Tag Archives: Admin Console

Migrate email and calendar content from Microsoft Exchange Online to Google Workspace

What’s changing

The ability to migrate email from Microsoft Exchange Online to Google Workspace, part of our new Data migration service, is now generally available. Admins can migrate email from Microsoft Exchange Online to Gmail directly from the Admin console in a few easy steps. This also includes the ability to run delta migrations, which will intelligently  bring over new emails from the source without duplicating previously migrated content. This allows admins to migrate email data into Workspace at scale, in a secure, reliable, and efficient manner, helping to streamline the transition to Workspace.

Additionally, we’ve added the ability for admins to migrate users’ calendars and calendar events from Microsoft Exchange Online to Google Calendar (available in open beta). This content can be migrated separately or simultaneously with email content. We’ve also increased the number of users whose emails and calendar events can be migrated to 250 users at a time.

Example of a completed migration


Additional details

You can find more information in our Help Center about migrating other forms of data from different types of source accounts.

Getting started

Rollout pace

Availability

Available for Google Workspace:
  • Business Starter, Standard, and Plus
  • Enterprise Starter, Standard, and Plus
  • Enterprise Essentials
  • Education Fundamentals, Standard, Plus, and the Teaching and Learning add-on, Endpoint Education add-on
  • Frontline Starter

Resources


Data regions support for Gemini features in Google Workspace is now available

What’s changing

Beginning today, Gemini features in Google Workspace apps, like Gemini in the side panel of Workspace apps or “Help me write” in Google Docs, for example, will now adhere to your organization’s data regionalization requirements. As with other data, Admins have the flexibility to configure controls for EU processing, US processing, or both, including granular settings down to the organizational unit (OU) level.


Who’s impacted

Admins

Why it matters 

Data regions are critical for ensuring many customers can meet their own internal requirements, as well as other legal, regulatory, and data sovereignty requirements by controlling the geographical location of their data at rest. Expanding these controls to Gemini features in Google Workspace allows our customers to adopt Gemini features broadly in their organization with confidence  that their data is being processed and stored in the location they require.

Getting started

Data regions support for Gemini features in Google Workspace is now available

What’s changing

Beginning today, Gemini features in Google Workspace apps, like Gemini in the side panel of Workspace apps or “Help me write” in Google Docs, for example, will now adhere to your organization’s data regionalization requirements. As with other data, Admins have the flexibility to configure controls for EU processing, US processing, or both, including granular settings down to the organizational unit (OU) level.


Who’s impacted

Admins

Why it matters 

Data regions are critical for ensuring many customers can meet their own internal requirements, as well as other legal, regulatory, and data sovereignty requirements by controlling the geographical location of their data at rest. Expanding these controls to Gemini features in Google Workspace allows our customers to adopt Gemini features broadly in their organization with confidence  that their data is being processed and stored in the location they require.

Getting started

Audit reports for data regions are now available in the Admin console

What’s changing 

Using the security investigation tool, admins can now access a new data set: policy compliance log events. Admins can use these logs to view a list of their Assured Controls users, their assigned data regions, and any advanced data region settings.

Policy compliance log events in the security investigation tool

Who’s impacted

Admins

Why it’s important

Policy compliance log events help admins quickly generate detailed reports of users assigned to specific data regions, which are critical for ensuring and providing data region settings are in line with internal policies and external regulatory guidelines. Querying these logs in the security investigation tool streamlines the auditing process, saving time and effort.

Getting started

Rollout pace

Availability

Available for Google Workspace:

Resources


Audit reports for data regions are now available in the Admin console

What’s changing 

Using the security investigation tool, admins can now access a new data set: policy compliance log events. Admins can use these logs to view a list of their Assured Controls users, their assigned data regions, and any advanced data region settings.

Policy compliance log events in the security investigation tool

Who’s impacted

Admins

Why it’s important

Policy compliance log events help admins quickly generate detailed reports of users assigned to specific data regions, which are critical for ensuring and providing data region settings are in line with internal policies and external regulatory guidelines. Querying these logs in the security investigation tool streamlines the auditing process, saving time and effort.

Getting started

Rollout pace

Availability

Available for Google Workspace:

Resources


Configure Calendar interoperability with Microsoft Office 365 using the Microsoft Graph API

What’s changing 

Beginning today, Admins can use the Microsoft Graph API to enable Calendar interoperability with Microsoft Office 365. The Graph API will replace the existing Exchange Web Services (EWS) API, which will no longer be supported by Microsoft beginning October 1, 2026 – we recommend that admins update their interop configuration to Graph API as soon as possible. 

Admins can configure interoperability via the Graph API in the Admin console by going to Apps > Google Workspace > Calendar > Calendar Interop Management > Exchange availability in Calendar > Allow Google Calendar to display Exchange user availability. The user interface has also been streamlined and admins can easily select an endpoint from a drop down list, and enter other details like the specific Microsoft domain that should be connected to Calendar, and specify role accounts for user availability and resource booking.

Quickly select your endpoint type from the new drop down list


Enter additional details, like the Microsoft domain you want to connect to and role accounts.




We’ve also made additional updates to improve the overall admin experience, including additional user interface updates and troubleshooting — keep reading for more information.


Who’s impacted

Admins


Why it’s important

These updates will ensure calendar interoperability continues after support for EWS ends and improve the overall experience for configuring and managing interoperability for admins. Additionally, the Graph API allows admins to grant access to Exchange calendar data only, ensuring access isn’t too broadly scoped. 


Additional details

  • Also included in this update are the following improvements:
  • Admins can use the same role accounts for user availability and resource booking when configuring their Graph API interop setup.
  • We’re making it easier for admins to troubleshoot errors encountered while setting up interoperability. Admins can now see detailed information each step of the way which will help them work through potential issues in the setup configuration.
  • The overall Admin user interface has been streamlined as well. Admins can define which domains are supported by which endpoint, and this information is neatly listed in a table. This makes it easily scannable and actionable, and helps avoid unnecessary queries trying to get the availability of users who are not part of a domain covered by the interop setup.
Apps > Google Workspace > Settings for Calendar > Calendar Interop management

  • If admins select EWS, or have existing endpoints set up using EWS, they will see a reminder banner that EWS will no longer be supported by Microsoft and to use the Graph API instead.

Getting started


Rollout pace


Availability

Available for Google Workspace:
  • Business Starter, Standard, and Plus
  • Enterprise Starter, Standard, and Plus
  • Education Fundamentals, Standard, and Plus
  • Frontline and Frontline Plus
  • Nonprofits

Resources





Available in Open Beta: Migrate files from Microsoft SharePoint Online to Google Drive

What’s changing

Beginning today, the Google Workspace Migrate tool can be used to migrate files from Microsoft SharePoint Online to Google Drive. This allows admins to migrate data from SharePoint Online sites, including document libraries, folders, files and associated permissions, helping organizations transition to Google Workspace quickly and easily.

You can start and complete a migration in a few simple steps:

  • Connect to your SharePoint Online account from which you want to copy data.
  • Specify which sites you want to copy data from and which Drive folders should contain the copied data.
  • Specify users and groups whose permissions should be copied.

Example of a running Microsoft SharePoint Online migration



This feature is available in open beta, which means no additional sign-up is required.


Additional details

  • You can migrate data from up to 100 SharePoint Online sites at a time to Shared Drives in Google Drive.
  • You can find comprehensive reporting on migration progress, including site and file counts (migrated/skipped). You can also export migration reports for error investigation and troubleshooting. 
  • Delta updates are available to migrate newly added or updated files.

Getting started

Rollout pace


Availability

Available for Google Workspace:
  • Business Starter, Standard and Plus
  • Enterprise Starter, Standard and Plus
  • Education Fundamentals, Standard and Plus, the Teaching and Learning add-on
  • Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus
  • Nonprofits

Resources


Upcoming Changes to Microsoft Exchange Migrations

What’s changing 

Beginning May 31, 2025, the legacy Data Migration Service will no longer support migrating email, calendar, and contact data from Microsoft Exchange on-premises servers (e.g., Exchange 2010, 2013, or 2016). Admins will not be able to start new migrations after May 31, 2025 – migrations that are in progress will continue until completion. 

Instead, admins can use the Google Workspace Migration for Microsoft Exchange (GWMME) data migration tool to perform these migrations. This tool can be run on Windows machines and supports migration from Microsoft on-premises Exchange servers. We highly recommend all admins to start leveraging Google Workspace Migration for Microsoft Exchange as soon as possible.

You’ll see warning banners letting you know that support for on-premises Microsoft Exchange data migration will be ending on May 31, 2025 and to use Google Workspace Migration for Microsoft Exchange instead


Additional details

If you need to migrate Microsoft Office 365 content from online sources, you can use the Microsoft Exchange Online to Google Workspace tool, part of our new Data migration service.

Getting started

  • Admins: Visit the Help Center to learn more about the Google Workspace Migration for Microsoft Exchange data migration tool.
  • End users: There is no end user impact or action required.

Rollout pace

  • This change will take effect May 31, 2025

Availability

  • This update impacts all Google Workspace customers

Resources


Pre-configure Gemini app conversation history admin settings before they take effect

What’s changing

Starting today, Workspace admins can pre-configure the new Gemini conversation history admin settings before they take effect for their Gemini app users (expected by the end of May 2025). By default, “Gemini conversation history” will be ON and ”Conversation retention” will be set to 18 months (inline with current behavior). 

Generative AI > Settings > Gemini app > Gemini conversation history


Who’s impacted

Admins and end users

Additional details

  • If "Gemini conversation history" is OFF, chats are saved in user accounts for up to 72 hours. This lets Google provide the service and process any feedback. This chat activity won’t appear in a user’s Gemini Apps Activity.
    • Regardless of whether the Gemini app history is on or off, content in chats adheres to enterprise privacy and security protections as described in the Google Workspace Terms of Service. You can also learn more in the Privacy Hub. 
    • If you turn the setting from ON to OFF, existing user conversation history from before the setting is turned OFF is stored for the length of time specified by the "Conversation retention" setting.
  • This update will not impact your current Gemini app service setting.
  • This update will not impact Gemini in Workspace apps (e.g., Gemini in Gmail).

Getting started

  • Admins: 
    • Review and update the "Gemini conversation history" settings before we enforce these settings (expected by the end of May 2025). Visit the Help Center to learn more about configuring Gemini app conversation history settings for your users.
    • If no changes are made, the default settings will apply: “Gemini conversation history” set to ON and "Conversation retention” set to 18 months. Activity older than 18 months will be automatically deleted.

  • End Users: 
    • Users cannot override the Gemini conversation history settings configured by their admin.
    • These admin settings will override any individual user changes previously made to their Gemini Apps Activity settings (gemini.google.com or Gemini mobile app).

Rollout pace


We will publish a separate Workspace Updates blog post once we begin to enforce these settings, which is expected by the end of May 2025.


Availability

  • Available for all Google Workspace users with access to the Gemini app.

Resources


Enhance Your Organization’s Security with Out-of-Domain File Warnings in Google Workspace

What’s changing

Today we’re launching Out-of-Domain file-level warnings, now publicly available to all Google Workspace users. Specifically, a badge will be displayed on Google Docs, Sheets, and Slides files when the file is owned by or shared with someone outside of your domain. You'll also see a pop-up with more details and the option to report the externally owned file for abuse. 

An image showing a Google Doc with the word "External" displayed in a small yellow badge next to the document title. The badge has been clicked, and a pop-up window appears with more information stating that “This document is owned by someone outside your organization. Be cautious about sharing sensitive information
Image of "External" badge displayed in Google Docs


This feature helps users identify potentially risky files and avoid phishing scams when working with files shared from outside your organization.


Additional details

  • Known Limitations:
    • For externally shared content, the badge will not be displayed if any internal Google Groups have access to the document, even if these groups have external members.
    • If any service accounts have access to the document, the External badge will be displayed, even if the service account is owned internally.


Getting started

Screenshot of the Google Workspace Admin console, navigated to Sharing settings. At the bottom of the page, a new section labeled "Highlight external files" is highlighted. The checkbox is checked, and the description reads: "Mark external files shared or owned externally as “external” to flag that content may be viewable outside your organization.
 Image of the Google Workspace Admin console, Sharing settings, showing the "Highlight external files" option enabled


Rollout pace


Availability

  • Available for all Google Workspace customers, as well as Cloud Identity customers

Resources