Tag Archives: Google Drive

Google Workspace Updates Weekly Recap – June 9, 2023

2 New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace customers.


Optimizing the Google Drive Android app for foldable devices 
When using the Drive app on a foldable device, you’ll notice that controls within the item preview viewer will intelligently respond to what position the foldable device is in (opened, closed, or only partially opened) and adjust accordingly. 
Optimizing the Google Drive Android app for foldable devices


View documents in paginated mode on Android devices 
Documents will now be in paginated mode upon first open unless the document is set to pageless. This will set up your Google Doc with pages and page breaks in the app, enabling a more cohesive visual design between web and mobile.
View documents in paginated mode on Android devices


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Simplify and strengthen sign-in by enabling passkeys for your users, available now in open beta 
Google Workspace is enabling the use of passkeys as a simpler and safer alternative to passwords to sign-in to Google Accounts. Additionally, Workspace admins can now allow users to use passkeys to skip passwords at sign-in for Workspace apps. | Learn more about the passkey open beta.

Write messages faster and easier with smart compose in Google Chat 
Smart compose in Google Chat helps you communicate with colleagues quicker to move conversations or projects forward more efficiently. | Learn more about smart compose in Google Chat. 

Visit a class using new option in Google Classroom 
We introduced the ability to visit a class, which allows permissioned users to temporarily access classes to support educators, post announcements, view student profiles, and more, without being assigned as a permanent co-teacher. | Available only to users with a Google Workspace for Education Plus license assigned to them. | Learn more about the visit a class feature. 

Improved experience for admitting or denying join requests in Google Meet 
For a better experience, we’re moving join requests to the people panel. Here, users can take their time reviewing join requests without disrupting the overall meeting experience, and without blocking functionality of other meeting features. | Learn more about join requests in Google Meet. 

Updated user interface for the Email Log Search tool 
We’ve updated the Email Log Search interface to help admins find relevant information faster whether their query is simple or dynamic. | Learn more about the Email Log Search tool.

Enhanced experience for picture-in-picture for Google Meet in Chrome 
We’re updating the Google Meet picture-in-picture experience to be more engaging and feature-rich. Directly from the picture-in-picture window, you can now: raise your hand, use in meeting chat, turn captions on and off, more effectively resize the picture-in-picture view, and access flexible layouts. | Learn more about picture-in-picture for Google Meet in Chrome.

Assistant and Calendar reminders are automatically migrating to Tasks 
In September 2022, we announced that we would be migrating Reminders from Google Calendar and Google Assistant to Google Tasks in order to create a single experience for managing to-dos across Google. Over the last several weeks, Google Workspace users had the opportunity to voluntarily migrate their reminders to Tasks. For Google Workspace users: If you have not already migrated your Reminders to Tasks, they will be migrated starting this week. | Learn more about the automatic migration to Tasks.


Google Workspace Updates Weekly Recap – May 26, 2023

6 New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace customers.


Improving the Google Meet experience on foldable devices
If you’re using Google Meet on a foldable device, you’ll notice an improved experience in tabletop mode. Meet will automatically adjust the grid layout and control bar to best suit your device, making it easier to participate and interact during meetings. | Learn more about joining a video meeting.


Additional refinements to email notifications sent from Google Classroom
We’re updating the email notification experience in Google Classroom to make it easier for students and teachers to find the right information more efficiently in order to take action in Classroom. Specifically, you’ll notice refreshed visual design and language, clearer focus on action items, and easier access to notification settings. | Learn more about managing notification.
Additional refinements to email notifications sent from Google Classroom

Introducing new keyboard shortcuts in Google Sheets
We’re adding new keyboard shortcuts to Google Sheets to help you increase your productivity and perform actions faster. Examples include: applying/removing bold formatting, moving to the next Sheet, and displaying the Find and Replace box. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for June 7, 2023. | Learn more about keyboard shortcuts for Google Sheets.

Find what you need faster with new Google Drive organizational options
You will now have more control over how files and folders are displayed in various views within Google Drive for Web. For example, we’re adding a new drop-down menu in both grid and list layouts that will enable you to select whether folders should always appear "on top" or if they should be "mixed with files". Additionally, while in the Search view, the new menu will provide display options specifically related to your search, which returns results sorted by relevancy and modification date. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for June 7, 2023. | Learn more about viewing & reordering your files and folders.




Pin multiple participants from Google Meet Hardware devices
You can now pin multiple video tiles using Google Meet hardware. Pinning can be used to highlight speakers, presentations, and other key attendees in the video feed. Now you can use this functionality however you’re joining a meeting: desktop, mobile, or a conference room. | Available to all Google Workspace customers with Google Meet Hardware. | Learn more about pinning Google Meet participants.

Improving the Google Meet experience on foldable devices
If you’re using Google Meet on a foldable device, you’ll notice an improved experience in tabletop mode. Meet will automatically adjust the grid layout and control bar to best suit your device, making it easier to participate and interact during meetings.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Simplify workflows in Google Docs with variable chips
We introduced variable chips, a new feature that makes document creation for things like invoices, contracts, or broader communications much easier. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus customers and Nonprofits only. | Learn more about variable chips in Google Docs.


Extending client-side encryption to chat messages in Google Meet
If you’re using client-side encryption for Meet, in-meeting chat will now be supported. As with the audio and video content of your client-side encrypted meetings, all in-meeting chat messages will be encrypted and inaccessible by any third party, including Google. | Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers hosting client-side encrypted calls only. | Learn more about client-side encryption for in-meeting chat on Google Meet.


Adding new capabilities to timeline view in Google Sheets
We added the following capabilities to expand the timeline view feature: enhanced formatting options, including card text truncation and the undo/redo option, a card collapsed view that enables you to merge cards into a single row for each card group, and print and download support. | Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, and the Teaching and Learning Upgrade customers only. | Learn more about timeline view in Google Sheets. 


Set expirations for files in shared drives using Google Drive API
Developers will now be able to fully control file expirations via the Google Drive API (creating, reading, updating, deleting), and users will be able to see, but not edit file expirations in the sharing dialog. | Available to Google Business Standard, Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, the Teaching and Learning Upgrade and Education Plus customers only. | Learn more about setting expirations for files in shared drives using Google Drive API. 


Enable your users to report inappropriate messages for review
Admins can enable content reporting for their Google Chat users. Once a user has flagged a message, admins can find more information about the incident in the Security Investigation Tool and decide whether further action is needed. This feature is available for Google Chat on the web and mobile devices. | Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers only. | Learn more about reporting inappropriate messages. 

Contacts delegates can now update labels and manage “Other” contacts
We’re updating the functionality for delegated users to manage contact labels on behalf of their delegator via contacts.google.com. While this functionality was previously available in Gmail, they can now be managed directly at the source: Contacts. This will happen in two phases: 

Beginning this month, delegators will be prompted to review and re-approve access for their existing delegates. If existing delegates are not re-approved before July 2023, they will lose access to manage contacts. | Learn more about these additional capabilities for Contacts delegates and additional action required.

Improving consistency of Gmail data across the Security Investigation Tool and BigQuery
In August 2022, we announced the movement of the existing Gmail logs in BigQuery to Google Workspace logs and reports in BigQuery, creating a single space to access all of your Google Workspace audit events. 

To further improve this experience, you’ll see all Gmail log events from the Security Investigation Tool (SIT) in your Google Workspace logs and reports in BigQuery. This includes device types and post-delivery actions (for example open, delete, clicked links, and attachment downloads). | Learn more about the newly added columns.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.


Rapid Release Domains:
Scheduled Release Domains:

Set expirations for files in shared drives using Google Drive API

What’s changing

Last year, we announced the ability to set expiring access when sharing files in My Drive. To expand upon this, we’re adding the option to set expirations on files that reside in shared drives using the Google Drive API. 

Specifically, developers will now be able to fully control file expirations via the API (creating, reading, updating, deleting), and users will be able to see, but not edit file expirations in the sharing dialog. 
Set expirations for files in shared drives using Google Drive API

Getting started 

  • Admins: There is no admin control for this feature. 
  • Developers: Visit the Help Center to learn more about setting an expiration date for file access. 
  • End users: This feature will be ON by default and cannot be disabled. If an expiring access has been set by a developer in your domain, you will automatically see it in the sharing dialog. 

Rollout pace 

  • This feature is available now. 

Availability 

  • Available to Google Business Standard, Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, the Teaching and Learning Upgrade and Education Plus customers 
  • Not available to Essentials Starter, Business Starter, Frontline Starter, Frontline Standard, and Nonprofits 
  • Not available to users with personal Google Accounts 

Resources 

Google Workspace Updates Weekly Recap – May 12, 2023

New updates 

There are no new updates to share this week. Please see below for a recap of published announcements. 


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Enhancing spam protection in Google Drive
There will now be a dedicated spam folder within Google Drive to host unwanted files that are shared with you containing spam or abusive content. | Learn more about the spam folder in Google Drive.

Bringing pooled storage and shared drives to Business Starter
We're updating the storage model in Business Starter from per-user storage to pooled storage. Pooled storage provides a more simple and flexible way to manage storage, as all storage is shared across the organization, removing the need to manage it on a per-user basis. | This update impacts Google Workspace Business Starter customers only. | Learn more about pooled storage and shared drives for Business Starter. 


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.


Bringing pooled storage and shared drives to Business Starter

What’s changing 

We're updating the storage model in Business Starter from per-user storage to pooled storage. Pooled storage provides a more simple and flexible way to manage storage, as all storage is shared across the organization, removing the need to manage it on a per-user basis. With pooled storage, admins also have more tools to monitor how storage is used across their organization. In the coming days, new customers signing up for Business Starter will have pooled storage; existing Business Starter customers will transition to pooled storage over the coming months. 


As an added benefit of pooled storage, organizations with Business Starter will soon gain access to shared drives. Users will be able to create shared drives and add members, files, and folders. Please note that certain admin-level and security controls—like the ability to control access to the items in a shared drive—will not be included in shared drives for Business Starter. 


Who’s impacted 

Admins and end users 


Why it’s important 

Pooled storage 
Pooled storage is a simple and flexible model for sharing storage across an organization, and it enables admins to more easily manage storage across their organization. 


Shared drives 
Part of empowering our customers to do their best work means reducing the friction around file sharing and collaboration. Shared drives are a key tool for collaboration—users can store, search, and access their team's files instantly. Additionally, they offer benefits such as:
  • Easy discoverability: Less time spent requesting access to files and searching for relevant documents with all of your team’s files in one place.
  • Files are forever: All content stays put — even when collaborators or team members leave, your content won’t.
  • Easy collaboration: Every member of a shared drive can explore and collaborate in the same files. You can also add users outside your team or organization.
  • Accessible anywhere: Regardless of location or device, you can always access the files you need most.
Visit our Help Center to learn more about pooled storage and shared drives for Business Starter.


Getting started

  • Admins: 
  • End users: There is no end user impact or action required at this time.

Rollout pace

  • Beginning May 15, 2023, new Business Starter customers will have pooled storage by default.

  • Pooled storage will start rolling out to existing Business Starter customers on May 22, 2023 and continue over the coming months. 

  • Shared drives will become available after pooled storage rolls out to all existing Business Starter customers.

Availability

  • This update impacts Google Workspace Business Starter customers.

Resources


Enhancing spam protection in Google Drive

This announcement was made at Google I/O ‘23. Visit the Keyword Blog to learn more about new features and updates to improve online safety.

What’s changing

There will now be a dedicated spam folder within Google Drive to host unwanted files that are shared with you containing spam or abusive content. When an unsolicited file is moved to the spam folder, you will be unsubscribed, preventing all comment, sharing, and mobile push notifications for the file. Once unsubscribed, you will not be able to find the file anywhere in Drive outside of your spam folder. 

Similar to how the spam folder works in Gmail, automatic classifiers will redirect files that Drive strongly suspects to be unwanted to the spam folder. You will also be able to manually move Drive, Docs, Sheets, Slides, Sites, and Forms files in and out of the spam folder. After a file has resided within the spam folder for over 30 days, it will be permanently removed from Drive. 
Google Drive Spam View

Who’s impacted 

End users 


Why it’s important 

This feature improves the security of Google Drive by giving users a new way to suppress potentially malicious content to stay safe and distraction free. We’ve offered best-in-class Gmail and Drive spam, phishing, and malware prevention for years, but Drive has lacked a spam folder, similar to the Gmail spam folder, to place unwanted content. By introducing a spam view, we’re simultaneously giving users more control over their content while blocking harmful files without risking impact to our users. 


Additional details 

You will see the new spam folder on the Drive homepage on Web, Android, iOS and Drive for Desktop. 


Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: 
    • To move a folder to Spam, you can select “report spam” from the context menu or drag the file into the spam folder in the left hand navigation menu. 
    • Visit the Help Center to learn more about marking or unmarking spam in Drive. 

Rollout pace 

Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources 

Google Workspace Updates Weekly Recap – April 21, 2023

2 New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.


Improving multi-instance support for the Google Drive Android app
Last year, we announced multi-instance support on Google Drive, a feature that gives you better insight into your files by allowing you to have two Drive app windows open side-by-side on large screen Android devices. Now, we’re improving this experience by adding multi-account support, which lets a single user have two instances of the Drive app open side-by-side on a single device, showing content from two different Google Accounts. With this update, you can preview a file from one account in one instance, while navigating through the folders of your secondary account in the other instance. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for April 28th, 2023. | Learn more about using Google Drive.
Improving multi-instance support for the Google Drive Android app

Autofill using a mouse on the Google Sheets Android app
Following the recent announcement of full mouse support for the Google Sheets app on Android, we’re introducing mouse autofill capabilities. With this update, you can autofill by dragging or double clicking a selection handle using a mouse in Google Sheets. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for April 25th, 2023.
Autofill using a mouse on the Google Sheets Android app



Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Assign admin roles to specific groups
Scale and secure your role-based access controls (RBAC) practice on Workspace by leveraging a new capability for role assignments to groups. You can now assign admin roles to groups in addition to or instead of individual users. | Learn more about assigning admin roles to specific groups. 


Expanding admin privileges for Google Meet hardware devices
We’re increasing the number of admin privileges for Google Meet hardware devices from three to twelve. This gives admins more ways to delegate admin roles and access as it pertains to device data and management within the Admin console. | Learn more about expanding admin privileges for Google Meet hardware devices. 


Turn off the video feed for select tiles in Meet
You can now turn off the video feed from other participants during a Google Meet call. This can be helpful in situations where you want to focus your meeting view to just the presenter or hide participants with distracting video feeds. | Learn more about turning off the video feed for select tiles in Meet. 


Better location context for events and RSVPs in Gmail
Earlier this year, we made it even easier to use RSVPs in Google Calendar to let others know how you’re planning to join a meeting. Now, you can do the same thing directly from an invite in Gmail. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, Teaching & Learning Upgrade, and Nonprofits, as well as legacy G Suite Business customers only. | Learn more about better location context for events and RSVPs in Gmail. 


Co-present Google Slides in Google Meet
We’re adding a new feature that allows multiple people to present together in Meet. As the primary presenter, you can assign participants to co-present Slides with you. | Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers  only. | Learn more about co-presenting Google Slides in Google Meet. 


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.


Google Workspace Updates Weekly Recap – April 21, 2023

2 New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.


Improving multi-instance support for the Google Drive Android app
Last year, we announced multi-instance support on Google Drive, a feature that gives you better insight into your files by allowing you to have two Drive app windows open side-by-side on large screen Android devices. Now, we’re improving this experience by adding multi-account support, which lets a single user have two instances of the Drive app open side-by-side on a single device, showing content from two different Google Accounts. With this update, you can preview a file from one account in one instance, while navigating through the folders of your secondary account in the other instance. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for April 28th, 2023. | Learn more about using Google Drive.
Improving multi-instance support for the Google Drive Android app

Autofill using a mouse on the Google Sheets Android app
Following the recent announcement of full mouse support for the Google Sheets app on Android, we’re introducing mouse autofill capabilities. With this update, you can autofill by dragging or double clicking a selection handle using a mouse in Google Sheets. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for April 25th, 2023.
Autofill using a mouse on the Google Sheets Android app



Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Assign admin roles to specific groups
Scale and secure your role-based access controls (RBAC) practice on Workspace by leveraging a new capability for role assignments to groups. You can now assign admin roles to groups in addition to or instead of individual users. | Learn more about assigning admin roles to specific groups. 


Expanding admin privileges for Google Meet hardware devices
We’re increasing the number of admin privileges for Google Meet hardware devices from three to twelve. This gives admins more ways to delegate admin roles and access as it pertains to device data and management within the Admin console. | Learn more about expanding admin privileges for Google Meet hardware devices. 


Turn off the video feed for select tiles in Meet
You can now turn off the video feed from other participants during a Google Meet call. This can be helpful in situations where you want to focus your meeting view to just the presenter or hide participants with distracting video feeds. | Learn more about turning off the video feed for select tiles in Meet. 


Better location context for events and RSVPs in Gmail
Earlier this year, we made it even easier to use RSVPs in Google Calendar to let others know how you’re planning to join a meeting. Now, you can do the same thing directly from an invite in Gmail. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, Teaching & Learning Upgrade, and Nonprofits, as well as legacy G Suite Business customers only. | Learn more about better location context for events and RSVPs in Gmail. 


Co-present Google Slides in Google Meet
We’re adding a new feature that allows multiple people to present together in Meet. As the primary presenter, you can assign participants to co-present Slides with you. | Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers  only. | Learn more about co-presenting Google Slides in Google Meet. 


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.


Google Workspace Updates Weekly Recap – April 14, 2023

1 New update

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.





Reminder: Google Calendar and Assistant Reminders will migrate to Google Tasks soon
In February 2023, we shared plans for the next phase of migrating Google Calendar and Assistant Reminders to Google Tasks. As a reminder, if you use a Google account for work and school, you’ll start to see a prompt in Assistant and Calendar to move reminders created in these apps to Tasks. For more information on this migration, please refer to our original announcement.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Improve search results with Personalization Boost and Click Boost for Cloud Search 
To help you find relevant documents faster, we’re introducing user personalization boost and click boost for the Cloud Search API. | Available to Google Cloud Search Customers only. | Learn more. 


Enabling organizational communication with announcements in Google Chat 
We're giving Space Managers the ability to configure spaces for sharing organizational announcements. Using the new announcement-only configuration, message posting and other capabilities are limited to designated Space Managers. | Learn more. 


Fine tune access to data with additional options for Access Approvals 
In 2022, we introduced Access Approvals, which enables customers to control when Google support personnel can access specific data during support and general maintenance. Beginning this week, we’re introducing additional options that provide customers even more control over these data interactions. | Available to Google Workspace Enterprise Plus customers only. | Learn more. 


Introducing new collaboration and flexibility features for Google Sites 
We've announced even more enhancements that improve upon collaboration within Sites and give you even more control over the layout of your Site’s content. | Learn more. 


Practice sets in Google Classroom are now generally available 
We’re excited to announce that practice sets are now generally available in English in Google Classroom to Google Workspace for Education Plus and Google Workspace for Education Teaching and Learning customers. | Learn more. 


Streamlined file organization with the new Google Drive location picker 
We've added improvements to the web Google Drive location picker that enable you to quickly and efficiently select a location to organize files and folders. The updates include a new visual experience and helpful suggestions when moving files and folders or adding shortcuts to items in Drive. | Learn more. 


New community features for Google Chat and an update on Currents
Last year, we announced plans to wind down Currents, to focus efforts on community experiences that are better integrated with the rest of Google Workspace. To help our customers manage this transition, we published detailed guidance for Workspace administrators and enabled customers to opt-in for automated migration of Currents data to spaces in Google Chat. | Learn more. 


Set default label values for files in Google Drive
This week, we’re expanding the automated classification capabilities of Drive labels to support setting default label values in addition to the current admin ability to apply labels by default. | Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Standard and Education Plus customers only. | Learn more. 


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.


Rapid Release Domains:
Scheduled Release Domains:
Rapid and Scheduled Release Domains:

Set default label values for files in Google Drive

What’s changing

Currently, admins can create, publish, and utilize Google Drive labels to apply file level classifications. This helps users organize, find, and comply with company policies as it relates to Drive items. 

This week, we’re expanding the automated classification capabilities of Drive labels to support setting default label values in addition to the current admin ability to apply labels by default. With automated classification, label admins can construct rules that add labels when files are created or when file ownership is transferred.

This update helps organizations ensure critical labels are applied to files at file creation. Using labels can serve as a condition for enforcing certain policies, such as Data Loss Prevention.


Who’s impacted 

Admins 


Why it matters 

With default field values, admins can now be more specific with their label configuration. In addition, this feature provides more flexibility with policy controls while creating a default policy standard within an organization. 


Getting started 

Rollout pace 

Availability 

  • Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, Education Standard customers 
  • Not available to Google Workspace Essentials, Business Starter, Education Fundamentals, the Teaching and Learning Upgrade, Nonprofits, and Frontline, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts 

Resources