Tag Archives: Gemini

“Take notes for me” in Google Meet is now available

What’s changing

Today, we’re pleased to announce that “take notes for me” will begin rolling out to Google Meet for select Google Workspace customers. “Take notes for me” is an AI-powered feature in Google Meet that automatically takes notes, allowing you to focus on discussion, collaboration, and presentation during your meetings. After the meeting, the notes document is attached to the calendar event where participants internal to your organization can access them. At launch, this feature will be available when using Google Meet on a computer or laptop, and meetings must be conducted in spoken English.

Select the pencil icon in the top right corner of the screen to start taking meeting notes.

All meeting participants will see a blue pencil icon on their screen and a notification that notes are being taken. They can click on the pencil to see the meeting notes taken so far.

After the meeting ends, the meeting organizer and whoever turned on the feature will receive an email with a link to the generated meeting notes document. The notes document will also be attached to the calendar event, where internal meeting participants can access it.


Who’s impacted

Admins and end users


Why you’d use it 

It can be challenging to stay on top of and engaged with meeting discussions while also trying to keep a record of the meeting and subsequent follow-ups. This is where “take notes for me” can help. When turned on, the feature will do the following:

  • Automatically capture meeting notes in Google Docs and save it to the Google Drive of the meeting owner.
  • Catch you up during the meeting with “summary so far” if you join late.
  • Send an email with a link to the recap after the meeting. This email goes to the meeting organizer and whoever turned on the feature. 

This will help you be more present and engaged during your meetings, while still ensuring important information is captured for record-keeping and follow-up. If users also turn on meeting recordings and transcripts, those will be linked within the notes document.


Additional details

Notes documents will be stored in the meeting owner’s drive folder and will follow the Meet retention policy that your organization has configured. If you are currently testing this feature in Workspace Labs and Alpha, your experience will change from respecting the Drive retention policy to respecting the Meet retention policy. 


Getting started

  • Admins: Take notes for me will be ON by default and can be configured at the OU and Group level. Visit the Help Center to learn more about allowing Google Meet AI to take notes for my users.
    Apps > Google Workspace > Google Meet > Gemini Settings > Gemini AI note-takingApps > Google Workspace > Google Meet > Gemini Settings > Gemini AI note-taking

Rollout pace

Availability

Available for Google Workspace customers with these add-ons:
  • Gemini Enterprise 
  • Gemini Education Premium
  • AI Meetings & Messaging



Upload additional types of documents to Gemini (gemini.google.com) for insights and analysis

What’s changing 

Beginning today, Google Workspace users with a Gemini Business, Enterprise, Education or Education Premium license can now upload a variety of files from Google Drive or locally from your device into Gemini (gemini.google.com): 
  • Document and text files, such as TXT, DOC, DOCX, PDF, RTF, DOT, DOTX, HWP, HWPX and Google Docs 
  • Data Files, such as XLS, XLSX, CSV, TSV and Google Sheets 
Gemini can use uploaded files to gain context and analyze your content. In turn, this can help enhance your understanding, research, and writing through summarization of complex subject matter, identification of trends and insights, and recommendations for improving writing and document organization. Uploading a document can also help give you more personalized and relevant responses. 
Gemini document uploads


Additional details 

  • At this time, Context-Aware Access (CAA) for files uploaded from Google Drive isn’t supported. Context-Aware Access gives you control over which apps a user can access based on their context, such as whether their device complies with your IT policy. Learn more about Context-Aware Access.
  • Uploading files from Google Drive honors access control settings for files within Drive, meaning users can only upload files that they own or have been shared with them. 
  • File upload is not available to Google Workspace users accessing Gemini as an additional Google service.
  • Users with a Gemini for Google Workspace license who access Gemini as a core service are subject to the Google Workspace Terms of Service or Google Workspace for Education Terms of Service (for education institutions). When users use Gemini as a core service, their chats and uploaded files won't be reviewed by human reviews or otherwise used to improve generative AI models. 

Getting started 

Rollout pace 

Availability

Available for Google Workspace customers with 
  • Gemini Business, Enterprise, Education, Education Premium add-on 

Resources 

Refine emails faster with updates to Help me write in Gmail

What’s changing 

Building upon our popular Help me write feature in Gmail and the recent launch of the summarization feature in the Gmail mobile app, we’re excited to introduce two new Gemini in Gmail updates to help you draft emails even faster: 
  • A new option for Help me write that polishes emails drafts on web and mobile devices 
  • Help me write and Refine my draft shortcuts on Android and iOS devices 
When using Gemini to refine emails, users can choose from the following options: Formalize, Elaborate and Shorten. We recently added the Polish option to web and mobile, which can effortlessly refine your emails, saving you time. For example, if you enter rough notes into a draft, Gemini can turn the content into a completely formal draft, ready for you to review in one click. 
polish draft using Gemini in Gmail

On mobile, when an email draft is empty, the “Help me write” shortcut now appears in the body of the email and when selected, it will open the full Help me write experience. When 12+ words are present in an email draft, the ​​“Refine my draft” shortcut will be shown below the email content to indicate that there are options available to Polish, Formalize, Elaborate, or Shorten your draft, or Write a new draft. The menu can be triggered simply by swiping right on “Refine my draft”. 

refine my email draft on Gmail using Gemini

Getting started 

Rollout pace 

  • The option for Help me write to polish email drafts is available now on web, Android and iOS. 
  • The Help me write and Refine my draft shortcuts are available now on Android and iOS. 

Availability 

Available for Google Workspace customers with: 
  • Gemini Business and Enterprise add-on 
  • Gemini Education and Education Premium add-on 
  • Google One AI Premium 

Resources 

SOC compliance for Gemini

What’s changing 

In the era of generative AI, building helpful, secure products that give users choice and control over their data remains Google’s core principle. When commercial customers adopt Gemini for Google Workspace they get the same robust data protection and security standards that come with all Google Workspace services, with specific protections for businesses, education, and public-sector customers.


We’re pleased to announce for Gemini for Workspace licensed users that:
  • Gemini for Google Workspace—including Gemini in the side panel of Gmail, Drive, Docs, Sheets, and Slides—is now SOC 1, SOC 2, and SOC 3 compliant.
  • Chatting with Gemini at gemini.google.com is now SOC 2 and SOC 3 compliant. We plan to achieve SOC 1 compliance later this year.

With SOC 1, 2 and 3 compliance awarded by a stringent third party (American Institute of Certified Public Accountants (AICPA)) customers can be confident that Workspace meets the industry standard for handling financial data, data security, availability, processing integrity, confidentiality and privacy. 


Getting started

Rollout pace

  • Available now.

Availability

  • Available for Gemini Business, Enterprise, Education and Education Premium add-ons

Resources


“Take notes for me” in Google Meet is rolling out soon; pre-configure access with a new admin setting

What’s changing 

“Take notes for me,” an AI-powered feature in Google Meet that automatically takes notes during your meetings, will be rolling out soon. Prior to end user availability, admins can now configure whether their users can use this Google AI note-taking feature with a new Admin console setting. This setting can be configured in the Admin console by going to Apps > Google Workspace > Google Meet > Gemini Settings. 


Apps > Google Workspace > Google Meet > Gemini Settings > Google AI note-taking


Similar to Meet transcripts Admin settings, this control gives admins more flexibility to test the feature within specific Organizational units (OUs) or Groups before deploying the feature more broadly within their organization.


“Take notes for me” is available for customers who have a Gemini Enterprise, Gemini Education Premium, or AI Meetings and Messaging add-on. Only users who are assigned one of these licenses will be able to use the note-taking feature. 


We’ll provide more information and timing on end user availability about “Take notes for me” in the coming weeks here on the Workspace Updates blog.


Additional details

Notes documents will be stored in the meeting owner’s drive folder and will follow the Meet retention policy that your organization has configured. If you are currently testing this feature in Workspace Labs and Alpha, your experience will change from respecting the Drive retention policy to respecting the Meet retention policy. 


Getting started

  • Admins: Take notes for me will be ON by default and can be configured at the OU and Group level in the Admin console by going to Apps > Google Workspace > Google Meet > Gemini Settings > Google AI note-taking. If you want all of your users to receive the feature at once, you may want to consider turning this setting OFF and then after rollout switching it to ON.


Rollout pace

  • Rapid and Scheduled Release domains: Gradual rollout of the admin setting (up to 15 days for feature visibility) starting on August 13, 2024 with expected completion on August 21, 2024

Availability

Available for Google Workspace customers with the:
  • Gemini Enterprise add-on
  • Gemini Education Premium add-on
  • AI Meetings & Messaging Add-on