Tag Archives: Google Chat

Easily access your most used emojis in Google Chat

Quick summary 

In the Google Chat emoji picker, your most frequently used emojis can be found under the new “Frequently Used” section. We hope this improvement makes it easier for you to find and insert your favorite emojis when writing or reacting to messages, or setting a custom status. 

"Frequently used" emojis in Google Chat on the web



"Frequently used" emojis in Google Chat for Android devices



This update is available now on the web and Android devices. Availability for iOS is anticipated in the coming weeks— we will share an update on the blog to confirm. 

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: You’ll notice this improvement automatically when using emojis in Google Chat. 

Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts

Delete Chat spaces and their content, now generally available

Quick summary

In 2021, we announced the ability to delete a named space in Google Chat. This feature is now generally available. 


With this capability, a space manager can delete a space, which completely removes all owned contents of the space, space tasks, and files and attachments not saved elsewhere. In addition, members will no longer be able to access the space, its files, space tasks, or the member list after the space has been deleted. 



Getting started 

  • Admins: There is no admin setting for this feature. 
  • End users: Space managers can delete spaces for everyone. To delete a space, navigate to the dropdown menu and select "Delete space." Visit the Help Center to learn more about deleting a space in Google Chat

Rollout pace  

Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources 

Building larger spaces in Google Chat

Quick summary

Earlier this year, we announced the ways in which we would boost communication and collaboration for teams of all sizes in Google Workspace. In support of that effort, we've increased the amount of members you can add to a space in Google Chat from 400 to 8,000. 


We hope this update will increase connectivity and create broader communities for your organizations. 
building larger spaces in chat-v2

Getting started 

Rollout pace 

  • This feature is available now. 

Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts 

Resources 

Making Google Chat active user metrics more detailed in the Admin console

Quick summary 

We’re making changes to how we calculate active users in Google Chat across your organization. Specifically, this new method ensures greater accuracy for detecting a user's reading and sending actions in Chat, which will provide admins more accurate reporting. 




As such, you will notice an increase in the “Active users” for Google Chat metrics Apps reports chart and exported reports. We hope this change helps you better analyze Chat usage across your organization. 

Getting started

Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Business and Basic customers

Resources 

Google Workspace Updates Weekly Recap – July 15, 2022

New updates 


There are no new updates to share this week. Please see below for a recap of published announcements. 

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Allow collaborators to analyze data in Connected Sheets with delegated access 
Admins can now allow their users to delegate access to BigQuery when using Connected Sheets. This enables end users with access to BigQuery data to delegate their credentials to collaborators to allow them to refresh or edit analysis as needed. | Available to Google Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus customers only. | Learn more

Sync Apple DEP and Google Mobile Device Management servers on demand 
Admins can now trigger an on demand sync between Apple DEP and Google Mobile Device Management (MDM) servers for company owned devices. | Available to Google Workspace Enterprise Standard, Enterprise Plus, and Cloud Identity Premium customers only. | Learn more.

Add data loss prevention to Google Chat, now available as an open beta 
Admins can now establish data loss prevention (DLP) rules for Google Chat that can help protect sensitive data from getting to unauthorized users. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, and the Teaching & Learning upgrade customers only and Cloud Identity Premium users who are licensed for Workspace editions with Drive audit log. | Learn more

Better sharing options for appointment schedules 
We’ve made it easier to share appointment schedules on web through a new Share button. This update allows appointment hosts to copy a short link to all appointment schedules or a specific booking page, and add HTML to embed a booking page on their website. | Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers only. | Learn more

Use Miro within Google Meet for an immersive and collaborative whiteboard experience 
You can now leverage Miro, a third party online whiteboarding app, for ideating and problem solving as a group in Google Meet. | Learn more

Trust rules for Google Drive are now available in open beta 
The closed beta we announced in 2021 for trust rules in Google Drive that gives admins more control over how files can be shared, both within and outside of their organization, is now available as an open beta. | Available to Google Workspace Enterprise Plus, Enterprise Standard, Education Plus, and Education Standard customers only. | Learn more


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Add data loss prevention to Google Chat, now available as an open beta

What’s changing

For select Google Workspace editions, admins can establish data loss prevention (DLP) rules for Google Chat that can help protect sensitive data from getting to unauthorized users. This feature is now available as an open beta, which means admins can use it without enrolling in a specific beta program.


Data loss prevention rules for Chat in the Admin console



End user experience on web

End user experience on mobile







Who’s impacted

Admins and end users


Why it’s important

Data leaks, whether accidental or malicious, are a top concern for our customers. Data protection rules for Chat help admins and security experts build a stronger framework around sensitive data to prevent personal  or proprietary information from ending up in the wrong hands.


Admins can selectively apply data protection rules to: 
  • Messages in groups, spaces, and/or direct messages
  • Messages between internal and/or external participants
  • Message text and/or attachments


Once DLP rules are applied, messages and files in relevant conversations will automatically be scanned for sensitive information. Users will be notified about potential data loss, preventing it from leaving the organization accidentally or on purpose. Admins can configure the action to be taken in response to sensitive data being detected, such as: block from sending, warn before sending, and log for audit in the future.


Admins can configure these options to best fit the needs of their organization. If admins opt to log these events, they can be accessed in the Security Investigation Tool. This allows admins to do a comprehensive investigation and identify the reason for each incident and make adjustments to data protection policies as necessary.


Getting started

  • Admins: 
    • This feature will be OFF by default and can be enabled at the domain, OU, or group level. You can create DLP rules in the Admin console under Security > Data Protection.
      • Note: You can modify existing DLP rules for Drive and Chrome to also apply to Chat.
    • Visit the Help Center to learn more about turning data loss prevention in Chat on for your organization.

Rollout pace


Availability

  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, and the Teaching & Learning upgrade customers.
  • DLP rules for Drive are also available for Cloud Identity Premium users who are licensed for Workspace editions with Drive audit log. Visit the Help Center for more information.
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers


Resources


Google Workspace Updates Weekly Recap – July 7, 2022

New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 


Rollout for visual updates in Gmail has resumed 
In October 2021, we announced several improvements for the To, Cc, and Bcc fields in Gmail. Shortly thereafter, we paused rollout to work on performance improvements. Beginning today, these features will resume rolling out slowly — we anticipate to be complete by the end of September 2022. | Learn more



Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Space Managers can change access to new and existing spaces in Google Chat 
Space Managers can change access to new and existing spaces by making them either ‘Restricted’ or ‘Discoverable’ for a select group of people in their organization as the conversation evolves. | Learn more


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Space Managers can change access to new and existing spaces in Google Chat

Quick summary

Earlier in the year, we announced the ability to share spaces more broadly by allowing specific audiences in your organization to join spaces via a link. Starting today, Space Managers can change access to new and existing spaces by making them either ‘Restricted’ or ‘Discoverable’ for a select group of people in their organization as the conversation evolves. 

This update eliminates the need to create new spaces in order for them to be shareable and discoverable, and also helps to ensure the spaces can be updated with the right access. 

[WSU] Discoverable Spaces - Mutability - v3


Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: Only Space managers can change access to new and existing spaces by navigating to "View Members" in the in-space header drop-down > Space access section > update access. Visit the Help Center to learn more about using Spaces in Google Workspace

Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts

Resources 

Space Managers can change access to new and existing spaces in Google Chat

Quick summary

Earlier in the year, we announced the ability to share spaces more broadly by allowing specific audiences in your organization to join spaces via a link. Starting today, Space Managers can change access to new and existing spaces by making them either ‘Restricted’ or ‘Discoverable’ for a select group of people in their organization as the conversation evolves. 

This update eliminates the need to create new spaces in order for them to be shareable and discoverable, and also helps to ensure the spaces can be updated with the right access. 

[WSU] Discoverable Spaces - Mutability - v3


Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: Only Space managers can change access to new and existing spaces by navigating to "View Members" in the in-space header drop-down > Space access section > update access. Visit the Help Center to learn more about using Spaces in Google Workspace

Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts

Resources 

Google Workspace Updates Weekly Recap – June 10, 2022

New updates 

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all legacy Google Workspace and G Suite customers. 

Find and insert GIFs faster on Google Chat on iOS Devices 
You can now easily browse, select and insert GIFs while using the Chat iOS mobile app. When enabled by your admin, select the “GIF” icon in the Google Chat compose bar. We hope this makes it easier for you to express yourself when interacting with your colleagues. | Learn more


Set a custom duration for "Do Not Disturb" in Google Chat on web and iOS devices 
You can now set the duration of your "Do Not Disturb" status to a specific date and time. We hope this feature gives you the flexibility to mute notifications the way it best suits you. This feature is now available on web, Android and iOS devices. | Learn more


Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


New admin controls for access to discoverable spaces in Google Chat 
We’ve added the ability for Admins to set the default for newly created spaces and enable sharing scoped to specific audiences. | Learn more

Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Plus, and Education Standard customers. 


Context-Aware Access remediator provides more context for access denials 
Admins using Context-Aware Access can now provide more information to end users when their access is blocked using the user remediation feature. | Learn more.

Available to Google Workspace Enterprise Plus, Education Plus, and Cloud Identity Premium customers. 


Mark your important tasks with a star in Google Tasks 
You can now mark important tasks with a star in Google Tasks. Additionally, you’ll be able to view or sort your starred items across various tasks lists in the new starred view. | Learn more
 
For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).