Tag Archives: Gemini

Additional data protection in Gemini (gemini.google.com) when using a school account is now available

What’s changing 

Earlier this year, we brought Gemini for Google Workspace to education communities with two new paid add-ons. At that time, we announced that educators and students 18 years and older who did not have a Gemini Education license would soon get added data protection when using Gemini (gemini.google.com) as an Additional Service with their school accounts. Coming soon, we will have Gemini as an Additional Service with these added data protections available to teen students as well. 


Beginning today, that added data protection is now available — free of charge. With added data protection, the data you share is only used for responses to your prompts and is not used to improve Gemini or other generative AI models. Added data protection is available to Google Workspace for Education users in every language and country where they can access Gemini. 


Additional details 


Getting started 

Rollout pace 

  • Added data protection is available now. 
  • Updates to the Gemini settings page in Admin Console to note the added data protection will be rolling out over the course of the next several weeks. 

Availability 

  • This update impacts Google Workspace Education Fundamentals, Standard, and Plus customers. 

Resources 

Gmail Q&A: A new way of searching your inbox with Gemini on Android devices

What’s changing

A few months ago, we announced the general availability of Gemini in the side panel of Gmail, which not only allows users to summarize and suggest responses to email threads, but also includes using Gemini in Gmail on web to ask questions and find specific information from emails within your inbox or from your Google Drive files. For example, you can ask Gemini to search your inbox for things like "What was the PO number for my agency?", "How much did the company spend on the last marketing event?", or “Catch me up on the emails about quarterly planning.” 

Today, we’re excited to announce that the Gmail Q&A feature is rolling out now on Android devices and coming soon to iOS. Gmail Q&A offers similar functionality as the side panel on the web. You can ask Gemini questions about your inbox or to do things like find specific details in your emails, show you unread messages, view messages from a specific sender, or summarize emails about a topic in your inbox. 

Gmail Q&A on mobile (Android)



Who’s impacted 

End users 

Why it matters

We are excited to help users supercharge their productivity with the help of Gemini in Gmail. Users now have even more capabilities from Gemini to help users get more done during their day at their desks and now, on the go. 

Getting started

  • Admins: To access Gmail Q&A on Android, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console. 
  • End users: Open Gemini in the Gmail app via the black Gemini star at the top right of your app or from a “summarize this email” chip. To start, Gmail Q&A can find information from your inbox. In the future, it will be able to find information from your Drive as well. Visit the Help Center to learn more about Gemini in Gmail.

Rollout pace 


Availability 

Available for Google Workspace customers with these add-ons: 
  • Gemini Business, Enterprise, Education, Education Premium 
  • Google One AI Premium 

Resources 

Customize Gemini (gemini.google.com) for your specific needs with Gems

What’s changing 

At Google I/O 2024, we pre-announced Gems, custom AI experts that you can build across a variety of  topics. In a few easy steps, you can describe what you want your Gem to do and how you’d like it to respond — Gems will help complete specific goals, tasks, and workflows based on your inputs. Gems will remember the instructions you provide, and you can access them when needed to help save time on repetitive tasks or get deep expertise. Included are Premade Gems, which allow you to easily chat with an already built, topic-defined, Gem. Most premade Gems also allow you to customize them, serving as a template for creating new Gems. 

Beginning today, Gems are now available to Google Workspace customers with a Gemini Business, Enterprise, Education, or Education Premium add-on.
Customize Gemini (gemini.google.com) for your specific needs with Gems

Who’s impacted 

End users 


Why you’d use them 

Gemini.google.com can help you speed up time-consuming tasks, generate fresh ideas and more. With Gems, you can further leverage the power of Gemini in a way that’s customized to your needs more efficiently by minimizing repetitive prompting. We’ve provided a few premade Gems to help you get started, like a Writing editor, Coding partner, and Learning coach, and you can build your own Gems to: 
  • Gain valuable insights: Gather targeted feedback on your new product or service from different personas or audience segments (i.e. Urbanites, Tech Enthusiast, etc.). 
  • Streamline copy editing: Get feedback and suggestions on your copy ensuring it’s clear, accurate and consistent with your desired brand, tone, and voice. 
  • Scale your marketing: Generate a prescribed set of marketing materials (emails, social media, etc.) that meet style guidelines, character limits, and more, from a single campaign brief. 
  • Stay ahead of the curve: be informed about the latest industry trends and competitive news that interest you with summaries of relevant articles, blogs, and newsletters. 
  • Elevate your instruction: Gamify your lesson plans or brainstorm creative learning experiences to boost student engagement and bring learning to life. 

Additional details 

Getting started

  • Admins: Gems will be available in Gemini (gemini.google.com) by default to all Gemini Enterprise, Business, Education and Education Premium users. There is no admin control for this feature. 
  • End users: Visit the Help Center to learn more about using Gems.

Rollout pace 

Availability 


Available for Google Workspace customers with these add-ons:
  • Gemini Business, Enterprise, Education, Education Premium

Resources 

“Take notes for me” in Google Meet is now available

What’s changing

Today, we’re pleased to announce that “take notes for me” will begin rolling out to Google Meet for select Google Workspace customers. “Take notes for me” is an AI-powered feature in Google Meet that automatically takes notes, allowing you to focus on discussion, collaboration, and presentation during your meetings. After the meeting, the notes document is attached to the calendar event where participants internal to your organization can access them. At launch, this feature will be available when using Google Meet on a computer or laptop, and meetings must be conducted in spoken English.

Select the pencil icon in the top right corner of the screen to start taking meeting notes.

All meeting participants will see a blue pencil icon on their screen and a notification that notes are being taken. They can click on the pencil to see the meeting notes taken so far.

After the meeting ends, the meeting organizer and whoever turned on the feature will receive an email with a link to the generated meeting notes document. The notes document will also be attached to the calendar event, where internal meeting participants can access it.


Who’s impacted

Admins and end users


Why you’d use it 

It can be challenging to stay on top of and engaged with meeting discussions while also trying to keep a record of the meeting and subsequent follow-ups. This is where “take notes for me” can help. When turned on, the feature will do the following:

  • Automatically capture meeting notes in Google Docs and save it to the Google Drive of the meeting owner.
  • Catch you up during the meeting with “summary so far” if you join late.
  • Send an email with a link to the recap after the meeting. This email goes to the meeting organizer and whoever turned on the feature. 

This will help you be more present and engaged during your meetings, while still ensuring important information is captured for record-keeping and follow-up. If users also turn on meeting recordings and transcripts, those will be linked within the notes document.


Additional details

Notes documents will be stored in the meeting owner’s drive folder and will follow the Meet retention policy that your organization has configured. If you are currently testing this feature in Workspace Labs and Alpha, your experience will change from respecting the Drive retention policy to respecting the Meet retention policy. 


Getting started

  • Admins: Take notes for me will be ON by default and can be configured at the OU and Group level. Visit the Help Center to learn more about allowing Google Meet AI to take notes for my users.
    Apps > Google Workspace > Google Meet > Gemini Settings > Gemini AI note-takingApps > Google Workspace > Google Meet > Gemini Settings > Gemini AI note-taking

Rollout pace

Availability

Available for Google Workspace customers with these add-ons:
  • Gemini Enterprise 
  • Gemini Education Premium
  • AI Meetings & Messaging



Upload additional types of documents to Gemini (gemini.google.com) for insights and analysis

What’s changing 

Beginning today, Google Workspace users with a Gemini Business, Enterprise, Education or Education Premium license can now upload a variety of files from Google Drive or locally from your device into Gemini (gemini.google.com): 
  • Document and text files, such as TXT, DOC, DOCX, PDF, RTF, DOT, DOTX, HWP, HWPX and Google Docs 
  • Data Files, such as XLS, XLSX, CSV, TSV and Google Sheets 
Gemini can use uploaded files to gain context and analyze your content. In turn, this can help enhance your understanding, research, and writing through summarization of complex subject matter, identification of trends and insights, and recommendations for improving writing and document organization. Uploading a document can also help give you more personalized and relevant responses. 
Gemini document uploads


Additional details 

  • At this time, Context-Aware Access (CAA) for files uploaded from Google Drive isn’t supported. Context-Aware Access gives you control over which apps a user can access based on their context, such as whether their device complies with your IT policy. Learn more about Context-Aware Access.
  • Uploading files from Google Drive honors access control settings for files within Drive, meaning users can only upload files that they own or have been shared with them. 
  • File upload is not available to Google Workspace users accessing Gemini as an additional Google service.
  • Users with a Gemini for Google Workspace license who access Gemini as a core service are subject to the Google Workspace Terms of Service or Google Workspace for Education Terms of Service (for education institutions). When users use Gemini as a core service, their chats and uploaded files won't be reviewed by human reviews or otherwise used to improve generative AI models. 

Getting started 

Rollout pace 

Availability

Available for Google Workspace customers with 
  • Gemini Business, Enterprise, Education, Education Premium add-on 

Resources 

Refine emails faster with updates to Help me write in Gmail

What’s changing 

Building upon our popular Help me write feature in Gmail and the recent launch of the summarization feature in the Gmail mobile app, we’re excited to introduce two new Gemini in Gmail updates to help you draft emails even faster: 
  • A new option for Help me write that polishes emails drafts on web and mobile devices 
  • Help me write and Refine my draft shortcuts on Android and iOS devices 
When using Gemini to refine emails, users can choose from the following options: Formalize, Elaborate and Shorten. We recently added the Polish option to web and mobile, which can effortlessly refine your emails, saving you time. For example, if you enter rough notes into a draft, Gemini can turn the content into a completely formal draft, ready for you to review in one click. 
polish draft using Gemini in Gmail

On mobile, when an email draft is empty, the “Help me write” shortcut now appears in the body of the email and when selected, it will open the full Help me write experience. When 12+ words are present in an email draft, the ​​“Refine my draft” shortcut will be shown below the email content to indicate that there are options available to Polish, Formalize, Elaborate, or Shorten your draft, or Write a new draft. The menu can be triggered simply by swiping right on “Refine my draft”. 

refine my email draft on Gmail using Gemini

Getting started 

Rollout pace 

  • The option for Help me write to polish email drafts is available now on web, Android and iOS. 
  • The Help me write and Refine my draft shortcuts are available now on Android and iOS. 

Availability 

Available for Google Workspace customers with: 
  • Gemini Business and Enterprise add-on 
  • Gemini Education and Education Premium add-on 
  • Google One AI Premium 

Resources