Tag Archives: Gemini

Now generally available: use Gemini in the side panel of Workspace apps in seven additional languages

 What’s changing

Beginning today, all users* can use Gemini in the side panel of Google Docs, Google Sheets, Google Drive, and Gmail,  in seven additional languages:

  • French
  • German
  • Italian
  • Japanese
  • Korean
  • Portuguese
  • Spanish

Gemini in the side panel of Gmail in Spanish



With Gemini in the side panel of your Workspace apps, you can get help summarizing, analyzing, and generating content by utilizing insights gathered from your emails, documents, and more—all without switching applications or tabs. Check out our original announcements for Gemini in the side panel of Docs, Sheets, and Drive, and Gmail for even more information.

*Available for Workspace customers with a Gemini Business, Gemini Enterprise, Gemini Education, and Gemini Education Premium add-on.

Additional details

  • While Gemini in the side panel of Docs, Sheets, Drive, and Gmail, is generally available in these additional languages - as we keep rolling out more Gemini alpha features in the side panel, end users with Gemini alpha features turned on may continue to see the “Alpha” badge. 
  • Image generation is not supported yet in these additional languages.
  • Gemini in the side panel of Slides is only available in English at this time.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: You can access the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Docs, Sheets, Drive, and Gmail on the web. Visit the Help Center to learn more about collaborating with Gemini in Docs, Sheets, Drive, and Gmail. Note that for accessing other Gemini for Google Workspace features that are supported in English only, you will need to set your Google Account language to English.

Rollout pace



Availability

Available for Google Workspace customers with a:
  • Gemini Business or Enterprise add-on
  • Gemini Education or Education Premium add-on


Resources



Google Workspace Updates Weekly Recap – November 1, 2024

4 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Apply black & white filter to Google Drive scans on Android devices 
In August, we announced that you can now save files scanned in the Google Drive Android app as a .JPEG. This week, we’re excited to introduce an additional scanning option that gives you the ability to apply a black & white filter on your document scans. This new filter helps enhance texts and other important elements, ensuring they are sharply defined when compared to the background region. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about scanning files with your mobile device.
Apply black & white filter to Google Drive scans on Android devices

AI Classification now supports Field Selection for Model Training 
When AI Classification first launched, Labels eligible for model training needed to have a single field of either a badge or option-list field type, and Labels with multiple fields were ineligible. Now, customers that use AI Classification will be able to select which badge or option list field they would like to train a model for after identifying the target label. Once trained and enabled, the AI model will automatically apply the label and will only populate the selected field. | Roll out to Rapid Release and Scheduled Release domains is complete. | Available to customers with the AI Security add-on, Gemini Enterprise add-on, and Gemini Education Premium. | Visit the Help Center to learn more about Label Google Drive files automatically using AI classification. 


Reducing noise from unfollowed threads in Google Chat
In order to make it easier to identify which unread threads are most relevant to you, we’re reducing the noise by removing visual cues from threads that you do not follow in Google Chat. Starting this week, new activity, such as unread messages from threads you do not follow, will no longer bold and appear at the top of your conversation lists. | Rolling out now to Rapid Release and Scheduled Release domains on web and mobile at an extended rollout pace (potentially longer than 15 days for feature visibility). | Available to all Google Workspace customers. 


Introducing a better filter by condition experience for tables in Google Sheets 
Tables in Google Sheets will now provide users with a smarter filter by condition experience. Sheets offers 21 options for users to filter by condition, such as “Date is” or “Text ends with”. However, we know there are scenarios in which certain filters might not be applicable based on the type of data in a spreadsheet. Based on the set column type, users will now only see relevant filter by condition options. For example, if your column type is set to number, the filter options will be number-based only. | Roll out to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about sorting & filtering your data.
Introducing a better filter by condition experience for tables in Google Sheets



Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Refine emails faster with updates to the “Polish” shortcut in Gmail 
We’re expanding the Help me write shortcut to web and introducing a Polish shortcut on web and mobile that helps you refine emails even faster. | Learn more about email shortcuts in Gmail. 

Google Classroom now supports exporting missing and excused grades to select Student Information Systems (SIS)
Teachers can now include missing and excused grades when exporting grades to their Student Information Systems (SIS). | Learn more about exporting missing and excused grades to select Student Information Systems (SIS). 

New density setting in Google Chat 
To give users more control over how they see information in Google Chat, we’re introducing a new setting that allows you to control the visual density of screen elements. Choose between “Comfortable” or “Compact” on chat.google.com. | Learn more about density settings in Chat.

Context Aware Access insights and recommendations are now generally available
We’re making it easier to apply context-aware access (CAA) policies with new insights and recommendations. We’ll proactively surface potential security gaps and suggest pre-built CAA levels which admins can deploy to remediate the security gaps. | Learn more Context Aware Access insights.

FedRAMP High authorization for Gemini for Workspace 
As recently announced, we submitted our package to obtain FedRAMP High authorization for Gemini for Workspace, including the Gemini app. A FedRAMP High certification assures federal agencies in the United States that a cloud service provides the highest level of protection for their most sensitive data, enabling them to confidently leverage cloud technologies for critical operations. | Learn more about FedRAMP High authorization for Gemini.

Gemini in the side panel of Google Chat is now available
We’re expanding Gemini in Chat to help users collaborate more effectively in their spaces, group messages and direct messages. | Learn more about Gemini in the side panel of Chat. 

Data classifications labels for Gmail are now available in open beta
In addition to Google Drive, we’re expanding data classification labels to now include Gmail. Classification labels are used to classify and audit content according to organizational guidelines (“Sensitive”, “Confidential”, etc.) and apply policies, such as data loss prevention (DLP) rules, to protect sensitive information in email messages. Classification labels will be available when using Gmail on the web – support for Gmail on mobile devices will be introduced in the coming months. | Learn more about the beta for data classifications labels for Gmail.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 
    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).       


    Gemini in the side panel of Google Chat is now available

    What’s changing

    For the last few months, users with the Gemini for Google Workspace add-ons and Gemini Education add-ons have used Gemini in the side panel of Gmail, Docs, Sheets, Slides, and Drive to assist them with summarizing, analyzing, and generating content through insights gathered from their emails, documents, and more. Earlier this month, Gemini add-on subscribers began using Gemini in Google Chat for summaries of unread conversations in the home view. 

    Today, we’re expanding Gemini in Chat to help users collaborate more effectively in their spaces, group messages and direct messages. With Gemini in the side panel of Chat, you can: 
    • Summarize a space or conversation. Examples include asking Gemini the following: 
      • "Summarize this conversation."
      • "What are the key takeaways in this conversation?” 
      • After an initial summary is generated, you can ask for a longer summary, "Give me a detailed summary of [topic] discussed in this space." 
    • Generate a list of action items from that space or conversation, such as: 
      • "What are the action items in this conversation?” 
      • “Are there any action items for me in this conversation?" 
      • “Summarize [person's] action items in this space” 
    • Answer specific questions about that space or conversation by asking: 
      • “What did [person] say about the timeline extension in this space?” 
      • “What’s the decision on the project discussed in this conversation?" 
    gemini in the side panel of chat

    Who’s impacted 

    End users 


    Why you’d use it 

    Gemini in the side panel of Chat enables you to better collaborate with your team by helping you quickly catch up on missed conversations, capture action items, or search for key details that are easy to miss in a fast-moving space. 


    Additional details 

    At this time, Gemini in the side panel of Chat can summarize and analyze messages in the conversation that you are currently viewing. It will not summarize or analyze context across your entire Chat conversation history, your Gmail inbox or your Drive files. 


    Getting started 


    Rollout pace 


    Availability 

    Available for Google Workspace customers with a: 
    • Gemini Business and Enterprise add-on 
    • Gemini Education and Education Premium add-on 

    Resources 

    FedRAMP High authorization for Gemini for Workspace

    What’s changing

    As recently announced, we submitted our package to obtain FedRAMP High authorization for Gemini for Workspace, including the Gemini app. A FedRAMP High certification assures federal agencies in the United States that a cloud service provides the highest level of protection for their most sensitive data, enabling them to confidently leverage cloud technologies for critical operations.


    Additional details

    • Our current FedRAMP submission does not include Data Location. We’re targeting FedRAMP High with Data Location at a later date.
    • The package is pending review by the Joint Authorization Board (JAB), who does not provide guidance on review timelines. Refer to the FedRAMP compliance page to view a copy of our submission. 

    Getting started

    Availability

    Available for Google Workspace customers with these add-ons:
    • Gemini Business
    • Gemini Enterprise
    • Gemini Education
    • Gemini Education Premium

    Available for Google Workspace customers accessing the Gemini app as a core service with these editions:
    • Business Starter, Business Standard, Business Plus
    • Enterprise Starter, Enterprise Standard, Enterprise Plus
    • Frontline Starter, Frontline Standard
    • Essentials, Enterprise Essentials, Enterprise Essentials Plus
    • Google Workspace for Nonprofits
    • Education Standard, Education Plus

    Refine emails faster with updates to the “Polish” shortcut in Gmail

    What’s changing

    In August, we announced Help me write and Refine my draft shortcuts on mobile devices. Today, we’re excited to expand the Help me write shortcut to web and introduce a Polish shortcut on web and mobile that helps you refine emails even faster. 

    • On web, the Help me write shortcut will now appear in the body of the email when an email draft is empty. The Polish shortcut will appear for drafts with 12+ words, and pressing the shortcut text or typing Ctrl+H will automatically show a polished email output. 
    polish shortcut Gmail on web

    • On mobile, the Help me write shortcut will continue to appear in the body of the email when an email draft is empty. The Polish shortcut will now appear for drafts with 12+ words. Swiping on the shortcut text will automatically show a polished email output. From there, users can tap a refinement chip (Formalize, Elaborate or Shorten) to edit the draft in place. 

    polish shortcut on mobile
    Getting started 


    Rollout pace 

    Web: 
    Android & iOS: 

    Availability 

    Available for Google Workspace customers with: 
    • Gemini Business and Enterprise add-on 
    • Gemini Education and Education Premium add-on
    • Google One AI Premium 

    Resources


    The Gemini app is now a core service with enterprise-grade data protection for more Google Workspace editions

    What’s changing

    As we recently announced, driven by our belief that generative AI can be transformative for every user, the standalone Gemini app (gemini.google.com) will now be included as part of most Google Workspace editions. With enterprise-grade data protections built in, users can now save time and deliver higher quality work — securely and compliantly — with an AI-powered assistant at work.

    Beginning today, the Gemini app is now available as a core service with enterprise-grade data protection for Google Workspace users with the following editions:

    • Business Starter, Business Standard, Business Plus
    • Enterprise Starter, Enterprise Standard, Enterprise Plus
    • Frontline Starter, Frontline Standard
    • Essentials, Enterprise Essentials, Enterprise Essentials Plus
    • Education Standard, Education Plus 
    • Google Workspace for Nonprofits

    Additional details

    As a core service, the Gemini app will be covered under your existing Google Workspace or Google Workspace for Education agreement and will include the same technical support as other Workspace services. Gemini prompts, data, or generated responses won’t be reviewed by human reviewers or otherwise used to improve generative AI models without permission. More information on how we’re protecting your Google Workspace data in the era of generative AI can be found here.

    Note: For Education customers, added data protection is available in the Gemini app as either a core or additional service.

    Admin console service settings update
    As part of this launch, we will be streamlining the Gemini app service settings in the Admin console. Specifically, we will be transitioning to a single checkbox for the user access setting:

    The updated Gemini service setting (Admin console > Generative AI > Gemini app > User Access)



    When the setting is unchecked (default state for most customers), the Gemini app as a core service with enterprise-grade data protection will be enabled only for:

    • Gemini for Workspace licensed users
    • Users with a qualifying Workspace edition


    When the setting is checked, the Gemini app will be enabled for all users, specifically:

    • Gemini for Workspace licensed users
    • Users with a qualifying Workspace edition
    • Users without a qualifying Workspace edition can access the Gemini app as an additional service

    Broader availability of Workspace extensions in Gemini
    Expanding the Gemini app as a core service also allows these Workspace editions to leverage Google Workspace extensions in Gemini, which are currently available in open beta for users 18 and older. Once enabled by an admin, extensions allow Gemini to cross reference various Google Workspace apps, like Gmail, Drive, Docs, Calendar, Keep and Tasks, as data sources to better inform its responses. Visit the Help Center to learn more about turning Google Workspace extensions on or off for your organization. 


    Getting started

    • Admins: 
      • For new Google Workspace Business, Enterprise, and Frontline customers: Access to the Gemini app as a core service with enterprise-grade data protection will be ON by default. 
      • For new Workspace for Education customers: Access to the Gemini app will be OFF by default for Primary and Secondary (K12) customers, and ON by default for Higher Education customers.
      • Visit the Help Center to learn more about turning the Gemini app on or off for users.

    • End users: Visit the Help Center to learn more about using the Gemini app.


    Rollout pace



    Availability

    This update is applicable for Google Workspace:
    • Business Starter, Business Standard, Business Plus
    • Enterprise Starter, Enterprise Standard, Enterprise Plus
    • Frontline Starter, Frontline Standard
    • Essentials, Enterprise Essentials, Enterprise Essentials Plus
    • Google Workspace for Nonprofits edition
    • Education Standard, Education Plus

    Resources


    Expanding Google Workspace extensions available in open beta for the Gemini app

    What’s changing

    Earlier this year, we launched Google Workspace extensions for Gmail, Google Drive and Google Docs in open beta for the Gemini app. Beginning today, we’re pleased to announce that Google Calendar, Google Keep and Google Tasks are also available as Workspace extensions in the Gemini app.

    Who’s impacted

    Admins and end users

    Why you’d use it

    Extensions allow the Gemini app to interact with other Google apps and services, helping to provide more contextual and relevant responses to your prompts and take certain actions across apps. For example, you can use extensions to:

    Calendar
    • Create an event in Google Calendar based on specific details or based on your conversation with the Gemini app
    • Find events for a specific day, date range, or based on event details
    • Edit or cancel events in Calendar

    Tasks
    • Add reminders and tasks, including those based on your conversation with the Gemini app
    • View a list of your tasks and update your tasks

    Keep
    • Create notes and lists, including those based on your conversation with the Gemini app
    • Add an item to your existing list
    • Find content from your notes and lists
    • Reference your notes and lists in your conversation with the Gemini app

    Additional details

    • If your prompt includes multiple actions that require separate apps or services, but one or more of the required services are not enabled, neither of the actions will be completed. For example, if you prompt Gemini to create an event on your calendar and a reminder for that event but the Tasks extension is not enabled, the event will not be added to your calendar and you will not get a reminder.
    • As a reminder, during the open beta period, Context-Aware Access (CAA) for Gmail, Drive, Docs, Calendar, Keep and Tasks isn’t supported with Google Workspace extensions. Context-Aware Access gives you control over which apps a user can access based on their context, such as whether their device complies with your IT policy. Learn more about Context-Aware Access.
    • Google Workspace extensions is not available to Google Workspace users accessing Gemini as an additional Google service.
    • Note that Google Workspace personal content the Gemini app gets from extensions is not reviewed by anyone to improve AI models, not used to train AI models, and not shared with other users or institutions.

    Getting started

    • Admins: 
      • Google Workspace extensions in Gemini are OFF by default and can be enabled at the OU or Group level.
        • If Google Workspace extensions are already enabled, then the Workspace extensions for Calendar, Keep and Tasks will show up automatically for your users.
      • Visit the Help Center to learn more about turning Google Workspace extensions on or off for your organization. 

    • End users: If enabled by your admin, connecting Google Workspace allows users to summarize, get quick answers, and find information from Calendar, Keep and Tasks in addition to Gmail, Docs, and Drive directly in Gemini. Visit the Help Center to learn more about using Google Workspace extensions.

    Rollout pace


    Availability

    Available for Google Workspace customers with these add-ons:
    • Gemini Business
    • Gemini Enterprise
    • Gemini Education
    • Gemini Education Premium


    Resources


    Preview summaries of unread conversations in the Google Chat home view with the help of Gemini

    What’s changing 

    We’re excited to announce Gemini in Google Chat can now help you catch up on unread conversations in the Chat home view with summaries. 

    Upon navigating to an unread conversation in home, click the “Summarize” button to see a quick, bulleted synopsis of the message content. This enables you to quickly review recent activity across all active conversations to determine where best to focus your time and attention. 

    Summarize conversations in Google Chat on web

    Who’s impacted 

    End users 


    Why it matters

    Since introducing a more streamlined user experience in Chat to help you find what you need much faster, we’re adding more ways to help you prioritize the most important conversations. This new summaries in home feature does just that by helping you catch up more quickly. 

    Summarize conversations in Google Chat on mobile

    Additional details 

    Summaries in the home view are available for any group conversation, space, or thread in home that contain unread messages. 


    Getting started 

    Rollout pace 

    Web,  Android & iOS:

    Availability

    Available for Google Workspace customers with these add-ons:
    • Gemini Business, Enterprise, Education, Education Premium 
    • AI Meetings & Messaging 

    Resources 

    Available in alpha: use Gemini in the side panel of Workspace apps in seven additional languages

    What’s changing

    You can now use Gemini in the side panel of Google Docs, Google Sheets, Gmail, and Google Drive in seven additional languages:

    • German
    • Italian
    • Japanese
    • Korean
    • Portuguese
    • Spanish
    • French 

    The additional languages are available in alpha for Workspace customers with a Gemini Business, Gemini Enterprise, Gemini Education, and Gemini Education Premium add-on. Admins can use our Help Center to learn more about turning access to Gemini for Google Workspace Alpha features on for your users.

    With Gemini in the side panel of your Workspace apps, you can get help summarizing, analyzing, and generating content by utilizing insights gathered from your emails, documents, and more—all without switching applications or tabs. For more information, please refer to our original announcements for Gemini in the side panel of Docs, Sheets, and Drive, as well as Gmail respectively.

    Getting started



    Gmail Q&A now available on iOS devices

    What’s changing

    Last month, we introduced a new way of searching your inbox with Gemini on Android devices. Starting today, this feature is also available on iOS devices, enabling you to ask Gemini questions about your inbox. Gmail Q&A can help you answer specific questions about your emails, show you unread messages or messages from a specific sender, summarize emails about a topic in your inbox, and even answer general questions from search, all without having to leave your inbox.
    Gmail Q&A now available on iOS devices

    Who’s impacted 

    End users 

    Why it matters

    We are excited to help users supercharge their productivity with the help of Gemini in Gmail. Users now have even more capabilities from Gemini to help users get more done during their day at their desks and now, on the go. 

    Getting started

    • Admins: To access Gmail Q&A on Android, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console. 
    • End users: 
      • Open Gemini in the Gmail app via the black Gemini star at the top right of your app or from a “summarize this email” chip. To start, Gmail Q&A can find information from your inbox. In the future, it will be able to find information from your Drive as well
      • Note: Gmail Q&A is currently available in English only.

    Rollout pace 

    Availability 

    Available for Google Workspace customers with these add-ons: 
    • Gemini Business, Enterprise, Education, Education Premium 
    • Google One AI Premium 

    Resources