Tag Archives: Other

Form Notifications add-on now available in the G Suite Marketplace

Quick launch summary 

The Form Notifications add-on is now available on the G Suite Marketplace. You can use the add-on to receive an email notification once your Google Form has received a set number of responses, or you can use it to send an automated follow-up email to any user who completes your form. To learn more, see this article in our Help Center.


Availability 

Rollout details 
  • This add-on is available now in the G Suite Marketplace. 

G Suite editions 
  • Available to all G Suite editions

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What’s New in G Suite – August 2019


Check out the latest "What's New in G Suite" launch recap (pdf) for a roundup of all G Suite launches from August 2019.

Archive and translated versions (coming soon for August issue)


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Professional Collaboration Engineer certification for G Suite admins

Quick launch summary

We recently introduced the Professional Collaboration Engineer certification, which assesses an individual’s ability to deploy, configure, support, manage, and monitor G Suite administrative operations, and demonstrates their ability to increase operational efficiency by implementing solutions across the platform. Visit the Cloud blog to learn more.

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Updates to Hangouts Chat migration timelines

What’s changing

Earlier this year, we announced that we will be transitioning classic Hangouts users in G Suite domains to Hangouts Chat and Hangouts Meet. At that time, we provided a timeline of changes and said that in October 2019 we would start retiring classic Hangouts for G Suite customers.

Since then, we’ve heard feedback from many of you that you’d like more time to migrate your organizations from classic Hangouts to Hangouts Chat.

As a result, we’re officially postponing the final transition date (i.e. phase 4 in this timeline) to no sooner than June 2020.

In the interim, we’ll continue to improve the transition experience of classic Hangouts group conversations, as well as add new Chat features like Read receipts. We’ll also provide advance notice once we have a more definitive date, so please monitor the G Suite Updates blog for updates. We’ll also have a detailed breakdown of the transition timeline in the Help Center.

Migrate sooner with the Accelerated Transition Program
Admins who prefer to fully migrate to Chat sooner can still request an invitation to the Accelerated Transition Program, which disables classic Hangouts and migrates all users to Hangouts Chat, while providing early access to new Chat features.

This program is great for domains that:

  • Want to simplify communications and get all users on the same chat experience
  • Are new G Suite customers or haven’t used classic Hangouts before


Migration by organizational unit is not available at this time, and classic Hangouts group conversations will need to be recreated in Chat. Please review the Deployment Guide and Known Limitations to determine if this migration experience is right for you.

For admins who have already signed up for early access through the Accelerated Transition Program, we are adding domains to this program on a rolling basis.

How to get started

Helpful links

Availability

  • G Suite editions All G Suite editions can apply.

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Create shortcuts in Drive with a new beta

What’s changing 

We’re launching a new beta that allows you to create shortcuts in Drive, making it easy to reference and organize files and folders outside of a given shared drive.

To learn more and express an interest in this beta, see here. We’ll begin accepting domains into this program in the coming weeks.


Who’s impacted 

Admins and end users


Why you’d use it 

Shortcuts are pointers to files that are stored in another folder or in another drive—like a shared drive or another user’s drive—that make it easy to surface content without creating copies of files.

For example, if Paul in marketing shares a document from his team’s shared drive with the entire sales team, Greta in sales can create a shortcut to that document in her own team’s shared drive. Previously, because documents can’t be owned by two shared drives, Greta would need to create a copy of the document for her team’s shared drive, which could then quickly become out of date. 



Additionally, the existing “Add to My Drive” option will be replaced with “Add shortcut to Drive”. Note that files currently living in two locations in My Drive will continue to do so at this time (e.g. those that you’ve added to your My Drive previously).

How to get started 


  • Admins: Admins can express interest in the Google Drive shortcuts beta here. We’ll begin accepting domains into the program in the coming weeks. 
  • End users: Once this feature is enabled for your domain, to create a shortcut: 
    • In Docs, Sheets, and Slides files, you’ll see a new “Add a shortcut to this file in Drive” button next to the “Star” button at the top. 
    • From there, you can select where in your Drive you want the shortcut to appear. From Google Drive, you can right click on a file and select “Add shortcut to Drive” or drag and drop an item into a folder in My Drive. 

Additional details 

You can create a shortcut for the following content types:

  • Google Docs, Google Slides, and Google Sheets files 
  • JPGs, PDFs, and Microsoft Office files 
  • Folders 

Shortcuts are visible to everyone who has access to the folder or drive containing the shortcut. Note that creating a shortcut does not mean sharing access to a file or folder.

Helpful links 



Availability 

G Suite editions 

  • Available to all G Suite editions


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Use the collaborative tools of G Suite alongside your LMS with the Assignments Beta

What’s changing

We’re announcing Google Assignments, which will be initially available in beta. Assignments is a relaunch of Course Kit and includes new features that improve assignment and grading workflows for instructors, like originality reports and rubrics. Overall, it delivers an improved, expanded, and more user-end focused experience.

End users can now use Assignments as a standalone companion that does not require an admin to turn on. Or, it can be used as an LTI tool within an LMS, which requires admin action. See more details below.

Who’s impacted

Admins and end users

Why you’d use it

Assignments lets you quickly and securely create, analyze, and grade coursework, while empowering students to learn more effectively using the collaborative tools of G Suite for Education.

If you currently use Classroom, you already have access to the features and capabilities of Assignments, including our new originality reports. For all other users, Assignments gives you access to these features as a compliment to your school’s LMS.

How to get started

There are two ways to access Assignments: as a standalone companion to your LMS, with minimal set up required; or, as an LTI tool integrated with your LMS.
  • Admins:
    • G Suite for Education admins can express interest in the Assignments Beta here.
    • Assignments is available as an LTI tool which can be used within your LMS.
    • Assignments is an improved and expanded version of Course Kit, so if you’re already in the Course Kit Beta, you’ll automatically have access to Assignments.
  • End users:
    • End users can express interest in the Assignments Beta here, no additional setup is required. 
    • You can start using Assignments from your Google app menu or at assignments.google.com. Visit our Help Center for detailed instructions on getting started with Assignments. 

Additional details

Assignments is built to Learning Tools Interoperability (LTI) standards, making it compatible with any LMS that supports LTI version 1.1 or higher. This allows for instructors to share links to student work directly from Assignments through their LMS and export grades to Google Sheets or as a CSV file for input into their LMS.

Helpful links

Availability

G Suite editions
  • Available to G Suite for Education and G Suite Enterprise for Education
  • Not available to G Suite Basic, G Suite Enterprise, G Suite Business, and G Suite for Nonprofits
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Originality reports for Google Classroom and Google Assignments launching to beta

What’s changing

We're opening a beta for originality reports. The feature scans a student's work for matches across billions of web pages and books, which can make it easier for instructors to evaluate the academic integrity of work and provide constructive feedback to the student. Originality reports can be used within Google Classroom and Google Assignments.

Note that Google Assignments is an improved and expanded version of Course Kit. If you’re already part of the Course Kit beta, you’ll automatically have access to Assignments.

Who’s impacted

Admins and end users

Why you’d use it

We've heard from instructors that they frequently use Google Search to check if student work is authentic and that they spend a lot of time giving feedback about missed citations and improper paraphrasing. This  feature makes that process more efficient and effective by integrating the power of Search into our feedback and grading tools.

Additionally, this feature gives students real-time feedback about issues before they turn in a document, giving them the opportunity to improve their work and learn from their mistakes before final submissions.

How to get started

  • Admins: Admins can express interest in the originality reports beta for Classroom here. All Assignments beta users will automatically have originality reports. To express interest for the Assignments beta, see here.
  • End users: Once enabled in your domain, end users can turn originality reports on per assignment by checking the originality reports checkbox within the assignment creation process.


Additional details

Once the feature is generally available, instructors will be able to access originality reports at no charge for up to three assignments in each course they teach. Schools that would like unlimited access can upgrade their instructors to G Suite Enterprise for Education.  During the beta, all instructors can use originality reports as much as they would like, at no additional charge.

Regardless of what G Suite for Education edition their instructor is using, students will only be able to create reports up to three times per assignment when enabled by their instructor. This applies to the beta and when the feature becomes generally available.

If your domain has turned on the Assignments LTI tool, you can also use originality reports within Google Assignments in your LMS. Note that when new coursework is set up within Assignments, you’ll need to click the checkbox to add originality reports to the assignment.

While this feature is in beta, originality reports will only work for Google Docs and will only be available in English.

Helpful links

Availability

G Suite editions
  • Available to G Suite for Education and G Suite Enterprise for Education
  • Not available to G Suite Basic, G Suite Business, G Suite Enterprise, and G Suite for Nonprofits

On/off by default?
  • Once accepted into the beta, originality reports are available to all Classroom users and can be turned on at the assignment level. 
  • This feature is available to Assignments beta users automatically and turned on at the assignment level.

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New fonts intended to help improve reading speed now available in Google Docs, Sheets, and Slides

Quick launch summary

The Google Fonts team has teamed up with Thomas Jockin to create a series of fonts that are aimed at improving reading speed. To learn more about the research behind this initiative, see here for more details.



These fonts take into account typographical factors, such as size and spacing, that the font developers hope will improve reading speed. This can be particularly helpful for educators who want to leverage new tools that can improve reading among their students, especially those who are sensitive to visual crowding.

We now offer eight different Lexend font families that have varied widths and spacing, so users can choose the font style that’s best for their reading speed.

To access these fonts in Google Docs, Sheets, or Slides:

  • From the Font menu in the toolbar, select “More fonts”.
  • Then, search for Lexend and select the fonts to add them to your saved fonts. These will now appear in the “My fonts” list and in the Font menu in the toolbar. 

Availability

Rollout details

  • These fonts are already available to both Rapid and Scheduled domains.

G Suite editions

  • Available to all G Suite editions

On/off by default?

  • These fonts will be available by default.


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All classes moving to Google Classroom with the Classwork Page in September

What’s changing

Last year, we introduced a new version of Classroom that provides additional features, including a Classwork page to help teachers better organize assignments. Newly created classes automatically include this Classwork page, with the option for instructors to revert classes back to the version of Classroom without Classwork.

The previous version of Classroom (without the Classwork page) is deprecated and will be discontinued on September 4, 2019. This means that new classes will be created using the version of Classroom that includes the Classwork page—instructors will no longer have the option to revert to the version without Classwork. In addition, all classes still using the previous version will be automatically converted to the version of Classroom that includes the Classwork page on September 4.

Why it’s important

Any class materials that exist in the Class Settings page will not be carried over, however instructors can create the same experience in the new Classroom by adding the same materials to the Classwork page. Note that you’ll still be able to access these materials, excluding links to YouTube content, via Google Drive.


 How to get started

  • Admins: Instructors will be notified of this change via in-product notifications starting in August, but we recommend you also prepare them for the update.
  • End users: Instructors should add any materials that previously existed on the Class Settings page in the original version of Classroom to the Classwork page in the new version of Classroom.  

Additional details

For more information and resources on Google Classroom for your instructors, check out our Help Center and Teacher Center. Your instructors can also view this video on how to create resources in the Classwork page using topics.

Helpful links



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