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Google Workspace Updates Weekly Recap – June 21, 2024

3 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Now generally available: Build AppSheet automations using Google Forms 
AppSheet helps users automate manual workflows by integrating with data sources like Google Drive, Chat and Sheets, and earlier this year we announced its integration with Google Forms in beta. This week, we’re excited to announce this is now generally available. | Roll out to Rapid Release domains and Scheduled Release domains is complete. | Available to Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Enterprise Essentials Plus, Education Standard, Education Plus and the Teaching & Learning Upgrade, Frontline Starter, Frontline Standard, AppSheet Starter, AppSheet Core, AppSheet Enterprise Standard, and AppSheet Enterprise Plus customers only. | Learn more about AppSheet's integration with Google Forms and building your first app and automation using Google Forms. 


The ability to add and remove Google Groups as space members using the Google Chat API is now generally available 
Last year, we announced the ability to create spaces, memberships, group chats, and more using the Google Chat API. This week, we’re excited to introduce the option for developers to add and remove Google Groups as space members using the Google Chat API. | Rolling out now to Rapid Release domains and Scheduled Release domains. | Available to all Google Workspace customers. | Learn more about accessing Chat APIs through the Google Chat API. 


Comments and action items in client-side encrypted Google Docs is now generally available 
You can now collaborate with others on client-side encrypted Google Docs to add, edit, reply, filter, or delete comments. You can also assign action items to yourself or others. This functionality was previously available in open beta — see our original announcement for complete details. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for July 2, 2024. | Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers. | Learn more about working with encrypted files in Drive, Docs, Sheets & Slides.


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Insert images into practice sets in Google Classroom 
Teachers can now import images, like graphs, charts or photos, into practice sets using files from Google Drive or directly from their computer. | Learn more about inserting images into practice sets. 

Help your students learn to read with Read Along in Classroom 
We’re introducing Read Along in Google Classroom, a new feature that helps students build their independent reading skills by enabling teachers to assign differentiated reading activities, based on Lexile® measure, grade level, or phonics skills. | Learn more about Read Along in Google Classroom. 

External users can now securely collaborate on client-side encrypted files 
We’re expanding visitor sharing, a feature that provides secure, pincode-based collaboration over sensitive data with people, to include client-side encrypted files. This allows users to securely collaborate with external partners on sensitive Google Drive, Docs, Sheets, and Slides files, while maintaining the confidentiality of the information with the granular control of encryption keys, identity verification and user permissions. | Learn more about visitor sharing. 

Create interactive YouTube assignments in Google Classroom more quickly and efficiently, with the help of AI 
We’re introducing AI-suggested questions that educators can easily attach to a video based on its content when creating interactive YouTube assignments in Google Classroom. | Learn more about YouTube assignments in Classroom.

Google Meet adds 52 new languages to translated captions and 11 more languages for closed captions 
For all Google Workspace customers and users with personal accounts, we’ve expanded support for closed captioning. In addition, for Gemini for Google Workspace customers, we are adding 52 languages to translated captions with full language support. | Learn more about translated captions and closed captions. 

Improved syncing experience between Google Calendar and third-party calendars 
We’re pleased to introduce an improved email notification experience for those who are using third-party calendar services—like Outlook—to collaborate with Google Calendar users. | Learn more about the improved syncing experience on Calendar.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   

Create interactive YouTube assignments in Google Classroom more quickly and efficiently, with the help of AI

What’s changing

Last year, we introduced interactive questions for YouTube videos in Google Classroom. Since then, educators have been able to turn a passive watching experience into an engaging one, while improving students’ understanding of a subject. 

The current process to create interactive questions requires an educator to manually choose a timestamp, come up with questions, and insert correct answers and distractors. To improve upon this experience and save educators time, we’re introducing AI-suggested questions that educators can easily attach to the video based on its content. 

Before assigning the interactive video activity, Educators will be able to edit the suggested questions ahead of attaching the YouTube video to the assignment. 


Who’s impacted 

Admins and end users 


Why you’d use it 

This update helps educators add interactive questions to YouTube videos more quickly and efficiently. 


Additional details 

Even when using the suggestions feature, educators can still edit, remove or create their own interactive questions. Note that suggested questions are only available for certain videos in English. 


Getting started 

Rollout pace 

  • This feature is available now. 

Availability 

Available for Google Workspace: 
  • Education Plus and the Teaching & Learning Upgrade 

Resources 

Help your students learn to read with Read Along in Classroom

What’s changing

In 2019, we launched Read Along as an Android reading app to help young readers have fun while learning to read. Read Along has an in-app reading buddy who guides readers along as they read aloud, offering assistance when they struggle, and rewarding them with stars when they’re successful. 

Today, we are excited to introduce Read Along in Google Classroom, a new feature that helps students build their independent reading skills by enabling teachers to assign differentiated reading activities, based on Lexile® measure, grade level, or phonics skills. With this feature, a digital reading buddy, Diya, gives students real-time assistance and pronunciation support, with the help of AI. Read Along offers engaging and inspiring reading assignments, while providing educators with insights on students' reading progress over time, including their accuracy, speed, and comprehension.

Read Along in Classroom
Educators can also: 
  • Access 800+ fiction and non-fiction books in the Read Along library within Classroom, including texts from publishers like Heggerty and ReadWorks. Each book is categorized by Lexile® level, grade level, or phonics skills and some have comprehension questions. 
  • Personalize the experience for each learner by assigning books with the right difficulty level based on a student’s reading abilities. 
  • Check for understanding by assigning books with comprehension questions. 
  • Read Along in Classroom will be available globally, so students around the world can practice their reading skills in English. 

Read Along in Classroom Reporting
Who’s impacted 


Admins and end users 


Why you’d use it 

Read Along in Classroom provides fun and engaging reading assignments for students, while also enabling educators to track performance and more easily identify students who need extra support. Some key highlights include the ability to: 
  • Help boost reading skills with activities for each student based on their reading level or phonics skills. 
  • Provide instant help for students, with the help of AI-powered reading buddy, Diya to give students in-the-moment assistance on correct pronunciation and more. 
  • Get important insights about your students’ progress including their accuracy, speed, and comprehension. 
  • Support English language learners in building their reading skills, with additional support in Spanish 

Additional details 

Read Along is now a Workspace Service for Google Workspace for Education customers. Admins will now find this service listed under Workspace Services in Admin Console. Read Along in Classroom will be available to all Google Workspace for Education users with their school issued account and will be governed by the Workspace for Education Terms of Service, with data collection and use being governed by the Google Workspace for Education Privacy Notice. 


Getting started 

Rollout pace 

  • This feature is available now. 

Availability 

Available for Google Workspace: 
  • Education Plus and the Teaching & Learning Upgrade 

Resources 

Google Workspace Updates Weekly Recap – June 14, 2024

1 New update

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Make a space discoverable to a target audience using the Google Chat API 
Earlier this year, we introduced the option to create discoverable spaces using the Google Chat API through the Google Workspace Developer Preview Program. We’re excited to announce this is now generally available for Google Workspace developers. | Rolling out now to Rapid Release domains and Scheduled Release domains | Available to all Google Workspace customers. | Learn more about discoverable spaces.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Stay on top of shared Drive files with automatic digest emails 
If you haven’t been active on Drive for 7 days and have multiple shared files that are unviewed, we’ll send you a reminder email that summarizes the files. | Learn more about automatic digest emails for Drive files. 

Adding audit logs for Gemini for Google Workspace activity 
We’re introducing the ability for admins to see new audit logs in Google Drive for activity triggered by Gemini for Google Workspace. | Learn more about audit logs for Gemini. 

Google Meet add-ons are now available on Android devices 
We’re expanding access to Google Meet add-ons, now to Android devices, so you can find, install, and use third and first-party applications right from within the Meet app. | Learn more about Meet add-ons. 

Updated design for meeting controls in Google Meet 
Google Meet is gradually improving and modernizing the in-call experience with the Material 3 Design System. This week, we are announced the first update, which is specific to the lower bar of in-call controls in Meet. | Learn more about updated designs for meeting controls in Google Meet.

Google Classroom now supports grade category and co-teacher imports from SIS partners
Starting this week, teachers can now import their grade categories and co-teachers from their linked SIS. | Learn more about import grading categories or co-teachers. 

Google Meet now supports high definition video for meeting recording and devices 
Full HD video content is now available for recorded meetings and sending full HD video is now available on all computers with 1080p cameras. Learn more about new video support in Meet.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   


Adding audit logs for Gemini for Google Workspace activity

What’s changing 

In addition to the recent announcement of audit logs for API-based actions, we’re introducing the ability for admins to see new audit logs in Google Drive for activity triggered by Gemini for Google Workspace. 

For example, if Gemini for Google Workspace accesses data from a set of files in response to a user query, an ‘item content accessed’ event is generated for each of the accessed files in the Drive log events. 


Who’s impacted 

Admins 


Why it matters 

These new audit logs offer admins greater transparency into how Gemini for Google Workspace and Gemini apps leverage your content from Drive, providing granular visibility for security and compliance. 

Gemini leverages the content of your Drive to provide more personalized responses based on your prompts. These logs focus on instances where Gemini specifically accesses Drive files on behalf of users to fulfill their requests. 


Getting started 

Rollout pace 

  • This feature is now available. 


Availability 

Available for Google Workspace: 
  • Gemini Business, Enterprise, Education, Education Premium 

Resources 

Google Workspace Updates Weekly Recap – June 7, 2024

2 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Switch between edit, view and comment mode in Google Slides 
We’re making it easier for you to switch between different modes in Google Slides. For example, if you’d like to hide comments within a presentation or avoid accidental edits, you can switch to view mode. Choosing commenting mode hides all options associated with editing, but still allows you to read and add comments. To change your mode, navigate to the View > Mode > select a mode. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for June 20, 2024. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Learn more about switching view mode on Google Slides. 
Switch between edit, view and comment mode in Google Slides


Scroll and zoom while presenting in Google Meet 
When you’re presenting in Google Meet, you can now scroll and zoom in or out on your content directly from Meet. This eliminates the need to switch between tabs, helping you focus more on delivering your presentation. | This feature is available now for all Google Workspace customers. | Learn more about presenting during a meeting.
Scroll and zoom while presenting in Google Meet


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Stay up to date on important changes in your Google Sheets 
In order to provide greater visibility into spreadsheet changes most relevant to your workflow and help enable more efficient team communication, we’re introducing conditional notifications. | Learn more about conditional notifications. 

Request to join spaces in Google Chat 
To make it even easier to more broadly share information, build communities and foster discussion across your organization, we’re introducing the ability for users to request to join a space upon receiving a link to that space. | Learn more about joining spaces. 

Rollout Update: framing support for Series One Desk 27 and Board 65 devices and remote controlled devices 
We recently announced several updates related to framing options on Google Hardware devices and have provided update rollout information. | Learn more about the rollout update.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   




Google Workspace Updates Weekly Recap – May 31, 2024

1 New update

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Interactive features now available for ultra-low latency live streams on mobile devices 
If you’re joining a live stream from the Google Meet Android or iOS app, you can now use interactive features such as reactions, Q&A, and polls when they’re available. Note that this update is applicable for ultra-low latency live streams only, the standard live streaming experience remains the same. | Live streaming is available for Google Workspace Enterprise Standard, Enterprise Plus, Enterprise Essentials Plus, the Teaching and Learning Upgrade, and Education Plus customers. | Live streamed meetings can be viewed by Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, the Teaching and Learning Upgrade, Education Plus, Essentials Starter, and Essentials users. | Rollout to Rapid Release domains and Scheduled Release domains is complete.




Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Introducing audit logs for these API-based actions 
We added audit logs for these API-based actions to the security investigation tool and the audit and investigation tool to expand upon an admin’s ability to identify, triage, and take action on security and privacy issues in their domain. | Learn more about audit logs for these API-based actions. 

Now generally available: Edit client-side encrypted Excel files in Google Sheets 
Last year, we announced a beta for the ability to view and edit client-side encrypted Excel files with Google Sheets. Starting this week, we’re rolling it out in general availability for select customers. | Learn more about CSE Excel files in Sheets. 

Personal information cards and Contacts sidebar will now display the organization name 
Starting this week, the organization name and department will be displayed on personal information cards and in the Contacts sidebar. | Learn more about organization name displays. 

Gemini for Workspace usage reports are now available in Admin console 
We’ve introduced Gemini for Workspace usage reports in the Admin console. This report gives admins an overarching view of how Gemini is being used in their organization, specifically: assigned Gemini licenses, active Gemini users, and the number of users who are using Gemini over time. | Learn more about Gemini usage reports. 

The Calendar API now distinguishes events created from Gmail 
The Calendar API will distinguish events created from Gmail. New and existing events from Gmail that are scheduled for a future date will: 1) appear with a new event Type “fromGmail” instead of “default”, 2) include the email recipient as the organizer instead of “[email protected]” and 3) new “fromGmail” filters for both Events.list and Events.watch will be available. | Learn more about the Calendar API.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   

Google Workspace Updates Weekly Recap – May 24, 2024

2 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Expanding row limits in Connected Sheets for BigQuery 
Last year, we increased the maximum number of rows of results returned from BigQuery to 50,000 for pivot tables and data extracts. This week, we’re excited to announce this has been expanded to 100,000 rows for pivot tables and 500,000 rows for extracts (with a cell limit of 5 million). This will allow you to analyze even more results in Sheets from the petabytes of data in BigQuery. | Rolling out to Rapid Release and Scheduled Release domains now. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Learn more about analyzing & refreshing BigQuery data in Google Sheets using Connected Sheets, Google Sheets limitations, and getting started with BigQuery data in Google Sheets.

Custom text fields are now available for eSignature in Google Docs and Google Drive 
You can now input custom text fields when using eSignature. This gives you the flexibility to collect specific information as needed, including a phone number, job title, company name, and more. | Available to Google Workspace Individual users and other eligible Google Workspace customers who are on the eSignature alpha. | Rolling out to Rapid Release domains and Scheduled Release domains now. | Learn more about sending signature requests & signing documents with eSignature.




Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Filter, sort, and display your Google Meet hardware devices by product service status 
You can currently filter, sort, and display your Google Meet hardware devices by whether they are online, offline, or experiencing an application load-failure. This week, we’re expanding these parameters to include whether the Calendar and Jamboard services are turned OFF. | Learn more about filtering, sorting and displaying Meet hardware devices. 

Introducing adaptive audio in Google Meet: creating ad-hoc meeting spaces with multiple laptops 
With “adaptive audio,” you and your team can join Google Meet using multiple laptops in close proximity without awkward echos and audio feedback. | Learn more about adaptive audio in Google Meet. 

Send emails to spaces in Google Chat 
After a space manager generates an email address for a space, members (or anyone in your domain with the email address) can send or forward any email to that space. This provides a great way for teams to easily triage or discuss email content with stakeholders within the space. The email will appear as a clickable card showing a snippet of the email in the designated space. | Learn more about sending emails to spaces. 

Manage spaces at scale with new Chat API functionality 
We are pleased to announce the launch for additional features of Chat API via the Developer Preview Program, enabling space management at scale on behalf of admin users. These new features are available to all users currently enrolled in the Developer Preview Program. | Learn more about new Chat API functionality. 

Introducing Gemini offerings for Google Workspace for Education customers 
Beginning May 23, 2024, Google for Education customers will be able to leverage new and powerful ways of working, teaching and learning with Gemini for Google Workspace with two new paid add-ons. | Learn more about Gemini Education and Gemini Education Premium add-ons.

Expanding voice typing and automatic captions to additional browsers 
We’re expanding support for voice typing and captions features to additional browsers, such as Edge and Safari. When a user turns on voice typing or captions, the web browser controls the speech-to-text service, determines how speech is processed, and then sends text data to Google Docs and Google Slides. | Learn more about voice typing features in additional browsers.



Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).   

Introducing Gemini offerings for Google Workspace for Education customers

What’s changing 

Beginning May 23, 2024, Google for Education customers will be able to leverage new and powerful ways of working, teaching and learning with Gemini for Google Workspace with two new paid add-ons:

  • Gemini Education is a lower price offering best suited to help education institutions get started with generative AI in Workspace, with a monthly usage limit. 

    Gemini Education will be available as an add-on for Google Workspace for Education: Education Fundamentals, Education Standard, the Teaching and Learning Upgrade, and Education Plus. 

  • Gemini Education Premium: includes everything in Gemini Education, plus more advanced features like AI-powered note taking and summaries in Meet, AI-enhanced data loss prevention and more coming soon. This add-on provides full access and usage of generative AI tools in Workspace.

    Gemini Education Premium will be available as an add-on for Google Workspace for Education: Education Fundamentals, Education Standard, Teaching and Learning Upgrade, and Education Plus.

Note that Gemini for Google Workspace features are only available in English, Spanish and Portuguese* for education users over the age of 18.


Who’s impacted

Admins


Why it’s important

Gemini for Google Workspace provides access to our most capable generative AI models widely available across Workspace apps, like Docs, Gmail, Slides, and more. Inside and outside the classroom, you can use Gemini to help transform your work by:

  • Turning a blank page into a lesson plan template or a grant proposal in Docs
  • Creating an agenda for an upcoming professional development session in Sheets
  • Bringing presentations to life or illustrate a topic by creating original images in Slides, and more.

With both add-ons, you’ll also be able to chat with Gemini (gemini.google.com) safely and securely with enterprise-grade data protection. Gemini.google.com can help you speed up time-consuming tasks, like conducting research about IT security best practices to creating an alumni outreach plan. It can also help you generate fresh ideas and make learning more personal for your students, like re-leveling content or creating class exercises or assignments based on their interests.


Check out The Keyword blog for even more information about how we’re bringing Gemini to Google Workspace for Education. 


Additional details


Coming soon to Gemini for Google Workspace for Education:

Further data protections
To further our robust privacy commitments, in the future educators and students 18 years and older will have added data protection when accessing Gemini at gemini.google.com with their school accounts, free of charge. This added protection ensures that your data is not reviewed by anyone to improve our models, is not used to train artificial intelligence models, or shared with other users or institutions. These protections will be applicable to our free Gemini experience for Workspace for Education customers and will be available in 40+ languages.


As a reminder, gemini.google.com is covered under your Google Workspace for Education Terms of Service*. Check out the Workspace Blog for more information about how we’re protecting your Google Workspace data in the era of Generative AI.


OpenStax and Data Commons extensions
Soon, you’ll be able to use Gemini in combination with OpenStax and Data Commons, along with guided practice quizzes to help people learn more confidently and with trusted sources. For example you can ask OpenStax to discuss the scientific significance of solar eclipses” to pull in accurate, trustworthy responses based on Rice University’s OpenStax educational resources. Or you can leverage Data Commons to visualize data about complex topics like climate change, jobs, economics, and more. You’ll also be able to work through guided practice quizzes and receive conversational feedback on each of your responses. We’ll provide more information on The Keyword and the Workspace Updates blog when this functionality becomes available.


Piloting Gemini in Classroom
We're also piloting Gemini in Classroom with new lesson planning features that are informed by LearnLM, our new family of models fine-tuned for learning, based on Gemini and grounded in educational research. See here for more information on joining the Google for Education Pilot Program.


Getting started

Rollout pace

  • The Gemini Education and Gemini Education Premium add-ons will be available beginning May 23, 2024

Resources


*Spanish and Portuguese currently have a limited feature set — learn more.
*See here for more information on the terms of service if you’re using gemini.google.com with a personal Google account.

Manage spaces at scale with new Chat API functionality

What’s changing

We are pleased to announce the  launch for additional features of Chat API via the Developer Preview Program, enabling space management at scale on behalf of admin users. These new features, which you can read more about down below, are available to all users currently enrolled in the Developer Preview Program. See here for more information on how to enroll in the Developer Preview program.

Who’s impacted

Admins and developers

Why you’d use it

In 2023, we launched the Space Management tool, which allowed admins to view all the spaces within their organization, understand the activity within those spaces, and perform essential  actions like deleting a space or assigning space managers. While finding the tool helpful, admins expressed a desire for more robust tools to perform these tasks faster and at scale, for example, with the help of APIs. Admins can now use the Chat API to find information and manage their spaces in bulk— specifically they’ll be able to:

  • Audit spaces: Admins can pull a list of all spaces in their organization, which includes detailed information about space settings and metadata like member counts, history setting status, the ability to invite external guests, and more. The list will be exported to a CSV file for further analysis and audit.

  • Delete inactive spaces in bulk: It’s common to create spaces for projects and initiatives that are only relevant for a specific period of time. As these projects move toward completion, activity in these spaces become inactive or abandoned altogether without deletion. This can result in a huge amount of clutter, making it for end users to navigate and search for relevant spaces, and for admins, making it difficult to audit and take action when managing your spaces. You can now easily detect and delete  all inactive or unused spaces, or create an automated cleanup task with the help of Chat API. 

However, there are some cases where less active spaces should not be deleted, such as spaces dedicated to quarterly or annual events. In these situations, admins can use the new API functionality to identify space managers so they can reach out and confirm whether a space should be deleted.

  • User onboarding and offboarding: When a new user joins an organization, it’s important that they’re connected to all relevant spaces, including organization wide spaces or spaces based on specific departments or job roles. Admins can use this functionality to automatically add users to relevant spaces based on specific attributes like their department, role, location, and more.
Conversely, it’s also important to ensure users are removed from spaces when they leave an organization or change roles. Admins can quickly identify all spaces where an outgoing user is a member of and remove them from spaces that are no longer relevant to them. 
  • Audit external members: To monitor and control access to organizations' data, admins can conduct an audit of membership for a specific user or group of users. Admins can use the Google Chat API to generate a list of all space members — this information, combined with a query to the People API, can assist in identifying a space’s external members. As a result, admins may choose to remove specific users from organization's conversations. This can be done on a space-by-space basis using the API directly or with the help of  your own scripts, adjusted to the unique process in your organization.

We plan to introduce more functionality for managing spaces in the future — stay tuned to the Workspace Updates blog for more information.


Getting started

  • End users: There is no end user impact or action required.


Rollout pace