Tag Archives: MDM

Google Workspace Updates Weekly Recap – January 7, 2022

New updates 

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 



PPTX file limit increase in Google Slides 
You can now import PPTX files up to 300MB into Google Slides using Office Editing mode — previously, 100MB was the maximum. Once imported, you can save back your edits to the underlying PPTX file. | Available to all Google Workspace customers and users with personal Google accounts. | Learn more.



Previous announcements 


The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details. 



Use a new enterprise certificate condition to set context-aware access rules for company-managed devices 
When configuring context-aware access rules, you can now use a new signal to determine whether a device is company-owned. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, and Cloud Identity Premium customers. | Learn more. 



For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Use a new enterprise certificate condition to set context-aware access rules for company-managed devices

Quick launch summary 

When configuring context-aware access rules, you can now use a new signal to determine whether a device is company-owned. By using new enterprise certificates as an alternative context-aware signal to determine if a device is a company-managed asset, you can set more specific context-aware policies that are appropriate based on the trustworthiness of the device. 
admin console screen to configure context-aware access rules
The Admin console screen to configure context-aware access rules using enterprise certificate condition


Getting started 

Rollout pace 

  • This feature is now available for all eligible users. 

Availability 

  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, and Cloud Identity Premium customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business, and Cloud Identity Free customers 

Resources 

Google Device Policy app ending support for iOS 11 soon

Quick launch summary 

The Google Device Policy app won’t support mobile devices running iOS version 11 or lower after August 2021. If your organization has advanced mobile device management (MDM) enabled, users must upgrade to iOS version 12 or higher to access new MDM features or to download the Device Policy app for the first time. 


We will remove support for iOS 11 in the first release of the Device Policy app beginning September 2021. Therefore please ensure your users upgrade their devices by the end of August 2021 to avoid any disruption to their work. 


Use our Help Center to find more information on minimum device requirements for Google mobile management.

New option to block devices with basic management from accessing your organization’s data

What’s changing 

We’re adding the ability for admins to manually block or unblock mobile apps from accessing access to their organization’s Google Workspace data on Android and iOS devices with basic mobile management. These actions can be automated using device management rules (for supported editions). 


Who’s impacted 

Admins 


Why it’s important 

Previously, admins had a limited set of actions they could perform with basic management—they could wipe an account or delete the device from inventory. However, they couldn’t block apps on those devices from accessing organizational data in the way that they could for devices with advanced mobile management. This launch makes that possible, helping to keep your organization’s data secure. 

While the blocking action is the same for devices with basic and advanced management, advanced management allows you to proactively block devices based on the Require Admin Approval setting. With basic management, you can only do this on a per-device basis. 


Getting started 

  • Admins: This feature will be available by default. To use it, navigate to a device page in the Admin console and click block device. Visit the Help Center to learn more about blocking and unblocking devices
  • End users: If a user’s device is blocked by an admin, the user will be signed out of all Google Workspace mobile apps. If they try to sign in again, they will see a message indicating that they do not have access to the app, and that they should contact their administrator for help. 
New option to block a device available for devices with basic management 

Once a device is manually blocked, admins can unblock the device 

Those trying to access Google Workspace apps on a blocked device will see a message to contact the administrator for help 


Rollout pace 

Availability 

  • Available to Google Workspace Business Starter, Business Standard, Business Plus, Essentials, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits customers 

Resources 

Improved mobile device management rules experience in the Admin console

Quick launch summary

We’re making improvements to how you manage rules related to mobile device management (MDM) in the Admin console. There are two key aspects of the launch: 
  1. A new location for MDM rules: You can now manage rules at Devices > Security rules. Previously, MDM rules were managed at Admin console > Rules
  2. New rule options and creation workflow: You’ll see a new flow to create MDM rules, including new conditions which can trigger rules, and new device management and notification actions to take as a result. 
Use our Help Center to learn more about managing MDM rules for your organization. Note that any previously created rules will continue to function as before. However, you’ll be able to use the new flow and options if you update the rules. 


Getting started 

Device management rules are now in the Security rules section of the Admin console 

A sample screen from the new rule creation flow 

Rollout pace 

Availability 

  • Available to Google Workspace Enterprise Standard, and Enterprise Plus, Enterprise for Education, and Cloud Identity Premium customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, as well as G Suite Basic, Business, Education, and Nonprofits customers 

Resources 

Introducing two BeyondCorp Alliance partner integrations for improved context-aware access

What’s changing 

We’re announcing new integrations with our BeyondCorp Alliance partners Check Point and Lookout. The integrations, initially available in beta, are built using the Devices API and enable customers to use third party signals in context-aware access decisions. 


Who’s impacted

Admins 


Why it’s important 

In the BeyondCorp security model, device inventory, state, and security posture are central to making context-aware access decisions. So far our context-aware access solution obtained these signals from first party (i.e. Google) sources, such as Endpoint Verification. However our vision has always been to help customers to fully leverage their existing investments in security tools and controls, add key functionality and signals to Google’s context-aware access to achieve superior access control security posture for our customers. The BeyondCorp Alliance is a group of partners that share our Zero Trust vision and who are committed to working with us to help our joint customers make it a reality. 


Today, we are excited to announce the first integrations (in beta) with our BeyondCorp Alliance partners Check Point and Lookout, to use third party signals in our context-aware access decisions. For example, the mobile threat defence system might detect malware on the device and notify Google about a reduced security assurance, and customer-defined access rules can reduce the level of access allowed from such devices, without impacting access for that user from other devices or for other users. The integrations are built using the new Devices API we announced earlier this year. The API was designed to be used by partners in the BeyondCorp Alliance to add device security metadata, and also by customers to manage their device fleet. 


Getting started 

  • Admins: Google customers who use Checkpoint or Lookout as their mobile threat defense solutions can benefit from the integration. Visit our Help Center for more information and to learn more about how to set up third-party partner integrations. You can also see blog posts by our partners to see more about how you can use Check Point or Lookout solutions as part of this integration. 
  • End users: No impact for end users. 

Rollout pace 

Availability 

  • Available to Enterprise Plus, Enterprise for Education, and Cloud Identity Premium customers 
  • Not available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education, and Nonprofits customers 

Resources 

Streamlined and intuitive app management in the Admin console with new unified experience

What’s changing 

We’re creating a single place to manage web and mobile apps in the Admin console. With the new location, we’ll also be updating the management interface to be more consistent and intuitive. You’ll find this at Admin console > Apps > Web and mobile apps. There, you’ll be able to see configured apps, search apps, add apps, manage user access, adjust settings, and more for: 
You’ll no longer be able to manage apps in the previous locations. However, you’ll still manage the Android available apps and system apps settings in Admin console > Devices > Mobile settings


Who’s impacted 

Admins 


Why it’s important 

By reducing the locations you need to use to manage different categories of apps and creating simplified and consistent workflows, it will be quicker and simpler to manage app use and deployment for your organization. 


Additional details

New location for web and mobile apps:


New and consistent experience to add web and mobile apps:


Unified settings and quick controls to view access and manage apps:


Getting started 

  • Admins: Find the new app management location at Admin console > Apps > Web and mobile apps. Visit the Help Center to learn more about managing Android and iOS apps, and SAML apps for your organization. 
  • End users: No end user impact. 

Rollout pace 

Availability 

Mobile app management: 
  • Available to Business Plus; Enterprise; Education and Enterprise for Education; G Suite Basic and Business; and Nonprofits customers
  • Not available to Business Starter, Essentials, and Enterprise Essentials customers.
SAML app management: 
  • Available to Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers

Resources 

Managed Android devices must upgrade to Android Device Policy by October 26, 2021

What’s changing 

Last year, we announced that a new Android management client, Android Device Policy, would replace the legacy Google Apps Device Policy client. We’re now discontinuing the legacy client. 


To ensure that devices enrolled by users with advanced management will continue to sync and have access to data, users in your organization must switch to Android Device Policy before October 26, 2021. If users still have Google Device Policy on this date, they won't be able to sync their devices or access data.
 

To switch to Android Device Policy, users must have an Android 6.0 Marshmallow or later device that supports a work profile. For users with devices that don’t meet these requirements, consider switching to basic mobile device management


Devices enrolled by users with basic management must move to Android 6.0 Marshmallow or later before October 26, 2021 to continue enforcing a screen lock. If a user's device can't be upgraded to Android 6.0 or later, their device will continue to sync and retain access to data, however it will not be able to enforce a screen lock. 


Who’s impacted 

Admins and end users 


Why it’s important 

The latest Android devices and operating system (OS) versions provide improved security features. Moving to Android 6.0 (Marshmallow) or newer can help ensure all devices are protected by the latest security features, and can take advantage of improvements in the Android enterprise experience


Getting started 


Rollout pace 


Availability 

  • Available to Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education, Enterprise for Education, and Nonprofits customers 
  • Not available to G Suite Essentials 

Resources 

Google Device Policy app ending support for iOS 10 soon

Quick launch summary 

The Google Device Policy app won’t support mobile devices running iOS version 10 or lower after the end of 2020. If your organization has advanced mobile device management (MDM) enabled, users must upgrade to iOS version 11 or higher to access new MDM features or to download the Device Policy app for the first time. 

We will remove support for iOS 10 in the first release of the Device Policy app in 2021. Therefore please ensure your users upgrade their devices before the end of the year to avoid any disruption to their work. 

Use our Help Center to find more information on minimum device requirements for Google mobile management.

New device management API now generally available

Quick launch summary 

Earlier this year, we announced that a new API to manage company-owned and personal mobile devices and desktop devices was available in beta. Now, we’re making that API generally available. There are no changes to the new API since we launched the beta. 

The new Devices API enables you to manage mobile and desktop devices within your organization. It is intended to fully replace the existing Mobiledevices endpoint of the Admin SDK Directory API, and provides some significant additional functionality as described below. The Mobiledevices endpoint (aka “old API”) will continue to be supported. 

The device management API implements the following new functionality not found in the Mobiledevices endpoint of the Directory API: 
  • Support for desktop devices 
  • Add company owned devices to the device inventory 
  • Manage company-owned devices inventory 
  • Manage desktop device inventory 
  • Ability to manage devices under all management modes (Fundamental, Basic or Advanced) 
  • Create and manage custom state with each user account on a device. This custom state can be used in making context-aware access decisions. 

In addition, the following main functionality from the older API is also available in the new API: 
  • Manage BYOD inventory for Android and iOS devices 
  • Manage organizational user accounts on devices 
  • Devices under Basic or Advanced management can be managed 
  • Perform actions such as wipe on devices and organizational user accounts on devices 
  • Search devices and organizational user accounts on devices 



Getting started 

Rollout pace 

Availability 

  • Available to all G Suite customers 

Resources