Tag Archives: Gmail

Gmail data loss prevention now supports “sensitive content snippets”

What’s changing

We recently launched data loss prevention for Gmail and, beginning today, Admins can see “Sensitive content snippets” for Gmail messages that trigger data loss prevention rules. This content is logged  in the security investigation tool and admins can use the information to better identify security risks, determine whether a false positive was returned, and decide on an appropriate course of action.

Snippets are already available for DLP events for Drive, Chat, and Chrome. Visit our Help Center and our previous announcement for more information.

Matched content and information about the data detector type is displayed in the side panel under ‘Log Details’ in the Security Investigation Tool

Getting started

Rollout pace

Availability

Available to Google Workspace 
  • Frontline Standard
  • Enterprise Standard and Plus 
  • Education Fundamentals, Standard, Plus, and the Teaching and Learning add-on
  • Enterprise Essentials Plus
  • Also available for Chrome Enterprise Premium

Resources


Beta update: Data loss prevention rules based on classification labels are now applied instantly in Gmail on the web

What’s changing

In November 2024, we announced an open beta for data classification labels in Gmail. To further enhance the experience, we’re pleased to announce that auto-classification labeling with data loss prevention (DLP) rules and actions triggered by classification labels detected in the message will now be applied instantly when using Gmail on the web. Previously, users were informed of any implications after messages left the inbox. With this update, the feedback is instant, providing the opportunity to educate users on why their message is classified, blocked or quarantined, and how to remedy the issue to keep their email communications flowing. 

With this new functionality, and with this feature still in an open beta period, we strongly encourage you to continue providing feedback so we can optimize the feature for general availability. You can also use the form to sign-up for feedback sessions with the Google user research team to provide more detailed feedback.




Who’s impacted

Admins and end users

Why it matters
Google Workspace's expansion of data classification labels to Gmail gives admins the ability to mitigate data exfiltration and gain a deeper understanding of shared data based on information type and sensitivity level to apply data protection policies appropriately. Some ways you can use Data Protection Rules with Classification Labels are:

    • Prevent messages based on a specific classification (e.g. Confidential, Internal, NTK) from being accidentally shared with unauthorized users.
      • You can create a rule with specific label(s) as a condition and choose an action to trigger when a message is sent:
        • Warn: users will see a notification that their message may contain sensitive information, helping to prevent accidental sharing. Note that this action does not block the message from being sent.
        • Block: users will be notified that their message will not be sent unless the label is changed or removed (if data organization policy allows).
        • You can also create a rule in a way that allows for sharing labeled messages only if confidential mode is enabled for the message.

    • Enforce classification on every message or specific messages
      • You can create a rule that warns users or blocks the message if a specific classification label is not found in the message. This can help educate users and drive adoption of your organization’s data classification policy among users.
    • Automatically apply classification labels messages if specific information types are found in the message
      • You can create a rule to automatically apply a specific classification label if certain criteria is met. For example, credit card information or medical information are contained within the email. 
      • You can also configure the rule to allow users to modify the label to a more appropriate one based on the situation and data classification policy of your organization.
    For more detailed information, please refer to our beta announcement as well as our Help Center.


    Additional details

    At this time, this update is only supported when using Gmail on the web. Stay tuned for further updates about instantaneous support in Gmail iOS and Android clients.

    Getting started

    Rollout pace

    Availability

    The Label Manager and manual classification is available to Google Workspace:
    • Frontline Starter and Standard
    • Business Standard and Plus
    • Enterprise Standard and Plus
    • Education Standard and Education Plus
    • Essentials, Enterprise Essentials, and Enterprise Essentials Plus


    Data loss prevention rules with labels as a condition or labels as an action are available to:
    • Enterprise Standard and Plus
    • Education Fundamentals, Standard, Plus, and the Teaching & Learning Upgrade
    • Frontline Standard
    • Cloud Identity Premium (with a Workspace Edition that includes Gmail)

    Resources



    Google Workspace Updates Weekly Recap – March 14, 2025

    3 New updates

    Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.



    Updates to the attachment menu in the Gmail app
    We’ve updated and added new attachment options to the Gmail app on Android and iOS devices.
    • On Android, in addition to the current options for attaching a file or inserting an item from Drive, you’ll now notice a dedicated menu item for Camera.

    • On iOS, we recently replaced the attachment sheet that previously appeared at the bottom of your screen after clicking the attachment icon. Now, iOS users will see a menu experience similar to the one on Android devices that includes: Photos, Camera, Files, and Drive. 

    Rollout to Rapid Release and Scheduled Release domains is complete for iOS devices. | Rolling out now to Rapid Release and Scheduled Release domains for Android devices. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about sending attachments with your Gmail message.



    Additional accessibility tags for Tables, Equations, and Checkboxes in PDFs exported from Google Docs
    Last year, we added structural and accessibility tagging in PDFs exported from Google Docs to improve the ability for users with screen readers and other assistive technology to read and navigate PDFs. We’re building upon this by introducing support for tables, equations, and checkboxes. As a result, users will be able to export a wider range of content in an accessible format. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about using Google Docs with a screen reader.


    2.0 Flash Thinking Experimental model upgrades in the Gemini app and Deep Research              We’re pleased to announce that an improved version of Gemini 2.0 Flash Thinking Experimental will become available to Gemini app users. Built on the foundation of 2.0 Flash, this model delivers improved performance and better advanced reasoning capabilities with efficiency and speed. Gemini Advanced users will also have access to a 1M token context window with this model.

    Additionally, we're upgrading Gemini Deep Research to use the 2.0 Flash Thinking Experimental model. With advanced reasoning from 2.0 Flash Thinking Experimental, Gemini is even better at all stages of research from planning to delivering even more insightful and detailed reports. 

    Rollout to Rapid Release and Scheduled Release domains is complete. | The improved version of 2.0 Flash Thinking Experimental and Deep Research with 2.0 Flash Thinking Experimental is available for Google Workspace Business Starter, Standard and Plus; Enterprise Starter, Standard and Plus; Frontline Starter and Standard; Essentials, Enterprise Essentials, Enterprise Essentials Plus; Education Standard and Plus; and Google Workspace for Nonprofits and customers with a Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about using the Gemini app with a work or school account in general, as well as for in-depth research.





    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


    Quickly add events to Google Calendar based on your emails with Gemini in Gmail
    In addition to asking Gemini in Gmail to perform calendar related actions or answer questions about your calendar, you can now add an event to your calendar directly from an email. | Learn more about adding events to your calendar from Gmail using Gemini. 

    Create files and folders using Gemini in the side panel of Google Drive 
    We're excited to expand Gemini in Drive capabilities by introducing the ability to create new Google Docs, Sheets, Slides and folders in your Drive. | Learn more about creating files and folders in Drive using Gemini. 

    View invited meeting participants on Google Meet hardware 
    You can now see participants who were invited to the meeting but have yet to join the call right on Google Meet hardware. | Learn more about invited Meet participants. 

    Use Gemini in the side panel of Workspace apps in four more languages 
    Gemini in the side panel of Google Docs, Google Sheets, Google Drive, and Gmail can now be used in four additional languages: Greek,  Catalan,  Indonesian, and Malay. | Learn more about new languages for Gemini in the side panel of Workspace apps. 

    More AI-powered features in Google Meet and Google Chat are coming to Google Workspace Business and Enterprise editions 
    Earlier this year, we announced that we’re including the best of Google AI in Workspace Business and Enterprise plans without the need to purchase a separate Gemini add-on. Beginning this week, even more AI-powered features are available for Business and Enterprise editions. | Learn more about additional AI-powered features. 

    Export your client-side encrypted documents to Microsoft Word files 
    Launching in beta, you can now export client-side encrypted Google Docs to Word files. This means you'll continue to own the encryption keys that protect your files to prevent unauthorized access from any third party (including Google or foreign governments) but convert your files as needed. | Learn more about exporting your client-side encrypted documents to Microsoft Word files. 

    Embed AppSheet apps directly in Google Sites 
    You can now embed authenticated AppSheet applications as iframes directly within Google Sites pages. | Learn more about AppSheet apps in Sites. 

    More languages are available for recorded captions and transcripts in Google Meet 
    Transcripts in Google Meet are now available in seven additional languages: French, German, Italian, Japanese, Korean, Portuguese, and Spanish. | Learn more about recorded captions and transcripts in Google Meet. 

    "Take notes for me" in Google Meet is available in seven additional languages
    We’re rolling out support “take notes for me” in the following seven additional languages: French,  German,  Italian,  Japanese,  Korean,  Portuguese, and Spanish. | Learn more about “Take notes for me” in Google Meet.

    Deep Research and Gems in the Gemini app are now available for more Google Workspace customers 
    We’re expanding the availability of Deep Research and Gems in the Gemini app to Google Workspace:  
    • Business Starter 
    • Enterprise Starter 
    • Education Fundamentals, Standard, and Plus 
    • Frontline Starter and Standard 
    • Essentials, Enterprise Essentials, and Enterprise Essentials Plus 
    • Nonprofits 
    Learn more about Deep Research and Gems.

    Introducing AppSheet User Pass
    You can now license any user of your apps with AppSheet User Pass. | Learn more about the AppSheet User Pass.

    Consent re-confirmation for under 18 users accessing Additional Services will soon be required
    In September 2024, we communicated that we now require admins who have Additional Services enabled for users under the age of 18 to re-review them on an annual basis. Admins are always in control of which services their users have access to, and this gives admins an opportunity to ensure the right users have access to the right services. | Learn more about consent re-confirmation for under 18 users accessing Additional Services.


    Completed rollouts

    The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


    Rapid Release Domains: 
    Scheduled Release Domains: 
    Rapid and Scheduled Release Domains: 

      For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).       

      Use Gemini in the side panel of Workspace apps in four more languages

      What’s changing

      Beginning today, Gemini in the side panel of Google Docs, Google Sheets, Google Drive, and Gmail can be used in four additional languages: 
      • Greek 
      • Catalan 
      • Indonesian 
      • Malay 

      With Gemini in the side panel of your Workspace apps, you can get help summarizing, brainstorming, and generating content by utilizing insights gathered from your emails, documents, and more—all without switching applications or tabs. Check out our original announcements for Gemini in the side panel of Docs, Sheets, and Drive, and Gmail for even more information. Image generation is supported in these languages as well. 


      Additional details 

      • Users may see the “Alpha” badge as we bring more features into Gemini in the side panel of Google Workspace.
      • Image generation of people is not supported in these additional languages at this time.

      Getting started 


      Rollout pace


      Availability 

      Gemini in the side panel of Docs, Sheets, Drive is available to Google Workspace: 
      • Business Standard and Plus 
      • Enterprise Standard and Plus 
      • Customers with the Gemini Education or Gemini Education Premium add-on 
      • Customers with the Gemini Business or Gemini Enterprise add-on* 
      Gemini in the side panel of Gmail is available to Google Workspace:
      • Business Starter, Standard and Plus 
      • Enterprise Starter, Standard and Plus 
      • Customers with the Gemini Education or Gemini Education Premium add-on 
      • Customers with the Gemini Business or Gemini Enterprise add-on* 
      *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

      Resources 

      Quickly add events to Google Calendar based on your emails with Gemini in Gmail

      What’s changing

      In addition to asking Gemini in Gmail to perform calendar related actions or answer questions about your calendar, you can now add an event to your calendar directly from an email. 

      With this update, Gemini will automatically detect calendar related content in your email and an “Add to calendar” button will appear. Upon clicking this option, the side panel in Gmail will open to confirm the event has been added to your calendar. 

      "Add to Calendar" button in Gmail



      Getting started

      • Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console. 
      • End users: 
        • This feature is only available in English and on web at this time. 
        •  The "Add to calendar" button will not appear for emails with already extracted events (like restaurants, flights, etc.). 
        • A calendar event created via the “Add to calendar” button will not include other guests. 
        • Visit the Help Center to learn more about collaborating with Gemini in Gmail. 

      Rollout pace 


      Availability 

      Available for Google Workspace: 
      • Business Starter, Standard, and Plus 
      • Enterprise Starter, Standard, and Plus 
      • Customers with the Gemini Education or Gemini Education Premium add-on 
      • Google One AI Premium 
      Anyone who previously purchased these add-ons will also receive this feature: 
      • Gemini Business* 
      • Gemini Enterprise* 

      *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

      Resources 

      Introducing the Salesforce for Gemini extension in Gmail

      What’s changing

      Previously, we announced third party extensions for Salesforce and AI in Workspace. Beginning today, you can install the Salesforce extension for Gemini in Google Workspace, which will allow you to get information from Salesforce and create leads and contacts directly from Gemini in the side panel of Gmail. 

      You can ask Gemini for help with Salesforce tasks directly from an email or your inbox. This includes things like “Create a lead in Salesforce”, “Create a contact in Salesforce” or “Show me the [Name] account in Salesforce” and more. 

      You can also take more complex actions, like “Research a lead’s company” which will return a relevant summary of information. Or you can pull information directly from Salesforce into Gmail by using the “Take action on this sales inquiry” to generate a sales brief based on an email message or thread. 

      tracking a salesforce lead using gemini in gmail

      Who’s impacted 

      Admins and end users 

      Why you’d use it 

      The Salesforce extension for Gemini in Google Workspace enhances CRM interaction by connecting you directly to Salesforce data without the need to switch between Gmail and Salesforce. You can ask questions and receive immediate answers, and generate valuable insights, helping to uncover potential opportunities. Further, features like email summarization, quick actions to add leads, and suggested responses let you focus more on selling and less on searching for information and more time building stronger customer relationships. 


      Additional details 

      The extension is currently only available in English and when using Gmail in a browser. 


      Getting started

      Rollout pace 

      Availability 

      Available to Google Workspace: 
      • Business Standard and Plus 
      • Enterprise Standard and Plus 
      • Customers with the Gemini Education or Gemini Education Premium add-on 
      Anyone who previously purchased these add-ons will also receive this feature: 
      • Gemini Business* 
      • Gemini Enterprise* 
      *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

      Resources 

      Use Gemini in the side panel of Workspace apps in seventeen more languages

      What’s changing 

      Beginning today, Gemini in the side panel of Google Docs, Google Sheets, Google Drive, and Gmail can be used in seventeen additional languages: 
      • Arabic
      • Chinese
      • Czech
      • Danish
      • Dutch
      • Finnish
      • Hebrew
      • Hungarian
      • Norwegian
      • Polish
      • Romanian
      • Russian
      • Swedish
      • Thai
      • Turkish
      • Ukrainian
      • Vietnamese
      With Gemini in the side panel of your Workspace apps, you can get help summarizing, brainstorming, and generating content by utilizing insights gathered from your emails, documents, and more—all without switching applications or tabs. Check out our original announcements for Gemini in the side panel of Docs, Sheets, and Drive, and Gmail for even more information. Image generation is supported in these languages as well. 


      Additional details

      • While Gemini in the side panel of Docs, Sheets, Drive, and Gmail, is generally available in these additional languages - as we keep rolling out more Gemini alpha features in the side panel, end users with Gemini alpha features turned on may continue to see the “Alpha” badge. 
      • Gemini in the side panel of Slides and Chat is only available in English at this time.
      • Image generation of people is not supported in these additional languages at this time.

      Getting started

      Rollout pace

      Availability

      Available to Google Workspace:
      • Business Standard and Plus
      • Enterprise Standard and Plus
      • Customers with the Gemini Education or Gemini Education Premium add-on 
      • Customers with the Gemini Business or Gemini Enterprise add-on*

      Available for Gemini in the side panel of Gmail for:
      • Business Starter
      • Enterprise Starter
      *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

      Resources


      Workspace data loss protection (DLP) for Gmail is now generally available

      What’s changing 

      A big threat organizations must prepare for is the risk of data exfiltration through unwanted and/or unauthorized means. Whether it’s small-scale, unintended sharing, or a larger breach scenario, organizations need powerful defenses to protect themselves from these risks. To that end, we’re pleased to announce that today Data Loss Prevention (DLP) is generally available in Gmail, alongside Drive and Chat.

      DLP is one of the most powerful ways organizations can protect themselves from these risks. With DLP capabilities in Gmail, organizations can identify, monitor, and control the sharing of sensitive data. It works through a series of easy to apply data protection rules that can be implemented to instantly detect sensitive content in outgoing messages, including body content, attachments, headers, and subject lines. 


      Additional details

      How does DLP in Gmail compare to Content Compliance rules?
      To prevent the exfiltration of sensitive data from Gmail, data protection rules with DLP are recommended. These rules offer a rich set of predefined detectors and the ability to build flexible conditions. 


      Additionally, organizations can tailor warning messages based on their organization's data governance requirements, terminology, and processes; these messages will help educate users on their organization's specific security and data protection policies to prevent sharing sensitive content.


      Other features, such as content compliance, can still be used for different purposes, like evaluating inbound messages and routing them internally to relevant departments.


      For more information, please refer to our initial open beta announcement.


      DLP within the Google Workspace ecosystem
      As part of Google Workspace ecosystem, DLP for Gmail comes with capabilities available across other applications, such as Drive and Chat, so admins can configure, implement and investigate Data Loss Prevention incidents using unified tools, such as Security Investigation Tool, or build custom dashboards using unified audit logs or export to BigQuery. 


      Taken together, DLP capabilities across Workspace provide powerful protections for organizations to reduce the risk of data breaches, comply with regulatory requirements, and protect their reputation and intellectual property.


      Getting started

      • Admins: 
        • Data loss prevention rules can be configured at the domain, OU, or group level. DLP rules can be enabled in Gmail in the Admin console under Security > Access and data control > Data protection. Visit the Help Center to learn more about controlling sensitive data shared in Gmail. Note that you can modify existing DLP rules for Drive and Chat to also apply to Gmail. 
        • DLP events can be reviewed in the Security Investigation Tool or Security > Alert Center, if alerts are configured in rules.
        • With DLP for Gmail, data protection rules can be scanned synchronously or asynchronously. Visit our Help Center for more information.
        • For new rules, we recommend starting with “Audit only” mode. This allows you to thoroughly test and monitor the rule's performance and ensure it correctly identifies the intended data without interrupting email flow for users. Once you've validated the rule's behavior and are confident in its accuracy, you can then implement actions such as blocking or warning users as needed.

      • End users: Depending on your admin configuration, you’ll be notified if your message contains information that violates DLP rules.

      Rollout pace


      Availability

      Available to Google Workspace:
      • Enterprise Standard, Enterprise Plus
      • Education Fundamentals, Standard, Plus, and the Teaching & Learning add-on
      • Frontline Standard
      • Cloud Identity Premium customers

      Google Workspace Updates Weekly Recap – February 14, 2025

      4 New updates

      Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.




      2.0 Flash is now the default model in the Gemini app and Gemini Advanced for Workspace users 
      The Gemini app is now operating on 2.0 Flash, which features improved response quality, speed, and efficiency. This update is applicable when using Gemini or Gemini Advanced on web or mobile. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users accessing the Gemini app or Gemini Advanced. | Visit the Help Center to learn more about accessing the Gemini app with your Workspace account. 


      Pin conversations on your Google Group
      Users can already star, mark as read/unread, report, delete, or lock a conversation in a Google Group. Today, we’re excited to reintroduce the additional ability to pin a conversation, which can be useful to highlight a conversation for other users in a group. The ability to pin messages is limited to users who have permissions to “moderate” a group. | Rolling out now to Rapid Release domains is complete; launch to Scheduled Release domains planned for February 18, 2025. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about pinning conversations. 
      pinning a conversation to your google group





      Managing bills & finances using summary cards in the Gmail mobile app 
      Following last month's announcement of event summary cards, we're excited to introduce updated summary cards that enable you to view and pay bills, or set a reminder to pay later using Google Tasks. | Rolling out now to Rapid Release and Scheduled Release domains on Android and iOS devices. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about using summary cards in Gmail. 


      summary cards that enable you to view and pay bills, or set a reminder to pay later using Google Tasks

      Now generally available: migrate messages from Microsoft Teams to Google Chat 
      In December 2024, we introduced the ability for Google Workspace admins to migrate conversations from channels in Microsoft Teams to spaces in Google Chat in open beta. Beginning today, this functionality is generally available for all Google Workspace customers, making it easier for organizations to onboard and deploy Chat in their organizations. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available for all Google Workspace customers. | For detailed information, please refer to our original announcement, as well as our Help Center.

      Example of a completed migration

      Example of a completed migration



      Previous announcements

      The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


      Google Meet Learning Tools Interoperability™ update: control when meeting recordings are shared with a new toggle
      Instructors using Meet LTI™ to create and host meetings can control how meeting recordings are shared. | Learn more about Google Meet Learning Tools Interoperability™.

      Create and vote on polls directly in Google Chat 
      In order to provide users with an easy way to gather feedback directly in their Google Chat conversations, we’re introducing a new Poll app. | Learn more about the poll app.

      Improving the cover images experience in Google Docs 
      We’re introducing improvements to adding and working with cover images in Google Docs. | Learn more about the cover image improvements. 

      Data classification labels in Gmail are now available on all Android and iOS devices
      In November 2024, we launched an open beta for data classification labels in Gmail. Beginning this week, data classification labels will be available when using the Gmail app on mobile Android and iOS devices. | Learn more about Data classification labels in Gmail. 

      Create names for group direct messages in Google Chat 
      Users can now create names for existing and new group direct messages. | Learn more about naming group messages in Chat. 

      Introducing the board tab in Google Chat 
      In our continuing effort to improve the ways Google Chat helps teams communicate and collaborate, we’re excited to introduce board in Google Chat. This feature, which can be thought of as a virtual bulletin board, organizes important information and helps keep your team on the same page. | Learn more about board in Chat.


      Completed rollouts

      The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


      Rapid Release Domains: 

      Rapid and Scheduled Release Domains: 


        For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).