Tag Archives: apps

Google Workspace Updates Weekly Recap – June 13, 2025

1 New update

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Mitigating prompt injection attacks with a layered defense strategy
This week, we shared more details on how we protect Gemini and mitigate threats from malicious actors utilizing indirect prompt injection attacks to exfiltrate user data or execute other rogue actions. Google takes a layered security approach, with security measures designed for each stage of the prompt lifecycle. From Gemini 2.5 model hardening, to purpose-built machine learning (ML) models detecting malicious instructions, to system-level safeguards, we are meaningfully elevating the difficulty, expense, and complexity faced by an attacker. 

Our model training with adversarial data significantly enhanced our defenses against indirect prompt injection attacks in Gemini 2.5 models. This inherent model resilience is augmented with additional defenses that we built directly into Gemini, including: 
  • Prompt injection content classifiers 
  • Security thought reinforcement 
  • Markdown sanitization and suspicious 
  • URL redaction User confirmation framework 
  • End-user security mitigation notifications 
This layered approach to our security strategy strengthens the overall security framework for Gemini – throughout the prompt lifecycle and across diverse attack techniques. 

You can read the full blog post, “Mitigating prompt injection attacks with a layered defense strategy,” on the Google Online Security Blog.| Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn: 

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
New class analytics and insights for educators in Google Classroom
Teachers can view data via an “Analytics” tab on their class pages. In addition, teachers will be able to see relevant insights on the class analytics page that alert them on how students are progressing and where they may need additional support. | Learn more about class analytics in Classroom.

Use Gemini in Google Docs on Android devices in 20+ languages
We’re excited to bring the power of Gemini in Docs to your Android devices so that you can understand, summarize, and ask questions about documents on mobile. As a result, you can use Gemini to surface insights and key points on-the-go. Plus, Gemini in Docs on Android is available in 20+ languages. | Learn more about Gemini in Docs on mobile.

Audit reports for data regions are now available in the Admin console
Using the security investigation tool, admins can now access a new data set: policy compliance log events. Admins can use these logs to view a list of their Assured Controls users, their assigned data regions, and any advanced data region settings. | Learn more about audit reports.

Data regions support for Gemini features in Google Workspace is now available
Beginning this week, Gemini features in Google Workspace apps, like Gemini in the side panel of Workspace apps or “Help me write” in Google Docs, for example, will now adhere to your organization’s data regionalization requirements. | Learn more about data regions support.

Generate fully editable charts using Gemini in Google Sheets 
Earlier this year, we introduced the ability for Gemini to provide insights and generate charts based on your data in Google Sheets. At that time, the generated charts could only be inserted as static images over cells in a spreadsheet. Starting this week, Gemini can produce fully editable charts that regenerate if the spreadsheet data changes. | Learn more about editable charts in Sheets.

Generate video clips with sound using Veo 3 in Google Vids
We're introducing our newest model, Veo 3, that enables users to generate 8-second videos with higher quality and realistic sound. | Learn more about Veo 3 in Vids.

Migrate email and calendar content from Microsoft Exchange Online to Google Workspace
The ability to migrate email from Microsoft Exchange Online to Google Workspace, part of our new Data migration service, is now generally available. | Learn more about email migration.

Use Gemini in Google Forms to summarize form responses 
To help you quickly gain insights from responses to Google Form short-answer or paragraph questions, we’re introducing AI-generated text summarizations. | Learn more about Forms summaries. 

Use Gemini in Google Forms to quickly create a new form
With Help me create in Forms, users can craft a form by entering a prompt that describes the form they want to create or a prompt that references supporting Docs, Sheets, Slides or PDFs. Gemini will then generate a draft form, incorporating details from any files you reference, that can be used instantly or further customized. | Learn more about Help me create in Forms.

Introducing PDF summary cards in Google Drive
We’re excited to expand the capabilities of Gemini in Drive files by introducing PDF summary cards. | Learn more about PDF summary cards.

New host management control for who can ask to join a meeting
Meeting hosts can now control who can request to join a meeting (also known as “knocking”). | Learn more about host controls.

Join a meeting using “companion mode” from Android and iOS tablets
You can use companion mode on Apple iPads & Android tablets and foldable devices. | Learn more about companion mode in Meet.

Introducing the Comeen Workplace AI Agent for the Comeen Google Chat app
We’re excited to announce the next evolution of the Comeen app: the Workplace AI Agent. This powerful assistant uses generative AI to help users complete key workplace actions using natural language. From bookings to workplace knowledge, everything happens in seconds through simple prompts. | Learn more about the Comeen Google Chat app.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 
For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Introducing the Comeen Workplace AI Agent for the Comeen Google Chat app

What’s changing 

Last year, we introduced Comeen for Google Chat, an app that helps users effortlessly manage workplace resources by enabling them to confirm or release meeting rooms and desks via real-time notifications within Google Chat. 
 
Today, we’re excited to announce the next evolution of the Comeen app: the Workplace AI Agent. This powerful assistant uses generative AI to help users complete key workplace actions using natural language. From bookings to workplace knowledge, everything happens in seconds through simple prompts. For example, users can: 
  • Book workplace resources (workstations, meeting rooms). By asking the Comeen app to book a space, it will find the most suitable resource based on your building, capacity needs, and preferences. For example, you can type: 
    • “Book a desk for tomorrow” 
    • “Book a desk with a dual screen” 
    • “Book a room at 2pm for 8 people with a Google Meet Hardware” 
  • Answer workplace or building-related questions. When you ask about your workspace or colleagues, you will get contextual answers tailored to your organization’s configuration and your individual context. For example, you can ask: 
    • “Which rooms are available now?” 
    • “Is Room New York free tomorrow at 3pm?” 
    • “Where can I print on the 3rd floor?” 
Comeen Workplace AI Agent for the Comeen Google Chat app

Getting started 

Rollout pace 

Availability 

  • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts 

Resources 

Join a meeting using “companion mode” from Android and iOS tablets

What’s changing

Starting today, you can use companion mode on Apple iPads & Android tablets and foldable devices. Companion mode is a quick, light-weight way to participate in meetings without opening a laptop. This can be particularly useful in meeting spaces where room for a laptop is limited, or as an easy, discreet way to participate during large in-person meetings, such as all hands or town halls. 

Specifically, you can use companion mode to: 
  • Check-in to the room to be identified by name. 
  • Share an emoji reaction without interrupting the speaker. 
  • Raise your hand to indicate that you’d like to speak. 
  • Turn on captions to view subtitles as everyone speaks during a meeting. 
  • Exchange chat messages with other meeting participants. 
  • View and zoom in on presented content to easily follow along with the presenter on your own device. 
  • Use Meet in the split screen view, helping you multitask.Check-in to the room to be identified by name.
Check-in to the room to be identified by name.
Share an emoji reaction without interrupting the speaker
Share an emoji reaction without interrupting the speaker
Raise your hand to indicate that you’d like to speak
Raise your hand to indicate that you’d like to speak
Turn on captions to view subtitles as everyone speaks during a meeting
Turn on captions to view subtitles as everyone speaks during a meeting
Exchange chat messages with other meeting participants
Exchange chat messages with other meeting participants
View and zoom in on presented content to easily follow along with the presenter on your own device
View and zoom in on presented content to easily follow along with the presenter on your own device
Use Meet in the split screen view, helping you multitask
Use Meet in the split screen view, helping you multitask



Companion mode is already available for laptop and desktop devices, as well as Android and iOS mobile devices. 

Additional details 

  • Minimum Android build required: 
    • Meet: 308.0. (Android Settings > Apps > Meet > [App Info > Version]) 
    • Gmail: 2025.05.25. (Android Settings > Apps > Gmail > [App Info > Version]) 
  • Minimum iOS build required: 
    • Meet: 310.0. (Meet > Settings -> About, terms, and privacy > Version) 
    • Gmail: 6.0.250601. (Settings > About Gmail > Version) 

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: 
    • This feature will be available by default. You can join a meeting using companion mode from the green room before your meeting. Use this Help Center article and video guide to learn more about using companion mode in Google Meet. 
    • Note: Your audio and mic will automatically be muted—we recommend using meeting room hardware for audio and video to avoid feedback. 

Rollout pace 

Android: 
iOS: 

Availability 

  • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts 

Resources 

New host management control for who can ask to join a meeting

What’s changing

Meeting hosts can now control who can request to join a meeting (also known as “knocking”). This option is available when the meeting access type is “Trusted” or “Restricted” and can be configured:

  • From the Calendar invite by going to Video call options (gear icon) > Host controls >  Meeting access type. When “Trusted” or “Restricted” is selected, you can uncheck the “Anyone with the meeting link can ask to join" box.
  • During the meeting by going to Host controls (lock icon) > Meeting access type. As with the Calendar invite, you can uncheck the “Anyone with the meeting link can ask to join” box.

From the Google Calendar invite, select Video call options (gear icon) > Host controls >  Meeting access type


The addition of this option helps improve meeting security by ensuring only intended participants can ask to join while reducing disruptions caused by excessive knocking from unintended users.

Getting started

Rollout pace

Availability

  • Available to all Google Workspace customers

Resources

Introducing PDF summary cards in Google Drive

What’s changing 

Last year, we introduced the ability to use Gemini in Google Drive to interact with PDFs and later improved upon this by integrating Gemini in the side panel of Google Drive's overlay PDF viewing experience. As a result, users have been able to get a quick overview of long, complicated PDFs, use PDF contents to make something new, like a study guide or an email draft, and more. 

Today, we’re excited to expand the capabilities of Gemini in Drive files by introducing PDF summary cards. Now, upon opening a PDF, Gemini will proactively summarize the contents of the file and show relevant, clickable actions, such as “Draft a sample proposal” or “List interview questions based on this resume”. Selecting one of these options will automatically open Gemini in the side panel of Drive with the desired action.
Drive PDF summary cards

Who’s impacted 

End users 

Why you’d use it 

PDF summary cards save you time by giving you the gist of your files and help you get started using Gemini faster by surfacing relevant clickable action options. 

Additional details 

This functionality is now available for users utilizing any of these 20+ languages. 

Getting started 

  • Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console. 
  • End users: 
    • To access this feature, double-click on a PDF from the Google Drive file list. The summary card will appear alongside the content, similar to comments. 
    • Note: When Gemini initially launched in Workspace, PDFs viewed in Drive opened in a new browser tab to allow interaction with Gemini in the side panel of Drive. With this update, the default behavior will open a file in the overlay file previewer. If you prefer for PDFs to open in a new tab by default, you can update your PDF opening default behavior in your Drive settings. If you previously set a preferred PDF opening default behavior in your Drive setting, your default open behavior will remain the same. 
    • Visit the Help Center to learn more about using Gemini in Drive to work with PDFs. 

Rollout pace 

Availability 

Available for Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Google AI Pro and Ultra 
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.. 

Resources 

Use Gemini in Google Forms to quickly create a new form

What’s changing

Following yesterday’s announcement of the new ability to use Gemini in Google Forms to summarize form responses, we’re excited to introduce an additional AI-powered feature in Forms. 

With Help me create in Forms, users can craft a form by entering a prompt that describes the form they want to create or a prompt that references supporting Docs, Sheets, Slides or PDFs. Gemini will then generate a draft form, incorporating details from any files you reference, that can be used instantly or further customized. 
help me create a form using gemini

Who’s impacted 

End users 

Why you’d use it 

Gemini helps users create a ready-to-customize draft of a form, enabling them to get started with creating high quality forms much faster and save valuable time. 

Additional details 

At this time, this feature does not support: 
  • The generation of multi-section forms. 
  • The quiz-specific settings while generating quizzes in Form. 

Getting started 

  • Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console. 
  • End users: 
    • Generate a new form: 
      • Go to “create a new form” from forms.google.com. 
      • If you open a blank form, the prompt card for Help me create a form will open by default. Enter a prompt for the form you want and click on “Create.” 
    • Not happy with the result? 
      • Give it another try by clicking on “Retry.” Gemini may give different results for the same prompt at different times. 
      • Tap on your prompt to change/edit it, then click “Try Again.” 
    • Happy with the result? 
      • Insert the generated draft of the form. 
      • If the form already has content, you will be warned that inserting the form will replace existing content in the form. 
    • Leave feedback on the generated form by using the thumb up or thumb down options. 
    • This feature is only available in English at this time. 
    • Visit the Help Center to learn more about creating a form with Gemini in Google Forms. 

Rollout pace 

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 11, 2025 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 7, 2025 

Availability

Available for Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Google AI Pro and Ultra 
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.. 

Resources 

Use Gemini in Google Forms to quickly create a new form

What’s changing

Following yesterday’s announcement of the new ability to use Gemini in Google Forms to summarize form responses, we’re excited to introduce an additional AI-powered feature in Forms. 

With Help me create in Forms, users can craft a form by entering a prompt that describes the form they want to create or a prompt that references supporting Docs, Sheets, Slides or PDFs. Gemini will then generate a draft form, incorporating details from any files you reference, that can be used instantly or further customized. 
help me create a form using gemini

Who’s impacted 

End users 

Why you’d use it 

Gemini helps users create a ready-to-customize draft of a form, enabling them to get started with creating high quality forms much faster and save valuable time. 

Additional details 

At this time, this feature does not support: 
  • The generation of multi-section forms. 
  • The quiz-specific settings while generating quizzes in Form. 

Getting started 

  • Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console. 
  • End users: 
    • Generate a new form: 
      • Go to “create a new form” from forms.google.com. 
      • If you open a blank form, the prompt card for Help me create a form will open by default. Enter a prompt for the form you want and click on “Create.” 
    • Not happy with the result? 
      • Give it another try by clicking on “Retry.” Gemini may give different results for the same prompt at different times. 
      • Tap on your prompt to change/edit it, then click “Try Again.” 
    • Happy with the result? 
      • Insert the generated draft of the form. 
      • If the form already has content, you will be warned that inserting the form will replace existing content in the form. 
    • Leave feedback on the generated form by using the thumb up or thumb down options. 
    • This feature is only available in English at this time. 
    • Visit the Help Center to learn more about creating a form with Gemini in Google Forms. 

Rollout pace 

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 11, 2025 
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 7, 2025 

Availability

Available for Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Google AI Pro and Ultra 
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.. 

Resources 

Use Gemini in Google Forms to summarize form responses

What’s changing

Last year, we announced the general availability of Gemini in the side panel of Docs, Sheets, Slides, Drive and Gmail to assist users in summarizing, analyzing, and generating content—all without switching applications or tabs. Today, we’re excited to expand Gemini to another Workspace app: Google Forms. 

To help you quickly gain insights from responses to Google Form short-answer or paragraph questions, we’re introducing AI-generated text summarizations. 

Starting today, Gemini will use the context of the form title, description, question, and the responses to generate a summary with key themes and takeaways. 
Summarize responses with Gemini in Google Forms

Getting started 

  • Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console. 
  • End users: 
    • If the text question has more than 3 responses, you will see an option to “Summarize responses” in the Responses tab. 
      • After clicking "Summarize responses” to generate key insights, you can select “Retry.” Gemini may give different results for the same responses at different times. 
      • If you’re happy with the summary, click “Copy” to use the summary in a document, email or Slides presentation. 
    • If new responses come in after the summary has been generated, you can refresh the summary by clicking “Refresh”. 
    • This feature is only available in English at this time.

Rollout pace

Availability

Available for Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Google AI Pro and Ultra 
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.. 

Resources 

Migrate email and calendar content from Microsoft Exchange Online to Google Workspace

What’s changing

The ability to migrate email from Microsoft Exchange Online to Google Workspace, part of our new Data migration service, is now generally available. Admins can migrate email from Microsoft Exchange Online to Gmail directly from the Admin console in a few easy steps. This also includes the ability to run delta migrations, which will intelligently  bring over new emails from the source without duplicating previously migrated content. This allows admins to migrate email data into Workspace at scale, in a secure, reliable, and efficient manner, helping to streamline the transition to Workspace.

Additionally, we’ve added the ability for admins to migrate users’ calendars and calendar events from Microsoft Exchange Online to Google Calendar (available in open beta). This content can be migrated separately or simultaneously with email content. We’ve also increased the number of users whose emails and calendar events can be migrated to 250 users at a time.

Example of a completed migration


Additional details

You can find more information in our Help Center about migrating other forms of data from different types of source accounts.

Getting started

Rollout pace

Availability

Available for Google Workspace:
  • Business Starter, Standard, and Plus
  • Enterprise Starter, Standard, and Plus
  • Enterprise Essentials
  • Education Fundamentals, Standard, Plus, and the Teaching and Learning add-on, Endpoint Education add-on
  • Frontline Starter

Resources


Generate video clips with sound using Veo 3 in Google Vids

What’s changing

Last month, we announced the ability to generate high-quality, custom video clips directly within Google Vids using Veo 2. Today, we’re excited to build upon the capabilities of Veo 2 by introducing our newest model, Veo 3, that enables users to generate 8-second videos with higher quality and realistic sound. 

Users can access Veo 3 by opening Google Vids > navigating to the “Generate video” icon in the right sidebar of the Vids editor > selecting Veo 3 > typing in their prompt and clicking “Create”. A preview will appear and selecting “Insert” will add the generated content directly into a user’s Vid. Here are some examples of how you’d use it and sample prompts: 
  • Safety Training: A worker wearing a vibrant green neon safety vest with reflective stripes over a black t-shirt delivering an intro for a corporate safety video. His work truck is parked on the side of the road in a neighborhood. He says directly to the camera, "Welcome to our field technician training. This course will equip you with the skills to safely work on our network infrastructure." 
  • Product demos: A spokesperson holding a solar powered flashlight at a campsite at dusk in the mountains says, “Hi, I’ll show you how to troubleshoot common issues with Cymbal Outdoor Goods new solar powered flashlight.” 
  • Employee announcements: Co-workers walking through an office park and sharing how excited they are about the new educational reimbursement benefit that Cymbal banking is launching for employees. 
veo 3

Additional details

  • Videos are generated at 8 seconds with 720p resolution and 24fps in landscape 16:9 aspect ratio. 
  • Learn more about the feature and daily limits in the Vids Help Center. 

Getting started 

  • Admins: There is no admin control for this feature. Vids will be ON by default and can be disabled at the organizational level. Visit the Help Center to learn more about Vids. 
  • End users: 
    • If you prefer to use the generated video without audio, you have the option to mute the .mp4 file by inserting the video and clicking on the sound icon in the floating toolbar and toggling the “Mute” box. 
    • Currently, Vids is available in the user’s local language, but the AI features (e.g. Help me create, read-along teleprompter) are only available in English at this time. 
    • Note: View and collaborate access is available to anyone with a Google Workspace account, while create and copy access is available for select editions of Google Workspace customers. 
    • Visit the Help Center to learn more about getting started with Google Vids and generating AI video clips in Google Vids.

Rollout pace 


Availability

Available for Google Workspace: 
  • Business Starter**, Standard and Plus 
  • Enterprise Starter**, Standard and Plus 
  • Essentials, Enterprise Essentials and Enterprise Essentials Plus 
  • Nonprofits** 
  • Google AI Pro and Ultra 
  • Customers with a Gemini Business*, Gemini Enterprise*, Gemini Education or Gemini Education Premium add-on 

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.
**For a limited time, at least through May 31st, 2026, Business Starter, Enterprise Starter and Nonprofit accounts can access generative AI features in Vids. Learn about Google Vids availability.  

Resources