Tag Archives: Cloud Search

Improve search results with Personalization Boost and Click Boost for Cloud Search

What’s changing 

To help you find relevant documents faster, we’re introducing user personalization boost and click boost for the Cloud Search API. These boosts tailor search results based on the way users interact with search results: documents that have been clicked on by the user in the past, or clicked on by other users for similar queries, will rank higher in search results.


Getting started

  • Admins and developers: The feature is available by default. Use this guide to learn more about the use of personalization boost and click boost in Cloud Search ranking.
  • End users: There is no end user action required — when configured by your admin, you’ll automatically see more personalized, relevant search results.

Rollout pace

  • This feature is available now.

Availability

  • Available to Google Cloud Search Customers

Resources


Google Workspace Updates Weekly Recap – December 16, 2022

New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.


Drive approvals available on Android and iOS apps

Google Drive users have had the ability to send an item for approval on the web since 2021. These approvers can comment, approve, or reject a request on a file. Starting this week, Drive approvals are now available on the Drive Android and iOS apps. | Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, and legacy G Suite Business customers only. | Learn more.


New keyboard shortcuts for Google Sheets on Android

In continuing our mission to provide a top-class user experience on large screen devices, we’re releasing new and updated keyboard shortcut options on Android that better align with the Google Sheets web experience. | View the full list of shortcuts and learn more here. 


Additional functionality for storage management

Adding shared drive storage limits and shared drives IDs are now available as part of the new set of tools for managing storage. Please refer to our original announcement for more information. | Learn more.


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Facet Enhancements for Cloud Search

It’s now easier to configure and use Cloud Search search filters and facets with multiple enhancements to our existing functionalities. With this launch, you can use the Cloud Search Query API to configure new additional capabilities. | Available to Google Cloud Search Customers. | Learn more. 


Easily format and display code in Google Docs

We’ve added a new smart canvas feature that makes this process much easier by enabling you to format and display code in Docs with code blocks. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus customers and Nonprofits only. | Learn more. 


Email notifications from Google now available in the Alert Center

Admins routinely receive notifications from Google to inform them about important Google Workspace updates. Now when admins receive these notifications, they’ll also be captured in the Alert Center in the admin console. This will help make it easier for admins to stay on top of important communications from Google. | Learn more. 


Enjoy improved call performance with intelligent network switching in Google Voice

To ensure the best call experience, Google Voice now automatically switches ongoing calls between cellular data service and Wi-Fi when it determines that one network type will lead to better call quality. | Learn more.


Expanded language support for captions and translated captions in Google Meet

We’ve expanded language support for standard captions and translated captions in Google Meet. | Standard captions are available for all users. Translated captions are available for meetings organized by Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, and the Teaching and Learning Upgrade customers.| Learn More.


Client-side encryption for Gmail available in beta

We’re expanding customer access to client-side encryption in Gmail on the web. Google Workspace Enterprise Plus, Education Plus, and Education Standard customers are eligible to apply for the beta until January 20th, 2022. | Learn more.


Completed feature rollouts

The features below have finished rolling out to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains:


Rapid and Scheduled Release Domains:



For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).



Google Workspace Updates Weekly Recap – December 2, 2022

New updates 

There are no new updates to share this week. Please see below for a recap of published announcements. 


Previous announcements


The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Improved meeting quality when joining on virtual machines 
If you use a Virtual Desktop Interface (VDI) such as Citrix or VMWare to join Google Meet calls, you’ll notice an increase in video and audio quality. Meet will now detect whether you’re joining from a VDI and automatically adjust for the best performance. | Learn more. 


Use the Cloud Search Query API to set Suggest Filters to enhance Cloud Search results 
It’s now easier to configure and use Cloud Search search filters and facets with multiple enhancements to our existing functionalities. With this launch, you can use the Cloud Search Query API to configure new additional capabilities. | Available to Google Cloud Search Customers only. | Learn more.



For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Use the Cloud Search Query API to set Suggest Filters to enhance Cloud Search results

What’s changing

It’s now easier to configure and use Cloud Search search filters and facets with multiple enhancements to our existing functionalities. With this launch, you can use the Cloud Search Query API to configure new additional capabilities: 
  • Faceting support for integer type fields, such as priority levels for support tickets or the number of pages in a document 
  • Out of the box Faceting support for document size, document creation, and custom date fields 
  • New default reserved operators for document size and created date fields
  • Simplified Query API response with filters being directly provided in the response 

Expanding filter options creates a more user friendly search experience, making it easier and faster to narrow search results to the most relevant documents. 


Getting started 

  • Admins and developers: See our developer documentation for more information about using new facet enhancements
  • End users: There is no end user action required. You will automatically see new filter options once your admin has configured them 

Rollout pace

  • This feature is available now for all users. 

Availability 

  • Available to Google Cloud Search Customers

Resources 

Google Workspace Updates Weekly Recap – July 29, 2022

New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 


Support for two simultaneous calls now available on Google Voice 
As part of our efforts to further improve our core calling features, Google Voice now offers the ability to place or receive a second call when you are on an ongoing call. You can quickly decide if you would like to take the second incoming call by placing the current call on hold or by hanging up the current call. You can also reject the second incoming call if you would rather not be interrupted right now.The feature is currently rolling out on Web and will roll out on Android and iOS in the coming weeks. | Available to Voice Starter, Standard, and Premier customers only. | Learn more. 

call waiting


The new integrated view is now the standard experience for Gmail 
At the beginning of 2022, we announced a new integrated view for Gmail, bringing critical applications like Gmail, Chat, and Meet in one unified location. By August 5th, users who have not opted-in will begin seeing the new experience by default, but can revert to classic Gmail via settings. Within the next two months, this will become the default experience with no option to revert back. We will share an update on the Workspace Updates Blog at that time. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers only. | Visit the Help Center and The Keyword to learn more. 


Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.



Improving the Google Workspace experience on large screen Android devices 
We’ve added several new features and functionality to products like Google Drive, Docs, Sheets, Slides, and Keep on Android devices as part of our mission to provide a top-class user experience on large screen devices. | Learn more. 

Migrate unmanaged accounts to your domain using new “UserInvitation” API functionality 
We’ve introduced new API functionality that allows you to automate the process of finding conflicting accounts and inviting them to join your organization. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise, Cloud Identity Premium and Cloud Identity Free customers only. | Learn more. 

Working Location enabled by default 
You are now able to set your working location without having to first enable this feature in your Calendar settings. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits, as well as legacy G Suite Business customers only. | Learn more. 

Use the Cloud Search Query API to set Suggest Filters to enhance Cloud Search results 
We’ve introduced Suggest Filters for Cloud Search. Using the Cloud Search Query API, admins can specify a filter condition that will be pre-applied to keyword suggestions as user types a query. This will surface more relevant suggestions, helping reduce the time users spend searching. | Available to Google Cloud Search customers only. | Learn more. 

Assignments audit data now available in the Admin console 
Google Workspace for Education admins can now view Assignments data in their audit logs. Using this data, admins can find and act on Assignments related events such as who removed a student from a video call, when assignment files were created or submitted, and more. | Available to Google Workspace Education Fundamentals, Education Plus, Education Standard, and the Teaching and Learning upgrade customers only. | Learn more. 

Better search and suggestion options in Gmail 
Gmail has more accurate and circumstantial search suggestions with better customization as a result of our new machine learning models. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits customers only. | Learn more. 

New integrated email marketing tools for Gmail 
We’ve added two new features in Gmail that you can use to easily send professional-looking emails to large audiences: layouts and multi-send. | Available to Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, Nonprofits, Workspace Individual, and legacy G Suite Basic customers only. | Learn more. 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Use the Cloud Search Query API to set Suggest Filters to enhance Cloud Search results

What’s changing 

We’re introducing Suggest Filters for Cloud Search. Using the Cloud Search Query API, admins can specify a filter condition that will be pre-applied to keyword suggestions as user types a query. This will surface more relevant suggestions, helping reduce the time users spend searching. 



Who’s impacted 

Admins, developers and end users 



Why it’s important 

With suggestion filters, admins can configure suggestions based on the use cases for a given search application, reducing irrelevant suggestions. For example, admins can add a suggestion such as a country, which will surface suggestions based on documents that align the filters. 


Getting started 

  • Admins: See our developer documentation here and here for more information about creating a suggestion filter.
  • End users: There is no end user action required, you will automatically see relevant suggested filters as you type a query. 

Rollout pace 

  • This feature is available now for all users. 

Availability 

  • Available to Google Cloud Search Customers 

Resources 

Using document popularity in Cloud Search rankings

Quick Summary 

We’re improving search rankings in Cloud Search by taking into account document popularity. This means documents that have been clicked on by a large number of users will be prioritized in the overall search rankings. By surfacing popular and useful documents that match a user’s query, this will help reduce the effort and time required to find relevant documents. 


Getting started 

  • Admins: The feature is available by default. Use this guide to learn more about the use of Document Popularity in Cloud Search ranking. Note: You need to use the default redirect URLs for search results when using Cloud Search Query API for this feature to work.
  • End Users: No effort needed.

Rollout pace 


Availability 

  • Available to all Google Cloud Search customers 
  • Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, and Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers 

Resources 

Use People Search in Cloud Search and Cloud Search APIs

What’s changing 

You can now use People Search in Google Cloud Search to find people within your organization with a simple search query. 

You can search for a person based on any profile attribute such as name, email, location or roles. You can also search for a person based on custom fields or a combination of attributes (for example, “John Product Manager”). 

People profiles that match the user's query are displayed at the top of cloudsearch.google.com search results. Clicking on a user’s profile opens their contact card where you can see more profile details including recent interactions. 

 


See people results in Cloud Search


See people results in Cloud Search


See more people results in People Tab

See more people results in People Tab



Detailed profile view




This functionally is also available using the Cloud Search Query API. 

Who’s impacted 

Admins, end users, and developers 

Why you’d use it 

People Search makes it easier to collaborate with teams across the organization by reducing the effort required in finding the right person. With this feature, members of your organization can quickly find out information about other employees, such as corporate contacts, role, team, department, desk location, reporting structure, cost center, past interactions and more. 

Getting started 

Rollout pace 

This feature is currently available 

Availability 

  • Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, and Education Plus customers
  • Available to all Google Cloud Search customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources 

Roadmap 

New document previews enhance the Cloud Search experience

What’s changing 

We're introducing document previews for Cloud Search, allowing users to preview search results before opening the file. With this capability, you can be more confident about the link you are clicking on by getting a sneak peek into the document and avoid clicking on non-relevant results. 


Who’s impacted 

Admins and end users 


Why it’s important 

Document previews give users a snapshot of documents in the search results page without having to open the link. This feature is particularly useful when trying to distinguish between documents with similar titles — now, users can feel more confident they’re opening the most relevant results. 


Previews are available for most of the popular document formats such as Google Docs, Sheets, Slides, PDF, Microsoft Word documents and more. Note that users can only preview documents that they have access to. 


Getting started 

  • Admins: This feature will be OFF by default and can be enabled at the domain, search application, or data source level. To learn more about document previews, including preconditions and limitations, refer to our developer documentation for thumbnails. 
  • End users: There is no end user action required.

Rollout pace 

  • This feature is available now.

Availability 

  • Available to Google Cloud Search Customers 

Resources 

Use the Cloud Search Stats API to keep track of billable usage

Quick summary 

Google Cloud Search customers can now use the Cloud Search Stats APIs to surface and track billable usage, such as: 
  • Billable indexed documents 
  • Billable queries 
  • Billable search applications 

We hope that by making this information easily accessible to Admins, customers can keep track of their Cloud Search usage for more informed budget planning, cost management and forecasting. Visit the Help Center for more details on how overages are calculated. 


Usage data is updated daily and is accrued for a given month. Additionally, you can specify a date range and view usage from previous months or within a specific time frame.


Getting started

  • Admins and developers: This feature is ON by default and can be configured at the domain-level. For more information, refer to the stats resource documentation. 
  • End users: No end user impact.


Rollout pace

  • This feature is available now for all users.

Availability

  • Available to Google Cloud Search customers

Resources