Enhancing Google Vault file retention capabilities using Google Drive Labels

What’s changing

Google Drive labels are metadata your organization defines to help organize, find, and apply policies to files in Drive. As an administrator, you can create labels to apply to files stored in Drive. Starting today, Google Vault now supports custom retention rules based on Drive labels. 

With this update, Vault users can set fine-grained file-level retention policies with configurable label conditions (e.g. "label is," "label is not," "label date is before"). Additionally, you can have a label with multiple options (sub labels) and have nested and conditional application of overlapping and distinct rules. 

Who’s impacted 


Why you’d use it 

Record retention management is a critical activity for organizations looking to maintain various compliance requirements. With file-level policy administration, label-based retention enables organizations to now be much more targeted in their retention management.

Getting started 

Rollout pace 


  • Available to Google Workspace Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Standard, and Education Plus customers