Tag Archives: Gmail

Reference your Google Calendar using Gemini in the side panel of Gmail in additional languages

What’s changing

Last year, we added Google Calendar to the list of apps that Gemini in Gmail connects with. As a result, users can ask Gemini in Gmail to perform select calendar related actions or answer questions about their calendars such as: 
  • When is my [first event] next week? 
  • Create a [30 min] calendar event for my weekly [yoga class] every [Monday and Wednesday] at [9 AM]. 
  • Create a [1h] event for [lunch] [tomorrow] at [noon]. 
Today, we’re excited to announce this feature is available in more than 20 additional languages: 
  • Arabic 
  • Catalan 
  • Chinese 
  • Czech 
  • Danish 
  • Dutch 
  • Finnish 
  • French 
  • German 
  • Greek 
  • Hebrew 
  • Hungarian 
  • Indonesian 
  • Italian 
  • Japanese 
  • Korean 
  • Malay 
  • Norwegian 
  • Polish 
  • Portuguese 
  • Romanian 
  • Russian 
  • Spanish 
  • Swedish 
  • Thai 
  • Turkish 
  • Ukrainian 
  • Vietnamese 
Check out our original announcements for using Gemini in the side panel of Gmail to reference your Google Calendar for even more information. 


Why you’d use it 

Gemini in Gmail can help you: 
  • Create calendar events. 
  • Learn additional details about the existing events in your Calendar. 

Additional details 

At this time, Gemini in Gmail cannot: 
  • Add or remove guests from events. 
  • Pull up attachments or RSVPs related to a meeting. 
  • Find the best time to meet with other people or find time slots when you’re available to meet. 
  • Create tasks, an out of office, focus times or set working locations. 
  • Add or manage meeting rooms. 

Getting started 

Rollout pace 

Availability 

Available for Google Workspace: 
  • Business Starter, Standard and Plus 
  • Enterprise Starter, Standard and Plus 
  • Google One AI Premium 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources 

Help me write in Gmail now available in Japanese and Korean

What’s changing 

Help me write is an AI-powered writing feature in Gmail that helps draft new email content or refine existing text. Upon selecting the Help me write button in Gmail, you can choose between the following options: 
  • Write your draft: Use your own words to describe the message you’d like to draft. Help me write also understands the context from previous messages in an email thread to craft reply drafts that are relevant to the conversation. 
  • Formalize your draft: Change the tone of your draft to be more formal. 
  • Elaborate on your draft: Add further detail to your email message to build on the draft. Shorten your draft: Decrease the length of your email draft. 

Building upon our recent language availability announcement for Italian, French and German, we’re excited to introduce Help me write across web and mobile devices in two additional languages: 
  • Japanese 
  • Korean 

Who’s impacted 

End users 


Why you’d use it 

Whether you’re setting up a meeting with a prospective client or reworking an intro email for a new team member, Help me write in Gmail saves you the time drafting emails and provides the right tone and style for any message occasion. 


Getting started 

Rollout pace 

Web, Android & iOS:

Availability 

Available for Google Workspace: 
  • Business Starter, Standard and Plus 
  • Enterprise Starter, Standard and Plus 
  • Google One AI Premium 
  • Customers with the Gemini Education or Gemini Education Premium add-on 

Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources 

Google Workspace Updates Weekly Recap – April 4, 2025

4 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Improving the email signature experience for the Gmail app on Android devices 
Starting this week, if no mobile signature is set in the Gmail app on your Android device, your web signature will be inserted when drafting an email. This signature will include support for images, logos, and text formatting just as it appears when sending from web Gmail. If you prefer not to use the web signature on your Android device, you can set a non-empty mobile signature (such as your name). | Rolling out to Rapid Release domains now on Android devices; launch to Scheduled Release domains planned for April 21, 2025 on Android devices. | Rollout to Rapid Release and Scheduled Release domains is complete on iOS devices. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about creating a Gmail signature.
mobile signature in Gmail on Android devices
Set default colors and fonts for new scenes and objects in Google Vids 
We’re excited to announce that users can now set default colors and fonts for newly inserted scenes and objects like shapes and textboxes in Google Vids. To do so, in the toolbar, click Customize Styles > click New objects and scenes at the bottom right of the “Styles” panel. From there you can set colors and fonts for individual object types. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Business Standard and Plus, Enterprise Standard and Plus, Essentials, Enterprise Essentials and Enterprise Essentials Plus and Education Plus. | Visit the Help Center to learn more about Google Vids.
Set default colors and fonts for new scenes and objects in Google Vids


Group by view aggregation now available for tables in Google Sheets 
Last year we announced that when using tables in Google Sheets, you’ll have access to our new type of view, group by, where you can aggregate your data into groups based on a selected column. This week, we’re excited to introduce the ability to apply column-level aggregations when in a group by view. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for April 21, 2025. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about using tables in Google Sheets. 
Group by view aggregation now available for tables in Google Sheets

Google Workspace apps are now available for the Gemini mobile app 
Workspace apps (formerly known as Workspace Extensions) for the Gemini app are now available on Android and iOS devices in open beta. When enabled, Gemini can connect across your apps, like Gmail, Docs, Calendar, and Drive, to provide more context to your prompts without the need to switch between multiple apps. We expect general availability to begin rolling out by the end of April 2025. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to the Gemini app as a core service. | Admins can visit the Help Center to learn more about turning Google Workspace apps on or off in Gemini. | End users can Visit the Help Center to learn more about using Google Workspace apps in Gemini.


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


New sidebar with design elements in Google Slides makes building presentations easier 
To help you find the features you need when creating, building and presenting Google Slides faster, users will now be able to access templates, image generation, new design components and more in a new sidebar on the right side of your canvas. | Learn more about the new sidebar in Slides. 

Introducing Audio Overviews, now available in the Gemini app 
Leveraging the same technology that powers NotebookLM’s Audio Overviews, Gemini app users can now generate podcast-style conversations based on documents, slides, and Deep Research reports. | Learn more about Audio Overviews in the Gemini app. 

Help me create in Google Docs now available in seven additional languages 
Help me create in Docs is now available in seven additional languages: Spanish, Portuguese, Japanese, Korean, Italian, French, and German. | Learn more about language availability for Help me create.

Support for continuous framing on select Logitech Google Meet on ChromeOS 
If you’re joining a meeting from a Logitech Rally Bar, Rally Bar Mini, and Rally Bar Huddle device, you can now take advantage of the devices built-in continuous framing. | Learn more about framing on select Logitech Google Meet on ChromeOS. 

Pre-configure the Google Workspace apps admin setting for the Gemini app ahead of general availability 
Workspace apps (formerly known as Workspace Extensions) for the Gemini app will soon transition from open beta to general availability. As part of this transition, we will turn the Workspace apps admin setting ON by default. We expect general availability to begin rolling out by the end of April 2025. | Learn more about the admin setting. 

Introducing updates to sources for NotebookLM and NotebookLM Plus 
We’re introducing additional updates that improve upon the NotebookLM user experience as it relates to sources. | Learn more about new NotebookLM updates. 

NotebookLM and the Gemini app are now Core Services with enterprise-grade data protection for all education customers 
The Gemini app is now a Core Service for all education customers, NotebookLM is now a Core Service for all education customers and NotebookLM Plus, the premium version of NotebookLM, is now a Core Service for customers with Gemini Education and Gemini Education Premium add-ons. | Learn more about NotebookLM and the Gemini App.

More options for exporting your Google Workspace data are available in open beta
Beginning today, Admins can choose from several options when exporting their organization’s data (also known as ‘takeout’). | Learn more about exporting your Google Workspace data are available in open beta.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

    Help me write in Gmail now available in three additional languages

    What’s changing

    Help me write is an AI-powered writing feature in Gmail that helps draft new email content or refine existing text. Upon selecting the Help me write button in Gmail, you can choose between the following options: 
    • Write your draft: Use your own words to describe the message you’d like to draft. Help me write also understands the context from previous messages in an email thread to craft reply drafts that are relevant to the conversation. 
    • Formalize your draft: Change the tone of your draft to be more formal. 
    • Elaborate on your draft: Add further detail to your email message to build on the draft. 
    • Shorten your draft: Decrease the length of your email draft. 

    Today, we’re excited to announce that Help me write is now available across web and mobile devices in three additional languages: 
    • Italian 
    • French 
    • German 

    Who’s impacted 

    End users 


    Additional details 

    In addition to English, this feature is already available in Portuguese and Spanish. 


    Why you’d use it 

    Whether you’re setting up a meeting with a prospective client or reworking an intro email for a new team member, Help me write in Gmail saves you the time drafting emails and provides the right tone and style for any message occasion. 


    Getting started 


    Rollout pace 

    Web & Android: 
    iOS 

    Availability 

    Available for Google Workspace: 
    • Business Starter, Standard and Plus 
    • Enterprise Starter, Standard and Plus 
    • Google One AI Premium 
    • Customers with the Gemini Education or Gemini Education Premium add-on 

    Anyone who previously purchased these add-ons will also receive this feature: 
    • Gemini Business* 
    • Gemini Enterprise* 
    *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

    Resources 

    Contextual Smart Replies now available for Google Workspace Business and Enterprise editions

    What’s changing

    Earlier this year, we announced that we’re including the best of Google AI directly into Workspace Business and Enterprise plans without the need to purchase a separate Gemini add-on. In addition, we recently introduced Google Meet and Google Chat AI-powered features to Business and Enterprise editions, and today were excited to add contextual Smart Replies to the list of available features. 

    If you’re short on time or need help finding the right words, Gemini can analyze the context of an email and offer more detailed responses to fully capture the intent of your message. After initiating an email reply, users will see a few response options at the bottom of their screen that take the full content of the email thread into consideration. Hover over each response to get a quick preview of the text, select the one that feels right for the situation, and edit it as you see fit or send the response immediately. 

    Contextual Smart Replies now available for Google Workspace Business and Enterprise editions



    Who’s impacted 

    End users 


    Why you’d use it 

    The contextual Smart Reply feature saves time and makes replying to emails more efficient. 

    Getting started 


    Rollout pace 


    Availability 

    Available for Google Workspace: 
    • Business Starter, Standard, and Plus 
    • Enterprise Starter, Standard, and Plus 
    These features are already available to Gemini for Workspace add-on customers. Note that as of January 15, 2025, Gemini Business, Gemini Enterprise, AI Meetings & Messaging, and AI Security add-ons are no longer available for purchase. Please refer to this announcement for more details.

    Resources 

    Gmail data loss prevention now supports “sensitive content snippets”

    What’s changing

    We recently launched data loss prevention for Gmail and, beginning today, Admins can see “Sensitive content snippets” for Gmail messages that trigger data loss prevention rules. This content is logged  in the security investigation tool and admins can use the information to better identify security risks, determine whether a false positive was returned, and decide on an appropriate course of action.

    Snippets are already available for DLP events for Drive, Chat, and Chrome. Visit our Help Center and our previous announcement for more information.

    Matched content and information about the data detector type is displayed in the side panel under ‘Log Details’ in the Security Investigation Tool

    Getting started

    Rollout pace

    Availability

    Available to Google Workspace 
    • Frontline Standard
    • Enterprise Standard and Plus 
    • Education Fundamentals, Standard, Plus, and the Teaching and Learning add-on
    • Enterprise Essentials Plus
    • Also available for Chrome Enterprise Premium

    Resources


    Beta update: Data loss prevention rules based on classification labels are now applied instantly in Gmail on the web

    What’s changing

    In November 2024, we announced an open beta for data classification labels in Gmail. To further enhance the experience, we’re pleased to announce that auto-classification labeling with data loss prevention (DLP) rules and actions triggered by classification labels detected in the message will now be applied instantly when using Gmail on the web. Previously, users were informed of any implications after messages left the inbox. With this update, the feedback is instant, providing the opportunity to educate users on why their message is classified, blocked or quarantined, and how to remedy the issue to keep their email communications flowing. 

    With this new functionality, and with this feature still in an open beta period, we strongly encourage you to continue providing feedback so we can optimize the feature for general availability. You can also use the form to sign-up for feedback sessions with the Google user research team to provide more detailed feedback.




    Who’s impacted

    Admins and end users

    Why it matters
    Google Workspace's expansion of data classification labels to Gmail gives admins the ability to mitigate data exfiltration and gain a deeper understanding of shared data based on information type and sensitivity level to apply data protection policies appropriately. Some ways you can use Data Protection Rules with Classification Labels are:

      • Prevent messages based on a specific classification (e.g. Confidential, Internal, NTK) from being accidentally shared with unauthorized users.
        • You can create a rule with specific label(s) as a condition and choose an action to trigger when a message is sent:
          • Warn: users will see a notification that their message may contain sensitive information, helping to prevent accidental sharing. Note that this action does not block the message from being sent.
          • Block: users will be notified that their message will not be sent unless the label is changed or removed (if data organization policy allows).
          • You can also create a rule in a way that allows for sharing labeled messages only if confidential mode is enabled for the message.

      • Enforce classification on every message or specific messages
        • You can create a rule that warns users or blocks the message if a specific classification label is not found in the message. This can help educate users and drive adoption of your organization’s data classification policy among users.
      • Automatically apply classification labels messages if specific information types are found in the message
        • You can create a rule to automatically apply a specific classification label if certain criteria is met. For example, credit card information or medical information are contained within the email. 
        • You can also configure the rule to allow users to modify the label to a more appropriate one based on the situation and data classification policy of your organization.
      For more detailed information, please refer to our beta announcement as well as our Help Center.


      Additional details

      At this time, this update is only supported when using Gmail on the web. Stay tuned for further updates about instantaneous support in Gmail iOS and Android clients.

      Getting started

      Rollout pace

      Availability

      The Label Manager and manual classification is available to Google Workspace:
      • Frontline Starter and Standard
      • Business Standard and Plus
      • Enterprise Standard and Plus
      • Education Standard and Education Plus
      • Essentials, Enterprise Essentials, and Enterprise Essentials Plus


      Data loss prevention rules with labels as a condition or labels as an action are available to:
      • Enterprise Standard and Plus
      • Education Fundamentals, Standard, Plus, and the Teaching & Learning Upgrade
      • Frontline Standard
      • Cloud Identity Premium (with a Workspace Edition that includes Gmail)

      Resources



      Google Workspace Updates Weekly Recap – March 14, 2025

      3 New updates

      Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.



      Updates to the attachment menu in the Gmail app
      We’ve updated and added new attachment options to the Gmail app on Android and iOS devices.
      • On Android, in addition to the current options for attaching a file or inserting an item from Drive, you’ll now notice a dedicated menu item for Camera.

      • On iOS, we recently replaced the attachment sheet that previously appeared at the bottom of your screen after clicking the attachment icon. Now, iOS users will see a menu experience similar to the one on Android devices that includes: Photos, Camera, Files, and Drive. 

      Rollout to Rapid Release and Scheduled Release domains is complete for iOS devices. | Rolling out now to Rapid Release and Scheduled Release domains for Android devices. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about sending attachments with your Gmail message.



      Additional accessibility tags for Tables, Equations, and Checkboxes in PDFs exported from Google Docs
      Last year, we added structural and accessibility tagging in PDFs exported from Google Docs to improve the ability for users with screen readers and other assistive technology to read and navigate PDFs. We’re building upon this by introducing support for tables, equations, and checkboxes. As a result, users will be able to export a wider range of content in an accessible format. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about using Google Docs with a screen reader.


      2.0 Flash Thinking Experimental model upgrades in the Gemini app and Deep Research              We’re pleased to announce that an improved version of Gemini 2.0 Flash Thinking Experimental will become available to Gemini app users. Built on the foundation of 2.0 Flash, this model delivers improved performance and better advanced reasoning capabilities with efficiency and speed. Gemini Advanced users will also have access to a 1M token context window with this model.

      Additionally, we're upgrading Gemini Deep Research to use the 2.0 Flash Thinking Experimental model. With advanced reasoning from 2.0 Flash Thinking Experimental, Gemini is even better at all stages of research from planning to delivering even more insightful and detailed reports. 

      Rollout to Rapid Release and Scheduled Release domains is complete. | The improved version of 2.0 Flash Thinking Experimental and Deep Research with 2.0 Flash Thinking Experimental is available for Google Workspace Business Starter, Standard and Plus; Enterprise Starter, Standard and Plus; Frontline Starter and Standard; Essentials, Enterprise Essentials, Enterprise Essentials Plus; Education Standard and Plus; and Google Workspace for Nonprofits and customers with a Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about using the Gemini app with a work or school account in general, as well as for in-depth research.





      Previous announcements

      The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


      Quickly add events to Google Calendar based on your emails with Gemini in Gmail
      In addition to asking Gemini in Gmail to perform calendar related actions or answer questions about your calendar, you can now add an event to your calendar directly from an email. | Learn more about adding events to your calendar from Gmail using Gemini. 

      Create files and folders using Gemini in the side panel of Google Drive 
      We're excited to expand Gemini in Drive capabilities by introducing the ability to create new Google Docs, Sheets, Slides and folders in your Drive. | Learn more about creating files and folders in Drive using Gemini. 

      View invited meeting participants on Google Meet hardware 
      You can now see participants who were invited to the meeting but have yet to join the call right on Google Meet hardware. | Learn more about invited Meet participants. 

      Use Gemini in the side panel of Workspace apps in four more languages 
      Gemini in the side panel of Google Docs, Google Sheets, Google Drive, and Gmail can now be used in four additional languages: Greek,  Catalan,  Indonesian, and Malay. | Learn more about new languages for Gemini in the side panel of Workspace apps. 

      More AI-powered features in Google Meet and Google Chat are coming to Google Workspace Business and Enterprise editions 
      Earlier this year, we announced that we’re including the best of Google AI in Workspace Business and Enterprise plans without the need to purchase a separate Gemini add-on. Beginning this week, even more AI-powered features are available for Business and Enterprise editions. | Learn more about additional AI-powered features. 

      Export your client-side encrypted documents to Microsoft Word files 
      Launching in beta, you can now export client-side encrypted Google Docs to Word files. This means you'll continue to own the encryption keys that protect your files to prevent unauthorized access from any third party (including Google or foreign governments) but convert your files as needed. | Learn more about exporting your client-side encrypted documents to Microsoft Word files. 

      Embed AppSheet apps directly in Google Sites 
      You can now embed authenticated AppSheet applications as iframes directly within Google Sites pages. | Learn more about AppSheet apps in Sites. 

      More languages are available for recorded captions and transcripts in Google Meet 
      Transcripts in Google Meet are now available in seven additional languages: French, German, Italian, Japanese, Korean, Portuguese, and Spanish. | Learn more about recorded captions and transcripts in Google Meet. 

      "Take notes for me" in Google Meet is available in seven additional languages
      We’re rolling out support “take notes for me” in the following seven additional languages: French,  German,  Italian,  Japanese,  Korean,  Portuguese, and Spanish. | Learn more about “Take notes for me” in Google Meet.

      Deep Research and Gems in the Gemini app are now available for more Google Workspace customers 
      We’re expanding the availability of Deep Research and Gems in the Gemini app to Google Workspace:  
      • Business Starter 
      • Enterprise Starter 
      • Education Fundamentals, Standard, and Plus 
      • Frontline Starter and Standard 
      • Essentials, Enterprise Essentials, and Enterprise Essentials Plus 
      • Nonprofits 
      Learn more about Deep Research and Gems.

      Introducing AppSheet User Pass
      You can now license any user of your apps with AppSheet User Pass. | Learn more about the AppSheet User Pass.

      Consent re-confirmation for under 18 users accessing Additional Services will soon be required
      In September 2024, we communicated that we now require admins who have Additional Services enabled for users under the age of 18 to re-review them on an annual basis. Admins are always in control of which services their users have access to, and this gives admins an opportunity to ensure the right users have access to the right services. | Learn more about consent re-confirmation for under 18 users accessing Additional Services.


      Completed rollouts

      The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


      Rapid Release Domains: 
      Scheduled Release Domains: 
      Rapid and Scheduled Release Domains: 

        For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).       

        Use Gemini in the side panel of Workspace apps in four more languages

        What’s changing

        Beginning today, Gemini in the side panel of Google Docs, Google Sheets, Google Drive, and Gmail can be used in four additional languages: 
        • Greek 
        • Catalan 
        • Indonesian 
        • Malay 

        With Gemini in the side panel of your Workspace apps, you can get help summarizing, brainstorming, and generating content by utilizing insights gathered from your emails, documents, and more—all without switching applications or tabs. Check out our original announcements for Gemini in the side panel of Docs, Sheets, and Drive, and Gmail for even more information. Image generation is supported in these languages as well. 


        Additional details 

        • Users may see the “Alpha” badge as we bring more features into Gemini in the side panel of Google Workspace.
        • Image generation of people is not supported in these additional languages at this time.

        Getting started 


        Rollout pace


        Availability 

        Gemini in the side panel of Docs, Sheets, Drive is available to Google Workspace: 
        • Business Standard and Plus 
        • Enterprise Standard and Plus 
        • Customers with the Gemini Education or Gemini Education Premium add-on 
        • Customers with the Gemini Business or Gemini Enterprise add-on* 
        Gemini in the side panel of Gmail is available to Google Workspace:
        • Business Starter, Standard and Plus 
        • Enterprise Starter, Standard and Plus 
        • Customers with the Gemini Education or Gemini Education Premium add-on 
        • Customers with the Gemini Business or Gemini Enterprise add-on* 
        *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

        Resources