Tag Archives: DLP

Introducing data protection insights reports

What’s changing 

We’re creating reports with recommendations that will help customers proactively understand and protect sensitive content. The reports will show: 
  • How many files in your organization contain sensitive information. 
  • How many sensitive files in your organization have been shared externally. 
  • Insights into the type of sensitive information (e.g. credit card numbers, social security numbers, etc.) in those files. 
Note that a report will be proactively generated for Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus customers on a periodic basis. They do not require any Data Loss Prevention (DLP) rules to be set up in the Admin console. You can turn off the report by going to Admin console > Data Protection > Data protection insights

An example of a Data Protection insight report 

Who’s impacted 

Admins 


Why it matters 

Protecting your company’s confidential data is critical. DLP supports this by giving you control over what users can share, and helps prevent the unintended exposure of sensitive information. 

These new reports will help you understand what sensitive information is stored in your organization, and can help you make more informed decisions to protect it. For customers new to DLP, a report can help you identify the types of sensitive content, such as credit card numbers and tax IDs, that you might want to prioritize establishing DLP policies for. For customers already using DLP, a report can help you identify data types that you may not have authored DLP policies for. 

Enterprise Standard and Enterprise Plus customers also have access to Google Workspace’s DLP systems, which can make it easier to implement chosen DLP policies and create alerts for ongoing monitoring of issues identified in the report. 


Getting started 

  • Admins: 
    • Reports will be produced periodically. When they’re created, links to the report will be sent by email, and an alert will be shown in the Admin console. You can also find the report in the Admin console at Security > Data protection
    • Reports will only be accessible by super admins and other admins with the View DLP rule privilege. 
    • You can turn off the report by going to Admin console > Data Protection > Data protection insights
    • Visit our Help Center to learn more about managing DLP insights reports.  
  • End users: No end user impact. 
An email which helps admins find and use the report 

Rollout pace 

Availability 

  • Available to Available to Business Standard, Business Plus, Enterprise Essentials (domain verified), Enterprise Standard, and Enterprise Plus customers 
  • Not available Available to Essentials, Business Starter, Education, Enterprise for Education, and Nonprofits customers 

Resources 

Roadmap 

New system to improve data loss prevention (DLP) in Google Drive

What’s changing 

We’re introducing a new data loss prevention (DLP) system that will make it easier to deploy more advanced detection policies for content on Google Drive. The new Drive DLP functionality can be found at: Admin console > Security > Data Protection. Key updates include:

  • Advanced detection policies that enable more detailed rules using nested conditions, volume-based detection, finer detection thresholds, and more. 
  • New DLP incident management dashboard to see incident trends, view detailed incident reports, dry run rules, and more. 
  • Simplified deployment with more flexible scoping, roles based access for admins, and more. 


Use our Help Center to learn more about the differences between the legacy and new DLP systems.

The new system is separate from the legacy Drive DLP system. 

Currently, the new DLP system (at Admin console > Security > Data Protection) will exist alongside the legacy DLP system (at Admin console > Rules). Rules created in the new system will be separate from rules in the legacy system, and both will continue to work. You can migrate legacy DLP rules to the new DLP by manually creating a new rule in the DLP and then deleting the legacy DLP rule. When you perform this migration, we encourage you to consider reconfiguring them to use the more advanced functionality offered by the new system. Use our Help Center to learn more about migrating from the legacy to the new DLP system.

Who’s impacted 

Admins

Why you’d use it 

Protecting your company’s confidential data is critical. DLP supports this by giving you control over what users can share, and prevents unintended exposure of sensitive information. You can use it to prevent or warn users from sharing sensitive content (such as confidential information and customer social security numbers) outside of the domain on a per file basis. As an admin, you can also use the system to get alerts about policy violations and DLP incidents and to investigate information on the policy violation.

We have developed this new system to provide a more advanced way for you to configure DLP for Drive, going beyond the previously announced Drive DLP systems (DLP for Drive, and DLP for shared drives). You can use it to make your deployment more powerful and flexible with more granular policies customized for the specific needs of your organization. Combined with added deployment flexibility, it will be easier to deploy more advanced DLP policies that add visibility into and control over your data. Use our Help Center to learn more about how the new DLP system is different from the legacy system.

Additional details 


Advanced detection policies 
The new Drive DLP system provides more advanced functions to help admins configure deeper content detection rules including:

  • Nested conditions with AND, OR, and NOT - You can now define complex DLP rules leveraging a wide variety of conditions. 
  • Volume-based detection - Enforce DLP actions based on the number of violations to reduce the incident volume. 
  • Finer detection thresholds - Additional detection confidence thresholds help to balance DLP settings and reduce false positives. 
  • Targeted detection - Choose to target detection to comments, suggestions, title, body or all content of a Drive file. 


Additionally, you can now utilize DLP rule templates to quickly author new policies. Templates utilize predefined content detectors, which can then be fine-tuned with appropriate threshold levels suitable for your environment.


More advanced rules can leverage nested conditions, targeted detection, and more. 

Incident management dashboard 

The new system includes a DLP dashboard that will help you test, understand, and manage rules and alerts in your domain, including by showing incident trends. Features include:

  • “Dry Run” for your data protection rules - Generate reports without having the rule active so you can start monitoring your environment without enforcing blocking actions. 
  • New alert delivery options - Choose who receives alerts for specific rules, including additional members of the organization outside the super admin groups. 
  • Detailed incident reports - See more detailed reports for all the DLP actions (block, warn, audit). 
  • Integration with policy investigation tool - Help DLP response teams dig deeper into violations when needed. 



New dashboard helps you see violation trends. 


New dashboard gives insight into your DLP alerts. 

Simplified deployment 
The new system makes it easier to deploy DLP rules with features like:

  • Roles-based access for administrators - Assign delegated admins for DLP functions in the Admin console. Learn more
  • Predefined content detectors - Use 90+ predefined content detectors to help expand coverage and better manage policy violations. 
  • Policy exports - Download a copy of DLP policies. 
  • Flexibility for scoping policies - Scope DLP policies to include or exclude specific groups or OUs. 


Getting started 


  • Admins: This feature will be OFF by default and can be controlled at the domain, OU, or group level. Find the new DLP system at Admin console > Security > Data Protection. Use our Help Center to learn more about the new Drive DLP system.
  • End users: No action needed. 


Rollout pace 




Availability 


  • Available to G Suite Enterprise, G Suite for Education, G Suite Enterprise for Education, and Drive Premium customers 
  • Not available to G Suite Basic, G Suite Business, and G Suite for Nonprofits customers 


Resources 




Roadmap 


Data Loss Prevention now available in Team Drives

Protecting your company’s confidential data is critical, regardless of where it’s stored. In January of this year, we announced Data Loss Prevention (DLP) for Google Drive, giving G Suite Enterprise edition customers more control over how data is shared beyond their company. Today, we’re bringing DLP to content stored in Team Drives.

DLP analyzes the files in your organization’s Team Drives for sensitive content. You can set up policy-based actions that will be triggered when any sensitive content is detected. G Suite admins will be able to control what content members of the team can share externally using easily configured rules and easily enforced policies.



Important notes about Team Drives:

  • Because Team Drives are owned by the domain, rather than individuals, existing DLP rules applied at the domain level will apply to Team Drives.
  • If a DLP rule is assigned to an organizational unit or a group, then that rule will not apply to Team Drives.
  • When files stored in a Team Drive are flagged by DLP rules, users outside of your organization will lose access to these files.
For detailed instructions on how to set up these rules and policies, visit the Help Center.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to G Suite Enterprise edition only

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Scan and protect Drive files using DLP rules

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Secure Passport and CURP numbers with our new predefined detectors for Data Loss Prevention for Gmail

Earlier this year, we launched several improvements for Data Loss Prevention for Gmail, such as optical character recognition and more flexible content detection thresholds. Google Apps Unlimited customers all around the world were able to start using DLP to automatically check outgoing messages according to content policies set by the administrator and help prevent accidental data loss.

In this latest release, we’re adding several new Personally Identifiable Information (PII) predefined detectors to enhance your DLP for Gmail solutions. The new detectors are as follows:
  • Mexico - Passport Number
  • Mexico - CURP Code
  • Korea - Passport Number
  • Spain - Passport Number
  • Germany - Passport Number
  • USA - Passport Number
  • China - Passport Number
  • Canada - Passport Number
  • France - Passport Number
  • Japan - Passport Number
  • UK - Passport Number

DLP for Gmail is available for Google Apps Unlimited customers only.


Launch Details

Release track:
Launching to both Rapid release and Scheduled release

Rollout pace:
Gradual rollout (potentially longer than 3 days for feature visibility)

Impact:
Admins only

Action:
Change management suggested/FYI

More Information
Scan your email traffic using data loss protection

Note: all launches are applicable to all Google Apps editions unless otherwise noted

Launch release calendar
Launch detail categories
Get these product update alerts by email
Subscribe to the RSS feed of these updates