Tag Archives: Editors

Creating files from templates now easier in Google Drive

Since 2015, we’ve been making it easier to focus on your content—not your formatting—with templates in Google Docs, Sheets, Slides, and Forms. We’ve introduced templates for invoices, pitch decks, and cases studies, as well as templates designed by experts and developed specifically for your organization.

Today, we’re making it easier for users to create files from templates by granting access to templates directly from Drive. Instead of navigating to the Docs, Sheets, Slides, or Forms home pages, you can simply go to Drive > New > Google Docs/Sheets/Slides/Forms > From a template. From there, you’ll be directed to the applicable template gallery, where you can select the template of your choice.


For more details on templates, visit the Help Center.

Launch Details
Release track:
Launching to Rapid release, with Scheduled release coming in three weeks

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (potentially longer than 3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Create a file from a template


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New features for your Google Docs and Sheets mobile apps

Today’s updates to the Google Docs and Sheets mobile apps bring several new and useful features to your Android and iOS devices. Read on for more information.

On your Android phone or tablet, you can now:



    On your iPhone or iPad, you can now:


    Download the latest versions of these apps from Google Play or the App Store.

    Launch Details
    Release track:
    Launching to both Rapid release and Scheduled release

    Editions:
    Available to all G Suite editions

    Rollout pace:
    Gradual rollout (potentially longer than 3 days for feature visibility)

    Impact:
    All end users

    Action:
    Change management suggested/FYI

    More Information
    Help Center: Add headers, footers & page numbers
    Help Center: Crop and adjust images
    Help Center: Print or change the page setup
    Help Center: Edit and format a spreadsheet


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    Insert and delete groups of cells in Google Sheets

    We know that data in spreadsheets isn’t always neatly distributed across entire rows and columns; oftentimes, for instance, sheets contain multiple tables and regions of data that can’t be separated. With this launch, we’re making it easier to insert cells into these sheets without disturbing that content. Going forward, you can add a rectangular block of cells to any spreadsheet on the web, and it will simply shift the surrounding cells down or to the right. You can delete chunks of cells in the same way.



    You can insert cells from Insert menu and delete cells from the Edit menu. Both features are also accessible when you right-click on a cell. For more information, check out the Help Center.

    Launch Details
    Release track:
    Launching to Rapid release, with Scheduled release coming in two weeks

    Editions:
    Available to all G Suite editions

    Rollout pace:
    Full rollout (1–3 days for feature visibility)

    Impact:
    All end users

    Action:
    Change management suggested/FYI

    More Information
    Help Center: Edit rows and columns in a spreadsheet


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    Trash view and more in the Google Docs, Sheets, and Slides mobile apps

    Check out the following new features in the latest versions of the Google Docs, Sheets, and Slides mobile apps:

    • Trash view in the Docs, Sheets, and Slides iOS apps - You can now view and restore previously deleted files in the Docs, Sheets, and Slides iOS apps. Just select “Trash” from the menu on the left side of the screen.
    • GIF insertion in the Docs Android app - Using the Google Keyboard in the Docs Android app, you can now search for and insert GIFs into documents.


    Download the latest versions of the Docs, Sheets, and Slides mobile apps from the Google Play Store and the App Store today.

    Launch Details
    Release track: 
    Launching to both Rapid release and Scheduled release

    Editions:
    Available to all G Suite editions

    Rollout pace:
    Gradual rollout (potentially longer than 3 days for feature visibility)

    Impact:
    All end users

    Action:
    Change management suggested/FYI

    More Information
    Help Center: Delete a document, spreadsheet, or presentation


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    Save time with new custom templates in Docs, Sheets, Slides and Forms

    We recently launched new tools in G Suite like Explore, Action items, and other features to help your teams save time and focus on what’s important: creating impactful work, quicker. We know time spent re-creating files in the workplace takes away from the time your team can spend collaborating and achieving results.

    That’s why, today, we’re introducing custom templates in G Suite for the Docs, Sheets, Slides, and Forms files your teams use the most.

    Simply submit files to shared template galleries in the Docs, Sheets, Slides, and Forms home screens for your co-workers to adapt and use as needed. With these customizable templates, your teams can focus less on formatting and more on driving impact and sharing success.


    Note that if you disabled template submissions to the old Google Drive templates gallery in the Admin console, users in your organization will not be able to see and use the new galleries when they launch. You can enable the new galleries for your users in the Admin console (Apps > G Suite > Drive and Docs > Templates). You can also configure the categories available for your organization’s templates from that same section in the Admin console.


    In addition, G Suite for Business and Education customers can require templates be approved before they appear in the galleries, or prevent end users from submitting new templates altogether. These features are not enabled by default, so you’ll need to update your settings if you want to moderate or restrict template submissions to the galleries.


    The old templates gallery will be shut down in early 2017, giving you and your users time to transition to the new galleries. We’ll let you know the exact date with a message in the old gallery, but it will not take place before February 1st, 2017.

    An important note regarding this rollout: 
    To give you a chance to update your settings and curate your organization’s template galleries, we’re rolling out these features (both in the Admin console and in the home screens) to all admins, regardless of their release track, starting today. We’ll launch to end users on the Rapid release track today as well, with the rollout to end users on the Scheduled release track starting on December 7th. 

    Launch Details
    Release track:
    • G Suite administrators
      • Launching to both Rapid and Scheduled release
    • G Suite end users
      • Launching to Rapid release, with Scheduled release coming on December 7th

    Editions:

    • Template galleries
      • Available to all G Suite editions
    • Moderation and restriction capabilities
      • Available to G Suite for Business and Education customers only

    Rollout pace:
    Gradual rollout (potentially longer than 3 days for feature visibility)

    Impact:
    All end users

    Action:
    Admin action suggested/FYI

    More Information
    Help Center: Enable templates for Docs, Sheets, Slides, and Forms
    Help Center: Create a file from a template


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    Notifications and more in the Google Docs, Sheets, and Slides apps for Android

    Check out the following new features in the latest versions of the Google Docs, Sheets, and Slides Android apps:

    • Notifications in Docs, Sheets, and Slides - Users who currently see notifications in their Google Drive Android app (for instance, when someone mentions them in a comment or shares a document with them) will now see notifications in their Docs, Sheets, and Slides Android apps as well. These notifications are specific to the app they’re working in and only appear if the user has an updated version of Google Drive installed on their mobile device.
    • Resize rows and columns in Sheets - Users will find it easier to resize rows and columns in the Sheets Android app, which now features options to specify the pixel sizes of rows and columns and to fit columns to their data exactly.
    • Create and edit data validation in Sheets - Just like they can on the web, users can now create and edit data validation criteria in the Sheets Android app.
    • Change the color of sheet tabs in Sheets - Users can now differentiate between sheets in a spreadsheet by changing the color of their tabs in the Sheets Android app.

    Visit the Google Play Store to download the latest versions of the Google Docs, Sheets, and Slides apps for Android.

    Launch Details
    Release track:
    Launching to both Rapid release and Scheduled release

    Editions:
    Available to all G Suite editions

    Rollout pace:
    Gradual rollout (potentially longer than 3 days for feature visibility)

    Impact:
    All end users

    Action:
    Change management suggested/FYI

    More Information
    Help Center: Edit rows and columns in a spreadsheet
    Help Center: Create an in-cell dropdown list
    Help Center: Copy, re-order, and delete sheets


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    A totally rebuilt Google Sites—now available to everyone

    Earlier this year, we began previewing a completely revamped Google Sites with a select group of early adopters. Starting today, we’re making the new version of Sites generally available to G Suite customers. In addition to the intuitive technology, integration with G Suite apps, and attractive design that our early adopters have come to know and love, the new Sites now includes the ability to track performance with Google Analytics, six new themes, and other helpful features. Read on for more information regarding this launch, and check out the Help Center and Learning Center to learn more about the new Sites.
    The classic version of Sites will continue to exist
    The previously existing, classic version of Sites will continue to exist in parallel with the new Sites as we add capabilities that are similar to those found in the classic Sites. The classic Sites and the sites created with it will continue to follow the Sites-specific settings in the Google Admin console at Apps > G Suite > Sites.

    Please note:

    • In 2017, we’ll provide and recommend options to migrate your sites from the classic Sites to the new Sites.
    • Beginning in 2018, we’ll send a timeline and instructions regarding the gradual process to shut down the classic Sites. The specific date for the shutdown of the classic Sites has yet to be set, but we’ll inform you at least one year in advance of that shutdown.

    Turn the new Sites on or off for your organization
    The new Sites is ON by default, but your users will not be able to create or edit sites in the new Sites unless you have both Google Drive and the classic Sites turned on as well.

    To turn OFF the new Sites in your organization, you can do any one of the following:

    The new Sites respects Drive sharing settings
    The new Sites respects the Drive sharing settings in the Admin console (located at Apps > G Suite > Drive). It does not abide by the classic Sites sharing settings (located at Apps > G Suite > Sites). If you allow users to publish Google Docs, Sheets, and Slides files on the web, they’ll also be able to publish sites created in the new Sites on the web.

    Check out the new Sites today, and get started creating useful, beautiful sites that work across screens to deliver your content in the most effective way possible.


    Launch Details
    Release track:

    • Admin console settings
      • Launching to both Rapid release and Scheduled release
    • End user features
      • Launching to Rapid release, with Scheduled release coming on November 21st, 2016


    Editions:
    Available to all G Suite editions except G Suite for Government

    Rollout pace:
    Gradual rollout (potentially longer than 3 days for feature visibility)

    Impact:
    All end users

    Action:
    Admin action suggested/FYI


    More Information
    Help Center: The new Google Sites
    Help Center: Use the new Google Sites
    Learning Center: Sites

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    Respond quickly with improved Google Docs, Sheets, and Slides comment notifications on Android and web

    Today, when someone leaves a comment or suggestion on one of your Google documents, spreadsheets, or presentations, you receive an email notification. With this update, you can now choose to receive comment notifications on your Android device and web browser as well.


    Notifications will follow the same rules as your existing notification settings, so there’s no need to update settings. Web browser notifications are controlled in the Drive settings menu and are off by default.

    Note: You will only receive Android notifications if you have the latest Google Drive for Android app.


    Launch Details
    Release track:
    Launching to both Rapid release and Scheduled release

    Rollout pace:
    Full rollout (1-3 days for feature visibility)

    Impact:
    All end users

    Action:
    Change management suggested/FYI

    More Information
    Help Center


    Note: all launches are applicable to all Google Apps editions unless otherwise noted

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    New editing features in the latest Google Docs and Sheets mobile apps

    The latest versions of the Google Docs and Sheets apps for Android and iOS devices include the following new features:

    • Edit content in Print layout view in the Docs Android and iOS apps - Tap the edit pencil when you’re viewing a document in Print layout mode, and you’ll be able to edit that document immediately—without needing to leave Print layout mode. 


    • Add new and edit existing conditional formatting rules in the Sheets Android app - Format cells, rows, and columns to change their formatting (text, background color, and more) if they meet certain conditions, like containing a particular word or number.


    Check out the Help Center articles below for more information.

    Launch Details
    Release track:
    Launching to both Rapid release and Scheduled release

    Rollout pace:
    Gradual rollout (potentially longer than 3 days for feature visibility)

    Impact:
    All end users

    Action:
    Change management suggested/FYI

    More Information
    Print or change the page setup
    Use conditional formatting rules in Google Sheets

    Note: all launches are applicable to all Google Apps editions unless otherwise noted

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    Powering a more connected and collaborative enterprise

    Cross-posted on the Google for Work Official Blog 

    Posted by Prabhakar Raghavan, Vice President of Engineering, Google Apps

    Google Atmosphere, Google’s global enterprise event series, lands today in Tokyo, where I’m addressing an audience of several thousand enterprise IT execs along with our very own Diane Greene, and local customers such as ASICS and Fujitec. We have two exciting announcements to share; new experiences we’re adding to the Google Apps suite, with Search and Sites.

    It’s no secret that the growth of information inside the enterprise continues to accelerate. In fact, today the average knowledge worker spends the equivalent of one full day a week searching for and gathering information.1

    Google Springboard puts the right information at your fingertips

    Google is no stranger to helping enterprise customers sort through their corporate information and making it more useful for employees. We’ve been a leader in Enterprise Search for nearly 15 years and have partnered with some of the largest companies in the world. As we continue to invest in applying technologies like machine intelligence to power our web search engine, we’re working on a new way to bring all of this power to the enterprise: Google Springboard.
    Google Springboard helps you find the right information that you need at the moment that you need it. It searches quickly and easily across all of your information in Google Apps including Gmail, Calendar, Docs, Drive, Contacts and more. Springboard also assists you throughout your workday by proactively providing useful and actionable information and recommendations.

    A totally rebuilt Google Sites

    Google Sites is one of the most popular products among our enterprise customers, and we’ve been working on an update that makes it even easier for employees to share information within their company.

    With the new Google Sites, you can build beautiful, functional pages to aggregate and distribute content across your enterprise, optimized for every screen. A new intuitive drag-and-drop design experience supports real-time collaboration by multiple editors, just like in Docs, and offers easy access to all your content from Calendar, Docs, Drive, Maps and more. The new Sites also includes themes and layouts designed to scale and flex to any screen size, so they’re as useful when you access them on the 30-inch monitor at your desk or your smartphone on your commute.

    Additional information for Apps administrators*:

    • The classic version of Google Sites will remain fully functional for at least one year.
    • In the future, we will provide options for moving content from classic Google Sites.

    *These details were not included in the version of this post published on the Google for Work Blog.

    Ready for early adopters

    We’ve been previewing Google Springboard and the new Google Sites with a small set of customers, and we’re excited to begin to extend each of these new apps to more customers through an Early Adopter Program. If you’re the admin of a company that runs on Google Apps for Work you can express your interest in the Google Springboard Early Adopter Program or the Google Sites Early Adopter Program. We have a lot more in store for both Google Springboard and Google Sites, and we’re excited to help you start to take back the time you spend searching for and gathering information.2

    1 Study from McKinsey states that the average information worker spends 8.8 hours or 19% of their average work week searching for or gathering information.
    2 The Early Adopter Program for the new Google Sites will have no impact on customers’ usage of classic Google Sites.

    Note: all launches are applicable to all Google Apps editions unless otherwise noted

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