Tag Archives: Other

Enhance Your Organization’s Security with Out-of-Domain File Warnings in Google Workspace

What’s changing

Today we’re launching Out-of-Domain file-level warnings, now publicly available to all Google Workspace users. Specifically, a badge will be displayed on Google Docs, Sheets, and Slides files when the file is owned by or shared with someone outside of your domain. You'll also see a pop-up with more details and the option to report the externally owned file for abuse. 

An image showing a Google Doc with the word "External" displayed in a small yellow badge next to the document title. The badge has been clicked, and a pop-up window appears with more information stating that “This document is owned by someone outside your organization. Be cautious about sharing sensitive information
Image of "External" badge displayed in Google Docs


This feature helps users identify potentially risky files and avoid phishing scams when working with files shared from outside your organization.


Additional details

  • Known Limitations:
    • For externally shared content, the badge will not be displayed if any internal Google Groups have access to the document, even if these groups have external members.
    • If any service accounts have access to the document, the External badge will be displayed, even if the service account is owned internally.


Getting started

Screenshot of the Google Workspace Admin console, navigated to Sharing settings. At the bottom of the page, a new section labeled "Highlight external files" is highlighted. The checkbox is checked, and the description reads: "Mark external files shared or owned externally as “external” to flag that content may be viewable outside your organization.
 Image of the Google Workspace Admin console, Sharing settings, showing the "Highlight external files" option enabled


Rollout pace


Availability

  • Available for all Google Workspace customers, as well as Cloud Identity customers

Resources

Google Workspace Updates Weekly Recap – April 25, 2025

5 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


New look for the Gmail mobile app on iOS devices 
Starting this week, you’ll notice a refreshed look and feel for the Gmail mobile app on iOS devices that is in line with Google Material Design 3. This matches the experience on web and Android devices. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about the Gmail app.


Introducing easier editing for objects and audio tracks in Google Vids
Following the recently introduced looping animations feature in Google Vids, we’re excited to announce an additional update that improves the editing experience in Vids. Users can now control the height of the timeline, which helps a user easily view more objects when working on timing for individual scenes. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Business Standard and Plus; Enterprise Standard and Plus; Essentials, Enterprise Essentials and Enterprise Essentials Plus; Education Plus; customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about controlling audio timing & transitions with audio tracks.

editing for objects and audio tracks in Google Vids

Create birthdays in Google Calendar using iOS devices 
Last year, we introduced the ability to create and modify birthday events in Google Calendar on Android devices. This week, we’re excited to announce these capabilities are now available on iOS devices as well. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about managing birthdays on your calendar. 

Create birthdays in Google Calendar using iOS devices

Generate and use images with Gemini in the side panel of Gmail on Android and iOS devices
Building upon the ability to generate images using Gemini in the side panel of Workspace apps on web, we’re excited to announce you can now generate images in Gmail on your mobile device. Once you select the image, you can then save it, copy it, or insert it into a compose draft. | Rolling out now to Rapid Release and Scheduled Release domains on Android and iOS devices. | Available to Business Starter, Standard and Plus; Enterprise Starter, Standard and Plus; Google One AI Premium; customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about Gemini in Gmail.


Introducing draggable dividers on large screen Android devices
When using the Gmail or Google Chat app on your large screen Android device, such as a tablet or foldable, you can now drag the divider that divides the list view and conversation view in the existing two pane layout. Draggable dividers enable you to pick between a one pane or two pane experience and allow you to control the width of each pane when in two pane mode. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts.

draggable dividers on large screen Android devices

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Adding new capabilities to student groups in Google Classroom 
We’ve introduced improvements to student groups that enable teachers to email groups, sort by groups when grading on the Student work page and edit student groups when creating an assignment. | Learn more about student groups in Classroom. 

Introducing even more high-quality Google Slides templates to elevate your presentations 
We’ve introduced a second wave of templates that cater to a wide range of use cases such as business proposals, product pitches, marketing plans, quarterly reviews, team intros or celebrations, and more. | Learn more about templates in Slides. 

Data classifications labels for Gmail are now generally available 
Data classification labels are generally available, giving admins yet another way to enhance their security posture. | Learn more about Data classifications labels. 

Introducing Frontline Plus: Enhanced Security and AI features for Frontline Workers
We’re expanding Google Workspace Frontline to include a new edition: Frontline Plus. | Learn more about Frontline Plus.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 


Rollout updates 

We have changed the rollout timelines for this feature. Please refer to the original blog post for complete details.

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).


Introducing Frontline Plus: Enhanced Security and AI features for Frontline Workers

What’s changing

We’re expanding Google Workspace Frontline to include a new edition: Frontline Plus. Building on the core Frontline offering, Frontline Plus includes our most advanced data protection and compliance controls, inline with features available in our Enterprise Plus plan. Further, Frontline Plus users will gain access to helpful Google AI capabilities including Gemini in Gmail, Google Chat, and Google Meet, AI classification in Drive, the Gemini app, and NotebookLM. 


Keep reading for more information on specific features. To learn more about Google Workspace Frontline, visit the Help Center or contact our Sales team. In line with the other Frontline editions, Frontline Plus is not available for self-service purchase. 


Who’s impacted

Admins and end users 


Why it matters 

Today, our Frontline offerings open up communication and collaboration channels between frontline workers and corporate teams in a way that’s safe and secure. Frontline Plus layers on our comprehensive suite of security and admin controls, as well as providing frontline workers with useful AI features, including:

Security

AI classification in Drive

IT teams can automatically and continuously identify, classify, and label sensitive files according to the specific needs of your organization. Classified files can then be protected with existing data loss prevention (DLP) controls. 

Hosted S/MIME

Enable the S/MIME standard to encrypt incoming and outgoing mail messages.

Work insights

Get access to detailed metrics on your organization's Google Workspace usage.

Enterprise data regions

You can choose to store your covered data in a specific geographic location (the United States or Europe). Data regions cover data at rest (including backups) and data processing for customer-supplied data in several Google Workspace core services.

Client-side encryption

Client-side encryption adds another layer to the default encryption that Google Workspace provides. CSE helps to keep your organization's data private with end-to-end encryption that Google servers and third parties can't decrypt, giving your organization greater control over access to its data. 

Security Sandbox

You can use Gmail Security Sandbox to protect your organization against malware. It works by scanning incoming email attachments in a secure, isolated environment called a “Security Sandbox” to identify malware in the attachments without risking any harm to your organization.

Access Transparency

You can use Access Transparency to review logs of actions taken by Google staff when accessing user content.

Gmail

Help me write

Effortlessly write and improve your new emails and replies – from polishing your tone with a single click to generating new drafts from scratch.

Side panel

Draft email responses, query your emails (“Catch me up on Project Clover emails”), and summarize emails and email threads.

Contextual smart replies

Gemini can analyze the context of an email and suggest relevant responses with Contextual Smart Reply.

Meet

Take notes for me

Automatically capture meeting notes, organize them in Google Docs, and share them with your team. Those joining late can catch up during the meeting with “Summary so far”.

Adaptive audio

Adaptive audio lets teams join meetings from multiple nearby laptops without echo or feedback, which is useful when conference rooms or meeting equipment is scarce.

Studio sound, studio look, and studio lighting

Studio look uses artificial intelligence to fix issues caused by low light or low quality webcams, while Studio lighting can be used to simulate studio-quality lighting. Studio sound will automatically improve poor audio quality from typical bluetooth headsets and dial-in participants by using AI to recreate higher audio frequencies.

Translated captions

Meet will automatically detect and translate over 65 languages to a user’s preferred language.

Generate a background

With Gemini in Meet, you can generate unique and bespoke meeting backgrounds. Meeting backgrounds can help obscure your surroundings during a meeting or they can enhance the meeting itself.

Chat

Side panel

Summarize a space or conversation (“What are the key takeaways in this conversation?”), generate a list of action items (“Are there any action items for me in this conversation?”), or ask specific questions (“What is the decision on the project discussed in this conversation?”).

Automatic translation

Chat will automatically detect and translate over 120 languages to a user’s preferred language while keeping the original message available for review.

As well as access to:

Gemini app

Kickstart learning, creating, and planning. Or use Gems to build a team of AI experts to tackle complex projects, including coding, research, and data analysis.

NotebookLM

Accelerate team knowledge sharing by uploading your sources to get instant insights and podcast-like Audio Overviews. 

*Visit the Help Center to learn more about specific feature availability.



Getting started

  • Admins: 
  • End users: 
    • To get the most out of the AI features included with your Frontline Plus license: 

Availability

Resources


Google Workspace Updates Weekly Recap – April 18, 2025

1 New update

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Create custom chart groupings in Connected Sheets
We’re excited to announce that Connected Sheets users can now create custom groupings for numeric values in a chart. More specifically, users can control the minimum and maximum value of the buckets and the interval size of the bucket. We hope this improves upon the experience of using Connected Sheets to visualize a large amount of data.  | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about analyzing & refreshing BigQuery data in Google Sheets using Connected Sheets, Google Sheets limitations, and getting started with BigQuery data in Google Sheets.

Create custom chart groupings in Connected Sheets




Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Use Gemini in Google Classroom to generate questions or a quiz based on specific text 
We're adding a text-dependent question generation tool to further our efforts for AI to help educators save time, create captivating learning experiences, and inspire creativity. | Learn more about text-dependent questions in Classroom. 

Google Docs code blocks now available in additional programming languages 
We’re adding support for additional code languages to give even more users the ability to easily visualize code, making more code readable and collaboration much easier. | Learn more about new programming languages for code blocks in Docs. 

Google Classroom is expanding to 7 additional languages 
Last month, we announced the ability to use the Google Classroom mobile app in additional languages, and today we’re excited to announce the same languages are also now available with the web experience: Afrikaans, Assamese, Estonian, French Canadian, Icelandic, Kazakh and Swahili. | Learn more about new languages in Classroom. 

Introducing silent reading mode in Google Classroom’s Read Along 
We’re introducing a new feature that allows students to read a book in silent reading mode. | Learn more about silent reading mode. 

Control Workspace Business and Enterprise users’ access to new Google Workspace with Gemini features before general availability
In the coming weeks, Google Workspace Business and Enterprise admins will be able to turn on access to Workspace with Gemini alpha features for their users. Turning this on gives your users a head start on leveraging our latest AI features and the opportunity to provide Google with helpful feedback as we develop new features. | Learn more about access to new Gemini features before general availability.

Introducing the ability to grade and assign grading labels in bulk in Google Classroom
To further improve grading options for teachers using grading systems in Google Classroom, we recently introduced the ability to perform bulk grading via ‘grade all’. | Learn more about bulk grading in Classroom.

Updates for configuring your preferred language for “Take notes for me”, recorded captions, and meeting transcripts
You can now set your preferred language from the Calendar invite and during the meeting when using Google Meet on Android and iOS devices. | Learn more about preferred languages in Meet.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Rapid and Scheduled Release Domains: 
For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Introducing silent reading mode in Google Classroom’s Read Along

What’s changing 

In addition to the recent announcement of educators being able to upload content to Read Along in Google Classroom, we’re excited to introduce a new feature that allows students to read a book in silent reading mode. 


Prior to today, students could only read aloud and unlike the default reading mode, silent reading mode will allow students to read a book silently without having to draw attention to themselves or disturbing their classmates. In addition to giving teachers more flexibility in how they use Read Along, this new reading mode is particularly useful in scenarios where multiple students might be working on a reading assignment in the same space. With less noise and fewer distractions, students can still build independent reading skills and will continue to: 
  • Receive assistance from the AI reading buddy when needed by clicking on any unknown words 
  • Be presented with questions to help with their reading comprehension 
  • Receive stars when they read with few errors or assistance and answer questions correctly 

Additional details 

When using silent reading mode, teachers will not be provided with a student's reading performance related to accuracy, words per minute, or phonics. The teacher will receive reading performance insights related to comprehension. 


Getting started 


Rollout pace 

Availability 

Available for Google Workspace: 
  • Education Plus and the Teaching and Learning add-on 

Resources

Google Workspace Updates Weekly Recap – April 11, 2025

1 New update

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Deep Research is now available on Gemini 2.5 Pro Experimental
Google Workspace users with access to the Gemini app can now use Deep Research with Gemini 2.5 Pro Experimental, the world’s most capable AI model according to industry reasoning benchmarks and Chatbot Arena. Gemini Deep Research is your personal AI research assistant, and with our most intelligent model, it’s even better at every step of the research process. Try it now by selecting Gemini 2.5 Pro (experimental) from the drop down and tapping “Deep Research” in the prompt bar. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to the Gemini app. | Visit the Help Center to learn more about using Gemini for in-depth research.


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Help me write in Google Docs now available in four additional languages 
In Google Docs, Help me write is now available in four additional languages: Japanese, Italian, French and German. | Learn more about language availability for Help me write in Docs. 

Help me write in Gmail now available in Japanese and Korean 
Building upon our recent language availability announcement for Italian, French and German, we’re excited to introduce Help me write in Gmail across web and mobile devices in two additional languages: Japanese and Korean. | Learn more about language availability for Help me write in Gmail. 

Educators can now upload content to Read Along in Google Classroom 
Educators now have the ability to upload their own content into Read Along as part of the assignment creation process. | Learn more about uploading your content to Read Along. 

Create and manage grading periods using the Google Classroom API 
Last year, we introduced the availability of grading periods endpoints as part of the Google Classroom API through the Google Workspace Developer Preview Program. This week, we’re excited to announce the general availability of this feature. | Learn more about the Classroom API. 

Reference your Google Calendar using Gemini in the side panel of Gmail in additional languages 
You can now reference your Google Calendar using Gemini in the side panel of Gmail in 20+ additional languages. | Learn more about language availability for referring to your Google Calendar using Gemini in Gmail. 

Preview summaries in the Google Chat home view now available in three additional languages 
Summaries in the home view are now available in three additional languages: Spanish, Portuguese and German. | Learn more about language availability for summaries in Chat home.

Save time making changes or updates to AI voiceovers in Google Vids 
In continuing our efforts to enhance AI voiceover features, you can now make updates to your scripts and apply changes to your AI voiceovers with one click for every scene in your Vid, whether doing this manually or using Help me create. | Learn more about AI voiceovers in Google Vids.

The Gemini app, as well as Gemini features in Google Workspace, are now BSI C5 certified
This week at Google Cloud Next 2025, we announced that the Gemini in Google Workspace apps and the Gemini App have achieved the German BSI C5 attestations – the first AI productivity assistant to achieve this certification. | Learn more about BSI C5.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Rapid and Scheduled Release Domains: 
For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

The Gemini app, as well as Gemini features in Google Workspace, are now BSI C5 certified

What’s changing 

Today at Google Cloud Next 2025, we announced that the Gemini in Google Workspace apps and the Gemini App have achieved the German BSI C5 attestations – the first AI productivity assistant to achieve this certification. For our customers operating in the EU, this means they can confidently adopt and integrate AI into their work with assurances that stringent third-party auditors have determined that Gemini’s architecture meets a high bar of security and privacy. 

This latest certification continues to build on Gemini’s existing, comprehensive set of safety, privacy, and security standards, including: SOC 1/2/3, ISO 27017/18, and ISO 42001 (the first international standard for AI Management Systems), as well as HIPAA compliance and as the first generative AI assistant to achieve US FedRAMP High attestations. 

Getting started 


Availability 

  • This update impacts all Google Workspace users accessing the Gemini in Google Workspace and the Gemini app. 

Resources 

Create and manage grading periods using the Google Classroom API

What’s changing 

Last year, we introduced the availability of grading periods endpoints as part of the Google Classroom API through the Google Workspace Developer Preview Program. Today, we’re excited to announce the general availability of this feature, which will enable developers to: 
  • Create, modify, and delete grading periods in courses 
  • Read grading periods in courses 
  • Reference and set grading periods on CourseWork resources 
  • Apply grading period settings to existing CourseWork items 

Who’s impacted 

Developers 


Why you’d use it 

The new grading periods endpoints allow developers to create, modify, and read grading periods in Classroom on behalf of administrators and teachers. 


Getting started 

  • Admins: The Classroom API provides a RESTful interface for you to manage courses and rosters in Google Classroom. Learn more about the Classroom API overview. 
  • Developers: 
    • Application developers can use the Classroom API to integrate their apps with Classroom. These apps need to use OAuth 2.0 to request permission to view classes and rosters from teachers. Admins can restrict whether teachers and students in their domain can authorize apps to access their Google Classroom data. 
    • All API and Classroom share button integrations should follow the Classroom brand guidelines. 

Rollout pace 

  • This feature is available now. 

Availability 

  • A Google Workspace for Education Plus license is required to access this feature for both education leaders and educators. Learn more about licensing requirements. 

Resources 

Google Workspace Updates Weekly Recap – April 4, 2025

4 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Improving the email signature experience for the Gmail app on Android devices 
Starting this week, if no mobile signature is set in the Gmail app on your Android device, your web signature will be inserted when drafting an email. This signature will include support for images, logos, and text formatting just as it appears when sending from web Gmail. If you prefer not to use the web signature on your Android device, you can set a non-empty mobile signature (such as your name). | Rolling out to Rapid Release domains now on Android devices; launch to Scheduled Release domains planned for April 21, 2025 on Android devices. | Rollout to Rapid Release and Scheduled Release domains is complete on iOS devices. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about creating a Gmail signature.
mobile signature in Gmail on Android devices
Set default colors and fonts for new scenes and objects in Google Vids 
We’re excited to announce that users can now set default colors and fonts for newly inserted scenes and objects like shapes and textboxes in Google Vids. To do so, in the toolbar, click Customize Styles > click New objects and scenes at the bottom right of the “Styles” panel. From there you can set colors and fonts for individual object types. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Business Standard and Plus, Enterprise Standard and Plus, Essentials, Enterprise Essentials and Enterprise Essentials Plus and Education Plus. | Visit the Help Center to learn more about Google Vids.
Set default colors and fonts for new scenes and objects in Google Vids


Group by view aggregation now available for tables in Google Sheets 
Last year we announced that when using tables in Google Sheets, you’ll have access to our new type of view, group by, where you can aggregate your data into groups based on a selected column. This week, we’re excited to introduce the ability to apply column-level aggregations when in a group by view. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for April 21, 2025. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about using tables in Google Sheets. 
Group by view aggregation now available for tables in Google Sheets

Google Workspace apps are now available for the Gemini mobile app 
Workspace apps (formerly known as Workspace Extensions) for the Gemini app are now available on Android and iOS devices in open beta. When enabled, Gemini can connect across your apps, like Gmail, Docs, Calendar, and Drive, to provide more context to your prompts without the need to switch between multiple apps. We expect general availability to begin rolling out by the end of April 2025. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to the Gemini app as a core service. | Admins can visit the Help Center to learn more about turning Google Workspace apps on or off in Gemini. | End users can Visit the Help Center to learn more about using Google Workspace apps in Gemini.


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


New sidebar with design elements in Google Slides makes building presentations easier 
To help you find the features you need when creating, building and presenting Google Slides faster, users will now be able to access templates, image generation, new design components and more in a new sidebar on the right side of your canvas. | Learn more about the new sidebar in Slides. 

Introducing Audio Overviews, now available in the Gemini app 
Leveraging the same technology that powers NotebookLM’s Audio Overviews, Gemini app users can now generate podcast-style conversations based on documents, slides, and Deep Research reports. | Learn more about Audio Overviews in the Gemini app. 

Help me create in Google Docs now available in seven additional languages 
Help me create in Docs is now available in seven additional languages: Spanish, Portuguese, Japanese, Korean, Italian, French, and German. | Learn more about language availability for Help me create.

Support for continuous framing on select Logitech Google Meet on ChromeOS 
If you’re joining a meeting from a Logitech Rally Bar, Rally Bar Mini, and Rally Bar Huddle device, you can now take advantage of the devices built-in continuous framing. | Learn more about framing on select Logitech Google Meet on ChromeOS. 

Pre-configure the Google Workspace apps admin setting for the Gemini app ahead of general availability 
Workspace apps (formerly known as Workspace Extensions) for the Gemini app will soon transition from open beta to general availability. As part of this transition, we will turn the Workspace apps admin setting ON by default. We expect general availability to begin rolling out by the end of April 2025. | Learn more about the admin setting. 

Introducing updates to sources for NotebookLM and NotebookLM Plus 
We’re introducing additional updates that improve upon the NotebookLM user experience as it relates to sources. | Learn more about new NotebookLM updates. 

NotebookLM and the Gemini app are now Core Services with enterprise-grade data protection for all education customers 
The Gemini app is now a Core Service for all education customers, NotebookLM is now a Core Service for all education customers and NotebookLM Plus, the premium version of NotebookLM, is now a Core Service for customers with Gemini Education and Gemini Education Premium add-ons. | Learn more about NotebookLM and the Gemini App.

More options for exporting your Google Workspace data are available in open beta
Beginning today, Admins can choose from several options when exporting their organization’s data (also known as ‘takeout’). | Learn more about exporting your Google Workspace data are available in open beta.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

    NotebookLM and the Gemini app are now Core Services with enterprise-grade data protection for all education customers

    What’s changing 

    Last year, we launched enterprise-grade data protection in the Gemini app for Education Standard and Education Plus customers. As a core service with enterprise-grade data protection, the Gemini app: 
    Today, we’re expanding these protections to help more education institutions provide AI tools to their communities with the confidence that their data is private, safe and secure through the following updates: 
    NotebookLM and the Gemini app are now Core Services with enterprise-grade data protection for all education customers

    Who’s impacted 

    Why you’d use it 

    Gemini is an AI assistant for education that allows educators to chat with the Gemini app to brainstorm ideas, answer questions quickly, summarize content and more. In addition, students can use the Gemini app to learn more confidently with in-the-moment assistance, practice materials, and real-time feedback. 

    NotebookLM is an AI-powered thinking partner that helps you understand anything. It accelerates learning and knowledge sharing, with AI grounded on the documents that matters most to you. Educators and students 18+ can add their lesson plans, education standards, lecture notes and/or course readings to get real-time summaries, guided lesson plans, discussion questions, quizzes and more. They can also generate audio overviews to take learning on the go and make content more accessible, digestible and engaging. 

    With NotebookLM Plus, you can allow users to chat with your Notebooks without access to see or edit sources, customize the style and tone of notebook responses, create shared notebooks with usage analytics, and you get 5x more Audio Overviews, queries, notebooks, and sources per notebook. 

    Additional details 

    Workspace for Education users already had added data protection in the Gemini app and NotebookLM, meaning their data is not human reviewed or used to train AI models. These enterprise-grade data protections build on that to give school administrators peace of mind. 

    The Gemini app is available in more than 40 languages and over 230 countries and territories. Teen users get a unique Gemini app experience, which we created after consulting with child development and learning science experts. This included conducting learning focused red teaming, an industry standard testing process to find vulnerabilities in generative AI, and testing with youth advisory panels to ensure we’re bringing this technology to students responsibly. 

    NotebookLM and NotebookLM Plus are available in 180+ regions where Gemini API is available and currently supports 35+ languages. For Audio Overviews, while you can upload sources from all supported languages, the spoken audio is currently only available in English. Users can only upload sources from Workspace that they have permission to access. Furthermore, they can control who has access to their notebooks and set more granular permissions within each. Notebooks can only be shared within your organization. 

    Getting started 

    • Admins: 
      • New customers: Access to the Gemini app and NotebookLM is OFF by default for Primary and Secondary (K12) customers, and ON by default for Higher Education customers. Visit the Help Center to learn more about turning the Gemini app on or off for users.
      • Existing customers: Your existing settings for the Gemini app and NotebookLM (on or off) will not change as part of this launch. Learn more about the available admin controls and our commitment to you in the Privacy Hub. 
    • End users: 

    Rollout pace 

    Availability 

    This update impacts: 
    • Education Fundamentals, Standard, and Plus
    • Customers with a Gemini Education or Gemini Education Premium add-on 

    Resources