Tag Archives: Google Forms

Adding new admin settings to control Google Form responses

What’s changing

Following last year's announcement of form creators being able to limit Google Form response access to specific users, groups, or target audiences, we’re introducing granular admin controls for form responses. 

Specifically, admins can now independently control two distinct settings: 
  • Whether users in their domain can respond to forms created externally. 
  • Whether users in their domain can share forms with external recipients. 
This new setting may help minimize data exfiltration risks by enabling admins to implement specific security measures for Forms, independent of existing Google Drive sharing restrictions. 

Getting started 

  • Admins:
    • The Forms specific admin override will be ON by default for external sharing of forms created in the domain and for responding to forms created externally. 
    • There are two distinct override settings to control if forms created inside a domain can be shared externally for responses and whether users inside the domain can respond to external forms. These overrides can be applied to organizational units, similar to other Drive sharing policies. 
    • To control whether form owners can get responses from users outside their domain, go to the Admin console > Drive and Docs settings > “Form responses > “Allow forms owned by users in [your organization] to accept responses from anyone with the link outside [your organization], even if external sharing isn't allowed.” 
    • To control whether users in the domain are permitted to respond to forms created outside of the domain, go to the Admin console > Drive and Docs settings > “Form responses” > “Allow users in [your organization] to submit responses to forms from users or shared drives. outside of [your organization], even if receiving external files isn't allowed.” 
      • If ON, users in the domain will continue to be able to respond to external forms. 
      • If OFF, the admin setting to control whether external Drive documents can be shared into the domain will apply to Forms and form responders in your domain could be blocked from responding to external forms 
    • Visit the Help Center to learn more about managing external sharing for your organization.
  • End users: There is no end user setting for this feature. 
new admin settings to control Google Form responses

Rollout pace

Availability 

  • Available to all Google Workspace customers 

Resources 

Use Gemini in Google Forms to quickly create a new form

What’s changing

Following yesterday’s announcement of the new ability to use Gemini in Google Forms to summarize form responses, we’re excited to introduce an additional AI-powered feature in Forms. 

With Help me create in Forms, users can craft a form by entering a prompt that describes the form they want to create or a prompt that references supporting Docs, Sheets, Slides or PDFs. Gemini will then generate a draft form, incorporating details from any files you reference, that can be used instantly or further customized. 
help me create a form using gemini

Who’s impacted 

End users 

Why you’d use it 

Gemini helps users create a ready-to-customize draft of a form, enabling them to get started with creating high quality forms much faster and save valuable time. 

Additional details 

At this time, this feature does not support: 
  • The generation of multi-section forms. 
  • The quiz-specific settings while generating quizzes in Form. 

Getting started 

  • Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console. 
  • End users: 
    • Generate a new form: 
      • Go to “create a new form” from forms.google.com. 
      • If you open a blank form, the prompt card for Help me create a form will open by default. Enter a prompt for the form you want and click on “Create.” 
    • Not happy with the result? 
      • Give it another try by clicking on “Retry.” Gemini may give different results for the same prompt at different times. 
      • Tap on your prompt to change/edit it, then click “Try Again.” 
    • Happy with the result? 
      • Insert the generated draft of the form. 
      • If the form already has content, you will be warned that inserting the form will replace existing content in the form. 
    • Leave feedback on the generated form by using the thumb up or thumb down options. 
    • This feature is only available in English at this time. 
    • Visit the Help Center to learn more about creating a form with Gemini in Google Forms. 

Rollout pace 

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 11, 2025 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 7, 2025 

Availability

Available for Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Google AI Pro and Ultra 
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.. 

Resources 

Use Gemini in Google Forms to quickly create a new form

What’s changing

Following yesterday’s announcement of the new ability to use Gemini in Google Forms to summarize form responses, we’re excited to introduce an additional AI-powered feature in Forms. 

With Help me create in Forms, users can craft a form by entering a prompt that describes the form they want to create or a prompt that references supporting Docs, Sheets, Slides or PDFs. Gemini will then generate a draft form, incorporating details from any files you reference, that can be used instantly or further customized. 
help me create a form using gemini

Who’s impacted 

End users 

Why you’d use it 

Gemini helps users create a ready-to-customize draft of a form, enabling them to get started with creating high quality forms much faster and save valuable time. 

Additional details 

At this time, this feature does not support: 
  • The generation of multi-section forms. 
  • The quiz-specific settings while generating quizzes in Form. 

Getting started 

  • Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console. 
  • End users: 
    • Generate a new form: 
      • Go to “create a new form” from forms.google.com. 
      • If you open a blank form, the prompt card for Help me create a form will open by default. Enter a prompt for the form you want and click on “Create.” 
    • Not happy with the result? 
      • Give it another try by clicking on “Retry.” Gemini may give different results for the same prompt at different times. 
      • Tap on your prompt to change/edit it, then click “Try Again.” 
    • Happy with the result? 
      • Insert the generated draft of the form. 
      • If the form already has content, you will be warned that inserting the form will replace existing content in the form. 
    • Leave feedback on the generated form by using the thumb up or thumb down options. 
    • This feature is only available in English at this time. 
    • Visit the Help Center to learn more about creating a form with Gemini in Google Forms. 

Rollout pace 

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 11, 2025 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 7, 2025 

Availability

Available for Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Google AI Pro and Ultra 
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.. 

Resources 

Use Gemini in Google Forms to summarize form responses

What’s changing

Last year, we announced the general availability of Gemini in the side panel of Docs, Sheets, Slides, Drive and Gmail to assist users in summarizing, analyzing, and generating content—all without switching applications or tabs. Today, we’re excited to expand Gemini to another Workspace app: Google Forms. 

To help you quickly gain insights from responses to Google Form short-answer or paragraph questions, we’re introducing AI-generated text summarizations. 

Starting today, Gemini will use the context of the form title, description, question, and the responses to generate a summary with key themes and takeaways. 
Summarize responses with Gemini in Google Forms

Getting started 

  • Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console. 
  • End users: 
    • If the text question has more than 3 responses, you will see an option to “Summarize responses” in the Responses tab. 
      • After clicking "Summarize responses” to generate key insights, you can select “Retry.” Gemini may give different results for the same responses at different times. 
      • If you’re happy with the summary, click “Copy” to use the summary in a document, email or Slides presentation. 
    • If new responses come in after the summary has been generated, you can refresh the summary by clicking “Refresh”. 
    • This feature is only available in English at this time.

Rollout pace

Availability

Available for Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Google AI Pro and Ultra 
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.. 

Resources 

Google Workspace Updates Weekly Recap – May 30, 2025

4 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Gemini app conversation history settings are starting to take effect 
Earlier this month, we announced that admins could pre-configure new Gemini conversation history settings. Starting this week, these settings will begin to be enforced for Gemini app users. | Rollout to Rapid Release and Scheduled Release domains starting June 2, 2025. | This update impacts all Google Workspace users with access to the Gemini app. | For more information, please refer to our original announcement. 

Remove the background from your images in Google Slides, Drawings & Vids using 20+ languages 
Last year, we announced the ability to remove the background from your images in Google Slides, which is a feature that's also available in Drawings and Vids. Previously, this feature was only available to users with their Google Account language set to English. This week, we’re happy to announce this functionality is now available for users utilizing any of these 20+ languages. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace Business Standard and Plus; Enterprise Standard and Plus; customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about removing an image background. 

Send feedback directly to the owner of a Google Form 
We’re adding a new setting to Google Forms which will allow form responders to contact form owners. This can be helpful in a variety of situations, including reporting potential issues within the form, general questions, and more. | Rolling out now to Rapid Release domains; launch to Scheduled Release domains planned for June 10, 2025. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about how to contact form owner.
contact a form owner
Translate the Workspace Updates blog in over 100 languages
You can now use Google translate to view content on the Workspace Updates blog in over 100 languages. The translation option can be found in the footer of the website and it can also be used on mobile browsers when you select “View web version” at the bottom of the page.Translate the Workspace Updates blog in over 100 languages
Use the “Select Language” drop down and choose the language you would like to translate to. To access this feature on mobile, select the “View web version” option first.


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Introducing video engagement insights in Google Drive 
You can now see the total number of times a video is opened under a new Analytics section within the Details panel. | Learn more about video insights in Drive. 

Understand your videos much faster using Gemini in Google Drive
Starting this week, you can now use Gemini in Drive to get summaries and ask questions about the content of videos in your Drive. | Learn more about understanding videos using Gemini in Drive. 

Configure Calendar interoperability with Microsoft Office 365 using the Microsoft Graph API
Admins can now use the Microsoft Graph API to enable Calendar interoperability with Microsoft Office 365. | Learn more about Calendar Interoperability.

New Gemini summary cards now available in the Gmail app on Android and iOS devices
Starting this week, summaries will be available at the top of the email content for messages where a summary is helpful, such as longer email threads or messages with several replies. Gemini will synthesize all the key points from the email thread and any replies thereafter will also be a part of the synopsis, keeping all summaries up to date. | Learn more about Gemini summary cards in Gmail.

Preview summaries in the Google Chat home view with the help of Gemini in four additional languages
Gemini summaries in home are now available in four additional languages: French, Italian, Japanese and Korean. | Learn more about Gemini summaries in Chat home.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains: 
Rapid and Scheduled Release Domains: 
For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Adding granular control options for who can respond to Google Forms

What’s changing

Last year, we ​​introduced a beta that gives Google Forms creators more granular control over who can respond to their forms via sharing settings. 

Previously, form creators had two sharing options: restrict responses to users within their domain (and trusted domains) or make forms public (i.e. anyone with the URL can respond). 

With this new option, now generally available, form creators can limit response access to specific users, groups, or target audiences—similar to how file owners can restrict the sharing of Google Docs, Sheets, Slides or Sites in Drive. 

Adding granular control options for who can respond to Google Forms




Who’s impacted 

Admins, end users and developers 


Why you’d use it 

This feature is useful in any scenario where you’d like to control who can respond to a form. For example, business leaders can better collect feedback from specific organizational units and prevent the form from being responded to by other teams or organization units. Similarly, teachers can use this to ensure a quiz is only accessible to select students who receive the link.


Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: 
    • Form creators must publish their form to enable responders to view the form or submit a response. 
    • Form creators can see who has access to the form and share response access to specific users, groups, or target audiences. 
    • Visit the Help Center to learn more about publishing & sharing your form with responders.

Rollout pace 


Availability 

  • Available to all Google Workspace customers and users with personal Google Accounts 
    • Note: The target audiences feature mentioned above is only available for the Google Drive and Docs and Google Chat services. Supported editions for this feature on Drive, Docs & Chat include: Business Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, Enterprise Essentials and Enterprise Essentials Plus. Supported editions for this feature on Drive & Docs only include: Business Standard, Nonprofits and G Suite Business. 

Resources 

Ask responders for a rating in Google Forms

What’s changing

To add to the list of question types that users can respond to in Google Forms and enable the collection of feedback in a more engaging way, we’re introducing a rating question type. 


This new question type enables you to customize rating questions by setting a rating scale level and include rating icons, such as stars or hearts, to offer a more intuitive way to gather opinions from an audience. 


With this update, you'll be able to analyze responses to these questions (e.g. average rating of responses and visual distributions of ratings) using the summary tab of the responses section. 

rating question in Google Forms

Getting started 

  • Admins: There is no admin control for this feature.
  • End users: 
    • Go to “create a new form” at forms.google.com or an existing form and add a new “Rating” question from the dropdown of different question types. 
    • Add the scale for the rating question, such as 1-5, and choose between the different icons supported: stars, hearts and thumbs up. 
    • Visit the Help Center to learn more about asking responders to provide a rating on a scale. 

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts 

Resources 

View and structure Google Form data as a table in Google Sheets

What’s changing

We're introducing a new feature that enables users to more easily view and structure their Google Form data in Sheets. 

Starting today, when a user initiates the creation of a new sheet using their Forms data, Sheets will automatically open the data as a table, bringing format and structure to your data. If a user opens a pre-existing sheet connected to a Form, there will be no change and the user will need to convert the data to a table by going to Format > Convert to table. 

View and structure Google Form data as a table in Google Sheets


Getting started

  • Admins: There is no admin control for this feature. 
  • End users: 
    • For pre-existing spreadsheets connected to Form data, you can convert the data to a table manually by selecting the data range and going to Format > Convert to table. 
    • Visit the Help Center to learn more about using tables in Google Sheets. 

Rollout pace 

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 15, 2024 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on September 5, 2024 

Availability

  • Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts 

Resources 

Adding Data Loss Prevention (DLP) to form content in Google Forms

What’s changing

We’re continually investing in data protection capabilities for Google Forms. We’ve already enabled data loss prevention (DLP) for Google Drive policies that apply to files submitted in external Forms, including Forms from external organizations. To expand on this, today we’re announcing that DLP policies for form content in Google Forms is now generally available. 


With DLP, Forms with sensitive content can be blocked from being viewed or responded to by external individuals. Based on DLP rules configured by the admin, this feature checks form content including questions, form title and description and answer options provided in the form, and prevents sensitive content from being shared externally; it does not check form responses provided by end users that are submitted to external forms. 

DLP in Forms
This screenshot of a Google Form includes mentions of “Project X”. DLP rules are configured to detect and prevent sharing of Forms with responders outside the organization with any mentions of “Project X”, the sensitive content in this form.


Additional details 

If you do not want DLP rules applied to users in your domain, you can exclude certain groups or organizational units from DLP checks. You can also exclude DLP rules for forms by using nested condition operators in DLP for Drive rules. To do so, add a ‘AND NOT’ conditional operator with a custom detector for “vnd\.google\-apps\.form” as a regex. In scenarios where you only want to apply DLP for forms, add a custom detector for “vnd\.google\-apps\.form” as a regex. Visit this Help Center to learn more about using Workspace DLP to prevent data loss. 


Getting started 

  • Admins: 
    • Data loss prevention rules scoped to Drive files defined for your domain will be applied automatically to Forms.
    • If you are not using DLP for Google Drive, you can create DLP rules at the domain, OU, or group level in the Admin console under Security > Data protection. You can apply block, warn or audit actions, consistent with DLP for Drive. If you apply the block action, users external to the domain will not be able to view or respond to forms with sensitive content. 
    • Visit the Help Center to learn more about turning data loss prevention in Google Forms on for your organization. 
  • End users: End users can respond to forms as usual to forms that do not violate DLP rules, but if a form violates Drive DLP rules for their domain, form editors may see warnings and form responders external to the domain may be blocked from viewing or responding to the form. 

Rollout pace 

Availability 

Available for Google Workspace: 
  • Enterprise Standard, Plus 
  • Enterprise Essentials Plus 
  • Education Fundamentals, Standard, Plus, the Teaching & Learning Upgrade 
  • Frontline Standard 
  • Cloud Identity Premium 

Resources 

Google Workspace Updates Weekly Recap – June 21, 2024

3 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Now generally available: Build AppSheet automations using Google Forms 
AppSheet helps users automate manual workflows by integrating with data sources like Google Drive, Chat and Sheets, and earlier this year we announced its integration with Google Forms in beta. This week, we’re excited to announce this is now generally available. | Roll out to Rapid Release domains and Scheduled Release domains is complete. | Available to Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Enterprise Essentials Plus, Education Standard, Education Plus and the Teaching & Learning Upgrade, Frontline Starter, Frontline Standard, AppSheet Starter, AppSheet Core, AppSheet Enterprise Standard, and AppSheet Enterprise Plus customers only. | Learn more about AppSheet's integration with Google Forms and building your first app and automation using Google Forms. 


The ability to add and remove Google Groups as space members using the Google Chat API is now generally available 
Last year, we announced the ability to create spaces, memberships, group chats, and more using the Google Chat API. This week, we’re excited to introduce the option for developers to add and remove Google Groups as space members using the Google Chat API. | Rolling out now to Rapid Release domains and Scheduled Release domains. | Available to all Google Workspace customers. | Learn more about accessing Chat APIs through the Google Chat API. 


Comments and action items in client-side encrypted Google Docs is now generally available 
You can now collaborate with others on client-side encrypted Google Docs to add, edit, reply, filter, or delete comments. You can also assign action items to yourself or others. This functionality was previously available in open beta — see our original announcement for complete details. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for July 2, 2024. | Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers. | Learn more about working with encrypted files in Drive, Docs, Sheets & Slides.


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Insert images into practice sets in Google Classroom 
Teachers can now import images, like graphs, charts or photos, into practice sets using files from Google Drive or directly from their computer. | Learn more about inserting images into practice sets. 

Help your students learn to read with Read Along in Classroom 
We’re introducing Read Along in Google Classroom, a new feature that helps students build their independent reading skills by enabling teachers to assign differentiated reading activities, based on Lexile® measure, grade level, or phonics skills. | Learn more about Read Along in Google Classroom. 

External users can now securely collaborate on client-side encrypted files 
We’re expanding visitor sharing, a feature that provides secure, pincode-based collaboration over sensitive data with people, to include client-side encrypted files. This allows users to securely collaborate with external partners on sensitive Google Drive, Docs, Sheets, and Slides files, while maintaining the confidentiality of the information with the granular control of encryption keys, identity verification and user permissions. | Learn more about visitor sharing. 

Create interactive YouTube assignments in Google Classroom more quickly and efficiently, with the help of AI 
We’re introducing AI-suggested questions that educators can easily attach to a video based on its content when creating interactive YouTube assignments in Google Classroom. | Learn more about YouTube assignments in Classroom.

Google Meet adds 52 new languages to translated captions and 11 more languages for closed captions 
For all Google Workspace customers and users with personal accounts, we’ve expanded support for closed captioning. In addition, for Gemini for Google Workspace customers, we are adding 52 languages to translated captions with full language support. | Learn more about translated captions and closed captions. 

Improved syncing experience between Google Calendar and third-party calendars 
We’re pleased to introduce an improved email notification experience for those who are using third-party calendar services—like Outlook—to collaborate with Google Calendar users. | Learn more about the improved syncing experience on Calendar.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).