Tag Archives: Google Drive

Google Drive apps and Editor add-ons moving from Chrome Web Store to G Suite Marketplace

What’s changing

In the coming weeks, we’ll move all Google Docs, Sheets, Slides, and Forms add-ons and Google Drive apps from the Chrome Web Store to the G Suite Marketplace. See our Cloud Blog for more details on this change. If an add-on’s developer hasn’t taken action to migrate their listing, new users won’t be able to install it. We’re calling these add-ons “unmigrated add-ons.”


Who’s impacted

Admins and end users

Why it matters

Existing users of unmigrated add-ons will continue to be able to use them. However, if they uninstall Editor add-ons or Drive apps, they won’t be able to reinstall them. Moreover, if an existing user creates a template with one of these add-ons, any users who don’t already have the add-on installed won’t be able to use the add-on within the template.

How to get started


  • Admins and end users: No action is required. To check whether an add-on has been migrated, search for it in the G Suite Marketplace
  • Developers: Drive apps and Editor Add-ons must have a G Suite Marketplace listing prior to September 9, 2019. For more information on how to migrate your add-ons, see here for Drive developers and here for Editors developers.

Helpful links



Availability

Rollout details

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 28, 2019
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 28, 2019

G Suite editions

  • All G Suite editions


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Complete basic PDF forms directly in Google Drive on mobile

Quick launch summary

You can now fill out structured PDF forms within the Google Drive app on Android and iOS devices. You’ll be able to complete text fields, select options from a dropdown menu, and select checkboxes or radio buttons. After filling out the form, you can save your edits as a new revision of the document, or save a copy.

This feature makes it quicker and easier to complete business invoices, event registrations, tax forms and other types of simple forms. This eliminates the need to print, fill-in by hand, and re-upload the document, saving you time.



To begin filling out a form, tap the pencil button in the PDF preview or tap the form field directly. When you’re done, save edits or save a copy of the form.

Note that this feature is not available on XFA forms, and does not support e-signature.

Availability

Rollout details

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 22, 2019
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 22, 2019

G Suite editions

  • Available to all G Suite editions


On/off by default?

  • This feature will be ON by default.


Stay up to date with G Suite launches

Create shortcuts in Drive with a new beta

What’s changing 

We’re launching a new beta that allows you to create shortcuts in Drive, making it easy to reference and organize files and folders outside of a given shared drive.

To learn more and express an interest in this beta, see here. We’ll begin accepting domains into this program in the coming weeks.


Who’s impacted 

Admins and end users


Why you’d use it 

Shortcuts are pointers to files that are stored in another folder or in another drive—like a shared drive or another user’s drive—that make it easy to surface content without creating copies of files.

For example, if Paul in marketing shares a document from his team’s shared drive with the entire sales team, Greta in sales can create a shortcut to that document in her own team’s shared drive. Previously, because documents can’t be owned by two shared drives, Greta would need to create a copy of the document for her team’s shared drive, which could then quickly become out of date. 



Additionally, the existing “Add to My Drive” option will be replaced with “Add shortcut to Drive”. Note that files currently living in two locations in My Drive will continue to do so at this time (e.g. those that you’ve added to your My Drive previously).

How to get started 


  • Admins: Admins can express interest in the Google Drive shortcuts beta here. We’ll begin accepting domains into the program in the coming weeks. 
  • End users: Once this feature is enabled for your domain, to create a shortcut: 
    • In Docs, Sheets, and Slides files, you’ll see a new “Add a shortcut to this file in Drive” button next to the “Star” button at the top. 
    • From there, you can select where in your Drive you want the shortcut to appear. From Google Drive, you can right click on a file and select “Add shortcut to Drive” or drag and drop an item into a folder in My Drive. 

Additional details 

You can create a shortcut for the following content types:

  • Google Docs, Google Slides, and Google Sheets files 
  • JPGs, PDFs, and Microsoft Office files 
  • Folders 

Shortcuts are visible to everyone who has access to the folder or drive containing the shortcut. Note that creating a shortcut does not mean sharing access to a file or folder.

Helpful links 



Availability 

G Suite editions 

  • Available to all G Suite editions


Stay up to date with G Suite launches

A new way to help students turn in their best work

Today’s students face a tricky challenge: In an age when they can explore every idea imaginable on the internet, how do they balance outside inspiration with authenticity in their own work? Students have to learn to navigate the line between other people’s ideas and their own, and how and when to properly cite sources.

We've heard from instructors that they copy and paste passages into Google Search to check if student work is authentic, which can be repetitive, inefficient and biased. They also often spend a lot of time giving feedback about missed citations and improper paraphrasing. By integrating the power of Search into our assignment and grading tools, we can make this quicker and easier. 

That’s why Google is introducing originality reports. This new feature—with several reports included free in every course—will be part of Classroom and Assignments, which was also announced today. We create originality reports by scanning student work for matched phrases across hundreds of billions of web pages and tens of millions of books. 

When assigning work in Classroom and Assignments, instructors will have the option to enable originality reports. Students will then be able to run up to three originality reports on documents they attach to the assignment before submitting their work. This heads-up gives students an opportunity to proactively improve their work, and also saves time for instructors. 

After submission, a fresh originality report will automatically be available to instructors when grading the assignment. These reports will flag text that has missed citations and has high similarity with text on the web or in books.

Analyze student work with originality reports in Google Assignments

But comparing work to search results isn’t the only way to ensure authentic work. Coming soon, schools can choose to have their own private repository of past student submissions, so instructors can receive originality reports that include student-to-student matches within the same school. 

Once the feature is generally available, instructors will be able to access originality reports at no charge for up to three assignments in each course they teach. Schools that would like unlimited access can upgrade their instructors to G Suite Enterprise for Education.  During the initial, limited testing period, all instructors can use originality reports as much as they would like to, at no charge. We’ll continue to add features at no additional cost to G Suite for Education.

To use originality reports with Classroom, sign up to apply to be part of the testing program by filling out our form. To try Assignments, which includes originality reports automatically, sign up through our website.

We’re looking forward to seeing how teachers and students alike use the tool to create work that’s both authentic and original. 

Source: Drive


Google Assignments, your new grading companion

Instructors lose valuable time doing cumbersome tasks: writing the same comment on multiple essays, returning piles of paper assignments, and battling copy machine jams. These frustrations are most often felt by instructors with the highest teaching workloads and the least time. For the last five years, we’ve been building tools—like Classroom and Quizzes in Google Forms—to address these challenges. Now you can take advantage of these tools if you use a traditional Learning Management System (LMS). 

Assignments brings together the capabilities of Google Docs, Drive, and Search into a new tool for collecting and grading student work. It helps you save time with streamlined assignment workflows, ensure student work is authentic with originality reports, and give constructive feedback with comment banks. You can use Assignments as a standalone tool and a companion to your LMS (no setup required!) or your school admin can integrate it with your LMS. Sign up today to try Assignments.

If you're one of the 40 million people using Classroom: you've got the best of Assignments already baked in, including our new originality reports. For everyone else, Assignments gives you access to these features as a compliment to your school’s LMS. 

Assignments is your tireless grading companion

Using an LMS can create more work than it saves: students turn in all kinds of files, you have to download and re-upload student files one-by-one, and what if students can keep editing after they already turned in their work? Assignments handles all this for you.

Assignments streamlines the creation and management of coursework, and tackles some of your biggest frustrations:

  • Stop typing the same feedback over and over by using a comment bank, and never worry about pressing the “save” button again

  • Check student work for originality and automatically lock work once it’s turned in

  • Assign files with the option to send each student a copy (no more copy machines!)

  • Grade assignments for an entire class with a student switcher and rubrics, and review any file type without leaving your grading interface

  • Comment and leave suggestions on student work with Google Docs

Grade in Google Assignments

Instructors and students can attach anything to assignments: Docs or Word files for papers, spreadsheets for data analysis, slides for presentations, sites for digital portfolios or final projects, Colab notebooks for programming exercises, and much more. 

Create assignments with Google Assignments

Help students turn in their best work with originality reports

With originality reports in Assignments, you can check student work for missed citations and possible plagiarism without interrupting your grading workflow. When students turn in a document, Assignments will check students’ text against hundreds of billions of web pages and tens of millions of books. 

If you enable originality reports on an assignment, students can also check their work for authenticity (a limited number of times) to correct issues, turn in their best work, and save instructors time grading. Since both you and your students can see originality reports, they’re designed to help you teach your students about authenticity and academic integrity. 

Analyze student work with originality reports

Getting started with Assignments

Starting today, you can sign up to get access to Assignments when it becomes available in a few weeks. Assignments will be available for free as part of G Suite for Education and can be used by instructors alongside or integrated with an LMS. 

Instructors can use Assignments even if your school has an LMS. There’s no setup required, all you need is to sign up and have a school-issued Google account. 

Admins can turn on access to Assignments within your LMS. Assignments is available as an LTI tool, which provides a more integrated experience and enables roster syncing and grade transmission to your LMS gradebook. Assignments is an improved and expanded version of Course Kit, so if you’re already in the Course Kit beta, you’ll automatically have access to Assignments. 

If you use Canvas, we’ve worked with their team to complement the Assignments LTI tool with a set of additional features that make Docs and Drive work seamlessly across all Canvas assignments. 

Source: Drive


Priority page in Drive now available for all G Suite editions

Quick launch summary 

Earlier this year we launched a new Priority page in Drive, which makes accessing and organizing your most important files easier. This feature is now available for all G Suite editions.

On the Priority page, you’ll see your most relevant documents and are able to take action in line, like replying to a comment or reviewing recent edits, without opening the doc. In Workspaces, you’ll see related content grouped together for easy access, or you can create your own personalized workspaces. To learn more about the Priority page in Drive, see here


Priority page in Google Drive. 

Availability 

Rollout details 


G Suite editions 

  • Available to all G Suite Editions

On/off by default? 

  • This feature will be ON by default. 


Stay up to date with G Suite launches

Anomaly detection in the G Suite alert center now in beta

What’s changing

We’re launching the beta of anomalous alert activity for Google Drive. Super admins and admins with delegated privileges for the alert center for G Suite will be alerted when potential data exfiltration risks occur based on unusual Google Drive behavior. Our machine learning models analyze security signals within Google Drive to detect potential security risks such as data exfiltration or policy violations related to unusual external file sharing and download behavior.




Who’s impacted

Admins only

Why you’d use it

Staying on top of activity that impacts the organization’s security is top of mind for most admins.

Once in beta, we’ll proactively notify you of potential security risks including data exfiltration and unusual user behavior patterns that can otherwise be more difficult for security admins to discover.

Additionally, since the alert center integrates with the security center investigation tool for G Suite, organizations can directly launch remediation efforts from within the alert center.

How to get started

  • Admins: Sign up for the beta using this form.
  • End users: No action needed.

Additional details

    With this beta program, we’re launching two new types of alerts:
      • Drive External Sharing Anomalous Activity alert: This alert informs security admins of potential data exfiltration risks based on unusual user Drive sharing behavior to external users.
      • Drive Download Anomalous Activity alert: This alert informs security admins of potential data exfiltration risks based on unusual user Drive downloading behavior.

          Helpful links

              Availability

                G Suite editions
                • Available to G Suite Enterprise and G Suite Enterprise for Education
                • Not available to G Suite Basic, G Suite Business, G Suite for Education, and G Suite for Nonprofits

                Stay up to date with G Suite launches

                Request and review formal document approvals with a new beta

                What’s changing 

                We’re launching a new beta that allows you to request and review formal approvals on Google Docs, Sheets, and Slides. This feature gives you a direct way to get binding approvals on a file, and to see who’s approved them.



                To learn more about this beta and to apply, see here.

                Who’s impacted 

                Admins and end users

                Why you’d use it 

                With this beta, you can easily request approval on specific files from a single or multiple reviewers. Once you add a reviewer to a file, they’ll receive a notification via email.

                You’ll also have the option to specify a due date when requesting an approval. As the due date approaches, reviewers will receive reminders via email that their approval is needed. Reviewers will also receive reminders if their approval is past due.

                For a single reviewer, the file is automatically approved or rejected once the reviewer makes their choice. For multiple reviewers, the file gets approved once all reviewers have selected “approve” and rejected once any reviewer selects “reject.”

                 If you need to add additional reviewers to a request, you can do so as long as an approval is still pending. In addition, editors and pending reviewers can choose to re-assign a review request to a more appropriate party.

                How to get started 

                • Admins: To apply for the Google Drive Approvals beta, see here
                • End users: 
                  • Once this feature is enabled for your domain, to request an approval: 
                    • In Google Drive, right-click the file you want to get approved and select “Approvals” from the list of options. 
                    •  If you have the file open in preview mode, this option is also available in the actions listed in the three-dot drop-down menu. 
                • To approve or reject a file: 
                  • If your approval is requested on a document, you’ll receive a notification email and can take action within Gmail: 
                    • You can approve or reject the document in the preview pane, and add comments.
                    • From Drive, you can see a pending request for approval in the action items associated with a file, or by right-clicking and choosing “View approvals.” 

                Additional details 

                Once you send a file for review, the content of the file cannot be modified, including leaving and resolving comments within the document. Only comments regarding the approval itself can be added.
                Only editors can unlock the file, in which case the review request is cancelled. Reviews can be requested again once all revisions are made.

                Helpful links 



                Availability 

                G Suite editions 

                • Available to G Suite Business, G Suite Enterprise, G Suite for Education, G Suite Enterprise for Education, and G Suite for Nonprofits 
                • Not available for G Suite Basic 

                On/off by default? 


                Stay up to date with G Suite launches

                Google Photos will stop syncing to Drive on July 10, 2019

                What’s changing

                Starting on July 10, 2019, Google Photos will no longer sync to Google Drive. From that date forward, if you add or delete files in Photos, they won’t be automatically added or deleted in Drive.

                Who’s impacted

                End users

                Why it matters

                We heard feedback that users were confused by the connection between Photos and Drive. We’re hoping this simplified experience is easier for users to understand and navigate.

                How to get started


                • End users: Starting July 10, G Suite users will need to manually download items from Photos and upload them to Drive. If they delete files in Photos, they’ll need to manually delete them in Drive as well.


                Additional details

                Currently, G Suite users can choose to sync Photos to Drive. This means that when they upload a file to Photos, it’s automatically uploaded to the Google Photos folder in Drive. Once these changes go into effect, this folder will stop receiving updates. It won’t go away; it will just stop syncing with Photos.

                Unlike consumers, G Suite users do not have the option to show photos from My Drive in Google Photos. If Google Photos is disabled in your organization, your users will not be impacted.

                See our post on the Keyword for more details.

                Helpful links

                Help Center: Upcoming changes to Google Photos & Google Drive
                Keyword: Changing how Google Drive and Google Photos work together

                Availability

                Rollout details



                G Suite editions

                • Impacts all editions


                On/off by default?

                • This change will take place for all organizations by default.



                Stay up to date with G Suite launches

                Google Photos will stop syncing to Drive on July 10, 2019

                What’s changing

                Starting on July 10, 2019, Google Photos will no longer sync to Google Drive. From that date forward, if you add or delete files in Photos, they won’t be automatically added or deleted in Drive.

                Who’s impacted

                End users

                Why it matters

                We heard feedback that users were confused by the connection between Photos and Drive. We’re hoping this simplified experience is easier for users to understand and navigate.

                How to get started


                • End users: Starting July 10, G Suite users will need to manually download items from Photos and upload them to Drive. If they delete files in Photos, they’ll need to manually delete them in Drive as well.


                Additional details

                Currently, G Suite users can choose to sync Photos to Drive. This means that when they upload a file to Photos, it’s automatically uploaded to the Google Photos folder in Drive. Once these changes go into effect, this folder will stop receiving updates. It won’t go away; it will just stop syncing with Photos.

                Unlike consumers, G Suite users do not have the option to show photos from My Drive in Google Photos. If Google Photos is disabled in your organization, your users will not be impacted.

                See our post on the Keyword for more details.

                Helpful links

                Help Center: Upcoming changes to Google Photos & Google Drive
                Keyword: Changing how Google Drive and Google Photos work together

                Availability

                Rollout details



                G Suite editions

                • Impacts all editions


                On/off by default?

                • This change will take place for all organizations by default.



                Stay up to date with G Suite launches