What’s changing
Starting December 8, 2023, admins can export Drive files hyperlinked in Gmail messages directly in Google Vault. When admins select “export linked Drive files”, Vault will look for Drive hyperlinks in the body of the emails being exported from Gmail. If Drive hyperlinks are found, a separate export of Drive files will also be created.
Toggle “Export linked Drive files” on or off
In the “Exports” tab, Drive exports will be grouped with their corresponding Gmail export — you can select the arrow icon to open the collapsible menu.
Admins will be able to find their exported hyperlinked Drive content nested under the corresponding Gmail export in the “Export” tab. Vault admins can find the association between the Gmail export and Drive link export in the export file names and metadata.
Who’s impacted
Admins
Why it matters
Vault is critical for retaining, holding, searching, and exporting users’ Google Workspace data. This update reduces the need for admins to manually find and extract Drive files hyperlinked in Gmail messages.
Getting started
- Admins: Visit the Help Center to learn more about supported services and data types in Vault.
Rollout pace
Vault user interface updates
- Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on December 4, 2023
API updates
- Rapid and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting December 4, 2023
Availability
- Available to Google Workspace Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus customers or customers with the Vault add-on license