Tag Archives: Google Vault

Google Workspace Updates Weekly Recap – January 20, 2023

2 New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.


Google Vault support for client-side encrypted emails
Vault now supports retention, search, and export of client-side encrypted emails. Note that admins can't preview the email body and attachments, including inline images — they’ll only be able to see the subject line, sender, and receiver.

Google Workspace already uses the latest cryptographic standards to encrypt all data at rest and in transit between our customers and Google facilities. Client-side encryption helps strengthen the confidentiality of your data while helping to address a broad range of data sovereignty and compliance needs. Visit the Help Center for more information on client-side encryption and our original announcement regarding client-side encryption for Gmail.

Admins can use the Help Center to learn more about client-side encryption and encrypted emails in Vault. End users can use the Help Center to learn more about setting up client-side encryption for Gmail.

Available to Google Workspace Enterprise Plus, Education Plus, and Education Standard customers only.


Set and share personal pronouns across Google Workspace products
Google Workspace admins can now give their users the option to set their pronouns and choose who can see them from their Google Account at aboutme.google.com. 

This is opt-in only and can be enabled for all users or a subset of them (such as for a specific location or department). Admins can use this Help Center article to learn more about enabling this feature for their users.
User-defined pronouns will appear in personal information cards displayed when hovering over or clicking someone’s profile photo across Workspace apps like Gmail, Calendar, Docs, Sheets, Slides, Chat, and Drive. Support for pronouns in Google Meet will roll out in the coming months. Pronouns will also appear in Google Contacts, accessed by clicking “Open detailed view” from the personal information cards. If enabled by their admin, end users can use this Help Center article to learn more about changing their pronouns in their Google Account settings.

If enabled by the admin, users can set pronouns from aboutme.google.com and specify who they are visible to.





Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers only. 


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


New beta to move folders from My Drive to shared drives now available 
Following the announcement of an improved admin experience for moving folders from My Drive to shared drives, we’ve introduced a beta that will allow end users to move folders from My Drive into shared drives. | Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, and Nonprofits, and legacy G Suite Business customers only. | Learn more. 


New built-in interoperability between Google Meet and Zoom 
As previously announced in October, we’re introducing video conferencing device interoperability for Google Meet with Zoom, which will allow you to join Zoom Meetings from Google Meet hardware devices and join Google Meet meetings from Zoom Rooms. | Zoom interop on Google Meet hardware is available to all Google Workspace customers, as well as G Suite Basic and Business customers with Google Meet hardware. | Learn more.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.


Rapid Release Domains:

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Google Vault support for client-side encrypted emails

What’s changing 

Vault now supports retention, search, and export of client-side encrypted emails. Note that admins can't preview the email body and attachments, including inline images — they’ll only be able to see the subject line, sender, and receiver. 


Google Workspace already uses the latest cryptographic standards to encrypt all data at rest and in transit between our customers and Google facilities. Client-side encryption helps strengthen the confidentiality of your data while helping to address a broad range of data sovereignty and compliance needs. Visit the Help Center for more information on client-side encryption and our original announcement regarding client-side encryption for Gmail. 


Getting started


Rollout pace 


Availability 

  • Available to Google Workspace Enterprise Plus, Education Plus, and Education Standard customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts

Resources 

Google Vault support for client-side encrypted emails

What’s changing 

Vault now supports retention, search, and export of client-side encrypted emails. Note that admins can't preview the email body and attachments, including inline images — they’ll only be able to see the subject line, sender, and receiver. 


Google Workspace already uses the latest cryptographic standards to encrypt all data at rest and in transit between our customers and Google facilities. Client-side encryption helps strengthen the confidentiality of your data while helping to address a broad range of data sovereignty and compliance needs. Visit the Help Center for more information on client-side encryption and our original announcement regarding client-side encryption for Gmail. 


Getting started


Rollout pace 


Availability 

  • Available to Google Workspace Enterprise Plus, Education Plus, and Education Standard customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts

Resources 

Gmail exports in Vault now include a new CSV metadata file

Quick Summary

Now when you create Gmail exports in Google Vault, you will get a new CSV-formatted file of the export metadata in addition to the XML file you currently receive. This can make export processing and review easier and may save legal costs. This change improves interoperability with third-party applications.


Getting started

  • Admins: This feature will be ON by default. Admins automatically receive the XML file when they create a Gmail export.
  • End users: There is no end user setting for this feature.

Rollout pace


Availability

Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, available as an add-on to Frontline, available to domain-verified Enterprise Essentials, GSuite Business.


Resources

Google Vault now supports Google Sites

What’s changing

Google Vault now supports new Google Sites. You can use Google Vault to set retention policies for Google Sites, perform searches of Google Sites data, and export Google Sites content. If you already use Vault to hold Google Drive files, sites files will now be covered by those holds. You can set Sites-specific retention rules if you want to manage sites retention.

Who’s impacted

Admins

Why it matters

This provides you with expanded control over your organization’s data, and can help you meet regulatory or legal obligations for your Google Sites data.

If you have Drive retention rules set to purge data after a retention period, sites will be purged according to those rules.

Getting started

  • End users: There is no end user setting for this feature.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 27.

Availability

  • Available to Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, and Nonprofits.
  • Not available to Google Workspace Essentials, Business Starter and Business Standard customers, and G Suite Basic customers.

Resources

Google Workspace Admin Help: Supported services and data types
Google Help: Google Vault Help

Changes to Google Drive search operators may alter your Google Vault search results

Quick launch summary

We’ve updated Google Drive Search operators to enable better results when searching for files in Google Vault. This includes changes to the behavior of the to: and from: operators, and a new sharedwith: operator.


Starting April 27, 2021, to: and from: won't match files shared before March 2021, but will better reflect actual sharing actions compared to the current logic. See this Help Center article for more information.


Before April 27, 2021, please check your saved Drive search queries in Google Vault and, if needed, make updates to ensure you get the results you expect:
  • If you search for files in Vault using the to: or from: Drive search operators, you might want to change to: to sharedwith: and from: to owner: to keep the current search behavior.
  • If you do not search for files in Vault using the to: or from: Drive search operators, no action is required.

Note, you’ll know when the new behavior is applied to your to: or from: Drive searches within Vault as you’ll see the below notification near the Terms field:




Getting started

Rollout pace

Availability

  • Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Business customers and customers with the Vault add-on license
  • Not available to Google Workspace Essentials, Business Starter, and Business Standard customers, or G Suite Basic customers

Resources

New Google Vault interface will become the only experience starting on May 24, 2021

Quick launch summary 

Last year, we announced a new interface for Google Vault. The new interface makes it easier to navigate Vault and includes new productivity features for faster task completion. See our beta blog post for more information on the improvements in the new interface. 


While the new interface is the primary interface at vault.google.com, it is still possible to access the classic interface at ediscovery.google.com. Starting on May 24, 2021, the classic interface will redirect to the new interface, with no option to revert back. The new interface includes all the core functionality from the classic interface, and there will be no impact on your existing Google Vault setup. 


Getting started 

Rollout pace 

Availability 

  • Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Business customers and customers with the Vault add-on license 
  • Not available to Google Workspace Essentials, Business Starter, and Business Standard customers, or G Suite Basic customers 

Resources 

Vault for Google Voice now generally available

Quick launch summary 

Google Vault now supports Google Voice. This means you can use Vault to retain, hold, search, and export Google Voice data including text messages, call logs, voicemails, and voicemail transcripts. 

This provides you with expanded control over your organization’s data, and can help you meet regulatory or legal obligations for your Google Voice data. 


Getting started 

Example of creating a custom retention rule for Google Voice in the new Vault interface 

Example of creating a custom retention rule for Google Voice in the classic Vault interface 

Example of searching for Google Voice data in the new Google Vault interface 

Example of searching for Google Voice data in the classic Google Vault interface 


Rollout pace 

Availability 

Resources 

New interface for Google Vault

Quick launch summary 

We’ve designed a new interface for Google Vault. The new interface makes it easier to navigate, and includes new productivity features for faster task completion. To use the new interface, visit vault.google.com and sign in with your Google Workspace admin account. 

The new interface includes all the core functionality from the classic interface, and there’s no impact on your existing Google Vault setup. The main interface improvements include the following: 
  • When you first sign in, you’re directed to a home page with up to three options (depending on your permissions): Retention, Matters, and Reporting. 
  • When you set up retention rules and holds, step-by-step flows with more tooltips guide you through the process. 
  • Custom retention rules, holds, and search results are listed in sortable, filterable tables. This helps you more easily understand the scope of your information governance policies and search results. 
  • When you explore search results and hold reports, you keep your context. Clicking an item opens a side panel instead of taking you to a new page. 

The classic interface is still available at ediscovery.google.com. Matters, retention rules, and audit log data will sync between the interfaces and be available in both places until ediscovery.google.com is shut down. We’ll provide more details regarding this turndown on the Workspace Updates blog at least three months in advance. 


Getting started 

  • Admins: The new interface is available at vault.google.com. Visit the Help Center to learn more about managing Google Vault for your organization. Note that users in the classic interface may see a banner inviting them to try the new interface starting on December 3, 2020. 
  • End users: No end user impact. 
When you first sign in, you’ll now see a home page with up to three options: Retention, Matters, and Reporting. 

Custom rules are now listed in a sortable, filterable table. 

You’ll see a new interface for creating and managing rules. 

Rollout pace 

  • This feature is available now for all users. 

Availability

  • Available to Google Workspace Business Plus, Enterprise Standard, and Enterprise Plus customers, G Suite Business and Enterprise for Education customers, and customers with the Vault add-on license 
  • Not available to Google Workspace Essentials, Business Starter, and Business Standard customers, as well as G Suite Basic, Education, and Nonprofit customers 

Resources 

New interface for Google Vault

Quick launch summary 

We’ve designed a new interface for Google Vault. The new interface makes it easier to navigate, and includes new productivity features for faster task completion. To use the new interface, visit vault.google.com and sign in with your Google Workspace admin account. 

The new interface includes all the core functionality from the classic interface, and there’s no impact on your existing Google Vault setup. The main interface improvements include the following: 
  • When you first sign in, you’re directed to a home page with up to three options (depending on your permissions): Retention, Matters, and Reporting. 
  • When you set up retention rules and holds, step-by-step flows with more tooltips guide you through the process. 
  • Custom retention rules, holds, and search results are listed in sortable, filterable tables. This helps you more easily understand the scope of your information governance policies and search results. 
  • When you explore search results and hold reports, you keep your context. Clicking an item opens a side panel instead of taking you to a new page. 

The classic interface is still available at ediscovery.google.com. Matters, retention rules, and audit log data will sync between the interfaces and be available in both places until ediscovery.google.com is shut down. We’ll provide more details regarding this turndown on the Workspace Updates blog at least three months in advance. 


Getting started 

  • Admins: The new interface is available at vault.google.com. Visit the Help Center to learn more about managing Google Vault for your organization. Note that users in the classic interface may see a banner inviting them to try the new interface starting on December 3, 2020. 
  • End users: No end user impact. 
When you first sign in, you’ll now see a home page with up to three options: Retention, Matters, and Reporting. 

Custom rules are now listed in a sortable, filterable table. 

You’ll see a new interface for creating and managing rules. 

Rollout pace 

  • This feature is available now for all users. 

Availability

  • Available to Google Workspace Business Plus, Enterprise Standard, and Enterprise Plus customers, G Suite Business and Enterprise for Education customers, and customers with the Vault add-on license 
  • Not available to Google Workspace Essentials, Business Starter, and Business Standard customers, as well as G Suite Basic, Education, and Nonprofit customers 

Resources