Tag Archives: Google Workspace for Education

View Google Classroom activity with new audit logs, view adoption and other metrics with BigQuery activity logs

What’s changing

We’re making two enhancements for Google Classroom, which will help Google Workspace for Education admins surface information about how Classroom is being used in their organization. Specifically, we’re introducing:

  • Classroom audit logs in the Admin console
  • Classroom activity logs in BigQuery, and Data Studio dashboards.

See below for more information and availability.






Who’s impacted

Admins



Why it’s important

By surfacing Classroom audit logs, Admins can quickly pinpoint who did what in their domain, such as: who removed a student from a class, who archived a class on a certain date, and more. 

For Education Standard and Plus customers, admins can export the Classroom audit log data from the Admin console to BigQuery, which allows them to query the data as needed. As a starting point, we’ve provided a Data Studio report template, which surfaces your data in an easily digestible format. Admins can copy this template and further customize it using Data Studio.

We hope this makes it easier for admins to quickly look up common activities in their organization and quickly act on scenarios where support may be needed.



Getting started


Rollout pace


Availability

Classroom audit logs
  • Available to Google Workspace Education Fundamentals, Education Plus, Teaching and Learning Upgrade, Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus Frontline, and Nonprofits, as well as G Suite Basic and Business customers

BigQuery Logs + Data Studio Templates
  • Available to Google Workspace Education Standard and Education Plus customers
  • Not available to Google Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Frontline, Education Fundamentals, the Teaching and Learning Upgrade, and Nonprofits, as well as G Suite Basic and Business customers


Google Workspace Updates Weekly Recap – July 30, 2021

New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.


Delegate Information is now available in Gmail Log Search
Email log search now indicates when an email was sent on behalf of the user by a delegate. In cases where a delegate sent the email, the delegate will be listed, along with the sender, in message details in email log search. Delegate information will only be available on emails sent after this change rolls out. | Available to all Google Workspace with Gmail enabled. | Learn more.


New font in Workspace improves accessibility for vision impaired
Now there's a new font in Workspace optimized for vision impaired users.  When you create or want to read a document, set the font to Atkinson Hyperlegible for improved legibility.


Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Improvements for braille mode in Google Docs provide a richer, more interactive experience
We've improved how suggestions are announced in braille mode in Google Docs. You’ll now hear detailed suggestion information inline with the rest of the text — this includes whether the suggestion is an insertion or deletion, and the author of the suggestion. | Learn more.



Disabling File Transfer in Google Chat
Admins can now disable or limit file sharing for their users in Chat. Specifically, admins
will be able to specify controls within and outside their organization, and will be able to choose between restricting all files, allowing images only, or allowing all files. | Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Plus, Enterprise Essentials | Learn more.



Alert Center enrichment with VirusTotal threat context now generally available
Earlier this year, we pre-announced an integration between the Alert Center and VirusTotal. Currently, the Google Workspace Alert Center provides admins with actionable, real-time alerts and insights regarding security-related activity in their domain. With the VirusTotal (now part of Google Cloud) integration, admins have the ability to dig into their alerts at a deeper level. | Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals and Education Plus customers. | Learn More.



Use dynamic security groups for group based policies
Google Workspace admins can now use dynamic groups to manage policies for their users in the Admin console. Previously, it was only possible to apply these policies to static groups and OUs. | Available to Google Workspace Enterprise Plus, Education Plus, and Cloud Identity Premium customers. | Learn more.



Workspace for Education Plus now syncs Google Classroom courses and rosters with Student Information Systems
U.S. school districts with Google Workspace for Education Plus will be able to automatically set up Google Classroom courses and keep rosters in sync with their Student Information System (SIS). IT admins will do the setup via Clever, meaning teachers will no longer need to manually create classes and invite students to join them. | Learn More.



Enhancements to Google Voice
We’ve made several enhancements to Google Voice, including information and troubleshooting tips for missed calls, the ability to easily redial dropped calls, the ability to delete SMS messages in bulk, and an option to show your Google Voice number as the caller ID when forwarding calls. | Learn more.



Search within a folder in Google Drive on iOS
You can now search for content inside a specific folder in Google Drive on iOS. Simply navigate to the folder you want to search within and select the search bar — you’ll see a list of suggested folders, documents, and users to refine your search results. Select the folder chip before typing your search query. | Learn more.



Assign SSO profile to organizational units or groups with the new SAML Partial SSO beta
Currently, you can configure to authenticate your users using a third-party identity provider — this configuration applies to all users within your domain. Now, you have the option to specify groups or organizational units (OUs) to authenticate a subset of your users using Google. This feature is available as an open beta. | Learn more.



New enrollment privilege and naming updates for Google Meet hardware in the Admin console
We are making two improvements to the admin controls for Google Meet hardware: a new enrollment privilege admins and updates for hardware management in the Admin console. | Learn more.



Use the new Google Meet web app for better meetings on desktop devices
We’ve launched a new Google Meet standalone web app. This Progressive Web Application (PWA) has all the same features as Google Meet on the web, but as a standalone app it’s easier to find and use, and it streamlines your workflow by eliminating the need to switch between tabs. | Learn more.


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Workspace for Education Plus now syncs Google Classroom courses and rosters with Student Information Systems

What’s changing

U.S. school districts with Google Workspace for Education Plus will be able to automatically set up Google Classroom courses and keep rosters in sync with their Student Information System (SIS). IT admins will do the setup via Clever, meaning teachers will no longer need to manually create classes and invite students to join them. Note that this will not overwrite Classroom courses that teachers create individually.

Who’s impacted


Admins and end users

Why you’d use it


This feature, created in partnership with Clever, improves the interoperability and integration between Google Classroom and most major SIS in the U.S. It saves teachers time with class setup and keeps Classroom classes and SIS rosters in sync with less manual and duplicative work.

Getting started

  • Admins: This feature will be OFF by default and can be enabled in the Admin console under Classroom settings. After that, go to Clever, link to the Google Classroom rostering app & follow the setup wizard.
  • End users: This feature will be OFF by default and can be enabled by your admin. There is no end user setting for this feature. When your admin sets up rostering via Clever, teachers will receive an invite within Classroom to teach the class with the roster pre-populated.

Rollout pace



Availability


  • Available to Education Plus

Resources



Roadmap


Introducing over 50 helpful new product features for students and educators

Every day, more than a billion people come to Google to find answers or discover something new. Our Learning & Education team works to fuel that curiosity and help people build knowledge by connecting them to great learning experiences through our products — whether it's Search or YouTube, Google Classroom or Chromebooks.


During the pandemic, people turned to technology more than ever to help them learn and teach from anywhere, and this accelerated our desire to do even more with our technology to help. Just this past year, COVID-19 led school closures disrupted the continuity of education for over 320 million students across India. This past year, the education community has inspired us with their creativity and resilience -- this ability to learn, and teach, from anywhere is more important now than ever, and won’t end when the pandemic does. During these months, we have been honored to launch several initiatives to help educators and students to better make this transition, and are glad to recap a few key milestones.


After launching our Teach from Anywhere hub in April last year, we have since extended it to eight Indian languages (including English,) and it has helped more than 9 Lakh people to get started with remote teaching. Apart from these web-based training resources, we also believed it important to help impart hands-on training. So when CBSE, Kendriya Vidyalaya and the education ministries of Maharashtra and Delhi State Governments embarked on large-scale digital capacity building efforts, we worked with them to provide knowledge and access to Google for Education tools like Google Classroom, Google Meet and more. Till date, over 5 lakh teachers have attended these webinars that teach the use of digital tools for pedagogy and skills development.


But nothing has been more heartening than seeing teachers from rural areas reporting higher levels of satisfaction, peer recognition, and comfort with technology after these training sessions. One such example is Azmat, an English teacher from Shirdi Urdu High School in Maharashtra, among the many schools that had to shut down in-person teaching last year. Watch the inspiring story of how he and his students continued to keep the education momentum going, even in these challenging times.



The next era of our education products


Today, during our Learning with Google event, we shared our commitment to this community and provided a glimpse into some of the 50+ new, upcoming features across our education products that we hope will support even more learning. We want to enable every leader to bring innovation to their schools and universities, and give them the peace of mind that they’re investing in products that are secure and flexible to their needs.


We are glad to announce the next era of G Suite for Education — Google Workspace for Education – which offers educators and teachers even more choice and control. Google Workspace for Education includes all the products you already use, like Classroom, Meet, Gmail, Calendar, Drive, Docs, Sheets, Slides and many more. Our free edition G Suite for Education will be renamed to Google Workspace for Education Fundamentals. If you’re currently using this edition, you won't see any changes besides a new name and new features. 


For institutions that require more powerful security tools or want to expand the teaching and learning tools available to their instructors, we are introducing three new paid editions: Google Workspace for Education Standard, The Teaching and Learning Upgrade, and Google Workspace for Education Plus (formerly G Suite Enterprise for Education).


More than 170 million students and educators worldwide rely on our suite of tools, and we are bringing many new helpful features to Google Classroom and Google Meet. Let’s take a look at some of these:


Google Classroom

  • Offline mode: We’re making the Classroom Android app work offline, or with intermittent connections. Students will be able to start their work offline, review their assignments, open Drive attachments, and write assignments in Google Docs — all without an internet connection.

  • Improved mobile grading: We're improving how educators can grade in the Classroom Android app. We’ve seen more and more teachers around the world using mobile devices for giving feedback on the go, and these improvements will make it much easier for instructors to switch between student submissions, grade work while viewing an assignment, and share feedback.

  • Classroom add-ons: Having tools that work well together is so important. Coming later this year to teachers using Education Plus or Teaching and Learning Upgrade, Classroom add-ons let teachers integrate their favourite third-party EdTech tools and content directly into the Classroom interface, all without any extra log-ins.


Google Meet

  • Multiple moderators: Later this year, meetings will support multiple hosts, making it easier to partner with others helping facilitate the class. All hosts will have access to moderation controls, so they can share the load of managing who can join, controlling who can use the chat or present their screen, and more.

  • End meeting for all: Teachers will have the option to "End meeting for all", so they have complete control, and can prevent students from staying on a call after the teacher has left — including in breakout rooms.

  • Mute all: To make it easier to teach without interruption, educators will be able to easily mute all participants at once, and decide whether students can unmute themselves or not.


These and many other features will be rolling out in the coming months and over the course of this year. To get the full scoop on these announcements, check out Learning with Google, our global event that streamed in 15 languages, where you can hear a lot more directly from our team. For more details also see the new tools coming to Classroom and the new features coming to Meet.


Despite unforeseen obstacles, teaching and learning continued over the past year, all thanks to the heroic dedication of teachers like Azmat, of education leaders, as well as students and their families. We look forward to working together to reimagine learning and push the boundaries of what is possible, so that everyone has access to the quality learning experiences they deserve.


Posted by Bani Dhawan, Head of Education - South Asia