Enhance Your Organization’s Security with Out-of-Domain File Warnings in Google Workspace

What’s changing

Today we’re launching Out-of-Domain file-level warnings, now publicly available to all Google Workspace users. Specifically, a badge will be displayed on Google Docs, Sheets, and Slides files when the file is owned by or shared with someone outside of your domain. You'll also see a pop-up with more details and the option to report the externally owned file for abuse. 

An image showing a Google Doc with the word "External" displayed in a small yellow badge next to the document title. The badge has been clicked, and a pop-up window appears with more information stating that “This document is owned by someone outside your organization. Be cautious about sharing sensitive information
Image of "External" badge displayed in Google Docs


This feature helps users identify potentially risky files and avoid phishing scams when working with files shared from outside your organization.


Additional details

  • Known Limitations:
    • For externally shared content, the badge will not be displayed if any internal Google Groups have access to the document, even if these groups have external members.
    • If any service accounts have access to the document, the External badge will be displayed, even if the service account is owned internally.


Getting started

Screenshot of the Google Workspace Admin console, navigated to Sharing settings. At the bottom of the page, a new section labeled "Highlight external files" is highlighted. The checkbox is checked, and the description reads: "Mark external files shared or owned externally as “external” to flag that content may be viewable outside your organization.
 Image of the Google Workspace Admin console, Sharing settings, showing the "Highlight external files" option enabled


Rollout pace


Availability

  • Available for all Google Workspace customers, as well as Cloud Identity customers

Resources

April 2025 update to Display & Video 360 API

Today, we’re announcing the April 2025 update to the Display & Video 360 API. This update includes the following:

In addition to these new features, This update also includes a fix for a known issue that caused advertisers.list requests to ignore provided orderBy parameters.

For more details, see the Display & Video 360 API release notes. Before using these new features, make sure to update your client library to the latest version.

If you need help with these new features, please contact us using our new Display & Video 360 API Technical support contact form.

- Trevor Mulchay, Display & Video 360 API Team

April 2025 update to Display & Video 360 API

Today, we’re announcing the April 2025 update to the Display & Video 360 API. This update includes the following:

In addition to these new features, This update also includes a fix for a known issue that caused advertisers.list requests to ignore provided orderBy parameters.

For more details, see the Display & Video 360 API release notes. Before using these new features, make sure to update your client library to the latest version.

If you need help with these new features, please contact us using our new Display & Video 360 API Technical support contact form.

- Trevor Mulchay, Display & Video 360 API Team

Stable Channel Update for ChromeOS / ChromeOS Flex

M-135, ChromeOS version 16209.59.0 (Browser version 135.0.7049.120), has rolled out to ChromeOS devices on the Stable channel.


If you find new issues, please let us know one of the following ways:

  1. File a bug

  2. Visit our ChromeOS communities

    1. General: Chromebook Help Community

    2. Beta Specific: ChromeOS Beta Help Community

  3. Report an issue or send feedback on Chrome

  4. Interested in switching channels? Find out how.

Thanks,

Alon Bajayo

Google ChromeOS Release Team

Google Workspace Updates Weekly Recap – April 25, 2025

5 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


New look for the Gmail mobile app on iOS devices 
Starting this week, you’ll notice a refreshed look and feel for the Gmail mobile app on iOS devices that is in line with Google Material Design 3. This matches the experience on web and Android devices. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about the Gmail app.


Introducing easier editing for objects and audio tracks in Google Vids
Following the recently introduced looping animations feature in Google Vids, we’re excited to announce an additional update that improves the editing experience in Vids. Users can now control the height of the timeline, which helps a user easily view more objects when working on timing for individual scenes. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Business Standard and Plus; Enterprise Standard and Plus; Essentials, Enterprise Essentials and Enterprise Essentials Plus; Education Plus; customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about controlling audio timing & transitions with audio tracks.

editing for objects and audio tracks in Google Vids

Create birthdays in Google Calendar using iOS devices 
Last year, we introduced the ability to create and modify birthday events in Google Calendar on Android devices. This week, we’re excited to announce these capabilities are now available on iOS devices as well. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about managing birthdays on your calendar. 

Create birthdays in Google Calendar using iOS devices

Generate and use images with Gemini in the side panel of Gmail on Android and iOS devices
Building upon the ability to generate images using Gemini in the side panel of Workspace apps on web, we’re excited to announce you can now generate images in Gmail on your mobile device. Once you select the image, you can then save it, copy it, or insert it into a compose draft. | Rolling out now to Rapid Release and Scheduled Release domains on Android and iOS devices. | Available to Business Starter, Standard and Plus; Enterprise Starter, Standard and Plus; Google One AI Premium; customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about Gemini in Gmail.


Introducing draggable dividers on large screen Android devices
When using the Gmail or Google Chat app on your large screen Android device, such as a tablet or foldable, you can now drag the divider that divides the list view and conversation view in the existing two pane layout. Draggable dividers enable you to pick between a one pane or two pane experience and allow you to control the width of each pane when in two pane mode. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts.

draggable dividers on large screen Android devices

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Adding new capabilities to student groups in Google Classroom 
We’ve introduced improvements to student groups that enable teachers to email groups, sort by groups when grading on the Student work page and edit student groups when creating an assignment. | Learn more about student groups in Classroom. 

Introducing even more high-quality Google Slides templates to elevate your presentations 
We’ve introduced a second wave of templates that cater to a wide range of use cases such as business proposals, product pitches, marketing plans, quarterly reviews, team intros or celebrations, and more. | Learn more about templates in Slides. 

Data classifications labels for Gmail are now generally available 
Data classification labels are generally available, giving admins yet another way to enhance their security posture. | Learn more about Data classifications labels. 

Introducing Frontline Plus: Enhanced Security and AI features for Frontline Workers
We’re expanding Google Workspace Frontline to include a new edition: Frontline Plus. | Learn more about Frontline Plus.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 


Rollout updates 

We have changed the rollout timelines for this feature. Please refer to the original blog post for complete details.

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).