Tag Archives: Google Calendar

Edit Calendar events directly from Gmail and Docs

Quick launch summary

You can now edit Google Calendar events in the quick-access side panel in Gmail and Docs, without having to go to the full Calendar page in your browser. You can even use “Find a Time” to see others’ calendar availability when scheduling events.

Getting started

Admins: There is no admin control for this feature.

End users: There is no end user setting for this feature. Visit the Help Center to learn more about using Calendar in the side panel.

Rollout pace



Availability


  • Available to all G Suite customers

Resources




Change to the format of secondary Calendar and resources

Quick launch summary

Starting June 3, 2020, the calendar IDs associated with newly created secondary calendars and resources will have a new format. In the new format, your G Suite account’s domain name will not be included in secondary or resource calendar IDs.

  • The existing email format for calendar resources is the following: {customer domain}_{random characters}@resource.calendar.google.com
  • The format for secondary calendars is the following: {customer domain}_{random characters}@group.calendar.google.com
  • The new format for newly created calendar resources will be the following: {random characters}@resource.calendar.google.com
  • The new format for newly created secondary calendars will be the following: {random characters}@group.calendar.google.com

This change is only cosmetic and no Google Calendar functionality is affected because of it. However, if you maintain a script that parses/extracts the domain name from Resource/Secondary Calendar IDs, please update your scripts to ensure they continue to work following this change.

Rollout pace



Availability


  • Available to all G Suite customers


View out of office information in more places on Gmail for web

Quick launch summary 

Last year, we announced the ability to see when someone is out of office in Gmail, specifically when composing a new email or Hangouts Chat. Now, we’re expanding that functionality to more places in Gmail on web, like when you’re hovering over someone’s name in your inbox or in the “To” or “From” line in an email.


This feature gives visibility to your time out of office in more places across G Suite, making it clear to senders the appropriate time to message you.

Getting started 

Admins: There is no admin control for this feature. 

End users: These notices will automatically appear when anyone whose calendar you have access to has an out of office event scheduled. Use our Help Center to learn more about disabling the sharing of availability information to other G Suite apps. 

Rollout pace 



Availability 


  • Available to all G Suite customers 

Resources 


G Suite Add-ons now generally available in Calendar, Gmail, and Google Drive

What’s changing 

Last year we announced the beta of G Suite Add-ons, a new cross-suite platform that connects G Suite to your favorite workplace apps. Beginning today, G Suite Add-ons will begin rolling out to all users.

With G Suite Add-ons, workflows that require third-party applications can be executed inside G Suite, allowing users and teams to use the applications they want without leaving G Suite. For example, you can install the Workfront add-on for quick access across Calendar, Gmail, and Google Drive.

Installing the Workfront add-on directly from Calendar


Access G Suite Add-ons from the side panel of Calendar, Google Drive, and Gmail

Take action without leaving G Suite


Who’s impacted

Admins and end users

Why it’s important

G Suite Add-ons connect G Suite with third-party applications so you can work directly from the G Suite app you’re using, rather than toggling from one app to another. They also surface relevant information and suggest actions based on what you’re working on. 

Add-ons from SignEasy, WebEx, Workfront, Lucidchart and more will be available once this feature has fully rolled out and can be installed from the G Suite Marketplace. 

Organizations can also build their own add-ons using Apps Script. Note that the developer feature will be fully available in early February — we’ll provide an update here once it’s fully rolled out.


Additional Details

G Suite Add-ons will work across G Suite products, allowing developers to create a single add-on that works across G Suite, rather than building a separate add-on for each application within G Suite. 

G Suite Add-ons are currently accessible in Calendar, Gmail, and Google Drive, with support for other G Suite products coming later this year.

Getting started

  • Admins: This feature will be available by default. If you allow users to install only whitelisted applications from the G Suite Marketplace, you can specify those apps within the Admin console. Or, you can install chosen G Suite Add-ons for your entire domain via the listing in the G Suite Marketplace.
  • End users: This feature will be available by default. You’ll be able to install G Suite Add-ons using the “+” button in the G Suite quick access side panel. The add-ons you install will appear in the side panel across G Suite apps.

Rollout pace

Resources

Roadmap

Change to locations of booked rooms in Google Calendar events

Quick launch summary

We’ve made a slight change to where you can find rooms and resources in a Google Calendar event. When looking to see what rooms or resources have been booked for an event, you’ll now see this information in the guest list and no longer in the location field.



This information will no longer be duplicated in the location field of the event.

This change allows you to clarify the geographic address of the event in the location field, giving your guests a clearer understanding of where to be.

Availability

Rollout details


G Suite editions
  • Available to all G Suite editions
On/off by default?
  • This change will take place by default to all users.
Stay up to date with G Suite launches

Propose a new meeting time or add a note to Calendar invites from Gmail

Quick launch summary
When you open a Google Calendar invite in Gmail, you’ll see a new “More Options” dropdown menu, allowing you to propose a new time for the meeting or add a note to your RSVP. Selecting either option will open the respective event section in calendar.google.com, where you can make those updates directly.




Note that this feature is only available for Gmail on the web at the moment. 

Availability

Rollout details
G Suite editions
  • Available to all G Suite editions

On/off by default?
  • This feature will be ON by default.

Stay up to date with G Suite launches

Propose a new meeting time or add a note to Calendar invites from Gmail

Quick launch summary
When you open a Google Calendar invite in Gmail, you’ll see a new “More Options” dropdown menu, allowing you to propose a new time for the meeting or add a note to your RSVP. Selecting either option will open the respective event section in calendar.google.com, where you can make those updates directly.




Note that this feature is only available for Gmail on the web at the moment. 

Availability

Rollout details
G Suite editions
  • Available to all G Suite editions

On/off by default?
  • This feature will be ON by default.

Stay up to date with G Suite launches

Use the Google Assistant with your G Suite account in beta

This announcement was made at Google Cloud Next ‘19 UK. Check out Next OnAir to tune into the livestream or watch session recordings following the event.

What’s changing

We’re opening a beta program to allow G Suite users to accomplish more on-the-go with the Google Assistant when logged in with a G Suite account. The Google Assistant will respond to voice commands for certain Google Calendar and Gmail functions and:

  • Let you know when your next meeting is
  • Create, cancel or reschedule a Calendar event
  • Send a note to event attendees via email
  • Send an email
  • Dial into a meeting


Who’s impacted

Admins and end users

Why you’d use it

By using the Google Assistant with your G Suite account, you can easily accomplish work-related tasks while on the go.

How to get started


  • Admins: Apply to be part of the beta program using this form.
  • End users: No action required.

Additional details

To use this functionality in the Google Assistant, you must be logged in to your G Suite account. Additionally, if you have both a personal and a G Suite account, please note that the Assistant can only answer questions for one account at a time. You must switch between those accounts if you’d like to ask a question about your other account.

This beta functionality is only available in English.

Availability

G Suite editions
  • All G Suite editions are invited to apply to the beta program.
On/off by default?
  • These features will be OFF by default. Admins can apply to the beta program using this form.
Stay up to date with G Suite launches

Admin setting to control Working Hours

Quick launch summary

We’re adding a setting in the Admin console so you, as an admin, can control whether Working Hours is enabled for users in your domain.

If you’d like to disable Working Hours, navigate to Admin console > Apps > G Suite > Settings for Calendar > Sharing Settings. There, under “Working Hours” you’ll see the new checkbox: “Allow users to set working hours.”

Availability

Rollout details


G Suite editions

  • Available to all G Suite editions

On/off by default?

  • This setting will be ON by default and can be enabled at the organizational unit level.

Stay up to date with G Suite launches

Instantly create new docs, events, spreadsheets and more from your browser

Quick launch summary

You can quickly create new files directly from your browser with “.new” domains for several Google products. For example, you can type “Cal.new” into your browser to create a new Google Calendar event.



The current “.new” domains are:

Availability

Rollout details



G Suite editions

  • Available to all G Suite editions


On/off by default?
  • This feature will be available by default.


Stay up to date with G Suite launches