Tag Archives: Google Calendar

Better sharing options for appointment schedules

Quick summary 

The appointment scheduling feature allows people to share their availability via a booking page, which can be used by external stakeholders, clients, and partners to schedule a meeting. 

Starting today, we’re making it easier to share appointment schedules on web through a new Share button. This update allows appointment hosts to copy a short link to all appointment schedules or a specific booking page, and add HTML to embed a booking page on their website. 



Getting started


Rollout pace 


Availability 

  • Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers 
  • Not available to Google Workspace Essentials, Business Starter, Frontline, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts 

Resources 

Roadmap 

Google Workspace Updates Weekly Recap – July 1, 2022

New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 


Drag out from Keep 
You can now effortlessly insert images saved in your Keep notes into other apps by dragging them out from the image carousel on Android devices. | Learn more. 
Drag out from Keep


Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Offline syncing available for opened Microsoft Office documents 
You can now work offline with Microsoft Office files on your desktop. | Learn more. 


Rich text formatting in Google Forms titles and descriptions 
In addition to new options for styling fonts, rich text formatting is now available in Google Forms, enabling you to customize and add emphasis to your forms. | Learn more. 


Start meetings more efficiently with the Calendar guest list in Google Meet 
In Google Meet, you can now see participants who were invited to the meeting but have yet to join the call. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Business Starter, Business Standard, Business Plus, Education Fundamentals, Education Standard, the Teaching & Learning Upgrade, Education Plus, Non profit customers, and legacy G Suite Basic and Business customers only. | Learn more. 


Updated timeline for the new integrated view for Gmail 
We’ve rolled out the opt-out experience to a segment of Gmail users. This means that select users will see the new Gmail experience by default, but they will still have the option to revert to classic Gmail via the settings menu. | Learn more. 


New security alerts for highly sensitive changes to Google Workspace configurations 
In the Alert Center, admins will now be notified of select critical and sensitive changes made to their Google Workspace configurations. | Learn more. 


Synchronize client-side encrypted files with Google Drive for Desktop on Windows and Mac OS 
Admins can update their client-side encryption configurations to include Drive for Desktop. When enabled, users can synchronize their Google Drive, Docs, Sheets, and Slides files with Drive for Desktop on Windows & Mac OS devices. | Encrypt and upload local files is available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers only. | Learn more. 


Easily share profile links via Contacts 
Every contact with a Workspace email now has a new profile link that is easy to copy, share, and send within an organization. | Learn more. 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Google Workspace Updates Weekly Recap – June 17, 2022

New updates

There are no new updates to share this week. Please see below for a recap of published announcements. 

Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Improved email notifications for Google Calendar invites 
We’ve refreshed the layout of emails sent by Google Calendar to make key event details more accessible and useful. | Learn more. 

De-reverberation available for Google Meet 
Google Meet will now remove reverberations from sound recorded by your microphone. This automatically filters out echos created by spaces with hard surfaces, such as a basement or a kitchen, helping to ensure optimal audio quality. | Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, the Teaching and Learning upgrade, and Frontline customers only. | Learn more. 

VirusTotal integration with the security investigation tool provides deeper insight into Chrome events 
You can now use VirusTotal to view deeper insights on Chrome log events in the Security Investigation Tool. | Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers only. | Learn more. 

Manage Google Voice call recording options for your organization 
Admins can set Google Voice call recording options (automatic or manual) for any organizational unit or group in their organization. | Automatic voice recording is available to all Google Voice Premier customers. On-demand voice recording is available to all Google Voice Premier and Standard customers. | Learn more. 

Improved experience for removing participants from Google Meet calls 
We’ve updated the user experience for removing participants from a meeting in Google Meet. When a host or co-host removes a participant from a call, they are prompted with additional actions: remove the user from the call, fill out an additional abuse report, and/or block the user from rejoining. | Learn more. 

Export search results to .CSV files from the security investigation tool 
Admins can now download log event data from the security investigation tool as a .CSV file. This will allow admins to further analyze data outside of the tool. | Learn more. 

Picture-in-Picture and multi-pinning available for Google Meet in Chrome 
We’re bringing picture-in-picture to Google Meet to Chrome browsers on the web. You’ll be able to see up to four video tiles of meeting attendees in a floating window on top of other applications. | Learn more.  


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Improved email notifications for Google Calendar invites

Quick summary

We’re refreshing the layout of emails sent by Google Calendar. By making key event details more accessible and useful, this update enables you to quickly find and act on an event’s most important information. 

In addition, when you receive an email notifying you of a modification to an event, such as a time or location change, it will display both the old and updated information. 



Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: No action required. 

Rollout pace 

Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts

Resources

Add personal tasks from Google Chat

What’s changing

In Google Chat, you can now create personal tasks from individual or group messages. These will then be viewable by you in Google Tasks, the quick-access side panel, and Google Calendar if the task has a set date.

add-personal-tasks-from-google-chat


Who’s impacted 

End users 



Why you’d use it 


This feature allows you to more easily stay on top of tasks that come out of conversations with your coworkers via Chat. Once you’ve created a personal task, you can add a due date and description, then quickly navigate back to the conversation. 



Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: Visit the Help Center to learn more about adding or editing a task. 


Rollout pace 


Android & Web: 

iOS: 
  • We anticipate this feature to be available for iOS in the coming months—we will provide an update on the Workspace Updates Blog once available. 


Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 


Resources 

Google Workspace Updates Weekly Recap – May 13, 2022

New updates 

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all legacy Google Workspace and G Suite customers. 


New idle status in Google Chat 
In Google Chat on web and Chat in Gmail, you'll see an orange clock badge for users that were recently active in Chat, but aren't currently active. We hope this makes it easier to determine the best time to connect with your colleagues. Visit the Help Center to learn more about availability statuses in Google Chat. 





Changes to the default Host Management controls in Google Meet for users with personal accounts 
The default setting for Host Management controls is changing for users with personal Google accounts. Previously, Host Management controls were ON by default — going forward, this setting will be OFF by default for new meetings. There are no changes to the behavior for Google Workspace customers or Google Workspace Individual users.



Previous announcements


The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Improved user interface for sharing your working location in Google Calendar
This update improves the working location feature by offering the same functionality for easily entering and updating location information in a more compact format that uses screen space more efficiently. | Learn more here and here. 

Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus, and Nonprofits, as well as G Suite Business customers. 


Easily search for Google Meet content in Google Drive
In Google Drive, you can now use app:”Google Meet” to easily find and organize Meet content such as Meet recordings, meeting transcripts, and more. | Learn more.


Import existing custom themes to new Google Sites
You can now import a custom theme from one new Google Site to another. | Learn more.


Create Spaces and Add Members with the Google Chat API, available in Developer Preview
Using the Google Chat API, you can now programmatically create new Spaces and add members to those Spaces. This functionality is available in preview – developers can apply for access through our Google Workspace Developer Preview Program. | Learn more.


Require email verification to book appointments in Google Calendar
When using appointment scheduling in Google Calendar, you can now opt to have users verify their email before booking an appointment. When enabled, the user must be signed into a Google account or validate their email address using a PIN code to complete the booking. | Learn more.

Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers.


New delegated VirusTotal privilege in the Alert Center
In 2021, we announced an integration between the Alert Center and VirusTotal. At that time, any admin who had the Alert Center privilege could access all VirusTotal reports. Now, we’ve added the ability for admins to control who can view VirusTotal reports. | Learn more.

Available for Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Standard and Education Plus.


Set up SSO profiles for multiple third-party identity providers with the Multi-IdP SSO beta launch
You can further customize authentication by setting up single sign-on (SSO) profiles for multiple identity providers and then configuring authentication for each group or OU. This feature is available beginning today as an open beta, which means you can use it without enrolling in a specific beta program. | Learn more.


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Require email verification to book appointments in Google Calendar

Quick summary 

When using appointment scheduling in Google Calendar, you can now opt to have users verify their email before booking an appointment. When enabled, the user must be signed into a Google account or validate their email address using a PIN code to complete the booking. 


This setting is off by default and is “sticky”. This means that if you turn it on or off, the configuration will be saved for any new appointment scheduling series. We hope this feature helps ensure you’re protected against potentially malicious actors. 


Appointment scheduling user interface with email verification option unchecked.


Getting started 


Rollout pace 


Availability 

  • Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers 
  • Not available to Google Workspace Essentials, Business Starter, Frontline, as well as legacy G Suite Basic and Business customers 

Resources 

Improved user interface for sharing your working location in Google Calendar

Quick summary 

In August 2021, we gave users the ability to share where they’re working from directly on their calendar. This update improves the working location feature by offering the same functionality for easily entering and updating location information in a more compact format that uses screen space more efficiently. 


Getting started 


Rollout pace 


Availability 

  • Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus, and Nonprofits, as well as G Suite Business customers
  • Not available to Google Workspace Essentials, Business Starter, Enterprise Essentials, Education Fundamentals, Frontline customers as well as G Suite Basic customers
  • Not available to users with personal Google Accounts 

Resources 

Create externally friendly booking pages with appointment scheduling in Google Calendar

What’s changing 

In addition to appointment slots in Google Calendar, we’re introducing appointment scheduling for selected Google Workspace editions. Introduced first for Google Workspace Individual users in June 2021, the appointment scheduling feature allows users to share their availability via a booking page, which can be used by external stakeholders, clients, and partners to schedule time.




See below for more information and availability. 


Who’s impacted 

End users 


Why you’d use it 

The existing appointment slot feature in Google Calendar is helpful for internal use cases, specifically if you don't know who needs to meet with you, but you want to make yourself available. For example, professors can invite their students to office hours each week or HR professionals can share availability for benefits Q&A sessions. 


The new appointment scheduling feature is suited for external use cases, allowing external users, including those without a Google account, to schedule meetings. Additionally, with automatic conflict detection with existing Calendar events, this feature helps reduce time spent finding and rescheduling appointments. 


We hope these scheduling options give users the flexibility to share their availability the way that works best for their particular needs.


Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: 
    • If you have used appointment slots before, you can enable appointment scheduling in your Calendar settings. 
    • For all other users, appointment scheduling will be ON by default. Visit the Help Center to learn more about using appointment slots and appointment scheduling. 
Setting up appointment scheduling in Google Calendar.


Rollout pace 


Availability 

  • Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers 
  • Not available to Google Workspace Essentials, Business Starter, Frontline, as well as legacy G Suite Basic and Business customers 

Resources 

Develop Google Workspace add-ons to attach files to Calendar events from third-party services

Quick summary 

Google Workspace developers can now create Google Workspace add-ons that attach files to a Google Calendar event from any third-party service. This feature enables developers to create add-ons that support attachments from a wide range of sources beyond Google Drive, such as digital whiteboard, content creation, or file management tools. 


Users who have the relevant add-ons installed will be able to attach files from these sources to a Calendar event, and attendees can view the event with the attachment on the web or on mobile.



Attach files from a third-party service to a Calendar event


After attaching files in Calendar on the web, users can view the event with the attachment on the web or on mobile. 


Getting started 


Rollout pace 

  • This feature is available now for all developers and users. 

Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 

Resources