Tag Archives: Google Calendar

Be informed when someone subscribes to email notifications of your Calendar

Quick launch summary

We’ll now notify you when someone subscribes to updates made to your Google Calendar.

When you share your calendar with others, they have the option to subscribe to changes you make on your calendar. In order to increase transparency to calendar owners on who can access this information, we'll inform them via email if someone subscribes to be proactively notified about upcoming events or any changes to existing and new events on their calendar.

We'll let you know when someone subscribes to any of these notifications about your calendar


Getting started

  • Admins: There is no admin control for this feature.
  • End users: There is no end user setting for this feature. Visit the Help Center to learn more about sharing Calendar permissions.

Rollout pace

Availability

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers

Resources

Snooze Google Calendar desktop notifications

Quick launch summary

You can now snooze Google Calendar desktop notifications directly from the notification itself. A top user request, this should make it less likely that you miss meetings or show up late. By default, snoozed notifications will reappear one minute before the scheduled meeting; you can change this timing in your Calendar settings. You can also “re-snooze” a notification for an additional five minutes as many times you’d like, until the meeting ends.

You can now snooze Google Calendar desktop notifications—directly from this notification.


A few things to keep in mind:
  • You must have desktop notifications enabled and Calendar open in a tab to see notifications on your desktop.
  • You can only snooze notifications on Chrome browsers.
  • Users with desktop notifications enabled may see the promo below in the coming weeks.
Users with Calendar desktop notifications enabled may see this one-time promo in the coming weeks.


Getting started

  • Admins: There is no admin control for this feature.
  • End users: This feature will be ON by default if you have desktop notifications enabled. You cannot remove the option to snooze notifications, but you can change the timing of snoozed notifications. Visit the Help Center to learn more about changing and turning off Calendar notifications.
You can change the timing of snoozed notifications in your Calendar notifications settings menu.


Rollout pace

Availability

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers

Resources

Reminder: Switch to the new desktop Google Chat app before March 30 2021

What's changing

As previously announced, we plan to switch users from the old electron-based Google Chat app to the new Chat standalone app in March 2021. If you or your users are still using the old version of desktop Google Chat, you should upgrade to the new desktop Chat app before March 30 to minimize any potential disruption. 


Who’s impacted 

Admins and end users 


Why it matters 

Last year, we introduced a new Google Chat standalone app. The app is a Progressive Web Application (PWA), which provides a fast, reliable, and engaging way to use Chat on any desktop device with the Google Chrome web browser. 

In February, users of the old app started seeing banners prompting them to install the new desktop Chat. Clicking on the banner takes them to chat.google.com, where they see a pop-up nudge asking them to install the new Chat app. 

Regardless of whether the new Chat app is installed, users will be able to use Chat on the web at chat.google.com or within Gmail, if permitted by their admin. 


Getting started 

Rollout pace 

  • The new Google Chat app is available now to all users. 

Availability 

  • Applicable to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

Reminder: Switch to the new desktop Google Chat app before March 30 2021

What's changing

As previously announced, we plan to switch users from the old electron-based Google Chat app to the new Chat standalone app in March 2021. If you or your users are still using the old version of desktop Google Chat, you should upgrade to the new desktop Chat app before March 30 to minimize any potential disruption. 


Who’s impacted 

Admins and end users 


Why it matters 

Last year, we introduced a new Google Chat standalone app. The app is a Progressive Web Application (PWA), which provides a fast, reliable, and engaging way to use Chat on any desktop device with the Google Chrome web browser. 

In February, users of the old app started seeing banners prompting them to install the new desktop Chat. Clicking on the banner takes them to chat.google.com, where they see a pop-up nudge asking them to install the new Chat app. 

Regardless of whether the new Chat app is installed, users will be able to use Chat on the web at chat.google.com or within Gmail, if permitted by their admin. 


Getting started 

Rollout pace 

  • The new Google Chat app is available now to all users. 

Availability 

  • Applicable to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

Reminder: Switch to the new desktop Google Chat app before March 30 2021

What's changing

As previously announced, we plan to switch users from the old electron-based Google Chat app to the new Chat standalone app in March 2021. If you or your users are still using the old version of desktop Google Chat, you should upgrade to the new desktop Chat app before March 30 to minimize any potential disruption. 


Who’s impacted 

Admins and end users 


Why it matters 

Last year, we introduced a new Google Chat standalone app. The app is a Progressive Web Application (PWA), which provides a fast, reliable, and engaging way to use Chat on any desktop device with the Google Chrome web browser. 

In February, users of the old app started seeing banners prompting them to install the new desktop Chat. Clicking on the banner takes them to chat.google.com, where they see a pop-up nudge asking them to install the new Chat app. 

Regardless of whether the new Chat app is installed, users will be able to use Chat on the web at chat.google.com or within Gmail, if permitted by their admin. 


Getting started 

Rollout pace 

  • The new Google Chat app is available now to all users. 

Availability 

  • Applicable to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 

Set up Google Meet breakout rooms ahead of meetings in Google Calendar

Quick launch summary

You can now set up Google Meet breakout rooms in advance on Google Calendar. This makes it easier for teachers and meeting facilitators to prepare for differentiated learning, be thoughtful about group dynamics and avoid losing valuable time setting up breakout rooms during the call.

We previously announced this feature at Learning with Google, and it is now rolling out to customers.

Add breakout rooms to Google Meet from Calendar


Getting started

Rollout pace

Availability

  • Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Nonprofits and Education Plus as well as G Suite Business customers, Teaching and Learning upgrade (launching in April)
  • Not available to Google Workspace Business Starter and Education Fundamentals, as well as G Suite Basic customers

Resources

Sign in to RSVP via hyperlinks in Google Calendar email invitations

Quick launch summary

In order to prevent unauthorized users from responding on your behalf to Google Calendar event invitations, you’ll now be required to be logged in to use any of the RSVP hyperlinks in invite emails. Previously, organizers or anyone with a specific invitee's invitation copy could respond on behalf of that invitee.
Responding to invitations via email will now require you to be signed in


If a user is not logged in, they will be asked to sign in to their Google Account. Note that this only applies to users with a Google account.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: There is no end user setting for this feature. Visit the Help Center to learn more about responding to event invitations.

Rollout pace

Availability

  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Basic, Business, and Nonprofits customers

Resources

Join Google Meet calls from third-party video conferencing systems more easily

What’s changing

  • If you’re using third-party video conferencing hardware with a third-party calendar service, you can now enable your users to join Meet video calls with just one click from the device.
  • If you’re using third-party video conferencing hardware with Google Calendar, you can now choose to have SIP meeting codes automatically added to new Calendar events.


Who’s impacted

Admins and end users

Why it’s important

Meet supports SIP URI—a common way to let video conferencing systems know how to join calls—but to date, many customers have found it difficult to use. With this launch, we’re giving admins the option to automatically add SIP join information to new third-party calendar events—thus making it easier for third-party hardware solutions to find and join Meet calls. If the hardware you use doesn’t have a calendar integration, we’ll automatically add SIP join information to new Calendar events. This should make it easier for users to join Meet calls on third-party video conferencing hardware.

Getting started

  • Admins: These features will be off by default. To take advantage of them, you need to download and install Pexip Infinity gateway and turn on Meet interoperability in the Admin console. You must then choose to use long meeting IDs. Visit the Help Center for instructions on how to use Meet with third-party video conferencing systems.
  • End users: There is no end user setting for these features. They will only work for users with interop enabled.

Rollout pace

  • This feature is available now for all domains.

Availability

  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Basic, Business, and Nonprofits customers. A gateway license from Pexip or a Pexip partner is required for Meet interoperability.

Resources

Adding Google Chat, Google Calendar, and Jamboard to Google Workspace Essentials

Quick launch summary

We’re giving teams and organizations more ways to connect and collaborate by adding Google Chat, Google Calendar, and Jamboard to Google Workspace Essentials, all included at no additional cost.

We know that different types of workers have different needs for communication and collaboration. We hope that, with the addition of these apps, Google Workspace Essentials customers will take advantage of new ways to communicate and collaborate by:

  • Using Chat to stay connected with your team and other stakeholders in your organization
  • Using Jamboard and Google Meet to conduct more immersive and engaging meetings
  • Using Calendar to schedule calls and team meetings

We’re also adding the ability for multiple teams within one domain to sign up for Google Workspace Essentials, even if other teams in their domain have previously signed up in the past.

Visit http://workspace.google.com/essentials to learn more about Google Workspace Essentials.

Getting started

Rollout pace

These features are available now.

Availability

  • These changes apply to Google Workspace Essentials customers only.
  • These changes are not relevant to Google Workspace Enterprise Essentials, Business Starter, Business Standard, Business Plus, Enterprise Standard, or Enterprise Plus, or G Suite Basic, Business, Education, Enterprise for Education, or Nonprofits customers.

Resources

Access to Google Workspace core services from Google Assistant

What’s changing

Over the next few weeks, we’ll begin making access to Google Workspace services from Google Assistant generally available to any customers with the “Search and Assistant” additional service enabled. This was previously available in beta.




Who’s impacted

Admins and end users

Why you’d use it

This will allow your users to more seamlessly get things done using just their voice—from asking what’s on their Calendar to joining meetings and sending emails on the go. Google Assistant will respond to voice commands for certain Google Calendar and Gmail functions and:
  • Let you know when your next meeting is
  • Create, cancel or reschedule a Calendar event
  • Send a note to event attendees via email
  • Dial into a meeting
  • Email a contact

Additional details

At launch, this service will initially only be available in English on personal mobile devices. Support for access on Nest smart speakers and smart displays is still in beta (you can sign up to participate).

Getting started

Rollout pace

Admin controls

Availability

  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Basic, Business, and Nonprofits

Resources