Google Workspace apps for Gmail, Google Drive, Google Docs, Calendar, Keep, and Tasks are now generally available for the Gemini app

What’s changing

Earlier this year, we launched Google Workspace apps (formerly known as "extensions") in Gemini in open beta. When enabled, Gemini can reference and incorporate data from these apps to generate even more informed and relevant responses, bringing Gemini’s capabilities more seamlessly into your daily workflows, helping enhance productivity. Workspace apps are available for:

  • Calendar
  • Docs
  • Drive
  • Gmail
  • Keep
  • Tasks

Beginning today, we’re pleased to announce that extensions for these apps are now generally available.

Who’s impacted

Admins and end users

Why you’d use them

When enabled, Gemini can interact with other Google apps and services to provide more contextual and relevant responses to your prompts and take certain actions across apps. For example, you can:

  • Gmail: ask what dates were proposed in the email about the team offsite.
  • Drive: find the document about the website clean-up project and summarize the proposal in a few bullet points.
  • Docs: reference a Doc that outlines your target audiences while performing customer research in parallel. 
  • Calendar: create an event based on specific details or based on the conversation with the Gemini app, find events for a specific day or date range, modify events in Calendar.
  • Tasks: add reminders and tasks, including those based on your conversations with Gemini, or view and update a list of your tasks.
  • Keep: create notes and lists, add items to an existing list, find content from your notes and lists, and reference your notes and lists in conversion with Gemini.

Additional details

  • Context aware access support:
    • Like all Google apps, context-access aware policies can be applied to the Gemini app. Note that at the moment, CAA policies can only be applied to Gemini on the web, they cannot be applied on mobile.
    • If these policies are not met, users will not be allowed to access Gemini.
    • If a user meets the Gemini app specific CAA policies, they can interact with Gemini. If a prompt requires access to Workspace data, CAA policies will determine if a user has access to the requested data. For example, if a user asks Gemini "What are my unread emails?", they will see the requested content if they have access or they’ll receive an error message.

  • If your prompt includes multiple actions that require separate apps or services, but one or more of the required services are not enabled, neither of the actions will be completed. For example, if you prompt Gemini to create an event on your calendar and a reminder for that event but the Tasks extension is not enabled, the event will not be added to your calendar and you will not get a reminder.

  • Google Workspace extensions are not available to Google Workspace users accessing Gemini as an additional Google service.

  • Google Workspace extensions are only available to users 13+.

  • All prompts, responses, or content the Gemini app gets via apps (fka extensions), is not reviewed by anyone to improve AI models, not used to train AI models, and not shared with other users or institutions.

Getting started

  • Admins: Access to Workspace apps is controlled by the new “Allow access to Workspace apps after Beta (upcoming general availability)” setting. Access is ON by default unless you previously took action on the setting leading into general availability. Visit the Help Center for more information on turning Workspace apps in Gemini on or off.

  • End users: If enabled by your admin, connecting Google Workspace allows users to summarize, get quick answers, and find information from Calendar, Keep and Tasks in addition to Gmail, Docs, and Drive directly in Gemini. Visit the Help Center to learn more about using Google Workspace extensions.

Rollout pace



Availability

Available for Google Workspace:
  • Business Starter, Standard, Plus
  • Enterprise Starter, Standard, Plus
  • Education Fundamentals, Standard, and Plus
  • Frontline Starter and Standard
  • Essentials, Enterprise Essentials, and Enterprise Essentials Plus
  • Nonprofits

Available for Google Workspace customers with these add-ons:
  • Gemini Business*
  • Gemini Enterprise*
  • Gemini Education
  • Gemini Education Premium
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Availability

Use Gemini in Google Sheets to quickly add dropdowns, pivot tables, filters, and more

What’s changing

Earlier this year, we made it easier for Google Sheets users, ranging from small business owners to marketing analysts, to visualize and analyze data using Gemini in Sheets. Since then, users have asked Gemini questions about their data and used AI to generate charts and valuable insights, such as contextual trends, patterns, and correlations between different variables in their data. 

Analyzing and manipulating data in spreadsheets can be complex and time-consuming, even for experienced users. Today, we're introducing powerful new editing options within Gemini in Sheets that are designed to help everyone accomplish more, faster. 

Building on the success of Gemini's ability to generate charts and insights, you can now use natural language to make changes to your spreadsheets that would previously have required more advanced expertise. 

See Gemini in Sheets bring your data to life with powerful editing capabilities.

Now, instead of needing to know the specific name of a feature or how to navigate through various menus, you can simply describe what you want to accomplish. For instance, you can ask Gemini to perform these types of edits in Sheets: 
  • Create dropdowns: Easily add data validation dropdowns to your sheets. For example, ask Gemini to "create a dropdown for product categories in column B". 
  • Apply conditional formatting: Highlight key data points with custom formatting rules. Try prompts like, "highlight sales above $1000 in green". 
  • Generate pivot tables: Summarize and analyze large datasets with automatically generated pivot tables. Ask, "create a pivot table showing total sales by region". 
  • Apply filters: Quickly narrow down your data view. For example, "filter the sheet to only show orders placed in April". 
  • Sort data: Organize your data for better analysis. Use prompts like, "sort the sheet by revenue, highest to lowest". 
After Gemini generates the edit, a preview card appears detailing the changes. Simply click "Apply" to implement them or select the "undo" option and a settings icon lets you refine the edit to your exact needs. 

Who’s impacted

End users


Why you’d use it 

This update brings a new level of intelligence to Sheets, allowing you to modify your spreadsheets using natural language. Instead of navigating through multiple menus or performing numerous manual steps, you can simply tell Gemini in Sheets what you want to do. For example, quickly format your data for better readability, create dropdowns to streamline data entry, or generate pivot tables to summarize key trends with simple, intuitive commands. 

Additional details 

  • Gemini in Sheets currently operates on a single table range at a time. 
  • Conditional formatting has the following limitations: 
    • Gradient conditions are not supported. 
    • Text formatting options (bold, italic, strikethrough) are not supported. 
  • Dropdowns have the following limitations: 
    • Multi-select dropdowns are not supported. 
    • Selecting colors is not supported. 
    • Selecting from a range is not supported. 
    • Advanced options (invalid data reaction, display style) are not supported. 
  • Pivot tables have the following limitations: 
    • Calculated columns are not supported. 
    • Pivot groups are not supported. 

Getting started 

Rollout pace

Availability 

Available for Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Google One AI Premium 
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources 

The Android Show: I/O Edition – what Android devs need to know!

Posted by Matthew McCullough – Vice President, Product Management, Android Developer

We just dropped an I/O Edition of The Android Show, where we unpacked exciting new experiences coming to the Android ecosystem: a fresh and dynamic look and feel, smarts across your devices, and enhanced safety and security features. Join Sameer Samat, President of Android Ecosystem, and the Android team to learn about exciting new development in the episode below, and read about all of the updates for users.

Tune into Google I/O next week – including the Developer Keynote as well as the full Android track of sessions – where we’re covering these topics in more detail and how you can get started.


Start building with Material 3 Expressive

The world of UX design is constantly evolving, and you deserve the tools to create truly engaging and impactful experiences. That’s why Material Design’s latest evolution, Material 3 Expressive, provides new ways to make your product more engaging, easy to use, and desirable. Learn more, and try out the new Material 3 Expressive: an expansion pack designed to enhance your app’s appeal by harnessing emotional UX, making it more engaging, intuitive, and desirable for users. It comes with new components, motion-physics system, type styles, colors, shapes and more.

Material 3 Expressive will be coming to Android 16 later this year; check out the Google I/O talk next week where we’ll dive into this in more detail.

A fluid design built for your watch's round display

Wear OS 6, arriving later this year, brings Material 3 Expressive design to Google’s smartwatch platform. New design language puts the round watch display at the heart of the experience, and is embraced in every single component and motion of the System, from buttons to notifications. You'll be able to try new visual design and upgrade existing app experiences to a new level. Next week, tune in to the What’s New in Android session to learn more.

Plus some goodies in Android 16...

We also unpacked some of the latest features coming to users in Android 16, which we’ve been previewing with you for the last few months. If you haven’t already, you can try out the latest Beta of Android 16.

A few new features that Android 16 adds which developers should pay attention to are Live updates, professional media and camera features, desktop windowing for tablets, major accessibility enhancements and much more:

Watch the What’s New in Android session and the Live updates talk to learn more.

Tune in next week to Google I/O

This was just a preview of some Android-related news, so remember to tune in next week to Google I/O, where we’ll be diving into a range of Android developer topics in a lot more detail. You can check out What’s New in Android and the full Android track of sessions to start planning your time.

We can’t wait to see you next week, whether you’re joining in person or virtually from anywhere around the world!