Tag Archives: Google Chat

Integrate Google Chat with a 3rd-party archiving solution

What’s changing 

You can now send an email archive of Google Chat messages to a 3rd party archiving solution. 

For users that have archiving of Chat messages enabled, the 3rd party archiving solution will be able to receive email archives containing 1:1 conversations and conversations in rooms and groups. Content within the Chat message is also archived, such as reactions, Drive links, and file attachments. 

Who’s impacted

Admins and developers

Why it’s important

If you’re required to archive Chat messages for compliance purposes, or are already using a 3rd party archiving solution, you’ll now be able to integrate Google Chat with these 3rd-party partners. 

Getting started 

Turning on third party archiving setting



End users: 

  • There is no end user setting for this feature. 

Rollout pace 

  • This feature is available now for all users.

Availability 

  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, and Nonprofits, as well as G Suite Basic and Business customers 

Resources 

Mark Google Chat messages as unread

Quick launch summary

You can now mark a Google Chat direct message (DM) or Space as read or unread on mobile and on the web.

Mark as unread using the message actions menu
Mark as unread in message actions





Mark as unread using the conversation options in Chat
Mark as unread in conversation options

Mark as unread in Chat using the conversation list
Mark as unread in conversation list


Marking a message as unread can help remind you to return to it later in Chat. In 1:1 and group DMs, you can mark a thread as unread starting from a particular message. To do this, you have to hover over the message and click the mark as unread icon.

When you hover over a message in Chat, you'll see the mark as unread icon
Hover over a message to find the mark as unread icon


You can also clear the badges on rooms with unread messages by marking them as read.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: There is no end user setting for this feature. Visit the Help Center to learn more about marking as unread in Chat.

Rollout pace

Availability

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers

Resources

Roadmap

  • This feature was listed as an upcoming release.

New beta to add data loss prevention to Google Chat

Quick launch summary

At Google Cloud Next ‘21, we announced a beta for data loss prevention (DLP) in Google Chat to help prevent sensitive and confidential information from leaking outside of your organization.

Error message shown to users when they try to share sensitive information outside of the organization in Chat
Prevent sensitive data from leaking with the DLP in Chat beta



Adding DLP to Chat enables admins to create custom policies to prevent sensitive data leaks from Chat. Admins can choose to simply audit (monitor) any DLP violations or block end users from sending sensitive content. Admins are alerted about policy violations and can quickly investigate and take action.


DLP in Chat rules in the Admin console
Set up DLP rules in the Admin console


With this beta, you can set all the same policies across Chat, Drive, and Chrome.

You can sign up your organization for the beta using this form.

Getting started


  • Admins: This feature will be OFF by default and, once added to the beta, can be enabled at the domain, OU, or group level. You can create DLP rules in the Admin console under Security > Data Protection. Visit the Help Center to learn more about turning data loss prevention in Chat on for your organization.
  • End users: There is no end user setting for this feature.

Rollout pace


Availability

  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard and Education Plus customers
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources

View richer information about your coworkers directly in the sidebar for Google Chat, Calendar, Docs, and more.

Quick launch summary 

You can now find and view additional information about people within your organization, your Contacts, and more across additional Google Workspace products. This information includes: 

  • Contact information, such as phone number and email address,  
  • Team and manager, 
  • Office and desk location, 
  • Whether you’ve received email from them before, and more. 

This feature is already available for Gmail, and will now be available from the following products: Google Chat, Calendar, Docs, Sheets, and Slides.

Getting started 

  • Admins: To maximize this feature, it’s helpful to have user data fully populated across Google Workspace apps. Workspace admins can populate this data in a few locations: 
  • End users: There is no end user setting for this feature. Click “Open Detailed View” while hovering over a user’s information card, or select the Contacts icon in the side panel. Visit the Help Center to learn more about using Google products side by side. 

Rollout pace 

Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

View richer information about your coworkers directly in the sidebar for Google Chat, Calendar, Docs, and more.

Quick launch summary 

You can now find and view additional information about people within your organization, your Contacts, and more across additional Google Workspace products. This information includes: 

  • Contact information, such as phone number and email address,  
  • Team and manager, 
  • Office and desk location, 
  • Whether you’ve received email from them before, and more. 

This feature is already available for Gmail, and will now be available from the following products: Google Chat, Calendar, Docs, Sheets, and Slides.

Getting started 

  • Admins: To maximize this feature, it’s helpful to have user data fully populated across Google Workspace apps. Workspace admins can populate this data in a few locations: 
  • End users: There is no end user setting for this feature. Click “Open Detailed View” while hovering over a user’s information card, or select the Contacts icon in the side panel. Visit the Help Center to learn more about using Google products side by side. 

Rollout pace 

Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

View richer information about your coworkers directly in the sidebar for Google Chat, Calendar, Docs, and more.

Quick launch summary 

You can now find and view additional information about people within your organization, your Contacts, and more across additional Google Workspace products. This information includes: 

  • Contact information, such as phone number and email address,  
  • Team and manager, 
  • Office and desk location, 
  • Whether you’ve received email from them before, and more. 

This feature is already available for Gmail, and will now be available from the following products: Google Chat, Calendar, Docs, Sheets, and Slides.

Getting started 

  • Admins: To maximize this feature, it’s helpful to have user data fully populated across Google Workspace apps. Workspace admins can populate this data in a few locations: 
  • End users: There is no end user setting for this feature. Click “Open Detailed View” while hovering over a user’s information card, or select the Contacts icon in the side panel. Visit the Help Center to learn more about using Google products side by side. 

Rollout pace 

Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

View richer information about your coworkers directly in the sidebar for Google Chat, Calendar, Docs, and more.

Quick launch summary 

You can now find and view additional information about people within your organization, your Contacts, and more across additional Google Workspace products. This information includes: 

  • Contact information, such as phone number and email address,  
  • Team and manager, 
  • Office and desk location, 
  • Whether you’ve received email from them before, and more. 

This feature is already available for Gmail, and will now be available from the following products: Google Chat, Calendar, Docs, Sheets, and Slides.

Getting started 

  • Admins: To maximize this feature, it’s helpful to have user data fully populated across Google Workspace apps. Workspace admins can populate this data in a few locations: 
  • End users: There is no end user setting for this feature. Click “Open Detailed View” while hovering over a user’s information card, or select the Contacts icon in the side panel. Visit the Help Center to learn more about using Google products side by side. 

Rollout pace 

Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

View richer information about your coworkers directly in the sidebar for Google Chat, Calendar, Docs, and more.

Quick launch summary 

You can now find and view additional information about people within your organization, your Contacts, and more across additional Google Workspace products. This information includes: 

  • Contact information, such as phone number and email address,  
  • Team and manager, 
  • Office and desk location, 
  • Whether you’ve received email from them before, and more. 

This feature is already available for Gmail, and will now be available from the following products: Google Chat, Calendar, Docs, Sheets, and Slides.

Getting started 

  • Admins: To maximize this feature, it’s helpful to have user data fully populated across Google Workspace apps. Workspace admins can populate this data in a few locations: 
  • End users: There is no end user setting for this feature. Click “Open Detailed View” while hovering over a user’s information card, or select the Contacts icon in the side panel. Visit the Help Center to learn more about using Google products side by side. 

Rollout pace 

Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

Google Workspace Updates Weekly Recap – September 21, 2021

New updates 


New look and feel for Workspace Updates email subscriptions 
Starting September 29, we're going to be improving the look and feel of the emails you receive when you subscribe to Workspace Updates. 
  • The emails themselves will be sent from [email protected], so be sure to update any inbox filters or labels you may have and check your spam folders if you don't immediately see them. 
  • Emails for the Workspace Updates Blog in non-English markets will update to this new format in the coming weeks. 
  • If you have any feedback about these emails after September 29th, please feel back to let us know in the linked form. 
Full rollout (1-3 days for availability). | Available to all Google Workspace customers and users with personal Google Accounts. | Workspace Updates Blog Email Subscription Feedback



Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Upgrade to the newest version of the Google Chat app
We’ve recently released a new version of this app. Users who are still on the older Chat PWA version and will see an in-app banner nudging them to upgrade by visiting chat.google.com. | Learn more.



Improved visibility in Google Meet on web
Google Meet on the web now automatically detects when a user appears underexposed and enhances the brightness to improve their visibility. | Learn more.



Control the ability to present to Google Meet from Google Docs, Sheets, and Slides with a new Admin setting
Admins can turn the ability to present from Google Docs, Sheets, and Slides directly to Google Meet on or off for their organization with a new setting. | Learn more.



One-click recommended actions in the Alert Center
In the Alert Center, Admins will see new one-click recommended actions for various alerts, which they can implement without leaving the Alert Center. | Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers. | Learn more.



Improved Search In Gmail on Android
You can now quickly and easily filter email and search results on Android mobile devices to find the one specific email or information you’re looking for with new search filters. | Learn more.



New graphs for metrics over time in Meet Quality Tool
We’ve added detailed metrics over time for endpoints in Meet Quality Tool, which will help admins perform more advanced troubleshooting. | Learn more.



Perform refined email searches with new rich filters in Gmail on web
When searching in Gmail on web, enhanced search chips will provide richer drop-down lists with more options that help you apply additional filters. | Learn more.



Easily chat with meeting participants from a Google Calendar event
Within the Calendar event on web or mobile, you’ll see a Chat icon next to the guest list — simply select this icon to create a group chat containing all event participants. | Learn more.



Ability to mute all Google Meet participants at once rolling out to mobile platforms
Earlier this year, we announced the ability for meeting hosts to mute everyone all at once in Google Meet on desktops/laptop devices. This feature has begun rolling out to iOS devices, with Android availability coming later this year. | Learn more.



For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Easily chat with meeting participants from a Google Calendar event

What’s changing 

We’re adding an option that makes it easy to chat with meeting attendees directly from Google Calendar. Within the Calendar event on web or mobile, you’ll see a Chat icon next to the guest list — simply select this icon to create a group chat containing all event participants. Please note: this only applies to participants within your organization, external attendees are not included in the chat group.This makes it simple to chat with guests before, during, or after any meeting. 

Chat with event attendees directly from the Calendar event on mobile devices

Chat with event attendees directly from the Calendar event on mobile devices


Chat with event attendees directly from the Calendar event on web

Chat with event attendees directly from the Calendar event on web


Who’s impacted 

End users 

Why you’d use it 

Previously, the main way to communicate with Calendar event attendees was via email. However, there are times when Chat may be preferred to email for communication. For example, sending a message that you’re running late, or sharing resources with attendees not long before the meeting starts. Now, the email and chat options are side by side on the calendar event. This can help you quickly choose whichever form of communication you prefer, and start conversations with just a few taps. When combined with Chat suggestions, it’s always easy to communicate with event participants via chat. 


Getting started 

Rollout pace 

On the web: 

On mobile: 

Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources