Tag Archives: Hangouts Meet

Ensuring your Hangouts Meet meeting rooms are always ready for the next meeting

We’ve enabled new features in Hangouts Meet to ensure your users always find their meeting rooms configured correctly and ready for their upcoming meetings. As an admin, you can now set a preferred mic, speaker and camera to use for all meeting rooms.

Going forward, if you’re using only qualified peripherals, the Hangouts Meet device will automatically reset back to the recommended configuration for microphone, speaker and camera between uses. If you’re using other peripherals or custom configurations, an alternative default configuration can also be configured in the Admin console.

To do this, open the Admin console, navigate to Device management > Google Meeting room hardware, and then find the specific unit whose default peripheral you’d like to change. Click on that unit, open the device health section, and click the desired device.



Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Manage settings for Chrome devices for meetings

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Enable interoperability with third-party systems for Hangouts Meet

Earlier this month, we announced interoperability with SIP/H.323 standards based video conferencing systems and Skype for Business in Hangouts Meet through the Pexip Infinity Platform.

You can now enable this feature in the Admin console at Apps > G Suite > Google Hangouts and checking the box for “Turn on interoperability with other systems" under “Meet Settings.” After the feature is enabled and a token is generated, you will need a license from Pexip for the solution to work.

For complete instructions on enabling third-party interoperability and more information, visit the Help Center.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

More Information
Help Center: Turn interoperability with third-party systems on or off

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Expanding the Hangouts Meet ecosystem

At InfoComm in Las Vegas last week, we announced our partnership with Pexip to allow seamless compatibility between Hangouts Meet and other video conferencing systems like Skype for Business, Polycom, and Cisco. With this new interoperability, your team can walk into a meeting room outfitted with Hangouts Meet hardware and join a call with clients, vendors, or partners joining from another platform.

In addition to being compatible with other video conferencing software, it’s important that your meeting rooms are compatible with the hardware you need for your meetings. That’s why we’ve created a peripheral qualification program featuring cameras, audio devices, and cables certified for use with Hangouts Meet hardware. Through this program, Google’s partner lab tests the peripherals for quality, reliability, and interoperability. Qualified peripherals will get automatic, over-the-air firmware updates.

We’re constantly adding more great devices to the Hangouts Meet ecosystem. Beginning with ChromeOS version 69, the Logitech MeetUp will be a certified camera and speakerphone. Featuring a 120° field-of-view and integrated audio optimized for huddle room acoustics, the MeetUp is perfect for small video conferencing spaces. Like all certified peripherals, the MeetUp will receive over-the-air firmware updates from the Hangouts Meet Chromebox to ensure it is always up to date and improving over time.

In addition to cameras and speakermics, partners like Lindy and Newnex have joined our ecosystem to bring the highest quality USB 3.0 extenders and hubs to the meeting room. As officially qualified peripherals, these devices help you scale your meetings to spaces of all shapes and sizes.

Learn more about Hangouts Meet hardware here, or find details about the qualification program and certified devices in the Help Center.

Launch Details
Release track:
All features launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Manage settings for Chrome devices for meetings
The Keyword blog: Bring teams together with new G Suite integrations

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Google Mobile Management support for Hangouts Meet on iOS

On June 19th, 2018, Google Mobile Management will begin rolling out support for Hangouts Meet on iOS. Currently, G Suite users in domains with advanced mobile device management enabled can use the Hangouts Meet iOS app without first installing the device policy profile. Following the launch, these users will be required to install the device policy profile (if they haven’t already) in order to continue using Hangouts Meet on their iOS devices.

Impacts iOS users without device policy profile only
This only impacts iOS users who don’t already have the device policy profile installed. If your organization currently has advanced MDM enabled, your users would have been required to download the device policy profile in order to access Gmail, Calendar, and other Google apps on their iOS devices.

Notifications to users
Starting on June 19th, iOS users who try to access Hangouts Meet will see a notification prompting them to install a security profile. This notification will only appear for users on Hangouts Meet v16.0 and above; users can upgrade to this version starting on June 4th.


Users on older versions of Hangouts Meet will be able to sign in to the app, but they’ll be unable to perform critical functions (e.g. to view and join meetings). They should upgrade to v16.0 so that they receive the prompt and can install the required device policy profile.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release on June 19th, 2018

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: How the device policy profile works


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Bring teams together with new G Suite integrations

(Cross-posted from The Keyword)



The average employee uses 36 cloud services at work to collaborate or share files. That’s more apps than hours in a day! With so many apps and services, it’s important that your business chooses modern, open tools that make it easy to work with anyone—be it inside or outside of your organization.

We want to reduce complexity for your teams, which is why we’ve built integrations in G Suite like third-party add-ons in Gmail and Google Docs and better interoperability with Microsoft. Today, we’re announcing new integrations in Hangouts Meet and Calendar to help you have even better meeting experiences regardless of the conference technology you use. We’re also bringing you new ways to collaborate in Hangouts Chat and Sheets.

Collaborate easily with new compatibility in Hangouts Meet

Nothing’s more frustrating than hosting a meeting and having trouble getting people to join because of issues with technology—it can interrupt workflows and slow down productivity. We want to make it easier for businesses to use meeting solutions, like Hangouts Meet, without worrying about compatibility with existing equipment. This is why we’re making Meet compatible with traditional video conferencing systems, like Polycom and Cisco. In partnership with Pexip, teams will be able to join a meeting on Meet from their preferred equipment in the coming weeks. We’re also making it possible for Microsoft Skype for Business users to easily join a meeting on Meet directly from their Skype app.

Spotify has benefited from using Hangouts Meet to collaborate both internally and externally. Says Martin Antonsson, AV Infrastructure Engineer at Spotify, “Interoperability between Hangouts Meet and other video conferencing systems is fundamental to enabling collaboration. Now we can focus on having productive meetings instead of worrying about the technology.”

 Build add-ons in Google Calendar, join meetings in a cinch

A big part of having productive meetings is making sure that the right folks are able to join them. That’s why we’re announcing support for third-party conferencing natively in Google Calendar. Soon conference providers can easily build add-ons to create, view and join a video conference directly from a Calendar event. Users can simply click a link in the Calendar invite to join on web or mobile.



Cisco Webex is building an add-on to help users easily schedule meetings right from Google Calendar without requiring a download or plug-in. Arkadin, GoToMeeting, LogMeIn, Dialpad, RingCentral, Vidyo and Vonage are also building add-ons to help them more easily meet with their customers. These third-party conferencing add-ons will be available in the G Suite Marketplace in the coming months with details to come for developers.

You might have seen that we made it easier to view schedule availability across Google Calendar and Microsoft Exchange last year. Building on this, we’re also announcing a way for you to book resources like rooms, equipment and more in Microsoft Exchange. If you use G Suite, you’ll be able to easily view and book resources stored in Exchange and Office 365 in the coming months.

Work with teams outside of your domain in Hangouts Chat

After you get the right people in the room with the right setup, it’s important to be able to share information in real time during your meetings—even with folks who may not be in your company. In the coming months, you’ll be able to include people from outside of your organization in Chat, making it easy to stay aligned with clients, vendors, partners and others, all from one place.

Resuelve—a consumer debt management business based in Mexico—uses guest access in Chat to connect with people outside of their organization, particularly as they look to grow their presence in additional regions. "Hangouts Chat has been crucial to our company's ability to expand into other markets,” says Jordi Adame, Chief Technology Officer of Resuelve. “It’s helped our internal teams be productive and we're looking forward to connecting with people outside of our organization in a similarly efficient way.”

New SAP integrations with Google Sheets

Companies often have critical business data in their SAP systems. In an upcoming SAP release, employees will be able to discover additional insights from their ERP content by importing it directly into Google Sheets. With this new integration, you can skip manually exporting data to CSVs and uploading them to Drive. Instead, export directly to Sheets and analyze data with tools like intelligent pivot tables. You can also skip tedious formatting by recording macros in Sheets, making it easier to streamline business processes and share information across teams right away.



Looking ahead

In the coming months, you’ll be able to join conferences on Hangouts Meet from your existing meeting room hardware, book rooms from Microsoft Exchange in Google Calendar and collaborate with folks outside of your domain in Hangouts Chat. You’ll also start to see integrations with Google Sheets in an upcoming SAP release, too.

Learn more about how your business’ technology can co-exist with G Suite. Visit the Next ‘18 website to register.

Migrating all G Suite domains from classic Hangouts to Hangouts Meet

In March 2017, we announced Hangouts Meet, the next generation in enterprise video meetings. After continued positive feedback from our customers who have begun using Meet, starting May 29th, we’ll enable Hangouts Meet for all G Suite domains that are automatically upgrading on Google’s recommended schedule. This means that all newly created Google Calendar events will contain Meet video meeting details. Previously created meetings will not be impacted with this change.




You can expect these changes to take effect over the next month. If at any time you decide you want your users to schedule new meetings with classic Hangouts instead of Meet during this transition period, you can do so in the Admin console under Apps > G Suite > Google Hangouts > Meet Settings and unselecting “New meeting experience.”

Additionally, to ensure your domain has a seamless transition to Meet, we've added Meet compatibility with Firefox (starting on version 60). Unlike in classic Hangouts, Meet uses native WebRTC protocols so that it does not require any downloads or plugins when using Meet in Firefox.



To learn more about these changes, review the details of the transition plan and the differences between classic Hangouts video calls and Meet in the Help Center. You can also refer to our Meet deployment guide for materials to communicate these changes to your users.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Extended rollout (potentially longer than 15 days for feature visibility)

Impact:
All admins and end users

Action:
Admin action suggested/FYI

More Information
Help Center: Switch to Meet

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Updates to Hangouts Meet home screen and screensaver on in-room displays

When joining a meeting, having the right context is important. That’s why we’ve added some new features to the Hangouts Meet TV display, such as a more informative home screen, screensaver, and custom wallpapers, to quickly orient users.

Home screen interface
Just like when using the remote control, the agenda for the room will now be shown on the in-room display, even when a Hangouts Meet touchscreen is plugged in. This confirms to users what meeting they’re about to join, as well as previews what’s to come in that room. We’ve also moved some features, such as the clock and Meet logo, to the top of the screen for all room TV displays.


The Hangouts Meet home screen shown on the TV display when the Hangouts Meet touchscreen is plugged in.

Screensaver and wallpaper
With this launch, we’re also adding a new Meet screensaver. When your Chromebox or Chromebase for Meetings, or Hangouts Meet Hardware device goes idle for an extended period, we’ll display a screensaver with the Meet logo.

Finally, in Hangouts Meet, you can now display custom wallpapers on in-room TV displays instead of the default Meet images. After uploading the images in the Admin console for the appropriate organizational unit (OU), these wallpapers will be shown on the associated Chromebox or Chromebase for Meetings, or Hangouts Meet Hardware devices, regardless of whether the devices are using classic Hangouts or Hangouts Meet.

More information on these settings and where to update them can be found in the Help Center.

Launch Details
Release track:
Launching to Rapid Release, with Scheduled Release coming in 2 weeks

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Upload custom wallpapers

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Dial into Hangouts Meet from four additional markets

In October 2017, we announced the rollout of international Hangouts Meet dial-in phone numbers for G Suite domains. This option helps your team to stay connected, wherever they are. We’ve added this functionality for four additional countries (with more to come!):

  • Colombia (CO)
  • Croatia (HR)
  • Lithuania (LT) 
  • Portugal (PT)
For a complete list of currently supported countries, visit this Help Center article.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Dial in from a phone
Help Center: Join a video meeting

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G Suite Basic and Business customers can now create Hangouts Meet meetings with dial-in phone numbers

Hangouts Meet makes it easier to connect with your team from anywhere with easy-to-join video calls. This includes when you’re away from your computer, like if you're commuting or don't have a data connection, and you need to call into your Meetings while on the go.





Now, all meetings created in Google Calendar by users with G Suite Basic and G Suite Business licenses will have a US dial-in phone number that anyone can use to join the meeting, even non-G Suite users.

Meetings created by G Suite Enterprise users will also have international dial-in phone numbers available. Phone number dial-in was previously only available for meetings set up by G Suite Enterprise users. Please note, administrators can turn off the dial-in feature in the Admin console.

For more information on ways to connect using Hangouts Meet, check out the Help Center.

Launch Details
Release track:
Launching to Rapid Release, with Scheduled Release coming in 2 weeks

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Dial in from a phone
Help Center: Turn Meet on or off
G Suite Updates blog: Dial into a Hangouts Meet video call with an international phone number

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Dial into Hangouts Meet from six additional markets

In October 2017, we announced the rollout of international Hangouts Meet dial-in phone numbers for G Suite Enterprise domains. This option helps your team to stay connected, wherever they are. We’ve added this functionality for six additional countries (with more to come!):
  • Dominican Republic (DO)
  • Estonia (EE)
  • Greece (GR)
  • Hungary (HU)
  • Latvia (LV)
  • Luxembourg (LU)

For a complete list of currently supported countries, visit this Help Center article


Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to G Suite Enterprise edition only

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

More Information
Help Center: Dial in from a phone
Help Center: Join a video meeting


Launch release calendar
Launch detail categories
Get these product update alerts by email
Subscribe to the RSS feed of these updates