Tag Archives: Other

Google Device Policy app ending support for iOS 10 soon

Quick launch summary 

The Google Device Policy app won’t support mobile devices running iOS version 10 or lower after the end of 2020. If your organization has advanced mobile device management (MDM) enabled, users must upgrade to iOS version 11 or higher to access new MDM features or to download the Device Policy app for the first time. 

We will remove support for iOS 10 in the first release of the Device Policy app in 2021. Therefore please ensure your users upgrade their devices before the end of the year to avoid any disruption to their work. 

Use our Help Center to find more information on minimum device requirements for Google mobile management.

Google Drive trash items will be automatically deleted after 30 days starting on October 13, 2020

What’s changing 

Starting October 13, 2020, we’re changing the retention policies for items in the Trash in Google Drive. With this new policy, any file that is put into a Google Drive trash will be automatically deleted after 30 days. Previously, trashed items would be retained indefinitely until the trash was emptied by the user. 

Any files already in a user’s trash on October 13, 2020 will remain there for 30 days. After the 30-day period, files that have been in the trash for longer than 30 days will begin to be automatically deleted. 


Who’s impacted 

End users 


Why it’s important 

This change matches the policies of other G Suite products and services, such as Gmail. This will help ensure behavior is consistent and predictable for users across G Suite products, and will help make sure that items users trash are actually deleted as expected. 


Additional details 

Policy change notes 
  • Admins can still restore items deleted from a user’s trash for up to 25 days for active users. 
  • Retention policies set by admins in Google Vault are not affected by this change, unless they become obsolete as they are now redundant. Learn more about retention rules for Drive. 
  • These changes affect items that are trashed from any device and any platform. 
  • Files deleted via Drive File Stream will be purged from the system trash after 30 days. There is no impact to Backup and Sync behavior. 
  • Files in shared drives trash are already automatically deleted after 30 days. 
  • Items in trash will still continue to consume quota. 

In-app notification for users 
As this policy takes effect, we will show a banner to users with details of the change. The policy change will take effect regardless of whether a user sees or acknowledges the banner. We will be showing in-app notifications in Drive starting today and in our Editors products (e.g., Google Docs and Google Forms) starting September 29. 


Getting started 

Rollout pace 

Availability 

  • Applicable to all G Suite customers 

Resources 

Introducing the Google Meet hardware Series One room kit

What’s changing

We just announced the next generation of meeting room hardware—Series One room kits for Google Meet.

Our new Series One room kits for Google Meet

Who’s impacted

Admins and end users

Why you’d use it

Employees are holding more video meetings than ever these days. We’ve developed the Series One kits to help your organization stay even more connected with features like:
  • Onboard AI with Google Edge TPUs in the smart audio bar and Meet compute system.
  • TrueVoice® proprietary voice isolation and multi-channel noise cancellation.
  • Power-over-ethernet for single cable installation.
  • New 4K smart cameras, equipped with high-resolution and large image sensors that can zoom in on and automatically frame meeting participants for better visibility.
  • Chrome OS for easy setup, along with automatic security and feature upgrades.

Additional details

Check out our announcement on the Cloud Blog to learn more about Series One and the research and technology that went into its development.

These kits will be available in the coming months. Contact Lenovo for purchasing information.

Getting started


Resources

 

New Google Groups becoming the default for all users on September 15, 2020

What’s changing 

Earlier this year, we made the new Google Groups generally available. Since then, it’s been the default version of Groups, but admins could turn off the new interface for their users via an Admin console setting. 

Starting on September 15, 2020, we will make new Groups the default for all users. When this happens:
Visit our Help Center for more information on new Groups and the transition from classic Groups. 


Who’s impacted 

Admins and end users 


Why it’s important 

New Groups has a more efficient and streamlined user interface, which makes it easier for users to create and manage groups. See our previous announcement for a full overview of the new Groups experience. In that announcement, we noted that some features in classic Groups were not yet available in new Groups. Since then, we’ve listened to your feedback and recently launched several highly requested features, including: 
We’re working to add more soon. See the Help Center for the full list of features we’re planning to launch, and follow the G Suite Updates blog for launch announcements. 


Additional details 

Planning for a complete migration to new Groups 

We’re planning to migrate all users to new Groups at a future date. At that time, classic Groups will no longer be available. We’ll announce this change on the G Suite Updates blog at least three weeks before it takes place. Note that you can use the Help Center to see a list of the features that we don’t plan to add to new Groups before this migration. 


Getting started 

  • Admins: The Admin console setting to turn off new Groups for your users will be removed. There will no longer be a way for you to require your users to use classic Groups. Visit the Help Center to learn more about new Groups and the transition from classic Groups. 
  • End users: End users will see new Groups by default when they go to groups.google.com, but can revert to classic Groups at any time. Visit the Help Center to learn how to go back to classic Groups. If users were already using new Groups there will be no change to their experience with this change. 

Rollout pace 

Availability 

  • Available to all G Suite customers

Resources 

Coming soon: See read receipts on direct messages in Google Chat

Quick launch summary

No sooner than October 5, you’ll be able to see when your Google Chat direct messages have been seen. This will only apply in active chat windows for one-on-one conversations on Android, iOS, and the web. In these messages, you'll see the avatar of the person you're chatting with to the right of the last message they've seen.

See when your Google Chat message has been read


Read receipts will show a sender when a message has been read by the recipient or if the recipient has replied to a message from a notification. Read receipts won’t be visible in group messages or rooms.

This feature was previously available in classic Hangouts and is now available in Google Chat.

Stay tuned on the G Suite Updates blog for more information on exact timing.

Getting started

Admins: There is no admin control for this feature.

End users: There is no end user setting for this feature.

Rollout pace


Availability

  • Available to all G Suite customers

Timelines and tools for transition from classic to new Google Sites

What’s changing 

In 2017, we announced that we would replace classic Sites with new Sites, and in 2019 we announced that domains will have until the end of 2021 to complete the transition. Now, we’re providing a more detailed timeline, as well as new tools to help you and your users manage the transition. 


Timeline to fully transition to new Sites by end of 2021 

Here’s a detailed look at the expected timeline for the transition from classic Sites to new Sites: 
  • Currently available - Classic Sites Manager, a tool which can help admins and users manage the transition to new Sites. See more details below. 
  • Starting August 13, 2020 - New Sites will become the default option for website creation. See more details below. 
  • Starting May 2021 - New website creation will no longer be available in classic Sites. This means that any new websites created in your organization will only be in new Sites. 
  • Starting October 2021 - Editing of any remaining classic Sites will be disabled. 
  • Starting December 2021 - When users try to visit a classic Site, they will no longer see the website content. Any remaining classic Sites will automatically be: 
    • Downloaded as an archive. 
    • Replaced with a draft in the new Sites experience for site owners to review and publish. 

We’ll announce more details on each of these stages on the G Suite Updates blog over the course of the transition. Use our Help Center to learn more about the transition from classic Sites to new Sites. 


Enable new Sites for users today 
If you haven’t done so already, we recommend that you enable new Sites for all user groups that don’t already have access within your domain, and disable creation of new classic Sites. This will help reduce the number of classic Sites which get created and then need to be migrated. Your users will still be able to view and edit existing classic Sites as needed. Use our Help Center to learn more about turning on new Sites for your users. 


New Classic Sites Manager tool now available 
A new tool, Classic Sites Manager, is now available. It provides a view of your classic Sites, the ability to export a summary to Google Sheets for project management, options to convert classic Sites, and take bulk actions to archive or delete sites. Currently, super admins will be able to see and manage all classic Sites in their domain, and users will be able to see and manage classic Sites they own. Use these guides to learn more about how to use the Classic Sites Manager tool: guidance for G Suite admins, guidance for end users.

  
New Sites the default option starting on August 13, 2020 
Starting August 13, 2020, new Sites will become the default option for website creation. This means that if you have both classic Sites and new Sites enabled, when users go to sites,google.com, they’ll be redirected to sites.google.com/new. From there, users can see and manage new Sites, as well as create sites with new Sites. Users will still be able to use classic Sites easily by clicking the “back to classic Sites” button on the new Sites homepage. 


Who’s impacted 

Admins and end users 


Why you’d use it 

Since launching new Sites, we’ve listened to and incorporated your feedback, and top requests are now included in the new Sites experience. These include: 
  • Admin permissions that allow you to control your users’ ability to edit and create sites within your domain. 
  • Section layouts and pre-built templates that let users create websites with fewer clicks and less site creation expertise. 
  • Version history that allows users to see their edit history, revert and restore previous versions, and review the history of who made changes. 
  • New tile types that let users be more expressive with website content, including a table of contents, image carousels, collapsible text, and more. 
  • Custom URLs and publishing to an audience that let users share their website content. 
As a result of these improvements, new Sites offers powerful features and a simple user experience so users can create websites without designer, programmer, or IT help. For example, you can learn about how customers are using Sites to support remote work and learning. Use our Help Center to learn more about how G Suite admins can use the new Google Sites. 


Getting started 

Admins: 
  • New Sites default: This change will take place by default if you have both classic Sites and new Sites enabled. You can turn new Sites on or off for users at the OU or group level. Visit the Help Center to learn more about how to enable new Sites. 
  • Classic Sites Manager console: Use our Help Center to learn more about the Classic Sites Manager and plan for your transition using this migration guide. 
End users: 

Rollout pace 

New Sites default: 
Classic Sites Manager tool: 
  • This feature is available now for all users. 

Availability 

  • Available to all G Suite customers and users with personal Google accounts. 

Resources 

New device management API available in beta

What’s changing 

We’re launching a beta for a new API to manage company-owned and personal mobile devices and desktop devices. It will work for devices managed via fundamental management, endpoint verification, Drive File Steam, and enhanced desktop security for Windows. Find out more about device management in G Suite. 

The new API is part of the Cloud Identity API, and will eventually replace the Admin SDK Directory API used to manage mobile devices. 


Who’s impacted 

Admins and developers 


Why you’d use it 

The new API includes all the capabilities of the Admin SDK Directory API it will replace. In addition, it adds these new features over and above the Admin SDK: 
  • Ability to create and manage company owned devices 
  • Ability to manage Windows devices registered with the Google Credential Provider for Windows 
  • Ability to manage desktop services such as those with the “Endpoint Verification” extension or those with Drive File Stream installed on them 

Getting started 

Rollout pace 

Availability 

  • The beta is open to all G Suite customers. 

Resources 

New device management API available in beta

What’s changing 

We’re launching a beta for a new API to manage company-owned and personal mobile devices and desktop devices. It will work for devices managed via fundamental management, endpoint verification, Drive File Steam, and enhanced desktop security for Windows. Find out more about device management in G Suite. 

The new API is part of the Cloud Identity API, and will eventually replace the Admin SDK Directory API used to manage mobile devices. 


Who’s impacted 

Admins and developers 


Why you’d use it 

The new API includes all the capabilities of the Admin SDK Directory API it will replace. In addition, it adds these new features over and above the Admin SDK: 
  • Ability to create and manage company owned devices 
  • Ability to manage Windows devices registered with the Google Credential Provider for Windows 
  • Ability to manage desktop services such as those with the “Endpoint Verification” extension or those with Drive File Stream installed on them 

Getting started 

Rollout pace 

Availability 

  • The beta is open to all G Suite customers. 

Resources 

Migration of Drive DLP rules to new system

What’s changing 


Now, we’re going to migrate any rules you created in the legacy DLP system to this new system. After this migration, you should use the new DLP system to create and manage your organization’s DLP rules for Drive. There are three key things to know: 
  • You can manually migrate your rules to the new system any time before August 10. 
  • Starting on August 10, we’ll automatically move any unmigrated rules to the new system. 
  • These migrations relate to rule management in the Admin console only. There’s no change in how the rules will be enforced for end users. 

Use our Help Center to learn more about the migration, and see more details below. 


Who’s impacted 

Admins with privileges to manage DLP rules. 


Why it’s important 

By bringing all your rules into the new DLP system, we’re making it easier to manage your DLP rules and take advantage of the improvements that the new system offers. 


Additional details 

Learn more about the new DLP system 
The new Drive DLP system offers more advanced policies, additional admin insights, and more flexible deployment than the legacy system. The new Drive DLP functionality can be found at Admin console > Security > Data Protection. 

To learn more, see our launch announcement for the new DLP system or visit our Help Center to learn more about the new DLP for Drive. You can also visit our Help Center to learn more about the migration to the new DLP system. 


User-controlled migration available now 
Currently, you can manually migrate your rules to the new UI by manually creating a new rule in the new Drive DLP and then deleting the legacy DLP rule. During that time, you won’t be able to update your rules, but they will still be in effect for end users. 

Note that on August 3, customers who have yet to create any legacy Drive DLP rules will not be able to create rules in the legacy system. Existing customers can continue to create and modify rules up until their migration. Rules can be created in the new system at any time. 

Before migration takes place, you’ll see a banner about the upcoming changes 


Automatic migration will start on August 10 
If you haven’t manually migrated your rules by August 10, we’ll start to automatically migrate them to the new system. Migration is expected to complete for most customers by the end of August 2020. A small subset of customers will be migrated in September 2020. Once started for your domain, the migration process can take up to 24 hours, and during that time you won’t be able to modify rules in the legacy system. 

Once the migration is completed for your domain, you will see a banner announcing that your DLP rules have moved when you go to the legacy rules location at Admin console > Security > Rules. At that point, you will no longer be able to create DLP rules in the legacy system. 

When migration is complete, you’ll see a notification banner in the Admin console 

Getting started 

Rollout pace 

Automatic rule migration: 
  • Rapid and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 10, 2020. Migration is expected to complete for most customers by the end of August 2020. A small subset of customers will be migrated in September 2020. 

Availability 

  • Available to G Suite Enterprise, G Suite for Education, and G Suite Enterprise for Education customers. 
  • Not available to G Suite Basic, G Suite Business, and G Suite for Nonprofits, G Suite Essentials, and G Suite Enterprise Essentials customers. 

Resources 

Coming soon: An integrated workspace in G Suite to help you make the most of your time

What’s changing

We just announced a new integrated workspace experience that brings Chat, Meet, and Gmail together on desktop and mobile. Read our announcement on the Google Cloud blog for more details on the launch, and stay tuned to the G Suite Updates blog in the coming weeks for information on its exact timing.


Earlier this year, we introduced Chat in Gmail on the web and Meet in Gmail on the web and mobile. With this launch, we’re adding Chat in Gmail on mobile and enhancing the collaboration features in rooms across both web and mobile. New shared files and tasks in rooms will make them an even better solution for longer-term projects.


Gmail across web and mobile will now feature four distinct components:
  • Mail, which has not changed and is the same Gmail experience users know and love.
  • Chat, which allows users to message individuals and small groups directly.
  • Rooms, which are spaces that include shared chat, files, and tasks to help groups more easily work on projects.
  • Meet, which features upcoming meetings that you can view and join.
Mail, Chat Rooms and Meet tabs in Gmail on mobile

Shared files and tasks in rooms

Who’s impacted

Admins and end users

Why you’d use it

This launch will create a better home for work that intelligently brings together the people, content, and tasks you need to make the most of your time. It will not only integrate core tools like video, chat, email, files, and tasks, it’ll make them better together, so that you can more easily stay on top of things, from anywhere.

With a centralized location for your communication and collaboration, you’ll be able to:
  • Spend less time switching between apps.
  • Choose the right channel for the job.
  • More effectively collaborate on project work.
  • Search emails and chats from one place.
We hope this new integrated experience in Gmail helps you stay focused, be productive, and collaborate more effectively—no matter what your workspace looks like.

Additional details

With this launch, you’ll also be able to open and co-edit a document with your team without leaving Gmail. This will make it easier for you to collaborate directly within the context of where you’re doing your work at that moment.



In addition, we’ll introduce several new tools to help you prioritize and stay focused. You’ll be able to:
  • Assign group tasks.
  • Get notified about task updates in rooms.
  • Pin important rooms so they’re easier to find and access.
  • Set your availability to “Do not disturb.”
  • Better protect your time with status notices in Chat like “Out of office”
  • See files shared in a room.

Getting started

Admins: These features will launch to all domains with Chat preferred enabled. Chat preferred can be enabled at the organizational unit (OU) or domain level. We recommend migrating your organization all at once to avoid any disruption.

End users: Visit the Help Center to learn more about turning Chat in Gmail and Meet in Gmail on or off.

Availability

  • Available to all G Suite customers over the coming weeks. Stay tuned to the G Suite Updates blog for information on the exact timing.

Resources