Tag Archives: Cloud Search

Google Workspace Updates Weekly Recap – July 29, 2022

New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 


Support for two simultaneous calls now available on Google Voice 
As part of our efforts to further improve our core calling features, Google Voice now offers the ability to place or receive a second call when you are on an ongoing call. You can quickly decide if you would like to take the second incoming call by placing the current call on hold or by hanging up the current call. You can also reject the second incoming call if you would rather not be interrupted right now.The feature is currently rolling out on Web and will roll out on Android and iOS in the coming weeks. | Available to Voice Starter, Standard, and Premier customers only. | Learn more

call waiting


The new integrated view is now the standard experience for Gmail 
At the beginning of 2022, we announced a new integrated view for Gmail, bringing critical applications like Gmail, Chat, and Meet in one unified location. By August 5th, users who have not opted-in will begin seeing the new experience by default, but can revert to classic Gmail via settings. Within the next two months, this will become the default experience with no option to revert back. We will share an update on the Workspace Updates Blog at that time. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers only. | Visit the Help Center and The Keyword to learn more. 


Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.



Improving the Google Workspace experience on large screen Android devices 
We’ve added several new features and functionality to products like Google Drive, Docs, Sheets, Slides, and Keep on Android devices as part of our mission to provide a top-class user experience on large screen devices. | Learn more

Migrate unmanaged accounts to your domain using new “UserInvitation” API functionality 
We’ve introduced new API functionality that allows you to automate the process of finding conflicting accounts and inviting them to join your organization. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise, Cloud Identity Premium and Cloud Identity Free customers only. | Learn more

Working Location enabled by default 
You are now able to set your working location without having to first enable this feature in your Calendar settings. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits, as well as legacy G Suite Business customers only. | Learn more

Use the Cloud Search Query API to set Suggest Filters to enhance Cloud Search results 
We’ve introduced Suggest Filters for Cloud Search. Using the Cloud Search Query API, admins can specify a filter condition that will be pre-applied to keyword suggestions as user types a query. This will surface more relevant suggestions, helping reduce the time users spend searching. | Available to Google Cloud Search customers only. | Learn more

Assignments audit data now available in the Admin console 
Google Workspace for Education admins can now view Assignments data in their audit logs. Using this data, admins can find and act on Assignments related events such as who removed a student from a video call, when assignment files were created or submitted, and more. | Available to Google Workspace Education Fundamentals, Education Plus, Education Standard, and the Teaching and Learning upgrade customers only. | Learn more

Better search and suggestion options in Gmail 
Gmail has more accurate and circumstantial search suggestions with better customization as a result of our new machine learning models. | Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits customers only. | Learn more

New integrated email marketing tools for Gmail 
We’ve added two new features in Gmail that you can use to easily send professional-looking emails to large audiences: layouts and multi-send. | Available to Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, Nonprofits, Workspace Individual, and legacy G Suite Basic customers only. | Learn more

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Use the Cloud Search Query API to set Suggest Filters to enhance Cloud Search results

What’s changing 

We’re introducing Suggest Filters for Cloud Search. Using the Cloud Search Query API, admins can specify a filter condition that will be pre-applied to keyword suggestions as user types a query. This will surface more relevant suggestions, helping reduce the time users spend searching. 



Who’s impacted 

Admins, developers and end users 



Why it’s important 

With suggestion filters, admins can configure suggestions based on the use cases for a given search application, reducing irrelevant suggestions. For example, admins can add a suggestion such as a country, which will surface suggestions based on documents that align the filters. 


Getting started 

  • Admins: See our developer documentation here and here for more information about creating a suggestion filter.
  • End users: There is no end user action required, you will automatically see relevant suggested filters as you type a query. 

Rollout pace 

  • This feature is available now for all users. 

Availability 

  • Available to Google Cloud Search Customers 

Resources 

Using document popularity in Cloud Search rankings

Quick Summary 

We’re improving search rankings in Cloud Search by taking into account document popularity. This means documents that have been clicked on by a large number of users will be prioritized in the overall search rankings. By surfacing popular and useful documents that match a user’s query, this will help reduce the effort and time required to find relevant documents. 


Getting started 

  • Admins: The feature is available by default. Use this guide to learn more about the use of Document Popularity in Cloud Search rankingNote: You need to use the default redirect URLs for search results when using Cloud Search Query API for this feature to work.
  • End Users: No effort needed.

Rollout pace 


Availability 

  • Available to all Google Cloud Search customers 
  • Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, and Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers 

Resources 

Use People Search in Cloud Search and Cloud Search APIs

What’s changing 

You can now use People Search in Google Cloud Search to find people within your organization with a simple search query. 

You can search for a person based on any profile attribute such as name, email, location or roles. You can also search for a person based on custom fields or a combination of attributes (for example, “John Product Manager”). 

People profiles that match the user's query are displayed at the top of cloudsearch.google.com search results. Clicking on a user’s profile opens their contact card where you can see more profile details including recent interactions. 

 


See people results in Cloud Search


See people results in Cloud Search


See more people results in People Tab

See more people results in People Tab



Detailed profile view




This functionally is also available using the Cloud Search Query API. 

Who’s impacted 

Admins, end users, and developers 

Why you’d use it 

People Search makes it easier to collaborate with teams across the organization by reducing the effort required in finding the right person. With this feature, members of your organization can quickly find out information about other employees, such as corporate contacts, role, team, department, desk location, reporting structure, cost center, past interactions and more. 

Getting started 

Rollout pace 

This feature is currently available 

Availability 

  • Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, and Education Plus customers
  • Available to all Google Cloud Search customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources 

Roadmap 

New document previews enhance the Cloud Search experience

What’s changing 

We're introducing document previews for Cloud Search, allowing users to preview search results before opening the file. With this capability, you can be more confident about the link you are clicking on by getting a sneak peek into the document and avoid clicking on non-relevant results. 


Who’s impacted 

Admins and end users 


Why it’s important 

Document previews give users a snapshot of documents in the search results page without having to open the link. This feature is particularly useful when trying to distinguish between documents with similar titles — now, users can feel more confident they’re opening the most relevant results. 


Previews are available for most of the popular document formats such as Google Docs, Sheets, Slides, PDF, Microsoft Word documents and more. Note that users can only preview documents that they have access to. 


Getting started 

  • Admins: This feature will be OFF by default and can be enabled at the domain, search application, or data source level. To learn more about document previews, including preconditions and limitations, refer to our developer documentation for thumbnails
  • End users: There is no end user action required.

Rollout pace 

  • This feature is available now.

Availability 

  • Available to Google Cloud Search Customers 

Resources 

Use the Cloud Search Stats API to keep track of billable usage

Quick summary 

Google Cloud Search customers can now use the Cloud Search Stats APIs to surface and track billable usage, such as: 
  • Billable indexed documents 
  • Billable queries 
  • Billable search applications 

We hope that by making this information easily accessible to Admins, customers can keep track of their Cloud Search usage for more informed budget planning, cost management and forecasting. Visit the Help Center for more details on how overages are calculated. 


Usage data is updated daily and is accrued for a given month. Additionally, you can specify a date range and view usage from previous months or within a specific time frame.


Getting started

  • Admins and developers: This feature is ON by default and can be configured at the domain-level. For more information, refer to the stats resource documentation
  • End users: No end user impact.


Rollout pace

  • This feature is available now for all users.

Availability

  • Available to Google Cloud Search customers

Resources


Enable audit logs for Google Cloud Search

What’s changing 

You can now enable audit logging for Google Cloud Search APIs for improved tracking of usage data. With deeper tracking, it's now possible to build richer analytics on top of Cloud Search usage to make data driven decisions and improve your user’s search experience. 

When enabled, your Cloud Search APIs usage data are logged in a secure way and are easily accessible to you. Some data points that are logged are: 
  • Method and API details. 
  • Relevant content of the request and response received. 
  • IP address and identity (e.g. mail ID) of the caller. 
  • Response status, etc. 

Who’s impacted 

Admins and developers 

Why you’d use it 

Audit logs help you understand how Cloud Search is being used within your organization by answering questions such as which API was called by whom, when, and with what parameters. Additionally, you can also use these logs for troubleshooting or auditing purposes. 

Getting started 

Rollout pace 


Availability 

  • Available to Google Workspace Enterprise Plus and Google Cloud Search customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources 


Enhance Cloud Search results for PDFs containing images with Optical Character Recognition support

What’s changing 

Cloud Search now supports Optical Character Recognition (OCR) based text extraction for PDFs that contain images, such as: 
  • Physical contract documents 
  • Engineering documents that contain annotations or labels 
  • Physical customer invoices, and more 

This makes PDFs with images containing text, such as scanned documents, easily searchable by users and improving discoverability of such PDFs. 


Who’s impacted 

Admins and end users 


Why it’s important 

Many critical business documents are either in physical form or as scanned versions of those physical documents. With OCR support, admins can now easily index these documents for Cloud Search, making it easier for users to quickly find relevant scanned documents. 

In addition, this feature eliminates the need to extract the text offline from PDFs containing images before indexing these documents on Cloud Search. 


Getting started 

  • Admins: The feature is ON by default. Use this guide to learn more about how to use enhanced search for PDFs containing images Important Note: PDFs must be submitted using the Asynchronous Indexing mode and must contain only images. 
  • End Users: No user action is required 

Rollout pace 


Availability 

  • Available to Google Workspace Enterprise Plus and Google Cloud Search customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources 

Improve Google Cloud Search results with Contextual Boost

What’s changing 

We’re adding the ability to boost Google Cloud Search results using the Cloud Search Query API for third party data sources. Contextual boost is achieved by defining document specific context at the time of indexing and using the right contextual values at the time of query. Contextual boost is one of the key ways used to enable search personalization. 

Some examples of the contextual attributes you can define are: 
  • Location: Certain results can be more relevant to users from a specific location. For example, an employee in Japan might search for "benefits," and want to receive benefits information specific to their office in Japan 
  • Department: Certain results can be more relevant to a user's department. For example, a member of the Sales team might search for "pitch decks," and want to discover pitch decks specific to their team 
  • Tenure: Certain results can be more relevant to the user's tenure. For example, a new employee might search for "onboarding documents," and want to discover documents specific to employee onboarding 


Who’s impacted 

Admins and end users 


Why you’d use it 

Context is a critical element in providing highly relevant search results. By providing a wide range of contextual attributes, users will see more tailored results based on inputs such as location, department, and job role. This helps reduce the time spent searching by surfacing more relevant content faster. 

With this launch, we provide support for a wide range of contextual attributes that can be used to personalize the results for the end users. This launch also supports combining contextual attributes for deeper context. Combining attributes helps to further triangulate the right results tailored for a specific end user.


Getting started


Rollout pace


Use Virtual Private Cloud Service Controls to create security perimeters around Google Cloud Search data

What’s changing 

We’re introducing support for Virtual Private Cloud Service Controls (VPC-SC) for Google Cloud Search. You can use these controls to define a service perimeter around Google Cloud Search resources and create policies to grant access based on contextual attributes, such as: 
  • IP Address: You can grant an access level based on the IP address of the originating request 
  • Device type and operating system: You can grant an access level based on user devices, including operating system and version 
  • User Identity: You can grant an access level based on the user identity 
This ensures that:
  • Resources within a perimeter are accessed only from users with authorized VPC networks.
  • Clients with access to resources within a perimeter don't have access to resources outside that perimeter.
  • Data cannot be copied to unauthorized resources outside the perimeter.
  • Internet access to resources within a perimeter are restricted using allowlisted IPv4 and IPv6 ranges.
For more information, see this overview of the VPC Service Controls.


Who’s impacted

Admins and end users


Why you’d use it

Data security is paramount for every enterprise.. VPC Service Controls help you restrict public network access to your sensitive data while using Google Cloud Search’s fully managed document indexing and search capabilities. 

With this managed service, you can configure private communication between cloud resources and hybrid VPC networks. By expanding perimeter security from on-premise networks to data stored on Google Cloud Search, you can feel confident indexing and using sensitive data on Cloud Search. 


Getting started


Rollout pace


Availability

  • Available to Google Cloud Search customers and Google Workspace Enterprise Plus
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers


Resources