Category Archives: Google for Work Blog

Work is going Google

Get more work done on Android: Exchange Tasks now available on Gmail app

On Android, we’re always excited to help users be more productive at work. 

Android_ExchangeTasks.gif

Last year we added support for Exchange accounts in Gmail app for Android so you can use one familiar mail app for both work and personal business. We also added “find a time” in Google Calendar to suggest meeting times that work with everyone’s schedule.

Today, we’re providing another productivity boost for our Exchange users: support for Exchange tasks in Gmail app for Android.

This new feature synchronizes your tasks with Exchange so you can always stay on top of your task list, even when you’re on the go. You can create a task, edit its date or priority, and flag an email as a to-do for later response. 

Since the Gmail app interface is both intuitive and familiar, Android users who want to manage their tasks from Exchange won’t need to re-learn anything. 

With a unified tasks list, we’ve made it easy for you to focus on your important tasks and check things off the list once you’re done. The simple swipe to mark as complete can be just as rewarding.

Gmail app for Android is enterprise-ready, so your IT department can securely deploy it. Gmail app also works with managed configurations so you can skip any complicated setup steps. 

If you have a long list of tasks, give Exchange tasks a try and let the Gmail app for Android help you get more done.

Source: Google Cloud


Get more work done on Android: Exchange Tasks now available on Gmail app

On Android, we’re always excited to help users be more productive at work. 

Android_ExchangeTasks.gif

Last year we added support for Exchange accounts in Gmail app for Android so you can use one familiar mail app for both work and personal business. We also added “find a time” in Google Calendar to suggest meeting times that work with everyone’s schedule.

Today, we’re providing another productivity boost for our Exchange users: support for Exchange tasks in Gmail app for Android.

This new feature synchronizes your tasks with Exchange so you can always stay on top of your task list, even when you’re on the go. You can create a task, edit its date or priority, and flag an email as a to-do for later response. 

Since the Gmail app interface is both intuitive and familiar, Android users who want to manage their tasks from Exchange won’t need to re-learn anything. 

With a unified tasks list, we’ve made it easy for you to focus on your important tasks and check things off the list once you’re done. The simple swipe to mark as complete can be just as rewarding.

Gmail app for Android is enterprise-ready, so your IT department can securely deploy it. Gmail app also works with managed configurations so you can skip any complicated setup steps. 

If you have a long list of tasks, give Exchange tasks a try and let the Gmail app for Android help you get more done.

Source: Google Cloud


Schools in Sweden have made Chromebooks nummer ett (number one)!

Editor’s note: We’ve seen strong momentum with Chromebooks worldwide, and today we reached a new milestone: Leading education analyst Futuresource has announced Chromebooks are the top-selling device across laptops and tablets for schools in Sweden. As we build out a new generation of Chromebooks with a world of apps for education, we are excited to see global educators lead this growth.

Technology is transforming the classroom experience worldwide, and in Sweden, schools are putting digital tools at the heart of learning. Sweden is embracing the power of innovative educational apps and digital learning throughout its education system—and Chromebooks are the device of choice.

A new report by Futuresource shows Chromebooks were the top-selling device across laptops and tablets in Swedish schools in 2016. According to the analyst firm’s data, Chromebooks now account for 38 percent of device sales in Swedish classrooms, up from 18 percent in 2015. Worldwide more than 20 million teachers and students are using Chromebooks and Google Classroom, and more than 70 million are using G Suite for Education.

This is significant. Sweden is a leading innovator in EdTech adoption—seeing Chromebooks achieve #1 shows Google's momentum within education. Mike Fisher Associate Director, Futuresource

Nordic countries are at the forefront of effective technology use in Europe, and Sweden is no exception. In 2011, Sweden established a Digital Agenda requiring that every student should “be able to use modern technology as a tool for knowledge-seeking, communication, creation and learning.” Digital Advisers have been appointed across municipalities to provide advice, centralized technical support and professional development programs for teachers.

Swedish educators say Chromebooks are now a core part of their students’ learning. “We have a one to one philosophy which means that every student has a Chromebook and that it is used to support learning, often in place of old books and pencils” said Jens Falkljung, IT Architect, Uddevalla Municipality.

We chose Chromebooks for their ease of use and the speed at which students can access their digital work. Mats Johnson Head of ICT, Malmo City Schools

More versatile Chromebooks and new content options

As global Chromebook momentum continues, this year at Bett we announced a new generation of Chromebooks for Education. These versatile devices bring even more mobility to a wider range of classrooms worldwide, including in the US where, according to Futuresource data, Chromebooks reached 58 percent of device sales in 2016.

Today we’re excited to announce HP is bringing its addition to the family with the HP Chromebook x360 11 G1 Education Edition, available in mid-April. HP’s rugged 360 degree convertible Chromebook will feature USB-CTM charging and optional stylus and world-facing camera capabilities designed for the specific needs of schools.

HP

These new devices—and the dynamic ecosystem of content and apps they support—help evolve technology usage into one that is anchored in student content creation. For example creative apps on Chromebooks are now available in Sweden and other European countries at a discount from select resellers. In addition, Chromebook administrators are now able to approve a library of Android apps and install them on select managed Chromebooks.

The role of technology in education will continue to grow in 2017 as students and teachers share their stories of digital success across the world. We’re proud to see Chromebooks at the centre of this transformation, powering global classrooms into the future.

Source: Google Cloud


Special delivery with Google Maps APIs

Customers care about convenience and expect fast responses, so a company’s ability to provide “last mile delivery”—quick, on-demand delivery service—can make or break its relationship with a customer. Asia-Pacific companies that rely on last-mile service are tapping into the cloud’s ability to amass and analyze data–specifically, using Google Maps to route drivers to the fastest path to a customer’s front door.

Committing to delivery windows

Swiggy, a local food delivery service based in India, delivers meals from restaurants in major cities like Bangalore and Delhi within a 40-minute delivery window. To make sure drivers can meet this commitment, Swiggy uses the Google Maps Distance Matrix API and Google Maps Places API to find and display only those restaurants that are within four to five kilometers of the customer. Once the customer places an order from one of the local restaurants, Swiggy uses the Google Maps Directions API to help drivers find directions to restaurants and customers.

special-delivery-1

Business is booming for Swiggy as a result of leveraging location data and the cloud to meet its delivery time commitment. Business has grown 25 percent per month, and nearly 80 percent of orders come from repeat customers.

Providing online estimates for delivery times

Bigbasket, India’s largest online food and grocery store, relies on mapping data too, but allows customers to choose a time window for delivery. For those who need their deliveries pronto, the company also offers an express service that delivers orders within 90 minutes.

When customers place orders on Bigbasket’s mobile app, they set their location on a Google map. The location determines the menu of products they are shown, as well as prices. Bigbasket used the Google Maps Javascript API to build a web-based app for the company’s backend that tracks all orders and delivery progress. Dispatchers use the Google Maps Directions API to match drivers with orders and customers, and the Google Distance Matrix API to estimate the time of arrival for deliveries.  The delivery recipe is working: Bigbasket has grown to four million customers, with more than one million orders every month.

Improving driver productivity and efficiency

For honestbee, an online concierge and delivery service based in Singapore, the last-mile goal was to improve driver and dispatcher efficiency. Using Google Maps, honestbee created a web-based map that shows the locations of drivers and their pickup and dropoff destinations.

The company uses the Google Distance Matrix API to build a batching engine, which automates dispatching drivers, and optimizes pickup and dropoff points. In instances where deliveries are too complex to be automatically handled by the batching engine, dispatchers match drivers with customers using a web-based map built with the Google Maps Javascript API.

special-delivery-2

Timely and speedy delivery plays a key role in customer satisfaction in today’s on-demand world. With accurate cloud-based mapping resources, merchants are finding ways to shave off precious minutes from last-mile delivery routes so customers keep coming back.

Source: Google Cloud


Capture ideas in Google Keep, bring them to life in Google Docs

Great ideas can surface in unexpected places. We created Keep to capture your thoughts anytime, anywhere—with smart tools to help you easily organize your notes, ideas and to dos.

Starting today, you can capture your ideas for work: Keep is now a part of G Suite. You can also take your ideas and notes from Keep and easily add them to Docs for easier brainstorming.

gif 2

Get started by recording your notes, lists and drawings in Keep on Android, iOS, Chrome or the web. While in Docs on the web, access the Keep notepad via the Tools menu. Your Keep notes will appear in a side panel within Docs.

Here are a few ways you can now work better with the integration between Keep and Docs:

  • Drag your notes from Keep directly into your work documents
  • Easily search your notes in Keep while in Docs to find the information you need to complete your project
  • Add a new note in the Keep notepad or select text from inside of your document and easily add it to a new note (just right click and select “Save to Keep notepad”). When you open that note in Keep, we’ll include a link back to the source document so you can always refer back to it.

Use Keep to capture your ideas and thoughts wherever you are, whenever inspiration strikes. And now, quickly turn those thoughts into action — right in Docs.

Source: Google Cloud


How Google Maps APIs are fighting HIV in Kenya

In 2015, the Joint United Nations Programme on HIV/AIDS (UNAIDS) and mobile analytics solutions provider iVEDiX  came together to create the HIV Situation Room, a mobile app designed to help fight the HIV epidemic in Kenya. The app uses Google Maps APIs to create a comprehensive picture of HIV prevention efforts, testing and treatment — and make this programmatic data accessible both to local staff in clinics and others on the front lines, as well as to policy makers.

We sat down with Taavi Erkkola, senior advisor on monitoring and evaluation for UNAIDS, and Brian Annechino, director of government and public sector solutions for iVEDiX, to hear more about the project and why they chose Google Maps APIs to help them in the fight against HIV.

How did the idea for the UNAIDS HIV Situation Room app come about?

Taavi Erkkola: As of 2015, UNAIDS estimates a total of 36.7 million people living with HIV globally. Of those, 2.1 million are newly infected, with approximately 5,700 new HIV infections a day. Sixty-six percent of all infected by HIV reside in sub-Saharan Africa, and approximately 400 people infected per day there are children under age 15. To effectively combat HIV, we need access to up-to-date information on everything from recent outbreaks and locations of clinics, to in-country educational efforts and inventory levels within healthcare facilities. UNAIDS has a Situation Room at our headquarters in Geneva that gives us access to this kind of worldwide HIV data. But we wanted to build a mobile app that provided global access to the Situation Room data, with more detail at a national, county and facility-level.

We tested out the app in Kenya because the country has a strong appetite for the use of technology to better its citizens’ health. Kenyan government agencies, including the National AIDS Council, encouraged organizations like Kenya Medical Supplies Authority (KEMSA) and the Ministry of Health to contribute their disease control expertise and data to the Situation Room solution. Kenya's President Uhuru Kenyatta was an early advocate, and has demonstrated his government’s commitment to making data-driven decisions, especially in the fight against HIV and AIDS.

UNAIDS-1

Why did UNAIDS and iVEDiX choose Google Maps, and how did you use Google Maps APIs to build the HIV Situation Room app?

Brian Annechino: In Kenya, more than 80 percent of adults own a cell phone, and Android is by far the most popular operating system. Google Maps APIs are available across all platforms, including native APIs for Android, and Google Maps also offers the kind of fine-grained detail we needed — for example, the locations of more than 7,500 Kenyan healthcare facilities servicing the HIV and AIDS epidemic. Using data from multiple sources along with Google Maps, we can map things like a clinic’s risk of running out of antiretroviral medicine.

Onix, a Google Premier Partner, identified the right Google Maps components to build the app and helped us procure the licensing we needed. We used the Google Maps Android API to build the main interface. Since it was important to have the most accurate and up-to-date map data for Kenya to support the effort, we used the Street View feature of the Google Maps Android API to let people zoom into the street level and see clinics that offer HIV services in locations where Street View imagery is available.

TE: These mapping capabilities are critical because we need to give our county-level users as much insight as possible on service delivery at health facilities. Decision-makers in HIV response are at national and county-level. In this app, we’re able to combine multiple data sources to get a more comprehensive picture of HIV prevention efforts, testing and treatment across these levels.

What kind of data does the HIV Situation Room app display?

TE: The app taps into three data sources. The first is UNAIDS data set about country-by-country HIV estimates. The second is Kenya’s District Health Information System, which has detailed information from all 47 Kenyan counties — everything from the number of people treated at a specific hospital for HIV, to the number of HIV+ pregnant women attending clinics for visits, to the number of condoms distributed by each facility. The third data set will include community level data, which can also contain survey responses from clients about the quality of service they receive.

UNAIDS-2

How does the HIV Situation Room use the data?

TE: By overlaying our inventory data and field notes on a map, we can see patterns and identify trends that help us respond quickly and plan efficiently. For example, if we see breakouts occurring in a particular area, we can monitor HIV test kits in that area or increase educational efforts for target communities.

Have you seen signs that your efforts are making a difference in Kenya?

TE: One of our biggest successes in Kenya is that the app is used by the highest-level decision-makers in the country — President Kenyatta uses the app — as well as people on the front lines fighting HIV, such as program managers. Using the app, policy makers have more information than ever before, and as a result, are able to devise more effective solutions by combining insights at the local and program coordination levels. We see it as an extremely powerful tool for fighting HIV — and we’re looking to bring this tool to other countries in Africa soon.

Source: Google Cloud


What do productivity, machine learning and next generation teams have in common? Google Cloud Next ‘17.

On March 8-10, Google will host one its largest events ever — Google Cloud Next 2017. In the last year, the Google Cloud team has introduced some new products and solutions to help businesses face some of their biggest productivity problems. Next is our way of bringing together customers and partners under one roof to see the results of all these updates. That includes the latest cloud innovations and more than more than 200 sessions, where you can check out new products and features firsthand.

While I applaud anyone who figures out a way to attend all 200, there are a few sessions that you should definitely see if you want ideas to help boost your team’s productivity.

One that comes to mind is the Machine learning powering the workforce: Explore in Google Docs to see how machine learning in G Suite can instantly help you tackle everyday tasks and complex business challenges with the click of a button. Then, follow that up with Google Cloud Platform (GCP).

Whether it's using the Sheets API to give project managers using Asana a way to do deeper comparison of their projects, or using the Slides API to create a deck in Slides from a Trello board in just one click, the ways in which our customers and partners are automating their processes using G Suite APIs are impressive (and growing). The APIs we’re building across G Suite, as part of the larger Cloud platform, are being tailored to solve the most common business flows and the the full Next '17 agenda. And if you’re wondering, you can still register. Grab your spot and I’ll see you there!


Source: Google Cloud


Google Cloud supports $3M in grant credits for the NSF BIGDATA program

Google Cloud Platform (GCP) serves more than one billion end-users, and we continue to seek ways to give researchers access to these powerful tools. Through the National Science Foundation’s BIGDATA grants program, we're offering researchers $3M in Google Cloud Platform credits to use the same infrastructure, analytics and machine learning that we use to drive innovation at Google.

About the BIGDATA grants

The National Science Foundation (NSF) recently announced its flagship research program on big data, Critical Techniques, Technologies and Methodologies for Advancing Foundations and Applications of Big Data Sciences and Engineering (BIGDATA). The BIGDATA program encourages experimentation with datasets at scale. Google will provide cloud credits to qualifying NSF-funded projects, giving researchers access to the breadth of services on GCP, from scalable data management (Google Cloud Storage, Google Cloud Bigtable, Google Cloud Datastore), to analysis (Google BigQuery, Google Cloud Dataflow, Google Cloud Dataproc, Google Cloud Datalab, Google Genomics) to machine learning (Google Cloud Machine Learning, TensorFlow).

This collaboration combines NSF’s experience in managing diverse research portfolios with Google’s proven track record in secure and intelligent cloud computing and data science. NSF is accepting proposals from March 15, 2017 through March 22, 2017.  All proposals that meet NSF requirements will be reviewed through NSF’s merit review process.

GCP in action at Stanford University

To get an idea of the potential impact of GCP, consider Stanford University’s Center of Genomics and Personalized Medicine, where scientists work with data at a massive scale. Director Mike Snyder and his lab have been involved in a number of large efforts, from ENCODE to the Million Veteran Program. Snyder and his colleagues turned to Google Genomics, which gives scientists access to GCP to help secure, store, process, explore and share biological datasets. With the costs of cloud computing dropping significantly and demand for ever-larger genomics studies growing, Snyder thinks fewer labs will continue relying on local infrastructure.

“We’re entering an era where people are working with thousands or tens of thousands or even million genome projects, and you’re never going to do that on a local cluster very easily,” he says. “Cloud computing is where the field is going.”

“What you can do with Google Genomics — and you can’t do in-house — is run 1,000 genomes in parallel,” says Somalee Datta, bioinformatics director of Stanford University’s Center of Genomics. “From our point of view, it’s almost infinite resources.”


Source: Google Cloud


Work hacks from G Suite: Make it automatic

More than a year ago, the Google Cloud Customer team, which focuses on providing helpful information to G Suite users, set out to create the Transformation Gallery — a resource for businesses to search and find tips on how to transform everyday processes in the workplace using Google Cloud tools. As a part of a monthly series, we’ll highlight some of the best Transformation Gallery tips to help your teams achieve more, quicker. Today, we take a look at how managers can save time by automating simple manual processes in industries like retail and financial services.

Speed up approval workflows

Managing the flow of information between employees can be overwhelming. It can get in the way of the actual work you need to do. Whether you’re entering paper-form data into a spreadsheet or emailing back and forth for approvals, at some point, these manual workflows require a lot of upkeep, or worse, they break. Here are a few steps you can take to automate your day:

1. Think of a process to improve

Look around your desk or inbox for a time-consuming request process. It might be for employee performance evaluations, requesting equipment for a new hire, or collecting daily production reports. Now, think through the steps of the process and map it out. What information do you need to collect or pass on? Who needs to review it or approve it? Who needs to be notified of the status?  

2. Use Forms to collect data

With that process in mind, build a survey using Google Forms. Make sure it has all the fields included in it for the information you need. You can also collect file uploads directly from participants at the same time you collect data, which makes it easy for employees to submit information without going back-and-forth.

3. Set up your response spreadsheet

Any data you collect in Forms automatically populates in a single spreadsheet in Sheets. Be sure to share the sheet with those who need to take action once a response is submitted, and have your team set up spreadsheet notifications. That way, everyone knows when responses are in or data changes on the sheet. Add extra columns to the sheet for editors to update the status of an entry, indicate an approval, or add additional details. Now, you’ve got a single electronic record that your team can use to check on status and requests.

4. Automate further with Apps Script

If you want to make it even more automatic, use Apps Script. Set up one or more approval workflows, and send notifications and reminders to approvers and requestors through email. You can also program the script to update spreadsheets or other G Suite tools with data on the approval status as it happens. Here’s a simple example from The G Suite Show:

And if you’re interested in a deeper dive on Apps Script, there’s a session at Google Cloud Next ‘17 called "Automating internal processes using Apps Script and APIs for Docs editors," that can help you get familiar with the tool. Register for Next ‘17 here.

These are just a few ways you can automate workflows, and here are some often overlooked benefits:

  • The approval process is standardized and streamlined
  • Sheets digitally tracks all requests, which is great for historical data and audits (and the sheet can be shared.)
  • Notifications are sent automatically for approvals and status
  • Forms creates a simple and consistent way for employees to make requests
  • Employees can use a mobile device to initiate and complete a request

Best of all, by transforming your workflows with these tips, you and your coworkers will save time. Something we can all appreciate.

Source: Google Cloud


Work hacks from G Suite: Make it automatic

More than a year ago, the Google Cloud Customer team, which focuses on providing helpful information to G Suite users, set out to create the Transformation Gallery — a resource for businesses to search and find tips on how to transform everyday processes in the workplace using Google Cloud tools. As a part of a monthly series, we’ll highlight some of the best Transformation Gallery tips to help your teams achieve more, quicker. Today, we take a look at how managers can save time by automating simple manual processes in industries like retail and financial services.

Speed up approval workflows

Managing the flow of information between employees can be overwhelming. It can get in the way of the actual work you need to do. Whether you’re entering paper-form data into a spreadsheet or emailing back and forth for approvals, at some point, these manual workflows require a lot of upkeep, or worse, they break. Here are a few steps you can take to automate your day:

1. Think of a process to improve

Look around your desk or inbox for a time-consuming request process. It might be for employee performance evaluations, requesting equipment for a new hire, or collecting daily production reports. Now, think through the steps of the process and map it out. What information do you need to collect or pass on? Who needs to review it or approve it? Who needs to be notified of the status?  

2. Use Forms to collect data

With that process in mind, build a survey using Google Forms. Make sure it has all the fields included in it for the information you need. You can also collect file uploads directly from participants at the same time you collect data, which makes it easy for employees to submit information without going back-and-forth.

3. Set up your response spreadsheet

Any data you collect in Forms automatically populates in a single spreadsheet in Sheets. Be sure to share the sheet with those who need to take action once a response is submitted, and have your team set up spreadsheet notifications. That way, everyone knows when responses are in or data changes on the sheet. Add extra columns to the sheet for editors to update the status of an entry, indicate an approval, or add additional details. Now, you’ve got a single electronic record that your team can use to check on status and requests.

4. Automate further with Apps Script

If you want to make it even more automatic, use Apps Script. Set up one or more approval workflows, and send notifications and reminders to approvers and requestors through email. You can also program the script to update spreadsheets or other G Suite tools with data on the approval status as it happens. Here’s a simple example from The G Suite Show:

And if you’re interested in a deeper dive on Apps Script, there’s a session at Google Cloud Next ‘17 called "Automating internal processes using Apps Script and APIs for Docs editors," that can help you get familiar with the tool. Register for Next ‘17 here.

These are just a few ways you can automate workflows, and here are some often overlooked benefits:

  • The approval process is standardized and streamlined
  • Sheets digitally tracks all requests, which is great for historical data and audits (and the sheet can be shared.)
  • Notifications are sent automatically for approvals and status
  • Forms creates a simple and consistent way for employees to make requests
  • Employees can use a mobile device to initiate and complete a request

Best of all, by transforming your workflows with these tips, you and your coworkers will save time. Something we can all appreciate.

Source: Google Cloud