What’s changing
Google Drive labels are metadata your organization defines to help organize, find, and apply policies to files in Drive. As an administrator, you can create labels to apply to files stored in Drive. Starting today, Google Vault now supports custom retention rules based on Drive labels.
With this update, Vault users can set fine-grained file-level retention policies with configurable label conditions (e.g. "label is," "label is not," "label date is before"). Additionally, you can have a label with multiple options (sub labels) and have nested and conditional application of overlapping and distinct rules.
Who’s impacted
Admins
Why you’d use it
Record retention management is a critical activity for organizations looking to maintain various compliance requirements. With file-level policy administration, label-based retention enables organizations to now be much more targeted in their retention management.
Getting started
- Admins: Visit the Help Center to learn more about getting started as a Drive labels admin, applying classification labels to new files automatically, and setting up Drive retention rules that use labels.
- End users: There is no end user setting for this feature.
Rollout pace
- Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 20, 2023
Availability
- Available to Google Workspace Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Standard, and Education Plus customers