Tag Archives: Gemini App

Pre-configure the Google Workspace apps admin setting for the Gemini app ahead of general availability

What’s changing

Workspace apps (formerly known as Workspace Extensions) for the Gemini app will soon transition from open beta to general availability. We know that switching between apps to complete tasks can be tedious and time consuming, so with Gemini now able to connect across your apps, like Gmail, Docs, Calendar, and Drive, it can provide more context to your prompts and help you be more productive. 


Generative AI > Gemini App > Apps > Allow access to Workspace apps after beta (upcoming general availability)


As part of this transition, we will turn the Workspace apps admin setting ON by default. We expect general availability to begin rolling out by the end of April 2025. Starting today, admins can decide whether access is ON or OFF when the feature becomes generally available using the new “Allow access to Workspace apps after Beta (upcoming general availability)” setting.

Providing the admin setting ahead of general availability provides admins time to review their configuration ahead of the launch:

  • No action is required if you want Workspace apps to remain “ON” for users with the Gemini app enabled.
  • If you do not want your users to access Workspace apps in the Gemini app or have custom settings at the user, group, or organizational unit (OU) levels, please configure the “Allow access to Workspace apps after Beta (upcoming general availability)” setting as soon as possible.

Additional details

  • Workspace apps are only available to users 18+.
  • Google Workspace apps honors access control settings for files within Drive, meaning users can only access files that they own or have been shared with them (excluding files shared via Shared Drive).
  • Your use of Gemini with Workspace apps is governed by your organization’s Workspace agreement, including the Cloud Data Processing Addendum. Your chats and uploaded files in Gemini app won’t be reviewed by human reviewers or otherwise used to train generative AI models without your permission. Refer here for more detail.
  • The beta setting, “Allow access to Workspace apps in Beta (current phase)”, will be removed from the admin console once the feature becomes generally available.
  • Workspace apps are not available to Google Workspace users accessing Gemini as an additional Google service.
  • This update does not impact your current Gemini app service setting.

Getting started

  • Admins: Review and update the Workspace apps setting before the general availability expected to begin at the end of April. Visit the Help Center for more information on turning Workspace apps in Gemini on or off.
  • End users: If enabled by your admin, connecting Google Workspace allows users 18 and older to summarize, get quick answers, and find information from apps and services like Gmail, Docs, and Drive directly in Gemini. Visit the Help Center to learn more about using Google Workspace apps.

Rollout pace

Availability

Available for Google Workspace:
  • Business Starter, Standard, Plus
  • Enterprise Starter, Standard, Plus
  • Education Fundamentals, Standard, and Plus
  • Frontline Starter and Standard
  • Essentials, Enterprise Essentials, and Enterprise Essentials Plus
  • Nonprofits
Available for Google Workspace customers with these add-ons:
  • Gemini Business*
  • Gemini Enterprise*
  • Gemini Education
  • Gemini Education Premium

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources


Introducing Audio Overviews, now available in the Gemini app

What’s changing

Leveraging the same technology that powers NotebookLM’s Audio Overviews, Gemini app users can now generate podcast-style conversations based on documents, slides, and Deep Research reports. Upload files about topics you want to explore and enjoy dynamic discussions between two AI hosts with unique perspectives.



To create an Audio Overview, simply upload documents or slides on a variety of topics and click the suggestion chip that pops up above the prompt bar. You can listen to these AI-generated discussions to gain new insights and stay informed, even while multitasking. Audio Overview is accessible on the web and in the Gemini mobile app, and you can easily download them to listen on the go.


Who’s impacted

End users


Why you’d use it

Audio Overviews enhance learning in a delightful and productive way. Upload class notes, lesson plans, research papers, lengthy email threads, or reports generated by Deep Research and receive an Audio Overview to help summarize your files! 

Additional details

  • Currently, Audio Overviews is limited to Google Workspace business and education users 18 years and older. 
  • Currently, Audio Overviews is not available to Workspace customers who’ve signed the HIPAA Business Associate Amendment (BAA).

Getting started

Rollout pace


Availability

Available for Google Workspace:
  • Business Starter, Standard, Plus
  • Enterprise Starter, Standard, Plus
  • Education Fundamentals, Standard, and Plus
  • Frontline Starter and Standard
  • Essentials, Enterprise Essentials, and Enterprise Essentials Plus
  • Nonprofits

Available for Google Workspace customers with these add-ons:
  • Gemini Business*
  • Gemini Enterprise*
  • Gemini Education
  • Gemini Education Premium

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources


Google Workspace Updates Weekly Recap – March 28, 2025

4 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Gemini 2.5 Pro Experimental now available in Gemini Advanced
We’re pleased to announce that Gemini 2.5 Pro Experimental is now available for Gemini Advanced users. 2.5 Pro Experimental is our most intelligent model yet and can apply an extended amount of thinking across complex tasks and prompts in order to maximize response accuracy. Additionally, 2.5 Pro Experimental also shows strong reasoning and code capabilities, leading on common coding, math and science benchmarks. Check out our announcement on The Keyword for more information. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to Gemini Advanced. | Visit the Help Center to learn more about using Gemini Apps with a work or school Google Account. 


Experimental models now available to Google Workspace users in the Gemini mobile app 
In addition to 2.0 Flash, Google Workspace users with access to Gemini Advanced can now choose between several models on mobile, including: 
  • 2.0 Flash Thinking (experimental) which uses advanced reasoning and is best suited for multi-step reasoning, like project planning. 
  • 2.5 Pro (experimental) which is best for complex tasks and can apply an extended amount of thinking across complex tasks and prompts in order to maximize response accuracy Rollout to 
Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to Gemini Advanced. | Visit the Help Center for more information about which models are available to you. 


Local file upload now available to Google Workspace users in the Gemini mobile app
You can now upload files stored on your mobile device to provide more context to your prompts in the Gemini mobile app. Gemini can use uploaded files to analyze content, providing summaries, trend identification, and writing recommendations for more personalized responses. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to the Gemini app. | Visit the Help Center to learn more about how to upload and analyze files in the Gemini Apps.


Easily add multiple people chips in a Google Sheets cell 
Following up on our recent announcement of easily converting data to people chips in Google Sheets, we’re excited to announce that users can now seamlessly convert cells with multiple emails to people chips. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for April 16, 2025. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about inserting smart chips in your Google Sheets.
Easily add multiple people chips in a Google Sheets cell

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


The ability to run Google Drive on Arm-compatible Windows PCs is now generally available
Last year, we introduced a new beta that supports running Google Drive on Arm-compatible Windows PCs, and this week we’re excited to announce this is now generally available. | Learn more about running Google Drive on Arm-compatible Windows PCs.

Use the Google Classroom Mobile App in additional languages
We’re expanding the language availability for the Google Classroom mobile app on Android and iOS to the following languages: Afrikaans, Assamese, French Canadian, Icelandic, Kazakh and Swahili. | Learn more about language availability for the Classroom App.

Help me write in Gmail now available in three additional languages
Help me write is now available across web and mobile devices in three additional languages: 
Italian, French and German. | Learn more about language availability for Help me Write.

Get started with Gemini in Google Drive quickly with new “nudges”
To help you get started with Gemini in Drive even faster, you’ll notice the following clickable “nudges” at the top of your Drive homepage and folders. | Learn more about Gemini nudges in Drive.

Google Slides introduces proportional scaling for objects to maintain visual clarity
When multiple objects are selected in Google Slides, resizing your selection will now scale everything proportionally and maintain visual clarity. | Learn more about visual clarity in Slides.

Gemini in Drive PDF Viewer is now available in 20+ additional languages 
The ability to interact with PDFs in Google Drive’s file viewer is now available in many languages. | Learn more about language availability for Gemini in Drive PDF Viewer.

Improve communication and representation with Dynamic layouts in Google Meet
We’re thrilled to introduce a brand new, redesigned layout experience for Google Meet that will improve communication and collaboration for all users, but especially for those in hybrid meetings. | Learn more about the redesigned layout experience for Google Meet.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

    Try Canvas, a new way to collaborate with the Gemini app

    What’s changing

    Starting today, you can create, format, and refine your documents or code in Canvas, a new collaborative space in Gemini. 


    Generate and iterate on first drafts: after generating a first draft in Canvas, you can rapidly refine and ask Gemini for feedback to suggest edits. Update specific sections or the whole draft, and use the quick editor tools to change the tone, length, or formatting. From essays to blog posts to reports, up-level your documents in Canvas. If you want to collaborate with others on the content you just made, you can export it to Google Docs with a click.




    Generate & iterate on code: Easily convert your ideas into working prototypes for web apps, code snippets and scripts, and more. Ask Gemini to generate & preview React or HTML code directly in Canvas in a familiar code editor, and review Gemini's changes on each turn.



    Canvas is available globally across all Gemini-supported languages.


    Additional details

    • Currently, Canvas is available on web (gemini.google.com) for Google Workspace business and education users. We’re planning to support Canvas in the Gemini mobile app for these users at a later date.
    • Canvas is available to Google Workspace for Education users 13+ or the applicable age in your country.

    Getting started


    Rollout pace

    Availability

    Available for Google Workspace:
    • Business Starter, Standard, Plus
    • Enterprise Starter, Standard, Plus
    • Education Fundamentals, Standard, Plus
    • Frontline Starter and Standard
    • Essentials, Enterprise Essentials, Enterprise Essentials Plus
    • Nonprofits

    Available for Google Workspace customers with these add-ons:
    • Gemini Business*
    • Gemini Enterprise*
    • Gemini Education
    • Gemini Education Premium
    *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

    Resources

    Google Workspace Updates Weekly Recap – March 14, 2025

    3 New updates

    Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.



    Updates to the attachment menu in the Gmail app
    We’ve updated and added new attachment options to the Gmail app on Android and iOS devices.
    • On Android, in addition to the current options for attaching a file or inserting an item from Drive, you’ll now notice a dedicated menu item for Camera.

    • On iOS, we recently replaced the attachment sheet that previously appeared at the bottom of your screen after clicking the attachment icon. Now, iOS users will see a menu experience similar to the one on Android devices that includes: Photos, Camera, Files, and Drive. 

    Rollout to Rapid Release and Scheduled Release domains is complete for iOS devices. | Rolling out now to Rapid Release and Scheduled Release domains for Android devices. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about sending attachments with your Gmail message.



    Additional accessibility tags for Tables, Equations, and Checkboxes in PDFs exported from Google Docs
    Last year, we added structural and accessibility tagging in PDFs exported from Google Docs to improve the ability for users with screen readers and other assistive technology to read and navigate PDFs. We’re building upon this by introducing support for tables, equations, and checkboxes. As a result, users will be able to export a wider range of content in an accessible format. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about using Google Docs with a screen reader.


    2.0 Flash Thinking Experimental model upgrades in the Gemini app and Deep Research              We’re pleased to announce that an improved version of Gemini 2.0 Flash Thinking Experimental will become available to Gemini app users. Built on the foundation of 2.0 Flash, this model delivers improved performance and better advanced reasoning capabilities with efficiency and speed. Gemini Advanced users will also have access to a 1M token context window with this model.

    Additionally, we're upgrading Gemini Deep Research to use the 2.0 Flash Thinking Experimental model. With advanced reasoning from 2.0 Flash Thinking Experimental, Gemini is even better at all stages of research from planning to delivering even more insightful and detailed reports. 

    Rollout to Rapid Release and Scheduled Release domains is complete. | The improved version of 2.0 Flash Thinking Experimental and Deep Research with 2.0 Flash Thinking Experimental is available for Google Workspace Business Starter, Standard and Plus; Enterprise Starter, Standard and Plus; Frontline Starter and Standard; Essentials, Enterprise Essentials, Enterprise Essentials Plus; Education Standard and Plus; and Google Workspace for Nonprofits and customers with a Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about using the Gemini app with a work or school account in general, as well as for in-depth research.





    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


    Quickly add events to Google Calendar based on your emails with Gemini in Gmail
    In addition to asking Gemini in Gmail to perform calendar related actions or answer questions about your calendar, you can now add an event to your calendar directly from an email. | Learn more about adding events to your calendar from Gmail using Gemini. 

    Create files and folders using Gemini in the side panel of Google Drive 
    We're excited to expand Gemini in Drive capabilities by introducing the ability to create new Google Docs, Sheets, Slides and folders in your Drive. | Learn more about creating files and folders in Drive using Gemini. 

    View invited meeting participants on Google Meet hardware 
    You can now see participants who were invited to the meeting but have yet to join the call right on Google Meet hardware. | Learn more about invited Meet participants. 

    Use Gemini in the side panel of Workspace apps in four more languages 
    Gemini in the side panel of Google Docs, Google Sheets, Google Drive, and Gmail can now be used in four additional languages: Greek,  Catalan,  Indonesian, and Malay. | Learn more about new languages for Gemini in the side panel of Workspace apps. 

    More AI-powered features in Google Meet and Google Chat are coming to Google Workspace Business and Enterprise editions 
    Earlier this year, we announced that we’re including the best of Google AI in Workspace Business and Enterprise plans without the need to purchase a separate Gemini add-on. Beginning this week, even more AI-powered features are available for Business and Enterprise editions. | Learn more about additional AI-powered features. 

    Export your client-side encrypted documents to Microsoft Word files 
    Launching in beta, you can now export client-side encrypted Google Docs to Word files. This means you'll continue to own the encryption keys that protect your files to prevent unauthorized access from any third party (including Google or foreign governments) but convert your files as needed. | Learn more about exporting your client-side encrypted documents to Microsoft Word files. 

    Embed AppSheet apps directly in Google Sites 
    You can now embed authenticated AppSheet applications as iframes directly within Google Sites pages. | Learn more about AppSheet apps in Sites. 

    More languages are available for recorded captions and transcripts in Google Meet 
    Transcripts in Google Meet are now available in seven additional languages: French, German, Italian, Japanese, Korean, Portuguese, and Spanish. | Learn more about recorded captions and transcripts in Google Meet. 

    "Take notes for me" in Google Meet is available in seven additional languages
    We’re rolling out support “take notes for me” in the following seven additional languages: French,  German,  Italian,  Japanese,  Korean,  Portuguese, and Spanish. | Learn more about “Take notes for me” in Google Meet.

    Deep Research and Gems in the Gemini app are now available for more Google Workspace customers 
    We’re expanding the availability of Deep Research and Gems in the Gemini app to Google Workspace:  
    • Business Starter 
    • Enterprise Starter 
    • Education Fundamentals, Standard, and Plus 
    • Frontline Starter and Standard 
    • Essentials, Enterprise Essentials, and Enterprise Essentials Plus 
    • Nonprofits 
    Learn more about Deep Research and Gems.

    Introducing AppSheet User Pass
    You can now license any user of your apps with AppSheet User Pass. | Learn more about the AppSheet User Pass.

    Consent re-confirmation for under 18 users accessing Additional Services will soon be required
    In September 2024, we communicated that we now require admins who have Additional Services enabled for users under the age of 18 to re-review them on an annual basis. Admins are always in control of which services their users have access to, and this gives admins an opportunity to ensure the right users have access to the right services. | Learn more about consent re-confirmation for under 18 users accessing Additional Services.


    Completed rollouts

    The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


    Rapid Release Domains: 
    Scheduled Release Domains: 
    Rapid and Scheduled Release Domains: 

      For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).