanaged accounts to your domain using new “UserInvitation” API functionality 
We’ve introduced new API functionality that allows you to automate the process of finding conflicting accounts and inviting them to join your organization. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise, Cloud Identity Premium and Cloud Identity Free customers only. | Learn more. 

Working Location enabled by default 
You are now able to set your working location without having to first enable this feature in your Calendar settings. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits, as well as legacy G Suite Business customers only. | Learn more. 

Use the Cloud Search Query API to set Suggest Filters to enhance Cloud Search results 
We’ve introduced Suggest Filters for Cloud Search. Using the Cloud Search Query API, admins can specify a filter condition that will be pre-applied to keyword suggestions as user types a query. This will surface more relevant suggestions, helping reduce the time users spend searching. | Available to Google Cloud Search customers only. | Learn more. 

Assignments audit data now available in the Admin console 
Google Workspace for Education admins can now view Assignments data in their audit logs. Using this data, admins can find and act on Assignments related events such as who removed a student from a video call, when assignment files were created or submitted, and more. | Available to Google Workspace Education Fundamentals, Education Plus, Education Standard, and the Teaching and Learning upgrade customers only. | Learn more. 

Better search and suggestion options in Gmail 
Gmail has more accurate and circumstantial search suggestions with better customization as a result of our new machine learning models. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits customers only. | Learn more. 

New integrated email marketing tools for Gmail 
We’ve added two new features in Gmail that you can use to easily send professional-looking emails to large audiences: layouts and multi-send. | Available to Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, Nonprofits, Workspace Individual, and legacy G Suite Basic customers only. | Learn more. 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Working Location enabled by default

Quick summary

Earlier this year, we announced an improved user interface for sharing your working location in Google Calendar. Starting today, you will be able to set your working location without having to first enable this feature in your Calendar settings. 


Getting started 

  • Admins: Working Location is ON by default and can be disabled at the domain or OU level. Current settings for your domain will remain the same unless updated in the Admin console. Visit the Help Center to learn more about turning working location on or off for your organization. 
  • End users: Unless disabled by your admin, this feature will be ON by default. There will be no major visual changes to your calendar unless you set your working location. Visit the Help Center to learn more about setting your working location. 

Rollout pace 

  • Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 26, 2022 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility starting on August 10, 2022 

Availability 

  • Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits, as well as legacy G Suite Business customers
  • Not available to Google Workspace Essentials, Business Starter, Enterprise Essentials, and Frontline, as well as legacy G Suite Basic customers 
  • Not available to users with personal Google Accounts 

Resources 

Google Workspace Updates Weekly Recap – July 22, 2022

New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 


Rollout improvements for future Google Chat launches 
Going forward, all major user-facing feature changes and improvements to Google Chat will follow a rollout schedule in which accounts under Rapid Release will see new features first, followed by accounts under the default setting of Scheduled Release, at least 1 week later. We hope this change makes it easier for you to plan for new Google Chat updates. As a reminder, Admins can choose which release track they want their accounts to follow. | Learn more. 

Series One Desk 27 now in production 
In September 2021, we announced Series One Desk 27, a premium all-in-one touchscreen Google Meet collaboration device. These devices are now in production and will be available for shipping soon. Contact Avocor for more information on ordering the Series One devices. | Learn more. 


Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Making Google Chat active user metrics more detailed in the Admin console 
We’ve rolled out a new method for calculating active users in Google Chat across your organization that ensures greater accuracy for detecting a user's reading and sending actions in Chat. This will provide admins more accurate reporting. | Learn more. 

Control access to experimental Google Workspace apps with a new admin setting 
Admins can use the new Experimental Apps Control setting to grant or deny their users access to emerging or experimental Google applications and whether those applications can access core service data. | Learn more. 

Building larger spaces in Google Chat 
We've increased the amount of members you can add to a space in Google Chat from 400 to 8,000. | Learn more. 

Stay on top of changes to document content with edit notifications 
In Google Docs, you can now choose to receive email notifications for document changes on a per file basis. Edit notification emails detail what changes were made, when the changes were made, and who made them. | Learn more.

Allow Google Meet participants to ask questions or respond to polls anonymously 
In Google Meet, meeting participants will now have the option to ask questions or participate in polls anonymously. | Q&A is available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Starter, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Teaching and Learning Upgrade, Education Plus and Nonprofits, as well as legacy G Suite Business customers only. | Polls are available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Starter, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Teaching and Learning Upgrade, Education Plus and Nonprofits, as well as legacy G Suite Business customers and Google Workspace Individual users only. | Learn more. 

Delete Chat spaces and their content, now generally available 
You can now delete a named space in Google Chat. With this capability, a space manager can delete a space, which completely removes all owned contents of the space, space tasks, and files and attachments not saved elsewhere. | Learn more. 

Prevent spam by adding invitations from known senders only to your calendar 
You can now select an option to display events on your calendar only if they come from a sender you know to help keep your Calendar free from spam. | Learn more. 

Live stream Google Meet events via YouTube 
Google Workspace users can live stream meetings publicly via YouTube. |Available to Google Workspace Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, Teaching and Learning Upgrade customers only and Google One Premium plan members in select countries. | Learn more. 

Easily access your most used emojis in Google Chat 
In the Google Chat emoji picker, your most frequently used emojis can be found under the new “Frequently Used” section | Learn more. 

Programmatically manage and apply Drive Labels using new API functionality 
Developers can now programmatically manage labels at scale via Drive APIs. In addition to supporting the ability to read Drive Label taxonomies, new functionality in the Drive API can be used to apply labels, set fields on files, and find files by label metadata. | Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, Education Standard, and Nonprofits customers only. | Learn more. 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Prevent spam by adding invitations from known senders only to your calendar

Quick summary

To help keep your Google Calendar free from spam, you can now select an option to display events on your calendar only if they come from a sender you know. If you select this option, you still get email event invitations from unknown senders, but they appear on your calendar only after you accept.

Senders you know include:
  • People in your same company domain (like @google.com)
  • People in your contacts list
  • People you’ve interacted with before
As before, you can also choose to have all invitations appear on your calendar, or only those you’ve accepted—letting you customize the display to best meet your needs. 



Additionally, admins can set the default reply option for their users in the Google Admin console. Note that end users can indicate their preference in their own Calendar settings.

Getting started 

Admins can set the default option for all organization users



Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 


Resources 

Google Workspace Updates Weekly Recap – July 15, 2022

New updates 


There are no new updates to share this week. Please see below for a recap of published announcements. 

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Allow collaborators to analyze data in Connected Sheets with delegated access 
Admins can now allow their users to delegate access to BigQuery when using Connected Sheets. This enables end users with access to BigQuery data to delegate their credentials to collaborators to allow them to refresh or edit analysis as needed. | Available to Google Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus customers only. | Learn more. 

Sync Apple DEP and Google Mobile Device Management servers on demand 
Admins can now trigger an on demand sync between Apple DEP and Google Mobile Device Management (MDM) servers for company owned devices. | Available to Google Workspace Enterprise Standard, Enterprise Plus, and Cloud Identity Premium customers only. | Learn more.

Add data loss prevention to Google Chat, now available as an open beta 
Admins can now establish data loss prevention (DLP) rules for Google Chat that can help protect sensitive data from getting to unauthorized users. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, and the Teaching & Learning upgrade customers only and Cloud Identity Premium users who are licensed for Workspace editions with Drive audit log. | Learn more. 

Better sharing options for appointment schedules 
We’ve made it easier to share appointment schedules on web through a new Share button. This update allows appointment hosts to copy a short link to all appointment schedules or a specific booking page, and add HTML to embed a booking page on their website. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers only. | Learn more. 

Use Miro within Google Meet for an immersive and collaborative whiteboard experience 
You can now leverage Miro, a third party online whiteboarding app, for ideating and problem solving as a group in Google Meet. | Learn more. 

Trust rules for Google Drive are now available in open beta 
The closed beta we announced in 2021 for trust rules in Google Drive that gives admins more control over how files can be shared, both within and outside of their organization, is now available as an open beta. | Available to Google Workspace Enterprise Plus, Enterprise Standard, Education Plus, and Education Standard customers only. | Learn more. 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Better sharing options for appointment schedules

Quick summary 

The appointment scheduling feature allows people to share their availability via a booking page, which can be used by external stakeholders, clients, and partners to schedule a meeting. 

Starting today, we’re making it easier to share appointment schedules on web through a new Share button. This update allows appointment hosts to copy a short link to all appointment schedules or a specific booking page, and add HTML to embed a booking page on their website. 



Getting started


Rollout pace 


Availability 

  • Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers 
  • Not available to Google Workspace Essentials, Business Starter, Frontline, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts 

Resources 

Roadmap 

Google Workspace Updates Weekly Recap – July 1, 2022

New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 


Drag out from Keep 
You can now effortlessly insert images saved in your Keep notes into other apps by dragging them out from the image carousel on Android devices. | Learn more. 
Drag out from Keep


Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Offline syncing available for opened Microsoft Office documents 
You can now work offline with Microsoft Office files on your desktop. | Learn more. 


Rich text formatting in Google Forms titles and descriptions 
In addition to new options for styling fonts, rich text formatting is now available in Google Forms, enabling you to customize and add emphasis to your forms. | Learn more. 


Start meetings more efficiently with the Calendar guest list in Google Meet 
In Google Meet, you can now see participants who were invited to the meeting but have yet to join the call. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Business Starter, Business Standard, Business Plus, Education Fundamentals, Education Standard, the Teaching & Learning Upgrade, Education Plus, Non profit customers, and legacy G Suite Basic and Business customers only. | Learn more. 


Updated timeline for the new integrated view for Gmail 
We’ve rolled out the opt-out experience to a segment of Gmail users. This means that select users will see the new Gmail experience by default, but they will still have the option to revert to classic Gmail via the settings menu. | Learn more. 


New security alerts for highly sensitive changes to Google Workspace configurations 
In the Alert Center, admins will now be notified of select critical and sensitive changes made to their Google Workspace configurations. | Learn more. 


Synchronize client-side encrypted files with Google Drive for Desktop on Windows and Mac OS 
Admins can update their client-side encryption configurations to include Drive for Desktop. When enabled, users can synchronize their Google Drive, Docs, Sheets, and Slides files with Drive for Desktop on Windows & Mac OS devices. | Encrypt and upload local files is available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers only. | Learn more. 


Easily share profile links via Contacts 
Every contact with a Workspace email now has a new profile link that is easy to copy, share, and send within an organization. | Learn more. 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Google Workspace Updates Weekly Recap – June 17, 2022

New updates

There are no new updates to share this week. Please see below for a recap of published announcements. 

Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Improved email notifications for Google Calendar invites 
We’ve refreshed the layout of emails sent by Google Calendar to make key event details more accessible and useful. | Learn more. 

De-reverberation available for Google Meet 
Google Meet will now remove reverberations from sound recorded by your microphone. This automatically filters out echos created by spaces with hard surfaces, such as a basement or a kitchen, helping to ensure optimal audio quality. | Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, the Teaching and Learning upgrade, and Frontline customers only. | Learn more. 

VirusTotal integration with the security investigation tool provides deeper insight into Chrome events 
You can now use VirusTotal to view deeper insights on Chrome log events in the Security Investigation Tool. | Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers only. | Learn more. 

Manage Google Voice call recording options for your organization 
Admins can set Google Voice call recording options (automatic or manual) for any organizational unit or group in their organization. | Automatic voice recording is available to all Google Voice Premier customers. On-demand voice recording is available to all Google Voice Premier and Standard customers. | Learn more. 

Improved experience for removing participants from Google Meet calls 
We’ve updated the user experience for removing participants from a meeting in Google Meet. When a host or co-host removes a participant from a call, they are prompted with additional actions: remove the user from the call, fill out an additional abuse report, and/or block the user from rejoining. | Learn more. 

Export search results to .CSV files from the security investigation tool 
Admins can now download log event data from the security investigation tool as a .CSV file. This will allow admins to further analyze data outside of the tool. | Learn more. 

Picture-in-Picture and multi-pinning available for Google Meet in Chrome 
We’re bringing picture-in-picture to Google Meet to Chrome browsers on the web. You’ll be able to see up to four video tiles of meeting attendees in a floating window on top of other applications. | Learn more.  


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Improved email notifications for Google Calendar invites

Quick summary

We’re refreshing the layout of emails sent by Google Calendar. By making key event details more accessible and useful, this update enables you to quickly find and act on an event’s most important information. 

In addition, when you receive an email notifying you of a modification to an event, such as a time or location change, it will display both the old and updated information. 



Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: No action required. 

Rollout pace 

Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts

Resources