Tag Archives: Gemini

Google Workspace Updates Weekly Recap – December 20, 2024

3 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Introducing instant video playback after uploads in Google Drive 
Following up on the recent announcement of a smoother, more modern video player in Google Drive, we’re excited to share that you can now watch videos the moment you upload them to Drive on web. This highly-requested feature eliminates wait times between upload and playback, while ensuring your videos still get fully processed. | Rollout to Rapid Release domains is complete; launch to Scheduled Release domains planned for January 2, 2025. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about storing & playing video in Google Drive.

instant video playback after uploading video to Google Drive

Updated keyboard shortcuts for Google Groups 
Google Groups is designed to work with keyboards, screen readers, braille devices, screen magnification, and more. We’re excited to improve the accessibility of Groups by introducing updated keyboard shortcuts. New and existing keyboard shortcuts will continue to work through early 2025, after which only new shortcuts will work. | Rolling out now to Rapid Release and Scheduled Release domains, with expected completion by January 13, 2025. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about using keyboard shortcuts in Google Groups.


SOC 1 compliance for Gemini 
We’re pleased to announce that the Gemini app on web and mobile has achieved SOC 1 compliance. This latest certification is in addition to SOC 2 and SOC 3, which the Gemini app achieved on web and mobile earlier this year. | SOC 1 is available now for Google Workspace customers with a Gemini Business, Enterprise, Education, or Education Premium add-on. Also available for Google Workspace customers accessing the Gemini app as a core service with a qualifying edition. | Visit the Help Center to learn more about how Google Workspace satisfies certification and compliance standards and about turning the Gemini app on or off for your users.


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Available in open beta: migrate messages from Microsoft Teams to Google Chat 
We're expanding our data migration experience to include the ability for Google Workspace admins to migrate conversations from channels in Microsoft Teams to spaces in Google Chat, making it easier for organizations to onboard and deploy Chat. | Learn more about migrating messages from Microsoft Teams to Google Chat. 


Available in open beta: Set up Single-Sign On with custom OpenID Connect profiles 
Via open beta, admins now have the option to set up a custom OpenID Connect (OIDC) profile for single sign-on (SSO) with Google as their Service Provider. | Learn more about Single-Sign On with custom OpenID Connect profiles. 


Now generally available: Monitor and manage AppSheet usage in your organization with the AppSheet Admin console 
All Google Workspace Admins with the AppSheet service privilege can access the AppSheet Admin Console. | Learn more about the AppSheet Admin console. 


Control whether your users can add account recovery information with two new admin settings
We’re launching two new settings that will allow admins to control whether their users can add recovery email information and phone information to their Google Workspace account. | Learn more about the new admin settings.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

NotebookLM Plus now available to Google Workspace customers

What’s changing

Today, we’re announcing that NotebookLM Plus, our newest and most advanced version of NotebookLM, is available to Gemini for Google Workspace customers. In addition to what's already included with NotebookLM, which we introduced in September, this enhanced version allows users to: 
  • Get 5x more Audio Overviews, queries, notebooks, and sources per notebook 
  • Customize the style and length of their notebooks 
  • Create shared notebooks for their team and get usage analytics 
  • Use with confidence knowing their sources, queries and responses stay within their organization 
example of a strategic account planner and customer insights in NLM Plus


Who’s impacted 

Admins and end users (18+) with a Gemini for Google Workspace add-on or Gemini Education add-on. 
  • NotebookLM Plus is available in 180+ regions where Gemini API is available and currently supports 35+ languages. For Audio Overviews, while you can upload sources from all supported languages, the spoken audio is currently only available in English. 
  • See the ‘Getting started’ section below to learn more about adding Gemini to your Google Workspace plan. 

Why you’d use it 

NotebookLM Plus supercharges productivity and collaboration through AI that’s grounded in the information you provide. For example: 
  • Sales teams can add their product roadmap and feature specs, competitor benchmarking analysis, customer audio interviews, and market research to NotebookLM Plus. As a result, NotebookLM can help you prepare for customer meetings by creating an account plan to help your team find information faster and better engage with customers. 
  • Marketers can use NotebookLM Plus to help summarize customer trends and purchase behaviors, draft communications, create campaign briefs, and more–all based on market research, customer segmentation analysis, and marketing roadmaps. 
  • Educational customers can add their district’s strategy plan, education standards, lecture notes and/or course readings to get real-time summaries, guided lesson plans, discussion questions, quizzes and more. They can also generate audio overviews to take learning on the go and make content more accessible, digestible and engaging.

Additional details 

NotebookLM Plus is an Additional Service and is covered under the NotebookLM Plus for Workspace Additional Terms of Service.

As a Gemini for Workspace user of NotebookLM Plus, your uploads, queries and the model's responses are not used to train models and are not reviewed by humans. Your data remains your data and any files uploaded, queries and responses are not shared outside your organization’s trust boundary. 

Users can only upload sources from Workspace that they have permission to access. Furthermore, they can control who has access to their notebooks and set more granular permissions within each. Notebooks can only be shared within your organization. 


Getting started 

Rollout pace

Availability 

Available for Google Workspace customers with these add-ons: 
  • Gemini Business 
  • Gemini Enterprise 
  • Gemini Education 
  • Gemini Education Premium 

Resources 

Gemini for Workspace usage reports now include Gemini usage per app interactions

What’s changing

Starting today, we’re introducing additional usage metrics on the Gemini for Workspace reports in the Admin console. This report will now provide admins additional information about Gemini usage per app by users, specifically:

  • The number of times Gemini content summarization and content generation features were used in Gmail, Docs, Slides, Sheets by users.
  • The number of messages exchanged when chatting with the Gemini App and Gemini in the sidepanel of various apps by users.

Gemini usage reports in the Admin console


Getting started

  • Admins: Admins can access these reports via the admin  console under Menu > Generative AI > Gemini reports. Visit the Help Center to learn more about reviewing Gemini usage in your organization.
  • End users: There is no end user impact or action required.

Rollout pace


Availability

  • Available for Google Workspace customers with the Gemini Business, Gemini Enterprise, Gemini Education and Gemini Education Premium add-ons.

Resources


Adding folder support to Gemini in the side panel of Google Drive

What’s changing

Since rolling out Gemini in the side panel of Google Drive, users have been able to summarize one or multiple documents, get quick facts about a project, and more. We also introduced a new way for users to interact with the Gemini side panel while viewing PDFs.

Today we’re excited to announce that you can now focus your Gemini conversations in Drive to a specific Drive folder using the side panel. For example, after indicating a specific folder via an @-mention, you can ask Gemini to find files in the folder or write a summary of the folder’s content. You could also ask things like: 
  • “Summarize files in @-folder” 
  • “What is the theme of the content in @-folder” 
summarizing a folder in Drive using Gemini


Additional details 

Gemini can only answer questions about text documents, PDFs, spreadsheets, and presentations. 


Getting started 

  • Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console. 
  • End users: 
    • If Gemini in the side panel is closed, you can: 
      • Navigate to a folder, and click on the “Summarize this folder” button, or; 
      • Right-click on a folder in the doclist, and click on “Ask Gemini” in the context menu, or; 
      • Select a folder in a doclist, and click on “Summarize this folder” in the selection toolbar. 
    • If Gemini in side panel is already open, you can: 
      • Drag and drop a folder from the doclist into the side panel, or; 
      • @-mention a folder in the side panel’s textbox. 
    • If you are searching for a folder, you can: 
      • Click the Gemini icon next to the folder in the search dropdown box. 
    • Visit the Help Center to learn more about collaborating with Gemini in Google Drive. 

Rollout pace 


Availability 

Available for Google Workspace customers with these add-ons: 
  • Gemini Business, Enterprise, Education, Education Premium 
  • Google One AI Premium 

Resources 

Create fully stylized documents using Gemini in Google Docs

What’s changing 

Building upon AI-powered features such as help me write, image generation, and more using Gemini in Google Docs, we’re excited to introduce a new way for users to create highly structured, styled, and visually-appealing documents with Gemini. 

Today, we’re introducing help me create, a new feature that lets you build a full document using content in Drive from a single, custom prompt. Simply click to create at the top of a new document or go to File > New > Help me create to get started. After describing the document you want to create, which includes the option to pull in content from your files using “@ filename", Gemini will transform your blank page into a long-form document with cover images, in-line images, stylized text, tables, content from your Drive files, and more. 
help me create in Google Docs

Who’s impacted 

End users 


Why you’d use it 

Help me create is designed to help you get started with a first draft of your document. For example: 
  • A marketing manager at a CPG company can create a launch plan for a new product using the following prompt: Create a marketing plan to support the launch of a new line of coffee flavors. Include timing, owners, deliverables, and create a cover image that shows different types of coffee. 
  • A manager can create a vision document to keep their team on track by telling Gemini: Create an overview document of our team charter and goals based on [Team charter brainstorm notes], and include a cover image that shows team bonding in an office setting. 
  • A small business owner specializing in eco-friendly products can create a proposal for a new client by typing: Create a proposal for my new client using the deliverables listed in [Customer meeting notes - November 30, 2024]. Outline the scope of work, pricing, and timing, and create a cover image that shows eco-friendly cleaning products and inline images. 
You can also choose from a variety of starter prompts to expedite the creation process for common document use cases. For example, you can select: 
  • A roadmap for a product launch that includes strategy breakdowns and outlines key milestones, timelines, and initiatives (with the option to include images for each feature). 
  • A party planning checklist with a timeline of tasks, milestones, deadlines, and dependencies. 
  • A template for a 15-minute daily standup meeting with teammates that includes a table for each individual to leave their updates. 


Getting started 


Rollout pace

  • Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on December 10, 2024 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on December 16, 2024, with expected completion by January 9, 2025 

Availability 

Available for Google Workspace customers with these add-ons: 
  • Gemini Business, Enterprise, Education, Education Premium 
  • Google One AI Premium 

Resources 

Introducing Gemini Learning Tools Interoperability (LTI™)

What’s changing

We’re pleased to introduce Gemini LTI™, an AI-powered assistant that can integrate into third party Learning Management Systems (LMS). Gemini LTI™ helps enhance the educational experience for both educators and students by providing AI-driven tools and features powered by Gemini within their LMS environment. To start, Gemini LTI™ integrates with Canvas by Instructure and Powerschool Schoology Learning. 





Who’s impacted

Admins and end users


Why you’d use it

Google is committed to making AI helpful for everyone, in the classroom and beyond. Bringing Gemini into LMS tools helps educators boost their creativity and productivity to create more dynamic and engaging learning experiences for their students. Specifically, educators can use the AI tools to:

  • Outline a lesson plan, including learning objectives.
  • Generate a quiz and export it to Google Forms.
  • Create a hook to spark curiosity and engage your students.

Students can further solidify what they’re learning in the classroom or explore new topics alongside an AI:
  • In-the-moment assistance: get unstuck and keep learning going by get clarification in real time. 
  • Learning coach: get a step-by-step learning plan built around specific learning goals.
  • Brainstorming partner: generate fresh ideas for a research paper, additional authors to read, and more.
  • Feedback on writing: get suggestions on how to strengthen your arguments and hone your ideas
  • Mock interviews: prepare for an upcoming internship or extra curricular interview.


Additional details

Gemini LTI™ is part of Google Workspace LTI, our suite of LTI™ tools, including Assignments LTI™, Google Drive LTI™, and Google Meet LTI™. Visit our Help Center to learn more about Workspace LTI™. 


Getting started

HIPAA and additional ISO certifications for the Gemini app on web and mobile

What's changing

We’re pleased to announce the attainment of HIPAA, ISO 27701, 27017, 27018, 9001, and 42001 certifications for the Gemini app on web and mobile. These certifications give customers the peace of mind that data (including personally identifiable, financial and medical information) submitted to or generated by the Gemini app will be handled in accordance with recognized security controls and privacy frameworks.

With these certifications, Gemini for Workspace and the Gemini app each have a comprehensive set of safety, privacy and security certifications internationally recognized by regulatory and compliance bodies.

The achievement of ISO 42001, the world's first international standard for Artificial Intelligence Management Systems (AIMS), certifies that Gemini has been developed, deployed, and maintained responsibly with appropriate ethical considerations, data governance, and transparency. To date, no other generative AI offering for productivity and collaboration has met this level of recognition, showing that Gemini is the first in the industry ready to support businesses and public sector organizations while benefiting all users.





Additional details



Getting started

Rollout pace

  • Available now

Availability

Available for Google Workspace customers with these add-ons:
  • Gemini Business
  • Gemini Enterprise
  • Gemini Education
  • Gemini Education Premium

Available for Google Workspace customers accessing the Gemini app as a core service with these editions:
  • Business Starter, Business Standard, Business Plus
  • Enterprise Starter, Enterprise Standard, Enterprise Plus
  • Frontline Starter, Frontline Standard
  • Essentials, Enterprise Essentials, Enterprise Essentials Plus
  • Google Workspace for Nonprofits
  • Education Standard, Education Plus

Tackle repetitive tasks, extract deeper insights, and more with the latest premade Gems in the Gemini app

What’s changing

Earlier this year we introduced Gems for the Gemini app, which are custom AI experts that you can build across a variety of topics. At launch, we included several premade Gems, which allow you to easily chat with an already built, topic-defined Gem, like a writing editor or coding partner.

Launching first in English, we’re introducing several new Gems which you can leverage across a variety of areas, including common use cases for teams across sales, customer service, marketing, human resources, and more. Specifically, these Gems are:

  • Sales pitch ideator
  • Hiring consultant
  • Outreach specialist
  • Copy creator
  • Sentiment analyzer

The starting point for one of the new premade Gems, Outreach specialist, in the Gemini



Who’s impacted

End users

Why you’d use them

Gems empower users to streamline time-consuming tasks, generate innovative ideas, and enhance productivity. By minimizing repetitive prompting, Gems provides a tailored experience, maximizing the efficiency and potential of Gemini to meet your specific needs:

  • Sales pitch ideator can help sales teams create compelling pitch materials to drive conversions. 
  • Hiring consultant can help hiring teams write requirements based on job descriptions for similar positions. 
  • Outreach specialist can help sales and customer support teams craft personalized messages to customers.
  • Copy creator can help marketing teams write appealing branded content.
  • Sentiment analyzer can help customer-facing teams analyze feedback and reveal sentiment trends over time. 

Getting started

  • Admins: Gems are available in Gemini (gemini.google.com) by default — there is no admin control for this feature. 
  • End users: These premade Gems will be available starting in English. We hope to expand to additional languages soon. Visit the Help Center to learn more about using Gems.