Tag Archives: Cloud Search

Improve Google Cloud Search results with Contextual Boost

What’s changing 

We’re adding the ability to boost Google Cloud Search results using the Cloud Search Query API for third party data sources. Contextual boost is achieved by defining document specific context at the time of indexing and using the right contextual values at the time of query. Contextual boost is one of the key ways used to enable search personalization. 

Some examples of the contextual attributes you can define are: 
  • Location: Certain results can be more relevant to users from a specific location. For example, an employee in Japan might search for "benefits," and want to receive benefits information specific to their office in Japan 
  • Department: Certain results can be more relevant to a user's department. For example, a member of the Sales team might search for "pitch decks," and want to discover pitch decks specific to their team 
  • Tenure: Certain results can be more relevant to the user's tenure. For example, a new employee might search for "onboarding documents," and want to discover documents specific to employee onboarding 


Who’s impacted 

Admins and end users 


Why you’d use it 

Context is a critical element in providing highly relevant search results. By providing a wide range of contextual attributes, users will see more tailored results based on inputs such as location, department, and job role. This helps reduce the time spent searching by surfacing more relevant content faster. 

With this launch, we provide support for a wide range of contextual attributes that can be used to personalize the results for the end users. This launch also supports combining contextual attributes for deeper context. Combining attributes helps to further triangulate the right results tailored for a specific end user.


Getting started


Rollout pace


Use Virtual Private Cloud Service Controls to create security perimeters around Google Cloud Search data

What’s changing 

We’re introducing support for Virtual Private Cloud Service Controls (VPC-SC) for Google Cloud Search. You can use these controls to define a service perimeter around Google Cloud Search resources and create policies to grant access based on contextual attributes, such as: 
  • IP Address: You can grant an access level based on the IP address of the originating request 
  • Device type and operating system: You can grant an access level based on user devices, including operating system and version 
  • User Identity: You can grant an access level based on the user identity 
This ensures that:
  • Resources within a perimeter are accessed only from users with authorized VPC networks.
  • Clients with access to resources within a perimeter don't have access to resources outside that perimeter.
  • Data cannot be copied to unauthorized resources outside the perimeter.
  • Internet access to resources within a perimeter are restricted using allowlisted IPv4 and IPv6 ranges.
For more information, see this overview of the VPC Service Controls.


Who’s impacted

Admins and end users


Why you’d use it

Data security is paramount for every enterprise.. VPC Service Controls help you restrict public network access to your sensitive data while using Google Cloud Search’s fully managed document indexing and search capabilities. 

With this managed service, you can configure private communication between cloud resources and hybrid VPC networks. By expanding perimeter security from on-premise networks to data stored on Google Cloud Search, you can feel confident indexing and using sensitive data on Cloud Search. 


Getting started


Rollout pace


Availability

  • Available to Google Cloud Search customers and Google Workspace Enterprise Plus
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers


Resources


Embed Cloud Search in your new Google Sites

Quick launch summary

We’re adding a Cloud Search integration in new Google Sites. Site editors can now replace in-site search with Cloud Search, or add an always-open Cloud Search box to the header, body, or footer of the site itself.




Adding Cloud Search to your new Google Sites will give site viewers more powerful search, allowing them to find content across other Google Sites as well as other G Suite content. Search results are available to the site viewers directly from within the new Google Site itself.



Site editors can use our Help Center to learn more about using Cloud Search in new Google Sites.

Admins will be able to configure what data sources they want Cloud Search to search over using the “Google Sites Search Application”. The Google Sites Search Application will become available from within the Admin Console in late January. We’ll update this blog post once it begins rolling out.


 Availability

Rollout details

G Suite editions
  • Available to all G Suite editions who have Cloud Search enabled.


On/off by default?
  • This feature will be available by default for users with Cloud Search permissions enabled.


Stay up to date with G Suite launches

Material Design for Cloud Search

Quick launch summary

Cloud Search is getting a new look and feel. Users will notice some visual improvements, including:
  • Interface typography that uses Google’s custom-designed and highly-legible typefaces
  • Controls (like buttons, dialogs, and sidebars) that are updated and consistent
  • Iconography that is legible and crisp, with a fresh feel



Material Design for Cloud Search


Material Design for Cloud Search


Availability

Rollout details
G Suite editions
  • Available to all G Suite editions

On/off by default?
  • This feature will be ON by default.

Stay up to date with G Suite launches

View Cloud Search usage reports in the Admin console and the Stats API

What’s changing

Admins can now view Cloud Search usage information via charts in the Admin console and using the Stats API.

Who’s impacted

Admins only

Why it’s important

Previously, admins only had limited visibility into the usage of Cloud Search within their domains. Now, they have greater insight into things like how often applications are being used and whether all the content they need indexed is accessible.

How to get started



Additional details

Specifically, you’ll be able to view Cloud Search data around active users, query volume, and number of searches. Note: these stats will be available immediately through the Stats API. Rollout details for the Admin console can be found below in the Availability section.

Helpful links



Availability

Rollout details


G Suite editions

  • Available to G Suite Enterprise and G Suite Enterprise for Education, as well as standalone Cloud Search Platform customers
  • Not available to G Suite Basic, G Suite Business, G Suite for Education, and G Suite for Nonprofits


On/off by default?

  • This feature will be ON by default.


Stay up to date with G Suite launches

Expand the content your company searches with third-party indexing in Cloud Search

We introduced Cloud Search a year ago to allow teams to search quickly and easily across all of their company’s content in G Suite, from Gmail and Drive to Docs, Sheets, Slides, Calendar and more. We’re now announcing a significant expansion to the capabilities of Cloud Search that will help your organization get the speed, performance, and quality of Google Search across all of your content systems.

With new third-party indexing capabilities, Cloud Search can now intelligently and securely index your data beyond G Suite, whether it is stored in the cloud or on-premise. We’re excited to have 15 launch partners on board, including SADA, Onix and Accenture, and we’ll be adding more in the future.



We’re beginning to offer Cloud Search third-party indexing to a first wave of G Suite Enterprise customers who express interest. We’re also making this new functionality available as a standalone offering to non-G Suite customers. As part of this, we’re offering qualifying Google Search Appliance (GSA) customers an upgrade path to Cloud Search.

To learn more about this new functionality, express interest, or become a partner, sign up through this form and our sales team will be in touch with more information.

More Information
Help Center: Manage third-party data sources
Help Center: Google Search Appliance End of Life
The Keyword: Helping enterprises stay competitive with new updates in G Suite

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Search in the new Google Sites

Recently, we made it easier to surface content in the new Google Sites. Now we’re making it easier to find content on those sites. Going forward, users can simply click the magnifying glass in the top right corner of their screen and search across an entire site.


In addition, Google Cloud Search users will now see content from the new Google Sites in their Cloud Search results.


These improvements will allow Google Sites to better serve the needs of both site creators and viewers. Check out the Help Center for more details.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Search bar in the new Google Sites

  • Available to all G Suite editions

New Google sites appear in Google Cloud Search results

  • Available to G Suite Business and Enterprise editions only

Rollout pace:
Search bar in the new Google Sites

  • Full rollout (1–3 days for feature visibility)

New Google sites appear in Google Cloud Search results

  • Extended rollout (potentially longer than 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Preview and publish your site on the web


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Search more intuitively using natural language processing in Google Cloud Search

(Cross-posted from The Keyword, with some additional details)

Earlier this year, we launched Google Cloud Search, a new G Suite tool that uses machine learning to help organizations find and access information quickly.

Just like in Google Search, which lets you search queries in a natural, intuitive way, we want to make it easy for you to find information in the workplace using everyday language. According to Gartner research, by 2018, 30 percent or more of enterprise search queries will start with a "what," "who," "how" or "when.”*

Today, we’re making it possible to use natural language processing (NLP) technology in Cloud Search so you can track down information—like documents, presentations or meeting details—fast.

Find information fast with Cloud Search

If you’re looking for a Google Doc, you’re more likely to remember who shared it with you than the exact name of a file. Now, you can use NLP technology, an intuitive way to search, to find information quickly in Cloud Search.

Type queries into Cloud Search using natural, everyday language. Ask questions like “Docs shared by Mary,” “Who’s Bob’s manager?” or “What docs need my attention?” and Cloud Search will show you answer cards with relevant information.



In addition to natural language processing, Cloud Search users will now see content from the new Google Sites in their Cloud Search results.

Having access to information quicker can help you make better and faster decisions in the workplace. If your organization runs on G Suite Business or Enterprise edition, start using Cloud Search now. If you’re new to Cloud Search, learn more on our website or check out this video to see it in action.






For more information on using Cloud Search, visit the Help Center.

*Gartner, ‘Insight Engines’ Will Power Enterprise Search That is Natural, Total and Proactive, 09 December 2015, refreshed 05 April 2017

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to G Suite Business and Enterprise editions only

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Use everyday words to search

Launch release calendar
Launch detail categories
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Search more intuitively using natural language processing in Google Cloud Search

(Cross-posted from The Keyword, with some additional details)

Earlier this year, we launched Google Cloud Search, a new G Suite tool that uses machine learning to help organizations find and access information quickly.

Just like in Google Search, which lets you search queries in a natural, intuitive way, we want to make it easy for you to find information in the workplace using everyday language. According to Gartner research, by 2018, 30 percent or more of enterprise search queries will start with a "what," "who," "how" or "when.”*

Today, we’re making it possible to use natural language processing (NLP) technology in Cloud Search so you can track down information—like documents, presentations or meeting details—fast.

Find information fast with Cloud Search

If you’re looking for a Google Doc, you’re more likely to remember who shared it with you than the exact name of a file. Now, you can use NLP technology, an intuitive way to search, to find information quickly in Cloud Search.

Type queries into Cloud Search using natural, everyday language. Ask questions like “Docs shared by Mary,” “Who’s Bob’s manager?” or “What docs need my attention?” and Cloud Search will show you answer cards with relevant information.



In addition to natural language processing, Cloud Search users will now see content from the new Google Sites in their Cloud Search results.

Having access to information quicker can help you make better and faster decisions in the workplace. If your organization runs on G Suite Business or Enterprise edition, start using Cloud Search now. If you’re new to Cloud Search, learn more on our website or check out this video to see it in action.






For more information on using Cloud Search, visit the Help Center.

*Gartner, ‘Insight Engines’ Will Power Enterprise Search That is Natural, Total and Proactive, 09 December 2015, refreshed 05 April 2017

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to G Suite Business and Enterprise editions only

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Use everyday words to search

Launch release calendar
Launch detail categories
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Get on the same page: new Google Docs features help power team collaboration

(Cross-posted from The Keyword, with some additional details)

Getting people on the same page for a project can be tough. It requires managing a ton of opinions and suggestions. The last thing you should have to worry about is making sure your team is literally working on the same document. That’s why we built our powerful real-time editing tools to help with this—Google Docs, Sheets and Slides—so that teams can work together at the same time, using the most up-to-date version.

Today, we're introducing new updates to better help with "version control," to customize tools for your workflows, and to help teams locate information when they need it.

Track changes, make progress

It can take dozens of edits to make a document just right—especially a legal agreement, project proposal or research paper. These new updates in Docs let you more easily track your team’s changes. Now, your team can:

1. Name versions of a Doc, Sheet or Slide on the web.
Being able to assign custom names to versions of your document is a great way to keep a historical record of your team's progress. It's also helpful for communicating when a document is actually final. You can organize and track your team’s changes in one place under “Version history” (formerly known as “Revision history”) on the web. Select File > Version history > Name current version. For even quicker recall, there’s an option to select “Only show named versions” in Docs, Sheets or Slides.

2. Preview “clean versions” of Docs on the web to see what your Doc looks like without comments or suggested edits.
Select Tools > Review suggested edits > Preview accept all OR Preview reject all.

3. Accept or reject all edit suggestions at once in your Doc so your team doesn’t have to review every single punctuation mark or formatting update.
Select Tools > Review suggested edits > Accept all OR Reject all.

4. Suggest changes in a Doc from an Android, iPhone or iPad device.
Click the three dots menu in the bottom right of your Doc screen to suggest edits on the go. Turn on the “Suggest changes” toggle and start typing in “suggestion mode.”

5. Compare documents and review redlines instantly with Litera Change-Pro or Workshare Add-ons in Docs. 


Here’s a quick way to preview and accept all changes (or reject them) and name versions of your document.


Use new templates, add-on time-saving functionality

Teams use templates in Docs and Sheets to save time on formatting. At the same time, developers are building add-ons to customize functionality. We thought, why not bring these two together? That’s why today, we’re introducing new templates with built-in add-ons and the ability to create your own, so your templates not only look good—but they make sure the work gets done.

These templates allow you to customize and deploy tools specific to your organization’s workflows. We’ve launched five examples of this in the general template gallery, like the new Mutual Non-Disclosure Agreement (NDA) template from LegalZoom and DocuSign. With this template, businesses can quickly create an NDA and collect signatures using the DocuSign Add-on for Docs. Bonus: it also automatically detects the required signature fields on the template, which saves even more time when you request signatures. This is just one of a few new templates—we’ve also worked with Lucidchart to create a business process manual, PandaDoc for a consulting agreement, Supermetrics for a website paid traffic report, and EasyBib for an MLA report. Each should help you save time and maximize efficiency throughout your team’s workflows.

In addition, you can create your very own template with built-in add-on customized to your company’s workflows. For example, create a Sheets template paired with an add-on to gather internal approvals or an invoice template in Docs (paired with an add-on) that pulls information from your CRM system.

Admins, if you don’t currently allow your users to install add-ons, you can still use these new templates by deploying specific add-ons only. Or, if you’d prefer to allow your users to install only certain add-ons, you can block specific third-party OAuth scopes and whitelist only those add-ons you trust.

Note that templates paired with add-ons abide by the same Admin console settings as all other templates and are available in English only.


The new Mutual NDA template from LegalZoom and DocuSign lets you collect NDA approvals stat.


Find the information you need, when you need it

Sometimes the hardest part of creating a proposal or client presentation is tracking down the information you need to include in it. Starting today for G Suite Business and Enterprise customers, Google Cloud Search will integrate with Docs and Slides via the Explore feature. Using Machine Intelligence, Cloud Search surfaces relevant information to help you work more efficiently throughout your day.

To get started, open the Explore tab in Docs or Slides and type what you’re looking for. Cloud Search will show you important details from your information across your G Suite apps including Gmail, Drive, Calendar, Sites and more, to help you create top-notch Docs and presentations.


Now you can use Google Cloud Search through the Explore feature in Docs and Slides.


Teams are using Docs to collaborate in creative ways. Check out this post for inspiration, or visit the Docs site to get started.

Launch Details
Release track:
  • Versions and Cloud Search in Explore
    • Launching to Rapid Release, with Scheduled Release coming in two weeks
  • Suggestions
    • Mobile features launching to both Rapid Release and Scheduled Release
    • Web features launching to Rapid Release, with Scheduled Release coming in two weeks
  • Templates
    • Launching to Rapid Release, with Scheduled Release coming in two weeks*
*Templates created by our partners will appear immediately in all template galleries, but the add-on functionality associated with them will launch only to domains on the Rapid Release track. Domains on the Scheduled Release track will see add-on functionality in two weeks.

Editions:
  • Versions, Suggestions, and Templates
    • Available to all G Suite editions
  • Cloud Search in Explore
    • Available to G Suite Business and Enterprise editions with Cloud Search enabled only

Rollout pace:
  • Versions, Suggestions, and Templates
    • Gradual rollout (up to 15 days for feature visibility)
  • Cloud Search in Explore
    • Extended rollout (potentially longer than 15 days for feature visibility)

Impact:
  • Versions and Suggestions
    • All end users
  • Templates and Cloud Search in Explore
    • Admins and end users

Action:
  • Versions and Suggestions
    • Change management suggested/FYI
  • Templates and Cloud Search in Explore
    • Admin action suggested/FYI

More Information


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