Tag Archives: Other

Google Workspace Updates Weekly Recap – October 4, 2024

4 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.




Access filter chips easier in Google Drive search 
Last year, we introduced search chips in Drive to enable you to filter by criteria like file type, owner, and last modified date. To build upon this, we are adding these filters inside the Drive search bar, so you can find relevant files even faster in Drive. We will also show new as-you-type suggestions for filter chips. For example, if you type “doc”, you’ll see a suggested “Document” file type chip. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for October 22, 2024. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about searching and finding files in Drive.

Access filter chips easier in Google Drive search

The Option List field type is now two separate field types in Label Manager 
Since launching, Google Drive Labels have supported the ability to make an Option List field a single-select or multi-select. To make this setting clearer and improve upon the user experience in the Label Manager, we’ve separated the options into two separate field types: Options list (Single select) and Options list (Multi select). | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus, Education Standard, Education Plus, Frontline Starter and Frontline Standard customers only. | Visit the Help Center to learn more about adding fields to a label. 


Improved spelling suggestions for Germanic languages in Google Docs
For years, users have used Google Docs’ spelling suggestion features for a variety of languages. This week, we’re excited to announce improvements to Norwegian spelling suggestions: 
  • Norwegian Bokmal 
  • Norwegian Nynorsk 
Rolling out to Rapid Release and Scheduled Release domains now. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about checking your spelling & grammar in Google Docs and changing your language on the web.


Introducing new summary cards for purchase information in the Gmail mobile app 
Summary cards extract information from related purchase emails and visually display it at the top of the email to provide helpful information about orders and deliveries. This week, we’re excited to announce updates for purchase-related summary cards including new action buttons, the ability to organize key information across related emails, and real-time status updates. Now you can effortlessly find order details of recent purchases or stay up-to-date on the latest delivery status. The new purchase summary cards are now available in the Gmail mobile app on iOS and Android devices. | For Android devices, rollout to Rapid Release domains is complete; launch to Scheduled Release domains planned for October 14, 2024. | For iOS devices, rollout to Rapid and Scheduled Release domains is complete. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about using summary cards in Gmail.

new summary cards for purchase information in the Gmail mobile app

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Comments and action items are now available for client-side encrypted Google Sheets and Slides 
The use of comments and action items are now available in client-side encrypted Google Sheets and Slides. | Learn more about client-side encrypted comments in Sheets and Slides.


Beta update: Data Loss Prevention enforcement in Gmail is now instantaneous 
We’re announcing enhancements for the Data Loss Prevention for Gmail open beta, which are designed to improve usability without compromising sensitive data protections for Gmail. | Learn more about the DLP beta in Gmail. 


New Watermarking in Google Meet Helps Protect Your Meeting Content 
Google Workspace customers with a Gemini add-on can now watermark presented content and video feeds in Google Meet. Watermarking in Google Meet will appear as a subtle text overlay that displays the meeting code and the email address of the viewer over the shared content and video feeds of participants.| Learn more about Watermarking in Meet.


Gmail Q&A now available on iOS devices
Last month, we introduced a new way of searching your inbox with Gemini on Android devices. Starting this week, this feature is also available on iOS devices, enabling you to ask Gemini questions about your inbox. | Learn more about Q&A on iOS devices.


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   

Google Workspace Updates Weekly Recap – September 27, 2024

3 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.



Use Gemini in Google Sheets to generate structured tables
We’re excited to announce that users can now generate structured tables with Gemini in the side panel of Google Sheets. Prior to this update, tables were output as plain text ranges without set column types or structure. Now, Gemini can help you simplify and accelerate spreadsheet building by bringing format and structure to unorganized ranges through table generation. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for October 17, 2024. | Available for Google Workspace customers with Gemini Business, Enterprise, Education, Education Premium add-ons and users with the Google One AI Premium subscription. | Visit the Help Center to learn more about using tables in Google Sheets.
Use Gemini in Google Sheets to generate structured tables
Refreshed illustrations in the Google Calendar app on Android and iOS devices
We’re introducing more modern illustrations for Google Calendar events like coffee, lunch or doctors appointments on Android and iOS. You’ll also notice updated monthly illustrations for background images in the schedule view on your mobile device or tablet. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. 
Refreshed illustrations in the Google Calendar app on Android and iOS devices

New “Gemini Advanced” branding for Gemini for Google Workspace add-on users
The Gemini app (gemini.google.com) will now display a "Gemini Advanced" label for users with a Gemini Enterprise, Business, Education, Education Premium add-on. This will better indicate to users the advanced capabilities of the app included in these plans. We're also updating this branding across our Help Center to better indicate which features and settings are specific to these add-ons. | Rollout to Rapid Release and Scheduled Release domains is complete. | Visit the Help Center to learn more about Gemini for Google Workspace.
New “Gemini Advanced” branding for Gemini for Google Workspace add-on users

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Kickstart ideas, brainstorm activities, and differentiate content with the help of Gemini in Google Classroom 
This week, we officially introduced a new Gemini Education tab in Classroom that grants quick access to numerous AI tools. | Learn more about Gemini in Classroom. 

Introducing security advisor, a new set of tools and insights to help small businesses protect their organization against cyber attacks 
To help small businesses, we’re introducing security advisor, a set of new insights and tools designed to enhance security for small businesses – including threat defense, account security, and data protection capabilities. | Learn more about security advisor. 

Customize your Google Docs with polished cover images 
We’re making it easy for you to personalize and differentiate documents with full-bleed cover images that extend from one edge of your document to the other. | Learn more about cover images. 

Preview and test upcoming features on Google Meet hardware devices 
Using the new “Feature preview” setting, specific Google Meet hardware devices can be configured to test upcoming features prior to general availability. | Learn more about testing Meet hardware features. 

Gmail allows more senders to protect their brand using BIMI Common Mark Certificates 
We introduced two additional updates for BIMI that will continue to keep inboxes safe: Gmail now supports Common Mark Certificates (CMC) and BIMI verified check marks are now displayed on Android and iOS. | Learn more about BIMI Common Mark Certificates. 

Google Sheets tables are now integrated with conditional notifications 
There is a new integration between conditional notifications and tables in Sheets. | Learn more about tables and conditional notifications. 

Gemini in Gmail will now provide contextual Smart Replies 
We’re excited to announce a new Gemini in Gmail feature, contextual Smart Replies, that will offer more detailed responses to fully capture the intent of your message. | Learn more about contextual Smart Replies.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 
For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases). 

Google Workspace Updates Weekly Recap – September 20, 2024

3 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.



Ability to create announcement spaces using the Google Chat API is now generally available 
In June, we introduced the option to create announcement spaces using the Google Chat API through the Google Workspace Developer Preview Program. We’re excited to announce Google Workspace developers can now use the Chat API to create announcement spaces, plus read and update the permission settings of a space. | Rolling out now to Rapid Release domains and Scheduled Release domains. | Available to all Google Workspace customers. | Visit these Developer Docs for more information: PredefinedPermissionSettings and PermissionSettings fields.


Additional improvements to tables in Google Sheets 
Following our announcement of improvements to tables in Google Sheets, we’re adding even more enhancements to the experience. More specifically, you can now: 

1. Insert a blank table from the pre-built table sidebar 
Insert a blank table from the pre-built table sidebar

2. Reference tables successfully via IMPORTRANGE. For example, if you had a table named Table1 with column header values of of Column 1, Column 2, Column 3, etc.: 
    • To import the table range, including header cells, you would input: =IMPORTRANGE(spreadsheet_url, “Table1[#ALL]”) 
    • To import only the footers of the table range, you would input: =IMPORTRANGE(spreadsheet_url, “Table1[“#TOTALS]”) 
    • To import the table range, excluding header cells, you would input: =IMPORTRANGE(spreadsheet_url, “Table1[“#DATA]”) 
    • To import the first two columns of the table range, including header cells, you would input: =IMPORTRANGE(spreadsheet_url, “Table1[[Column 1]:[Column 2],[#ALL]]”) 
3. Use the following keyboard shortcuts to easily convert ranges to tables: 
  • Cmd+Opt+T for Mac 
  • Ctrl+Alt+T for Linux and Windows 
    Rollout to Rapid Release and Scheduled Release domains for #1 is complete. | Rolling out to Rapid Release domains now for #2 and #3; launch to Scheduled Release domains planned for September 26, 2024 for #3 and October 3, 2024 for #2. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about using tables in Google Sheets.


    Introducing Dual Screen on Meet
    Following the recent announcement of an improved user experience for Google Meet on Android devices, we’re excited to introduce an additional feature, available on the Pixel 9 Pro Fold device, that provides you with a more immersive video call experience. Through the use of the front and inner cameras, you can now show both yourself and what you're looking at at the same time. Additionally, the person you're video chatting with can be seen on both the inner and outer screens to include everyone around you in the call. | Rollout to Rapid Release domains is complete; rolling out now to Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn how Dual Screen on Google Meet works.

    Use both screens during a Meet call - rear screen view of foldable

    Use both screens during a Meet call - rear screen view of foldable


    Use both screens during a Meet call - front screen view of foldable



    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


    Adding multi-monitor support to Google Slides
    We’re making it easier to view your Google Slides presentation controls on your computer while presenting to an audience using a connected external monitor or projector. | Learn more about multi-monitor support in Slides. 

    New beta available that restricts access to folders in Google Drive 
    We’ve introduced a beta that allows shared drive managers to restrict folders to specific users within a shared drive. This provides shared drive managers with greater flexibility to keep relevant content within a single shared drive, while restricting access to shared folders with sensitive information. | Learn more about restricting folder access.

    New design and accessibility improvements for embedded Google Calendars 
    Starting this week, you’ll notice a refreshed look and feel for embedded calendars that is in line with Google Material Design 3 and now includes enhanced accessibility features, such as the ability to use an embedded calendar with a screen reader and keyboard shortcuts to navigate more easily, and more. | Learn more about embedded Google Calendars.

    NotebookLM now available as an Additional Service 
    Last year, we introduced an Early Access App called NotebookLM, an experimental product using some of Google's most advanced models, like Gemini 1.5 Pro, that helps you gain critical insights grounded in the content of source documents you trust. We’re excited to announce that NotebookLM is officially available as an Additional Service. | Learn more about NotebookLM. 

    Admin features for space management via the Chat API are now generally available 
    Earlier this year, we introduced a series of space management capabilities for Workspace admins in the Google Chat API via the Google Workspace Developer Preview Program. These API features are now generally available for all Google Workspace customers and developers. | Learn more about space management via the Chat API. 

    Create birthdays in Google Calendar 
    To ensure a birthday is never missed, we’re introducing the ability to create and modify birthday events in Google Calendar on Android devices. | Learn more about birthdays in Calendar. 

    Additional iOS data exfiltration enhancement: account level data sharing between Google Workspace apps and non-Google Workspace apps on or off 
    Admins can now enable content sharing on personal Workspace accounts while preventing data sharing from corporate Workspace accounts on iOS devices. | Learn more about iOS data exfiltration enhancements.


    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).  

    New beta available that restricts access to folders in Google Drive

    What’s changing

    If your admin has set up shared drives for their organization, shared drive managers were previously not able to restrict access to folders in shared drives. Today, we’re introducing a beta that allows shared drive managers to restrict folders to specific users within a shared drive. This provides shared drive managers with greater flexibility to keep relevant content within a single shared drive, while restricting access to shared folders with sensitive information. 

    A folder with “limited access” can only be opened by people who have been added to it directly. People with general access to the shared drive or shared folder can see the restricted folder in Drive, but will not be able to open it. 

    Eligible customers can use this form to express interest in the beta and will receive an email confirmation prior to the feature being enabled in their specified domain. 

    Limit access to a specific folder


    Who’s impacted 

    Admins and end users 


    Why it’s important 

    Folders with limited access allow users to organize files by project, in a single shared drive or shared folder, while ensuring that sensitive information is only accessible to the right team members. 


    Additional details 

    Folders with limited access are available in both shared drives and My Drive: 
    • Shared drive managers can always access folders with limited-access 
    • Folder owners can always access limited-access folders in their My Drive 

    Getting started 

    • Admins: Eligible customers can express interest in the beta here. We’ll begin accepting domains into the program in the coming weeks. Once accepted into the beta, visit the Help Center to learn more about folders with limited access. 
    • End users: 
      • As a shared drive manager or My Drive folder owner, go to your shared drive > choose the folder you want to limit access > click the overflow menu > share > select share settings in the top right corner > click limited access to “Folder Name”. Visit the Help Center to learn more about folders with limited access. 
      • For users whose access has been limited, you will see the folder name, but the folder will be grayed out: 
    For users whose access has been limited, you will see the folder name, but the folder will be grayed out:

    Availability 

    Available for Google Workspace: 
    • Business Standard, Plus 
    • Enterprise Standard, Plus 
    • Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus 
    • Education Fundamentals, Standard, Plus, the Teaching & Learning Upgrade 
    • Nonprofits 

    Resources 

    Google Workspace Updates Weekly Recap – September 13, 2024

    3 New updates

    Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.



    Co-annotate from select Google Meet hardware devices
    We’re expanding annotation capabilities in Meet to include select Google Meet hardware devices. These devices can be appointed co-annotators by presenters and you can use annotation tools such as a pen, sticker and more directly from the touchscreen of the device. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace Business Starter, Standard, and Plus; Enterprise Starter, Standard, and Plus; Frontline Starter and Standard; Essentials, Enterprise Essentials, and Enterprise Essentials Plus; Education Standard, Plus, the Teaching & Learning Upgrade; Workspace Individual subscribers. | Visit the Help Center to learn more about using annotations in Google Meet.


    New advancements in Connected Sheets for Looker 
    Last year, we introduced Connected Sheets for all Looker-hosted instances, enabling users to analyze data using pivot tables, charts, formulas, and other integrated data sources. This week, we’re excited to announce the ability to directly link Connected Sheets to existing Looker queries, rather than having to start from scratch in Sheets by connecting to an Explore every time. This highly-requested feature is especially useful for Looks, a special type of query that’s been saved in the Looker UI, and whose definition can be updated over time if needed. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Admins should use the Looker's Admin menu to make sure Connected Sheets for Looker is enabled. End users can visit the Help Center to learn more about using Connected Sheets in your organization.


    TeamViewer Add-on for for Google Meet now supports remote desktop 
    A TeamViewer add-on for Google Meet is now available in the Google Workspace Marketplace, allowing Meet to tap into a leading remote connectivity platform. You can now rely on Meet + TeamViewer to enable remote support (e.g., IT support desk) that's easy, secure and reliable for your business. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Admins can visit the Help Center to learn more about managing Marketplace apps on your allowlist or installing Marketplace apps in your domain. End users can view the TeamViewer Remote Control listing, learn more about the offering on TeamViewer’s website, and use the Help Center to learn more about using add-ons with Google Meet. 
    TeamViewer launched as a featured Meet add-on to enable remote IT support



    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


    Gemini reports now include user-level usage, including app usage insights 
    We’re incorporating additional data in Gemini reports to help our customers gain a deeper understanding of Gemini usage and adoption across their organizations. Gemini reports now include user and app level Gemini usage and adoption data based on the last 28 days of usage. | Learn more about Gemini reports. 

    Access and sort shared files more easily in Google Chat conversations
    The Shared tab is now available in 1:1 direct messages and group messages, enabling easier collaboration across all conversation types. | Learn more about the shared tab in Chat. 

    Google Cloud Directory Sync now complies with your conflicting accounts management settings 
    When Google Cloud Directory Sync (GCDS) attempts to create new users, it may encounter unmanaged accounts that conflict with the accounts it’s attempting to create. In these instances, GCDS will now comply with the conflicting accounts management settings specified in the Admin console. | Learn more about Google Cloud Directory Sync. 

    Google Meet Add-ons SDK is now generally available
    The Meet Add-ons SDK is now generally available for the web, which allows developers to iframe their app into Meet, and lets meeting participants interact with the app’s content directly inside the Meet canvas. | Learn more about Meet Add-ons SDK.

    Improving the Google Workspace Marketplace app publishing experience with Drafts 
    Developers can now make changes to their app listing, save them as a draft, and send the draft version to review. | Learn more about app list drafts. 


    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).  

    Google Workspace Updates Weekly Recap – September 6, 2024

    1 New update

    Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.




    Improved user experience for Google Meet on Android devices
    If you’re joining a Google Meet call from Android phone, tablets or large screen devices, you’ll now see a more streamlined, space-efficient experience with edge-to-edge video. We’ve expanded the video feed to encompass spaces where there were previously margins around the video feed. This helps provide a richer, more immersive viewing experience. You’ll also notice a sleeker user interface for meeting controls, and clearer indicators for information such as the meeting title. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available now for all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about joining a meeting.

    mobile experience - Improved user experience for Google Meet on Android devices
    tablet - Improved user experience for Google Meet on Android devices




    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


    Gemini (gemini.google.com) now shows related content links in its responses 
    You can now access additional information on topics directly in Gemini’s (gemini.google.com) responses to your prompts. Specifically, you’ll see links to related content in responses to fact-seeking prompts — you can click the arrow chips to dive deeper into the topic. If you have a Gemini for Workspace license and Google Workspace extensions in Gemini are enabled, Gemini will also now include inline links to relevant emails referenced in responses where the Gmail extension is used. | Learn more about related content links shown in Gemini.

    View your most relevant Google Drive folders and files on a single page 
    You will now see a combined, unified view for file and folder suggestions on the Drive homepage that leverages machine learning to help you find and organize your most relevant content faster and intuitively. | Learn more about the view in Drive.

    Empowering Google Workspace customers to take control of their emissions with Electricity Maps
    To help our customers continue to understand and measure the carbon intensity of their cloud computing, we have partnered with Electricity Maps to provide hourly emissions data within the Carbon Footprint report. | Learn more about Electricity Maps. 


    Completed rollouts

    The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


    Scheduled Release Domains: 
    Rapid and Scheduled Release Domains: 

    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).  

    Google Workspace Updates Weekly Recap – August 30, 2024

    2 New updates

    Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


    The AppSheet Admin Console is now available in public preview
    For the first time, Workspace admins will have visibility into the users, apps and licenses associated with their AppSheet users via the AppSheet Admin Console. Previously, these advanced monitoring capabilities were limited to AppSheet Enterprise customers. Now all Workspace admins with the AppSheet service privilege can use this data to gain a deeper understanding about how their users are interacting with AppSheet. With the AppSheet Admin Console, you can view all the app users across any of your organization’s apps, review the most popular apps and creators, and more. Admins can also take actions like exporting a list of accounts, users, apps, and licenses for their organization or set the role of users in their organization. Eligible customers can access the AppSheet Admin Console using this direct link or clicking out from Apps > Google Workspace > Settings for AppSheet in the Workspace Admin Console. | The open beta for the AppSheet Admin Console is available now for AppSheet Enterprise customers and AppSheet Core entitled customers. | Visit the Help Center to learn more about using the AppSheet Admin Console.
    The AppSheet Admin Console

    Google Workspace for Education users can now set and share personal pronouns and name pronunciation
    Google Workspace for Education admins of K-12 and higher education institutions can now give their students the option to set their pronouns from their Google Account at aboutme.google.com. This option is OFF by default and can be enabled for all users or a subset of them (such as for a specific location or class). User-defined pronouns will appear in personal information cards displayed when hovering over or clicking someone’s profile photo across Workspace apps like Gmail, Calendar, Docs, Sheets, Slides, Chat, and Drive. Pronouns will also appear in Google Contacts, accessed by clicking “Open detailed view” from the personal information cards. | Pronouns are rolling out now to Rapid Release and Scheduled Release domains. | The ability to add name pronunciation will be available by the end of Q3, 2024. | Available to all Google Workspace for Education customers. | Visit the Help Center to learn more about allowing Directory users to change their pronouns and changing pronouns in your Google Account settings.
    EDU - personal pronouns and name pronunciation


    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


    Automate your workflows on Google Chat with IFTTT and UKG Flow integrations 
    Following the announcement at Google Cloud Next 2024, we’re excited to introduce Google Chat integrations with IFTTT and UKG Flow. | Learn more about Chat integrations with IFTTT and UKG Flow. 

    Picture-in-picture in Google Meet will now open automatically when switching tabs
    Picture-in-picture mode will now automatically trigger when you switch tabs during a meeting. | Learn more about picture-in-picture in Meet. 

    Business Starter customers will soon have access to shared drives 
    Business Starter will officially have access to shared drives starting mid-September. When shared drives are made available to Business Starter customers, all users will be able to create shared drives by default. If this default behavior is undesired, admins can update their settings before Business Starter users gain access to the feature starting on September 23, 2024. | Learn more about shared drives for Business Starter. 

    Reply to emails in Gmail faster on Android devices 
    You can now reply to emails directly from the bottom of the conversation, without opening a new screen, making it easier to reference the email you’re replying to. | Learn more about replying to emails on Android. 

    Upload additional types of documents to Gemini (gemini.google.com) for insights and analysis 
    Google Workspace users with a Gemini Business, Enterprise, Education or Education Premium license can now upload a variety of files from Google Drive or locally from your device into Gemini. | Learn more about document upload with Gemini. 

    “Take notes for me” in Google Meet is now available 
    “Take notes for me” is an AI-powered feature in Google Meet that automatically takes notes, allowing you to focus on discussion, collaboration, and presentation during your meetings. | Learn more about “Take notes for me” 

    Google Meet provides consolidated email for all meeting artifacts 
    Currently, Google Meet sends an email for each type of meeting artifact initiated in a meeting, including meeting recordings, meeting transcripts, Gemini notes with “take notes for me,” live streams and more. Going forward, you’ll receive one email consolidating these artifacts. | Learn more about Meet’s meeting artifacts. 

    Customize Gemini (gemini.google.com) for your specific needs with Gems 
    Gems are now available to Google Workspace customers with a Gemini Business, Enterprise, Education, or Education Premium add-on. | Learn more about Gems.

    Gmail Q&A: A new way of searching your inbox with Gemini on Android devices
    Gmail Q&A feature is rolling out now on Android devices and coming soon to iOS. | Learn more about Gemini in Gmail.

    Additional data protection in Gemini (gemini.google.com) when using a school account is now available
    Earlier this year, we brought Gemini for Google Workspace to education communities with two new paid add-ons. At that time, we announced that educators and students 18 years and older who did not have a Gemini Education license would soon get added data protection when using Gemini (gemini.google.com) as an Additional Service with their school accounts. Beginning this week, that added data protection is now available — free of charge. | Learn more about data protection in Gemini. 


    Completed rollouts

    The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.



    Rapid Release Domains: 
    Scheduled Release Domains: 
    Rapid and Scheduled Release Domains: 

    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).  

    Automate your workflows on Google Chat with IFTTT and UKG Flow integrations

    What’s changing 

    Following the announcement at Google Cloud Next 2024, we’re excited to introduce Google Chat integrations with IFTTT and UKG Flow. 

    The IFTTT integration enables users to automate Chat with 1,000+ of today's most popular apps. For example, Chat users can now set up workflows, like sending an onboarding email to a customer that’s added as a new member to a space, or sending a message to a space when a new file is added to a Google Drive, Dropbox, or Box folder. Using the integration, Chat users can also stay up-to-date on all of their communities by having new Discord, X, and Facebook mentions or tags automatically posted to a space. 
    IFTTT integration
    Using the UKG Flow app, users and employees can perform common UKG actions, such as those included in the Timekeeping & Scheduling functionalities of UKG Pro WFM. 
    UKG Flow app

    With these integrations, users can accomplish more in their workday by completing common tasks using daily productivity apps, without ever leaving Chat. 

    Getting started 

    • Admins: UKG Flow requires admins to install the app on their users’ behalf. Visit the Help Center to learn more about installing Marketplace apps for your organization. 
    • End users: 
      • Get started with the IFTTT’s Chat integration here. 
      • Once UKG Flow is installed by your admin, you can use it freely in Google Chat. 

    Rollout pace 

    • These integrations are available now. 

    Availability 

    • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

    Resources

    Google Workspace Updates Weekly Recap – August 23, 2024

    1 New update

    Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


    Send emails about your files to collaborators using the sharing dialog in Workspace apps
    Once a file is shared, you have the option to “notify” someone when they’ve been added to view, comment on, or edit a file. We’re building upon this by introducing the ability to send an email to any collaborator if you are a file owner or editor. This is especially useful if you’ve recently made updates to the content or if you’d like to pose a question to the group. To email collaborators, click “Share” > click on the “Email people on this file” icon next to “People with access” > select the email recipients and add a custom message. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for August 26, 2024. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about sharing files from Google Drive.

    Send emails about your files to collaborators using the sharing dialog in Workspace apps

    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


    Expanding multi-party-approvals to domain-wide-delegation actions 
    We’re expanding multi-party approvals to include domain-wide-delegation. Domain-wide-delegation is a powerful feature which allows admins to grant third-party applications permission to access your Workspace users’ data. | Learn more about domain-wide-delegation actions. 

    Introducing Student Groups in Google Classroom 
    There is a new feature in Google Classroom that enables teachers to create groups of students to make assigning differentiated content easier. | Learn more about student groups in Classroom. 

    Refine emails faster with updates to Help me write in Gmail 
    We’ve introduced two new Gemini in Gmail updates to help you draft emails even faster: 1) a new option for Help me write that polishes emails drafts on web and mobile devices and 2) Help me write and Refine my draft shortcuts on Android and iOS devices. | Learn more about Help me write in Gmail. 

    Google Meet increases ultra-low latency live streaming support to 100,000 viewers in distributed audiences 
    For select Google Workspace editions*, we’re pleased to announce that the Google Meet ultra-low latency viewing experience for live streamed meetings will now support up to 100,000 viewers. In addition, the Google Meet ultra-low latency viewing experience for live streamed meetings is now available also from Google Meet room hardware. | Learn more about Meet ultra-low latency live streaming. 

    Third-party smart chip resource creation now available in Google Docs 
    We’re enabling third-party partners, such as Lucidspark, Lucidchart, and Zoho Projects, to create smart chips or resources like tasks or flowcharts that end users can add and edit in their Google Docs. | Learn more about third-party smart chips in Docs.

    New host controls for add-ons in Google Meet
    We’re giving meeting hosts and co-hosts the ability to control the use of add-ons during meetings* with a new setting. | Learn more about host controls in Meet.


    Completed rollouts

    The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.



    Rapid Release Domains: 
    Scheduled Release Domains: 
    Rapid and Scheduled Release Domains: 

    Paused rollouts

    We have paused the rollout for this feature while we evaluate performance and quality. We will provide an update with new rollout information as soon as possible. 

    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).  



    Third-party smart chip resource creation now available in Google Docs

    What’s changing 

    Last year, we introduced the ability to pull rich data from apps directly into Google Docs with third-party smart chips. Today, we’re taking this a step further by enabling third-party partners, such as Lucidspark, Lucidchart, and Zoho Projects, to create smart chips or resources like tasks or flowcharts that end users can add and edit in their Google Docs. 

    To access third-party smart chips, an admin or user must first install a partner’s add-on from the Google Workspace Marketplace and then users can search for items to create using the @ menu in Docs. After the item is selected, a creation form will appear that includes text input fields relevant to the type of resource being generated. Once the third-party smart chip is inserted, users can hover over it and view a preview of the content.
    Seamless linking between Zoho Projects and Google Docs

    Who’s impacted 

    Admins, end users and developers (partners) 


    Why you’d use it 

    This feature expands upon your ability to add, view and engage with critical information from third party apps by letting you create third-party resource content. 


    Additional details 

    Other third-party partners, such as Jira & Confluence, plan to add resource creation to their existing third-party smart chip add-ons in the Google Workspace Marketplace later this year. 


    Getting started 

    Rollout pace

    Availability