Tag Archives: Google Drive

New Drive file suggestions in Chrome launching in beta

What’s changing 

We’re launching a beta program for a new feature that allows users to search for Google Drive files that they have access to when using the Chrome Omnibox (search/URL box). Users in the beta can now search for files in Drive by owner or type, where previously they could only search for a title or URL of a webpage. This feature is similar to what users see when searching for files in Google Drive.

Admins for G Suite Business, Enterprise, Education, Enterprise for Education, and Nonprofits can learn more and apply for the beta here.


Who’s impacted 

Admins only

Why you’d use it 

This feature will give users faster access to the files and data they need while searching in Google Chrome. Users will now be able to see Google Docs, Sheets, Slides, PDFs, and other file type suggestions from both “My Drive” and “Shared with Me” when searching in Chrome browser. This will help people get work done faster.

How to get started 

  • Admins: For more details and how to apply for the beta, see this form. 
  • End Users: No action required. 

Additional details 

This feature will be available to users signed into a Chrome profile on any operating system: Chromebook, Mac, Windows, etc.

Helpful links 

For more details and how to apply for the beta, see this form. 
Learn what sync settings users can manage and how they are managed. 
How to enable or disable chrome Sync. 

Availability 

G Suite editions 
  • Available to G Suite Business, G Suite Enterprise, G Suite for Education, G Suite Enterprise for Education, and G Suite for Nonprofits 
  • Not available to G Suite Basic. 

On/off by default? 
  • This feature will be ON by default for beta participants and can be controlled at the OU level.

Stay up to date with G Suite launches

Work smarter with the new Priority page in Drive

Quick launch summary

We’re launching a new Priority page in Drive as a new way to help you stay focused and get work done. This page will help you access the files you need through a combination of suggestions and workspaces. With the new Priority page, not only are the most relevant files served up to you, but you can take action on them, as well as sort them into workspaces.

We hope this makes accessing your most important files easier and helps you work more efficiently. 

You can access the Priority page from the left-hand navigation panel in Drive. Some features you’ll see on the Priority page include:
  • Priority: 
    • Here you’ll see the documents we think are most relevant to you right now. These machine-learning-powered suggestions are based on various signals from your activity. On each suggested document, you can also take actions in line, without navigating to the doc in question, like replying to a comment or reviewing recent edits.
  • Workspaces: 
    • In Workspaces, you’ll be able to see intelligent suggestions of related content to group together for easier access— like multiple files related to the same project. 
    • You can also create your own personalized Workspaces collecting any files you have access to, including content stored in your My Drive and various Team Drives. 
      • Right-click on any file and select Add to Workspace to dynamically group files as you work.
    If users would like to make Priority their default home page, they can do so in their settings, which is accessible via the gear icon in the upper righthand corner.


    Availability 

    Rollout details 
    • Rapid Release domains: Extended Rollout (potentially longer than 15 days for feature visibility) starting on March 18, 2019. 
    • Scheduled Release domains: Extended Rollout (potentially longer than 15 days for feature visibility) starting on April 1, 2019. 
    G Suite editions 
    • Available to G Suite Basic, G Suite Business, and G Suite Enterprise. 
    • Coming soon for G Suite for Education, G Suite Enterprise for Education, and G Suite for Nonprofits.  
    On/off by default? 
    • This feature will be ON by default.

    Stay up to date with G Suite launches

    Google Drive is getting a new look on iOS and Android

    What’s changing  

    Google Drive is getting a new look and feel on iOS and Android, making it easier to communicate and collaborate across files in Drive on mobile devices.



    This Material redesign is part of a larger effort to bring the look and feel of our G Suite apps together as a whole, with ease-of-use in mind.

    Some improvements you’ll see include:
    • New Home tab and bottom navigation 
      • Similar to Drive on the web, the Home tab will surface the files that are most important to you, based on things like: 
        • The last time you accessed or edited a file 
        • Who specific files are frequently shared with 
        • What files are used at specific times of day.
    • A more intuitive bottom navigation bar that features options to switch between Home, Starred, files shared with you (Shared), and all files (Files), allowing for quicker access to your most important items.

    • Expanded search bar 
      • The search bar is now more accessible across the application, including from the Team Drives page.
    •  My Drive, Team Drives and Computers in Files view 
      • Team Drives will be now be displayed as a tab next to My Drive in the Files view. Users will also see a Computers tab if they have backed up content from a local machine to their account. 

      •  New account switching experience 
        • The feature to switch accounts is moving from the left navigation menu to an icon in the top right.


        •  Revised actions menu 
          • A revised actions menu attached to every file and folder emphasizes the most frequently used actions at the top. Toggles for starred and offline are now changed to buttons.

          Who’s impacted 

          End users

          Why you’d use it 

          We know that mobile devices are critical to getting work done, whether it’s at our desk, in a meeting, sending an email, or collaborating. Drive is not just a way to backup files to the cloud, but a critical way to easily share work, make last minute changes to content, or review important content on the go. The Drive Mobile redesign aims to make these workflows easier.

          How to get started 

          • Admins: No action required. 
          • End users: You’ll see the new look coming your way soon. 

          Additional details

          iOS users will begin seeing the redesign starting on March 12, 2019. Android users will see the redesign starting on March 18, 2019.

          To help your users navigate this redesign, see this change management guide or download this PDF.

          Helpful links 

          View the change management guide for this update. Also available as a PDF.
          Using Google Drive on Android
          Using Google Drive on iOS 

          Availability 

          Rollout details 
          • iOS: Gradual rollout (up to 15 days for feature visibility) rollout starting March 12, 2019.
          • Android: Gradual rollout (up to 15 days for feature visibility) rollout starting March 18, 2019. 
          G Suite editions 
          Available to all G Suite Editions.

          On/off by default? 
          This feature will be ON by default.

          Stay up to date with G Suite launches

          G Suite quick access side panel in Drive

          Quick launch summary 

          You can now access the side panel while using Drive on the web. That means you can access Calendar, Keep, and Task while using Drive, Gmail, Calendar, or Editor products (Docs, Sheets, and Slides).

          The side panel makes it easy to quickly complete tasks without losing focus — that means less switching between apps and increased productivity, whether you're grabbing information from Calendar, Keep, or Tasks.

          To learn more about the side panel, see here. 

          Availability 

          Rollout details 


          G Suite editions 
          Available to all G Suite Editions.

          On/off by default? 
          This feature will be ON by default.

          Stay up to date with G Suite launches

          Intelligent Search in Google Drive Available for All G Suite Editions

          Quick launch summary 

          We’re making Enterprise improvements to the Google Drive search box on desktop available to all G Suite Editions. 

          Now, when you click in the search box you’ll see a range of options, including:

          • Suggested search queries: Click on a term to search for it. 
          • Your top collaborators: Click on a person to search for files that you’ve collaborated with them on. 
          • File types, edit history, priority items, and more: Click to show files that match the highlighted criteria. 
          These filters will help you find and filter content more quickly and efficiently in Drive.

          Availability 

          Rollout details 

          G Suite editions 
          Available to all G Suite Editions.

          On/off by default?
          This feature will be ON by default.

          Stay up to date with G Suite launches

          Google Drive and Google Docs available in Burmese and Welsh

          Quick launch summary 

          We’re expanding our language offerings in Docs, Sheets, Slides, new Sites, Forms, and Drive on web to include Burmese and Welsh.

          Here’s how to change your display language:

          • Open your Google Account 
          • Click Data and Personalization 
          • Scroll down to the General preferences for the web panel 
          • Click Language 
          • Select Edit 
          • Choose your language from the dropdown box and click Select

          Availability 

          Available for Drive on February 13, 2019.
          Available for Docs on February 19, 2019.

          G Suite editions 
          Available to all G Suite Editions.

          On/off by default? 
          This feature will be ON by default for users who have their Google language preference set as Burmese or Welsh.

          Stay up to date with G Suite launches

          Sync Google Drive files to apps using the Drive REST API, bidding farewell to the Drive Android API

          Posted by Remy Burger, Product Manager, Google Drive

          If you're looking to make Google Drive files accessible from within your application, chances are you might use the Google Drive REST API or the Google Drive Android API to help. Both tools allow users to download or upload files from Drive from inside of another application.

          Starting today, we're simplifying options for developers by retiring the Drive Android API. We will focus solely on expanding functionality for the Drive REST API.

          If you're new to the Drive REST API, it offers all of the same functionality as the Drive Android API, including ways to:

          If you use the Google Drive Android API, you will need to migrate your existing applications to other services prior to December 6, 2019, when all calls to the API and any features in your applications that depend on it will be shut down. Note: if you've been using the Drive Android API for its offline sync capability, you can continue to provide an offline-first model by using a SyncAdapter with the Drive REST API.

          What to do if you currently use the Google Drive Android API

          We want to make it easy for you to migrate your applications to use the Drive REST API. To get started, reference this migration guide which details replacements for each of the major services fulfilled by the Drive Android API. Additionally, check out this sample app, which demonstrates each of these proposed replacements. If you have any issues, check out the google-drive-sdk tag on StackOverflow.

          New Team Drives role and names, plus a migration update

          In September, we told you that a new “Content manager” role was coming soon to Team Drives. We also provided an optional role migration to help organizations take full advantage of the new role. See details of that announcement here.

          These changes are now starting to take effect. Along with the new role, we’ll also be updating the names of the existing Team Drives membership roles. This post contains more details on what to look for and what to expect as these changes roll out.

          Timeline for changes 

          For Rapid Release domains, new names for roles in Team Drives will start to roll out on October 10th, 2018. The new role and optional auto-migration will start to roll out on October 15th, 2018.

          For Scheduled Release domains, new names for roles in Team Drives will start to roll out on October 17th, 2018. The new role will start to roll out on October 22nd, 2018. The optional auto-migration will start on October 29th, 2018.

          New names for roles in Team Drives 

          The existing roles for Team Drives memberships will get new names:


          • “Full access” will now be known as “Manager.” 
          • “Edit access” will now be “Contributor.” 
          • “Comment access” will now be “Commenter.” 
          • “View access” will now be “Viewer.” 
          • There will also be a new role, “Content manager.” See below for more details. 


          See our Learning Center to see more about roles and permissions in Team Drives.

          New Content manager Team Drives role 

          Users with the Content manager role will be able to edit, reorganize, and delete content in a Team Drive, but they won’t be able to modify Team Drive membership or settings. Content manager will replace “Full access” as the default role for new Team Drive members.

          We recommend that Drive File Stream users also make use of the Content manager role, as it will make it easier to manage Team Drive files through their computer’s file system or the Drive web interface. See our initial announcement for more details on the Content manager role.

          If opted in, auto-migration starts soon 

          If you previously opted in, the migration to change users from “Edit access” to “Content manager” will take place soon. When the migration happens, users and admins will not be explicitly notified, but will be able to see the different role description when they look at their Team Drive membership. As a reminder, the migration will mean:


          • All individual users and groups in your organization who are members of Team Drives with “Edit access” will become “Content managers.” 
          • External users who are members of Team Drives in your organization will not be migrated, unless they belong to a group that also contains internal users. If they belong to a group that also contains internal users and that group is a member of a Team Drive with “Edit access,” the group will be migrated and as a result those external users will have the Content manager role. 


          Note: The window to opt in to the migration has now closed, and we can’t accept any additional migration requests.

          Update to the latest software versions to get the new features 

          To make sure you get these features on all of your devices, make sure your apps are up to date. You should be using the following versions:

          • Google Drive app on Android - use version 2.18.372 or above. 
          • Google Drive app on iOS - use version 4.2018.40 or above. 
          • Google Drive File Stream - versions 27.1.49.1806 or above on Windows and 27.1.49.2230 or above on OSX. 


          Launch Details 
          Release track:

          For Rapid Release domains:

          • New names for roles in Team Drives will start to roll out on October 10th, 2018. 
          • The new role and optional migration will start to roll out on October 15th, 2018. 
          For Scheduled Release domains:

          • New names for roles in Team Drives will start to roll out on October 17th, 2018. 
          • The new role will start to roll out on October 22nd, 2018. 
          • The optional migration will start to roll out on October 29th, 2018. 


          Editions: 

          • Role management in Team Drives is available to G Suite Business, Enterprise, Education, Nonprofit, and Enterprise for Education editions only. 
          • G Suite Basic users can create and access Team Drives if they’re invited by a user or organization that has Team Drives (see details), so users may see their role change. 


          Rollout pace: 
          Gradual rollout (up to 15 days for feature visibility)

          Impact: 
          All end users

          Action: 
          Change management suggested/FYI

          More Information 
          Learning Center: Get started with Team Drives
          G Suite Updates blog post: New Content manager role coming to Team Drives


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          New intelligent file suggestions and organization with Priority in Drive Beta

          We’re adding a new page in Google Drive’s left-hand navigation panel that helps you find and take action on the right Drive files at the right time. This Priority page uses machine learning to suggest files you might need to work on and has “workspaces” to help you organize files. Priority in Drive is initially available in beta. See below for more details.

          See files and comments that need attention

          The goal of Priority is to put your most important files in one place. Using machine learning, we identify the files that are high-priority for you to work on. When you open the page, you’ll see those files, along with comments and suggested actions. You’ll be able to reply to some comments directly through the Drive interface and open full documents with one click. This will help you spend less time searching for content and more time doing work that matters.

          Use workspaces to organize files without moving them

          The Priority page also organizes files into workspaces. These let you gather a private set of working files for ongoing easy access. Adding files to a workspace doesn’t affect their storage location or permissions—it just aggregates files to help you find them faster. Our studies show most users only work with around 10–20 files at any given time. Workspaces help make sure you can get to those files more efficiently. To build your workspace, you can use Drive's intelligent file suggestions or add files manually.


          With the Priority page, Drive is helping you save time and focus on what matters by intelligently surfacing and organizing the files you may need in any given moment.

          Apply to join the Priority in Drive Beta

          Priority in Drive is launching initially in beta. Admins can see more details, review the eligibility requirements, and apply for their domains to join at this link.



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          Real-time presence in Microsoft Office to become available October 17th

          On October 17th, 2018, we’ll begin rolling out real-time presence for Microsoft Office files in Google Drive to all G Suite domains. Admin controls for real-time presence are available today.

          This feature, included in Drive File Stream, will help you avoid version conflicts when editing Microsoft Office files in Google Drive. Real-time presence will let users know if another user is editing a Word, Excel, or PowerPoint file stored in Drive File Stream, in real time. This feature will start rolling out to end users on October 17th.

          Avoid version conflicts when editing Microsoft Office files in Drive

          Real-time presence will check to see if someone else is viewing or editing a Microsoft Office file while you have it open. It’ll alert you and them to help avoid version conflicts. When conflicts do occur, it’ll help you resolve them with a side-by-side view of the document versions, allowing you to easily merge them into one up-to-date file. For more details and to fully understand the feature:



          Admin controls available now

          Admins can choose whether to make real-time presence available to their organizations. Admin controls are live today and on by default. Real-time presence can be disabled for an entire domain or for individual organizational units (OUs) within a domain. To change the setting, go to Apps > G Suite > Drive and Docs > Features and Applications > Allow users to enable real-time presence in Microsoft Office from Drive File Stream in the Admin console.

          For more granular control, admins can also deploy a configuration setting to enable or disable real-time presence in Microsoft Office on a per-machine basis.

          End user feature available after October 17th

          On October 17th, Drive File Stream users will begin to see an educational message when opening Office files stored in Drive File Stream. This message (pictured below), explains that real-time presence helps users see who is editing Microsoft Office files stored in Drive. After opting in to this feature, users will begin to see real-time presence status indicators in the bottom right-hand corner of Word, Excel, and Powerpoint windows that are focused in the foreground.
          On macOS, enabling real-time presence may require users to grant accessibility permissions. Additionally, some users may be asked to confirm their identity before using real-time presence, by logging in with their G Suite account. Starting October 17th, employees at G Suite organizations will be able to visit our Help Center to learn more about how to use real-time presence.

          Launch Details
          Release track:
          • Admin console setting launching to both Rapid Release and Scheduled Release today
          • End user feature included in version of Drive File Stream that will become available to both Rapid Release and Schedule Release on October 17th

          Editions:
          Available to all G Suite editions

          Rollout pace:
          Full rollout (1–3 days for feature visibility)

          Impact:
          Admins and end users

          Action:
          Admin action suggested/FYI

          More Information
          G Suite Updates blog: Avoid version conflicts when editing Microsoft Office files in Drive
          Demo video: Real-time presence in Microsoft Office
          Help Center: Use work or school files on your computer with Drive File Stream


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